USA Tennis NJTL 2006 Capacity Building Program

Transcription

1 USA Tennis NJTL 2006 Capacity Building Program Founded by Arthur Ashe, Charles Pasarell and Sheridan Snyder in 1969, USA Tennis NJTL (National Junior Tennis League) is a network of community-driven organizations dedicated to introducing as many youngsters as possible to the lifetime sport of tennis. NJTL provides them with a safe haven, adult role models, opportunities to develop positive social and leadership skills, and a place to enhance their academic disciplines. Mission Statement The NJTL mission is to develop the character of young people through tennis emphasizing the ideals and life of Arthur Ashe by: Reaching out to those who may not otherwise have the opportunity to learn and play tennis. Instilling in them the values of humanitarianism, leadership, and academic excellence. Giving them the opportunity to fully develop their tennis skills so they can derive a lifetime of enjoyment from the sport. Reason for Capacity Building Program USA Tennis NJTL encourages the private sector (community leaders, business people, etc.) and the public sector (youth recreation, schools, and government agencies, etc.) to work together for the benefit of the youth in the community. It is an approach that works. Showing steady growth over three decades, USA Tennis NJTL programs and chapters now reach more than 183,000 youngsters each year in over 3600 communities from coast to coast. The NJTL has many small programs that provide excellent tennis instruction and an opportunity for participants to develop a wide range of important life skills. Small, high quality programs will always be an important component of NJTL. At the same time, some programs and/or chapters seek to expand their impact by serving a greater number of kids and providing more comprehensive youth development opportunities. Often, programs and chapters that seek to expand must first develop additional management capabilities. Outside assistance with management and organizational issues can greatly increase the odds that such organizations will be successful in making this transition. 1

2 USA Tennis NJTL 2006 Capacity Building Program What is the Capacity Building Program The Capacity Building Program is designed to provide long-term technical assistance for selected chapters that are committed to achieving significant qualitative and quantitative growth and to developing management capabilities necessary to achieve their goals. By focusing on a targeted group, NJTL national staff can best assess the needs of those chapters and tailor assistance accordingly for the greatest impact. Chapters interested must apply. The Capacity Building Program will include no more than twenty-five chapters who will receive several major benefits, including: Management assistance from the NJTL national staff, concentrating on nonprofit organizational development. Assistance with an organization assessment, planning for growth, fundraising, board development, financial management, operating procedures, etc. Tennis programming assistance from the NJTL national staff and NJTL volunteer committee members. Assistance with on-court programs, coach training, facilities management, events, recruitment of participants, management of volunteers, etc. Educational programming assistance from NJTL national staff, with support from field experts. Youth development programming assistance from NJTL national staff, with support from youth development experts. For selected chapters, assistance from NJTL national staff will be provided via on-site consultation (average of four times per year), national workshops, regional workshops, phone consultation, web-based information sharing, and referrals to other programs and volunteers with appropriate expertise. Assistance will be provided, as needed, for a period of three years. In addition, chapter leaders will receive stipends to attend the Community Tennis Development Workshop, and special NJTL Capacity Building Program meetings. There will also be opportunities for local and national publicity, support for local fundraising, and small grants to fund critical capacity needs. How to Apply Send the completed application along with all required documentation to: your USTA Section Office, Attn.: USA Tennis NJTL Staff (see attached), by Friday, November 18, Please include a fax number and address for speed notification. Contact Dan Limbago, Manager, NJTL Capacity Building Program at with questions. 2

3 USA Tennis NJTL 2006 Capacity Building Program The objectives of the NJTL Capacity Building Program are to: 1. Assist selected Chapters with an organizational assessment and an individualized strategic approach to growth. 2. Assist selected Chapters with developing additional management capabilities necessary to achieve their goals. 3. Create a State of Readiness to present to potential funders interested in successful youth development programming. 4. Share proven strategies and Best Practices with NJTL Chapters and Programs in the Capacity Building Program pipeline. CRITERIA FOR CONSIDERATION: Must be a Registered USA Tennis NJTL Chapter. Must be a 501(c)3 public charity. Must be a current USTA Organization Member. Must have a minimum population (via 2000 U.S. Census) of 500,000. Must have an on-court Program operating at a minimum of 10 sites. Must have an on-court Program operating on a minimum of 16 courts. Must have an on-court Program operating a minimum of 12 weeks per year. Must have an on-court Program operating a minimum of 54 hours per year. Must have on-court Programming of Novice and upward. Must have an Educational Component in addition to the on-court Program. Must have a minimum USA Tennis NJTL budget of $50,000. Must have a Board of Directors. Must have a history of providing a high level of on-court instruction, frequent play opportunities, and off-court character building opportunities. Must submit two letters of recommendations (one from their USTA section, and preferably one community reference) along with the completed application. Must show fundraising capability and potential for program self-sufficiency. USA Tennis NJTL Capacity Building Program promotion within the program is required. Regular progress reports will be required. Input from the USTA Section s USA Tennis NJTL Staff will be sought. Must be prepared to take the steps in order to build the capacity of the chapter. 3

