FY State of the Region Report

Transcription

1 FY State of the Region Report Region 8 Instructions to the Regional Manageent Tea: Please collaborate to answer the following questions with the ebers of your regional anageent tea. The Counications Coordinator will collect and suarize your input and subit your report to headquarters. The deadline for receipt is June 28, Please reforat the report on your coputer, if needed, allowing space to sufficiently reply to each question. 1. Please subit your region s Five-Year Regional Education Plan. An education plan teplate is included in this distribution if your RMT prefers to use it. In addition, please describe in narrative for your education plans for the present fiscal year, including event nae, date(s), location, contracted faculty, and curriculu. Directors Workshop: May 10-11, 2013 Faculty: Darlene Rogers Chair: Judy Vidal Location: Salt Lake City, UT Attendance: 20 Front Line Directors and 11 Assistant/Associate Directors Classes: DCP testing (w/sherry Feller), Vocal Choreography, How to Teach Vocal Production, Kinesthesia and the Voice, Vocal Skills for Directors, PVI Deo, What If? For Assistant/Associate Directors, The Director as Perforer with Tori Posta, Do You Hear What I Hear?, Unit Sound, Eight Days a Week (anaging the job of Directing a SA chorus)with Kathy Carody, Developing Rehearsal Plans, Q and A Quiz Show Arrangers Retreat: June 7-9, 2013 Faculty: Marge Bailey Chair: Mel Horgan Location: Grand Junction, CO Attendance: 16, including 1 barbershopper and 1 arranger fro Canada! Classes: Arrangeent Reviews by appointent, Basics of Barbershop Arranging, Identification of Barbershop Chords, Ear Training, Haronic Progressions, Chord Substitutions, Use of the Circle of Fifths, Substitute Chords, Review and discussion of class assignent Cruising Down the River, Key Changes, Original Song Writing, Listening and Reviewing Arrangeents Leadership Workshop: June 7-8, 2013 Faculty: Sharon Babb Chair: Marilyn Cox Location: Grand Junction, CO Attendance: 30 fro 9 Region 8 chapters Classes at The Business of Barbershop workshop: Leadership in Today s Choruses; Mebership- Attraction, Retention & Developent; Marketing-Developing Custoer Evangelis; Money Manageent-Budgeting, Fundraising & Accounting; Musical Mastery-Musical Developent, Open Coaching, Coaching Philosophy and Practice; Open reviews of Region 8 copetition videos with Sharon and Marge Bailey Suer Harony Cap for Youth: July 26-28, 2013 (in conjunction with the BHS) Faculty: Mel Horgan and Ruby Blue Quartet (along with BHS Mebers) Location: YMCA Cap of the Rockies, Estes Park, CO Attendance: Male and feale youth fro Region 8 and the Rocky Mountain District of the BHS Classes: Chorus rehearsals to prepare for weekend perforances; vocal instruction including unit singing, coning, perforance readiness, war-ups, etc. Rocky Mountain Round Up: August 9-11, 2013 Faculty: Gail Jencik Chairs: Joanna Moyer and Ruth Uhrich Location: YMCA Cap of the Rockies, Estes Park, CO

2 Classes: DCP Testing (w/sherry Feller) Musicality of Moveent; Psychochoreo, Open Coaching of 2013 quartet winners Ruby Blue; Coaching two RMRU choruses on presentation and choreography, Youth Outreach, Tuning (w/tori Posta); Forus w/directors, Tea Leaders, Mebership Chairs, Marketing Chairs, Finance Chairs; Sunday orning training for Chorus Visual Teas/Directors on Creativity, Visual Organization and Adinistration, Successful Teaching Techniques Region 8 Faculty Training: August 11, 2013 Faculty: Paula Davis Chair: Marilyn Cox Location: YMCA Cap of the Rockies, Estes Park, CO Classes: Basics of Coaching/Teaching and specifics pertaining to Region 8 choruses and quartets Possible Area School: Septeber or October, 2013 Faculty: TBD Location: Northeastern part of Region 8 Classes: Music & Adinistrative Topics 2. Please coplete the Regional Financial Fact Sheet included in this distribution. Attached 3. Please list each event fro your last fiscal year and provide: Arrangers Retreat 20 attended Registration: $75 Loss: ($156.00) Rocky Mountain Roundup 202 Attended Registration: $50 Broke Even Quartet Coaching in Salt Lake City 7 Quartets received coaching Registration: $60/hr for coaching, $10 for observing the coaching Loss: ($314.00) Quartet Workshop in Denver 10 quartets received coaching Registration: $100/quartet + $25 (w/$5 going to YWIH) for visual coaching Loss: ($600.00) Convention April 4-7, 2013 Attendance 409 ATE $60 Loss - approxiately $12,000 (this includes the judges expenses of approxiately $4000, which are not in as yet). This loss was due to low attendance by ebers which resulted in the Region not eeting our contracted iniu roo usage. That portion ended up costing us over $4500. We had one large chorus not attend because of going to Hawaii and the need to save oney. Also any of our choruses have lost ebers and have changed fro a id-size chorus down to a sall chorus. Just sees to be the doino effect. 4. What do you consider the biggest successes and challenges in your region this past fiscal year? Successes Ongoing and Successful ANNUAL Arrangers Workshop/Training with now two published arrangeents Successful Director Mentorship in Progress Outstanding Educational Opportunities offered - for Leadership, General Mebership, Directors, Quartets Successful outreach and encourageent of our incoing 5 Idaho Choruses. Wonderful website and counication technology available to all of Region 8.

