Nancy Hutchins, Regional Program Manager. Region X: Setting the Stage Lights, Camera, Action!

Transcription

1 Nancy Hutchins, Regional Program Manager

2 Introductions 5 Year Project Period- History, Purpose, What s New and Different Exploring the Impact of the Five Year Grant Cycle on Head Start Programs-Taking a Systems Approach Planning Systems and Goal Setting Fiscal Systems and Budgeting Governance Record Keeping and Reporting (Data) Questions and Answers

3 As a result of participating in this session, participants will: Have a common understanding of the key elements of the five year grant cycle Recognize the implications of a five year project period on their program and Head Start management systems Network with colleagues to share new approaches and strategies for mastering this change

4 Congressional Mandate Move all Grantees to Five Year Project Periods ACF-IM-HS Non-Competitive DRS

5 Grantees Requested July 2013 Eligibility Monitoring Review CLASS Scores Above 10% No Deficiencies DRS Criteria Free

6 Deficiency Met DRS Criterion CLASS Scores Below 10% Successful Competition

7 Deliver Guidance to Grantee with Expectations for Planning, Comprehensive services, and Reporting Provide Alignment Between Grant Application and Five Year Oversight Expanded Role with RX Ensure Quality Services and Accountability

8 Program in Good Standing or by Competition Post Award Requirements Governance Complete a Governance and Leadership Capacity Screening within 60 days Governing Body (GB) Certify in 75 days Health and Safety Complete a Health and Safety Assessment within 45 days GB must Certify Compliance within 75 days

9 School Readiness Participate in Progress Meeting Audit Webinar Participate in OHS Sponsored Single Webinar within six months Communication/Program Contact Collaborate with TTA and Region X Expanded Site Visits

10 Focus on Five Years Goals and Objectives Program, School Readiness, and Fiscal

11 Focus on the Five Years Year One Foundation and Implementation Year Two Analysis/Assessment Year Three Validation Review

12 Focus on the Five Years Year Four Determination Renewal or Competition Year Five Outcomes Achieved (Articulate; Evidence) Transition

13 Posted Instructions and Webinars Baseline Application Requirements Continuation Application Requirements Program Design and Approach to Service Delivery Long Range Goals, Objectives, and Program Impacts

14 New Grant Application Instructions Webinars and Posted on HSES Two Types of Applications Baseline (Expanded Goals, Measurement, Alignment) Continuation (Progress)

15 Grantees will Articulate and Provide Evidence of Impact

16 Key Indicator Review Comprehensive Review First Year Review

17 Nancy Hutchins, Regional Program Manager

18 To Ensure that Each Grantee Submits an Outcome- Focused Plan with a Strong Foundation for Services that will have a Cumulative Impact on Children, Families, and the Community Throughout the Five Year Project Period.

19 Strong Governance and Leadership is a Key Indicator in Program Quality and Risk Mitigation.

20 The Grantee s Ability to Support School Readiness is a Critical Element in the Overall Effectiveness of the Head Start/Early Head Start Program.

21 Analysis of Program Data Provides Ongoing Knowledge about the Grantee s Progress, Success, and Risk.

22 The Success of the Five Year Oversight Approach Depends on the Active Involvement of Grantees, Regional Offices, Grant Offices, T/TA Partners, and OHS Central Office.

23 The Purpose of the Regional Office Staffing is to Proactively Identify Best Practices and Potential Program Risks Through Data and Information Review During the Five Year Project Period.

24 OHS Central Office will Review National and Regional Data to Support Regional Offices with Ongoing Oversight.

25 Focus on the Five Years o Year One Foundation and Implementation o Year Two Analysis/Assessment o Year Three Validation Review

26 Focus on the Five Years oyear Four Determination Renewal or Competition oyear Five Outcomes Achieved (articulate; evidence) Transition