4 2006 CAPACITY BUILDING PROGAM - Application Please complete each section of this form and attach any supporting material. NJTL I.D. # USTA Organization Member # I. Chapter Information: Chapter Name: Address: Website Address: Address: City: State: Zip Code: Telephone: (day) (evening) President: Executive Director: Number of years Chapter has been in existence: Date of Incorporation: Has organization received 501(c)3 status? Yes No If yes, enter date received: Please provide your program s IRS Identification Number: If operating for more than 1 year, please provide a copy of your last financial report (annual report prepared by an independent certified public accountant, or Federal Form 990 filed with IRS, or financial report certified by a practicing attorney, or copy of the annual filing with the state agency responsible for supervision of charities.) Please attach a current list of your Board of Directors and Officers with their names, address and work/home phone number, fax and address to the extent they are available. Chapter Leader s Name: Address: Address: City: State: Zip Code: Telephone: (day) (evening)

5 II. Scope of On-Court Program: Describe Chapter s programming including number of instructors, sites, the number of participants, the number of participants from multicultural backgrounds, and the number of scholarships given to youngsters in need. Include any other materials, such as brochures, press releases, flyers, etc. if you desire. 1. Type of Community being served (choose only one): Urban Suburbs Rural Area 2. The average family income range of participants is: Less than $30,000 More than $30, How many weeks in each of the following seasons do you have official USA Tennis NJTL programming? Spring # weeks Summer # weeks Fall # weeks Winter # weeks # on-court hours # on-court hours # on-court hours # on-court hours 4. Number of on-court program operating hours per year? 5. Number of non-tennis program operating hours per year? 6. Total number of USA Tennis NJTL programming hours per year? 7. Provide the names and qualifications of the Program Director and Head Coach for the program. a.) b.) 8. Describe the mission, goals, history and accomplishments of your Chapter on additional sheets: a.) b.) c.) d.) Mission Goals History Accomplishments 9. Check additional, non-tennis program services, if any (e.g., counseling, mentoring, etc.): Counseling Mentoring Tutoring & Homework Assistance Reading Club Alcohol & Drug Health & Nutrition

6 College/High School Preparation & Guidance 10. Provide the number of program sites and the total number of tennis courts available for the program at the sites. # of sites used for program Parks & Recs Public School Courts Private Commercial Courts Private Non Profit Other Total # of courts used for program 11. Provide the number of participants by gender, age, and ethnic group using the chart below: 10 years of age & under Black/African-American Asian-American Latino/Hispanic Descent American Indian/Alaskan Native Pacific Islander White/Caucasian Other years of age Black/African-American Asian-American Latino/Hispanic Descent American Indian/Alaskan Native Pacific Islander White/Caucasian Other years of age Black/African-American Asian-American Latino/Hispanic Descent American Indian/Alaskan Native Pacific Islander White/Caucasian Other Total # of NJTL Participants Boys Girls Total 12. Percentage of participants that are Novice: Intermediate: Advanced: 13. Provide two letters of recommendation as follows: a.) b.) One from your USTA Section signed by the Executive Director, and USA Tennis NJTL Staff One from a community reference (e.g., Parent, Local Business Leader, Local Charitable Organization Leader)

7 III. Budget Information (for NJTL Operations Only) 14. Provide the organization s budget for NJTL programming: Planned Revenue USTA National: USTA Section: USTA District: Local Government: State Government: Federal Government: Foundations: Corporations: Small Businesses: United Way/ other campaigns: Individual Donors: 2005 Amount Special Events/Fundraisers: Program Fees: In-kind Support: Other (specify): Total: Planned Expenses Salaries: Benefits: Consultants/Professional Fees: Insurance: Travel: Meals & Lodging: Equipment: Supplies: Printing/Copying: Telephone/Fax: Postage/Delivery: Rent & Utilities: Maintenance: Assessment/Evaluation: Training: Other (specify): 2005 Amount Total:

8 IV. State of Readiness 15. Plans for Expansion and Improvement: a.) Describe your organization's potential for growth over the next three years. What level of activity (tennis participation, youth development activities and participation) is possible in three years? How does this compare with your current level of activity? Please provide numbers, where possible. b.) Have you developed specific growth plans for your chapter? If your community has potential for growth, but your chapter has not yet developed specific plans, please skip this question. IF YOU DO HAVE SPECIFIC PLANS, please describe them. Do you have plans to expand or improve your tennis programming? Do you have plans to expand or improve your youth development programming? Provide numbers where possible. c.) What do you see as your major challenges over the next three years in achieving this growth and improvement?