3 Continue to provide financial help (stipends) to each chorus in Region 8 AND soe funding for Directors to Regional/International Schools RMRU suer (August) workshop in Estes Park that provide a weekend of terrific education, leadership training and sharing for all ebers plus a Show that provides a showcase for all our international copetitors, to include any Rising Star copetitors. Purchased for and presented Copetition Folio #1 to all Region 8 choruses as well as the 5 Idaho choruses coing to us May 1 through Haronic Progression. Region 8 has any ebers involved on the International level: 1 eber of the IBOD, 6 in the International Faculty Progra including 2 Master Faculty Mebers, 2 in the Arranger Progra, 5 in the International Judging Progra Innovative ideas incorporated at regional copetition a. video taping the Directors at regional copetition for their personal use and education b. webcasting our Region 8 contest c. educational class provided on Friday orning d. on-stage chorus photography Challenges Attendance at regional events and copetition in these tough econoic ties to at least break even on costs. Meeting the needs of our vast geographic region in ters of providing educational events in different locales, while still serving the needs of the ajority of ebership. Counication outreach - public awareness of SAI Mebership retention, in general. Attracting NEW and YOUNGER ebers. Encourageent and developent of new directors and usical leaders and support of existing ones Raising scoring levels of all lower scoring choruses 5. Please describe your region s YWIH/youth outreach activities. Region 8 co-sponsors the Suer Harony Cap at the Y Cap in Estes Park. This past year we contributed funds for 40 girls to attend. Region 8 also provided the feale clinician and teaching quartet for the cap. With the 2012 International Convention being held in Denver, Region 8 paid the registration fees for two young woen s quartets to enter the Rising Star contest. Unfortunately, one of the quartets had to withdraw fro the contest. 6. Please provide your regional ebership plan. For exaple, detail all regional efforts that ipact ebership growth and retention and an evaluation of your plan s effect on regional ebership figures. In addition, please describe your use of the Global Mebership Progra, and any successes and challenges you ve realized/encountered. Regional Mebership Plan Increase ebership within the region by: a. Support chapter Mebership Coordinators by sharing ideas for Global growth progras. This can include arketing, entoring and ebership engageent activities. b. Work with RMT to deterine sites for ining new choruses in areas that currently don t have a SAI chorus established. Soe areas discussed have included Cheyenne, Evanston - WY; Logan, St. George Utah. This ay require working with established choruses to hold perforances in the identified cities. c. Support CAL ebers to keep the active in SAI. We are currently reviewing counications with these ladies. Efforts that ipact ebership growth and retention. Growth: a. E-ails to Mebership Coordinators prior to Global Mebership Progra to encourage participation and to share their plans with the group.