9 16. Interest in Types of Assistance a.) Would assistance with any of the following management capabilities help your organization to achieve its goals over the next three years? Please select ALL AREAS for which you would like assistance over the next three years. Board development - recruitment, building an active board Developing an individual donor campaign Applying for grants from corporations and foundations Applying for government funding and contracts Developing a fundraising process and skills Developing financial management systems budgeting, cash flow, bookkeeping, financial reports, etc. Developing management procedures, tracking activities, scheduling, and planning Risk management insurance, staff procedures, etc. Staff development and evaluation Installing computer hardware and software Developing partnerships - schools, parks, other youth programs, etc. b.) Please select the TOP THREE AREAS FOR ASSISTANCE. Board development - recruitment, building an active board Developing an individual donor campaign Applying for grants from corporations and foundations Applying for government funding and contracts Developing a fundraising process and skills Developing financial management systems - budgeting; cash flow; bookkeeping; financial reports; etc. Developing management procedures; tracking activities; scheduling Risk management - insurance; staff procedures, etc. Staff development and evaluation Installing computer hardware and software Developing partnerships - schools, parks, other youth programs, etc.

10 c.) Would assistance with any of the following tennis program capabilities help your organization to achieve its goals over the next three years? Please select ALL AREAS for which you would like assistance over the next three years. Training for tennis coaches - improving tennis instruction and engagement of participants Design of events, competition, levels to improve participant interest Strategies for expanding tennis operations to multiple sites Strategies for expanding the number of weeks on-court Strategies for expanding the number of hours per year on-court d.) Would assistance with any of the following non-tennis youth development capabilities help your organization to achieve its goals over the next three years? Please select ALL AREAS for which you would like assistance over the next three years. Improving the design of (non-tennis) youth development activities, including education Designing new (non-tennis) youth development activities, including education Assessing the quality of implementation of youth development activities, including education Incorporating youth development ideas into tennis instruction; training for coaches 17. Building Capabilities - Progress to Date a.) Describe specific actions or steps that you have taken in the past two years to develop your organization's capabilities. b.) Who is leading the effort to develop your organization's capabilities? (such as Executive Director, Board President, other Board members, staff or other volunteers)

11 18. Explain current fundraising capability and the potential for program self-sufficiency. (Use additional sheet if necessary.) 19. Specific reasons why chapter should be selected to participant in the NJTL Capacity Building Program. (Use additional sheet if necessary.) V. NJTL National Program Involvement Did your Chapter host or attend a Regional Rally (RR) in the past two years? Did your Chapter host a Recreational Coaches Workshop (RCW) in the past two years? Did you have at least one participant submit an essay for the Arthur Ashe Essay Contest (AAEC) in the past two years? Did you submit at least one application for the Invitational Tennis Leadership Camp (ITLC) in the past two years? Has someone from your Chapter attended a CTDW within the last three years? Send the completed application along with other required documentation to: your USTA Section Office, Attn.: USA Tennis NJTL Staff (see attached), by Friday, November 18, Please include a fax number and address for speed notification. Contact Dan Limbago, Manager, NJTL Capacity Building Program at with questions and/or comments.

12 USA Tennis NJTL Sectional Staff USTA/Caribbean Section USTA/Middle States Section USTA/Pacific Northwest Section Maria Lirio Kitty Perrin Valerie Wright Box Valley Forge Road, Suite Greenbrook Drive Santurce, PR Valley Forge, PA Medford, OR P: (787) P: (610) P: (541) F: (787) F: (610) F: (541) USTA/Eastern Section USTA/Midwest Section USTA/Southern California Section Janet Roberts Shelly Kindig Arlene Barco 550 Mamaroneck Avenue, Suite Avocet Drive LA Tennis Center UCLA Harrison, NY East Lansing, MI Circle Drive West P: (914) P: (517) Los Angeles, CA F: (914) F: (517) P: (310) F: (310) USA Tennis Florida USTA/Missouri Valley Section USTA/Southern Section Shelly Licorish Bynum John Terpkosh Yasmine Osborn 6861 Tamarind Circle Iowa Branch Office Spalding Woods Office Park Orlando, FL E Diehl Avenue 3850 Holcomb Bridge Rd., Suite 305 P: (407) Des Moines, IA Norcross, GA F: (407) P: (515) P: (770) licorish@florida.usta.com F: (515) F: (770) jterpkosh@movalley.usta.com Osborn@usta.com USTA/Hawaii Pacific Section USA Tennis New England USTA/Southwest Section Madeleine Dreith Patti Roy Bill Lucero 1500 Beretania Street, Suite Turnpike Road 924 Oneida Honolulu, HI Westborough, MA El Paso, TX P: (808) P: (508) P: (915) F: (808) F: (508) F: (915) dreith@hawaii.usta.com roy@newengland.usta.com lucero@southwest.usta.com USTA/Intermountain Section USTA/Northern California Section USTA/Texas Section Keith Bell David Hong Kerlin Butchee 1201 South Parker Road, # S. Loop Rd. Ste Exchange Drive Denver, CO Alameda, CA Austin, TX P: (303) P: (415) P: (512) F: (303) F: (510) F: (512) bell@ita.usta.com hong@norcal.usta.com kbutchee@texas.usta.com USTA/Mid-Atlantic Section USTA/Northern Section Ellicia Chau Nancy Lundberg 7926 Jones Branch Drive, Suite W. 98th Street, Suite 101 McLean, VA Bloomington, MN P: (703) P: (952) F: (703) 556) 6175 F: (952) chau@mas.usta.com lundberg@northern.usta.com