4 b. Suer Mebership Foru discussions with ebership, presidents, and arketing coordinators to share ideas about generating ebership interest. c. RMT keeps in touch with choruses through buddy chorus assignents. Retention: Annual recognition of chorus growth, retention and longevity at Regional Awards & Honors eeting. This includes individual eber and director longevity ilestones. Plan's effect on ebership figures Mebership Current regional ebership levels are at 847 Mebers as of May 4, No new prospective choruses have started this year within the region. Going forward we will copare the current ebership including CAL retention this year to see if the above outlined plans have any ipact on growth and if there are areas within the region that show ore growth than others and thus perhaps should have increased arketing efforts to proote SAI. Global Mebership Progra: This was encouraged throughout the choruses. Soe postponed their ebership drive until the spring as it worked better with their planned show and coaching schedules. Choruses did a variety of events ranging fro a one night guest night to onth long invitations including vocal lessons. Challenges: The broad territory and travel costs continue to be a challenge to get our ebership to engage in events. RMT is evaluating this and reviewing alternative training attendance opportunities for our ebership including Skype type attendance. 7. Please provide your regional arketing plan. This should include both internal and external arketing plans. The ultiate goal of the Region 8 arketing plan is to ake Rocky Mountain Region 8 a known entity in the general public. Region 8 should be known for barbershop education and perforance. The arketing goal is intended to allow for the best education and perforance opportunities for ebers and to be known as an organization to be sought out for perforers and barbershop education. Region 8 s strength is that we are an organization of leaders, excellent perforers and we belong to a worldwide organization with a stellar reputation. Weakness could include the public perception that barbershop is for en or old ladies and that it is a niche or dying art for. As a region we have an opportunity to increase awareness of YWIH, perforances and the education provided to our ebers. Strategies for achieving our arketing goal include wider spread coverage with press releases on a regional and chorus level. Education should be provided to each chorus regarding arketing your chorus and continued utilization of SAI resources. Public awareness should be increased with the utilization of print and broadcast edia, social networking sites (current and new) and word of outh. 8. Describe your efforts to secure and train regional leaders and coittee ebers. RMT ebers are encouraged to look for their successors. RMT aintains a list of potential leaders. o These leaders have been invited to apply for an RMT position. o These leaders are also invited to coordinate an event or task as needed by the RMT. o Several of these leaders will be approached and encouraged to attend our International Training of Regional Leaders with Patty Cobb Baker. This will be held Feb 7/8, 2014 in Denver, CO. All chorus leaders were invited to the Region 8 Leadership Training with Kathy Carody as faculty at our Rocky Mountain Roundup, August Another Leadership Workshop was planned for June The RMT application for election/appointents is sent to all chorus leaders serving on a board or anageent tea. Mebers who are interested in learning but not ready to apply are asked to coplete a list of opportunities to serve in a coittee capacity.

5 RMT is trying to develop a shadowing progra for training and/or awareness of the scope of all RMT positions. RMT trying to becoe ore visible, approachable and available - want our regional ebers to WANT to be us!:-) 9. Please share any concerns or questions your RMT ay have with the International Board of Directors and the Regional Leadership Coittee. We appreciate the RMT handbook being updated. That is such a big help. Concern is regarding inforation going out to CAL ebers. Soe CAL ebers haven t received renewal notice because SAI did not have their eail address. If SAI is counicating with ebers only electronically, the ebers without eail are not getting the inforation fro SAI. _Judy Murphy Counications Coordinator June 21, 2013 Date May we share your report with other regions? Yes XX No

6 Jan Feb Mar Apr Quartet Workshop January Denver, CO Faculty Mary Rhea RMT Training Feb 16-Cai MacKinlay Region 8 Contest April 4-7; Colorado Springs May Chorus Directors Retreat May 10-11; Salt Lake City Faculty - Darlene Rogers Jun Arrangers Workshop June 7-9 Grand Junction, CO Faculty - Marge Bailey Chapter Leadership Training June 7-8; Grand Junction, CO Faculty Sharon Babb Jul -July Side by Side International Judge/Director Training Aug (Rev June 26, 2013) Rocky Mountain Region 8 -- Five-Year Education Plan Rocky Mountain RoundUp August 9-10 Estes Park, Colorado Faculty Gail Jencik August 11-Regional Faculty Training-Estes Park Faculty w/ Paula Davis Aug 11 Chorus Visual Tea Training w/ Gail Jencik RMT Training January 25 Faculty Patty Cobb Baker Region 8 Contest May 1-4 Colorado Springs Arrangers Retreat June 6-8 Grand Junction, Colorado Faculty TBD Possible Directors Retreat Possible Quartet Wkshop A Cappella Harony Acadey (AHA) Rocky Mountain RoundUp August 8-9 Estes Park, Colorado Ki Wonders August 10 Director Training Estes Park, Colorado Faculty Ki Wonders Sept Possible 2 Area Schools AND/OR Leadership Training Quartet Workshop Oct Nov 1 Area School Location TBD International Copetition Noveber 5-9 Honolulu, Hawaii OR Possibly 2 Area Schools AND/OR Ldrship Training International Copetition Noveber 4-8 Baltiore, MD Region 8 Contest April 16-19; Westinster Arrangers Retreat June 5-7 Faculty - TBD Possible Area School(s) Int Judge/Director Training Rocky Mountain RoundUp August 7-8 Darlene Rogers August 9 Faculty Training- Darlene Rogers International Copetition October 6-10 Las Vegas, NV Region 8 Contest May Arrangers Retreat June 3-5 Faculty - TBD Possible Directors Retreat A Cappella Harony Acadey (AHA) Rocky Mountain RoundUp August 5-6 Faculty Mary Rhea August 7 - Director Training Faculty Mary Rhea Leadership Training Location/Faculty - TBD International Copetition October Las Vegas, NV Rocky Mountain RoundUp August 4-6 Faculty Darin Drown International Copetition October Las Vegas, NV

7 SWEET ADELINES INTERNATIONAL CORPORATION REGIONAL FINANCIAL FACT SHEET MAY 1, 2012 APRIL 30, 2013 Region # 8 Regional Per Capita Assessent Chapter Mebers $50 Assessent Date: Anniversary dates CAL Mebers $50 What ebership services or benefits does the assessent provide? XX Regional Newsletter - enews Training, XX Educational Events Coents: Other (please list) Coachingtochoruses, Regional Leadership Director Mentor Progra, Chorus visits, Coaching stipends Three Largest Fundraising Events (Net Proceeds) Copetition $ Loss this year of $14,000 Product Sales $ Assessents $29,195 Educational Events $ Other $ Other $ Did your region receive any grants or sponsorships? Yes No Aount $ Coents: Registration Fees (Per Participant) Regional Weekends-Rocky Quartet Workshop Adinistrative Chapter Training Mountain Roundup Aount $50 Aount $60 per quartet Aount $0 Average Attendance: 200 Average Attendance: 28 Average Attendance: 25 Other: Arrangers Workshp Other: Quartet Workshop Other: Aount $75 Aount $100 Aount $ Average Attendance: 20 Average Attendance: 100 Average Attendance: Coents:

8 Regional Financial Fact Sheet Page 2 Directors Workshop Annually X Varies Workshops/Training and Registration Fees Biannually N/A Fees $0 for front line directors Inclusive of: Meals Yes XXNo Housing - Yes XX No Quartet Workshop Annually X Biannually N/A Fees $60-$100 Inclusive of: Meals Yes No XX Varies Housing - Yes No XX Arrangers Workshop Annually X Biannually N/A Fees $75 Inclusive of: Meals Yes No XX Housing - Yes No XX Faculty Workshop Annually Biannually N/A Fees $ Inclusive of: Meals Yes No XX Housing - Yes No Other Events: Rocky Mountain Round Up Annually Biannually N/A Fees $215 Inclusive of: Meals Yes XXNo Housing - Yes XX No Coents: Who is Funded by the Region to Educational Events? Directors Workshop Faculty XX Regional Coordinators: CoC DC XX ED XX EVC FC MKC MEC TC Quartet Workshop Faculty XX Regional Coordinators: CoC DC ED XX EVC FC MKC MEC TC Arrangers Workshop Faculty XX Regional Coordinators: CoC DC ED XX EVC FC MKC MEC TC Faculty Workshop Faculty Regional Coordinators: CoC DC ED EVC Other Events: Rocky Mountain Roundup Coents: Faculty XX FC MKC MEC TC Regional Coordinators: CoC DC ED XX EVC FC MKC MEC TC Support chairs if applicable Facility Chair and support chairs Regional Copetition Fees for All-Events Tickets Category Aount Category Aount Category Aount Meber $60 Non-Meber $N/A Single Ticket $20/15 Coents:

9 Regional Financial Fact Sheet Page 3 Aount (if any) of Regional Copetition for Designated for Special Purpose Event Aount Event Aount International $4000 Other: $ Copetition: Funds to chapion chorus to International General Expenses $ Other: $ Other: $ Other: $ Coents: Does the region have an investent and cash reserve policy? Yes No (If yes, please attach.) Cash Reserves None 1% - 25% XX 26% - 50% 51% - 75% 76% - 100% Investents Type Aount Type Aount XX Checking Account $ XX Mutual Funds $ Certificate of Deposit Govt. Bonds/Bills Passbook Savings Equities Money Market Fund Other Corporate Bonds Other Accounting/Financial Records Manual Syste Yes No Coputerized Syste Yes XX No If coputerized, which software is used? Quickbook 2010 for Mac Please provide any additional inforation that ay be helpful to international regarding the financial structure of your region including any cost reduction efforts: Fact Sheet Copleted by: Jaie Reed Title: Finance Coordinator Return this Fact Sheet with your State of the Region Report by June 28, 2013