108 TH OSDAR STATE CONFERENCE

Transcription

1 108 TH OSDAR STATE CONFERENCE Oklahoma State Regent Cynthia Henderson and the Chapters of the Green Country District Abraham Coryell Vinita Bartlesville Bartlesville Broken Arrow Creek Broken Arrow Captain Peter Ankeny Tulsa Cherokee Capital Tahlequah Creek Lands Broken Arrow Nancy Green Sapulpa Osage Hills Sand Springs Owasso Owasso Reverend John Robinson Tulsa Tulsa Tulsa Union Mission Pryor Verdigris Valley Claremore Wealaka Bixby Cordially Invite you to Attend The One Hundred Eighth Annual Conference of the Oklahoma State Society Daughters of the American Revolution April 20-22, 2017 Embassy Suites Hotel Norman, Oklahoma

2 OSDAR 2017 State Conference April 19-22, 2017 Embassy Suites Hotel & Conference Center 2501 Conference Drive, Norman, OK Call (405) and Use Code DAR for Reservations The Stars of Oklahoma Hosted by Green Country District $35 late fee for registration received after April 10, * No cancellations may be made after this date. Mail this form and check made to OSDAR to Pat Desormeau North 3980 Road Bartlesville, OK Member Name Address City, State, Zip Phone Chapter Note: All meals are open to everyone except State Officer s Club Wednesday Pre-Conference Dinner at Olive Garden Dutch Treat On Your Own After 4/10/17 Registration All members attending must pay $15 $15 $50 Thursday State Officer s Club Luncheon (members only) $25 Thursday Stars of Oklahoma Dinner $34 Friday Five Star Luncheon $25 Friday Rock Star Regent s Banquet $34 Total *This fee is to cover additional expenses from the hotel for adding extra tables and setup after total meals are confirmed. Please circle all that apply. I am currently: Chapter Regent Honorary Chapter Regent State Chairman State Officer State Regent First Time Attendee OSDAR Honorary State Regent Page Ambassador 50 Year Member Lineage Society Head: Society Name Designation: I will need a paper name badge [ ] I will use my magnetic OSDAR name badge [ ] If you need to order a magnetic OSDAR name badge, mail $13.00 to Lorna Holloway 1712 Downing St, Ardmore, and it will be at Workshop Registration Desk for pick up. If you wish the name badge mailed to you, the cost is $

3 Schedule of Events OSDAR State Conference Packet Wednesday, April 19, :00 pm Registration Open Lobby 6:00 pm Dinner at Olive Garden (Dutch Treat) Meet in Lobby at 5:30 pm 7:30 pm Chapter Registrars meeting Crimson 8:00 pm Hospitality Room Open Suite 206 Thursday, April 20, :00 am Registration Opens Lobby 8:00 am State Regent s Project Sales Opens University A 9:30 pm Board of Management Meeting Crimson 10:30 am Sooner Crooners Rehearsal University B & C 12:00 pm State Officer s Club Lunch University B & C 3:00 pm Memorial Service (Gloves. Hat optional) Oklahoma I & J 4:00 pm State Regent s Project Sales Opens University A 4:45 pm Official Conference Photographs (Gloves) Sooner A 5:30 pm Processional Forms (Gloves) 6:00 pm Stars of Oklahoma Dinner University B & C 9:00 pm Receiving Line (Gloves) 9:00 pm Hospitality Room Open Suite 206 Friday, April 21, :30 am State Chairman s Club Breakfast Oklahoma I & J 8:00 am Registration Lobby 8:45 am State Officer Processional Forms (NO gloves) 9:00 am Business Session Oklahoma I & J 12:00 pm Five Star Luncheon University B & C 2:00 pm Awards Afternoon Oklahoma I & J 4:00 pm Forum: Units Overseas Oklahoma I & J 4:30 pm Sooner Crooners University B & C 5:00 pm Chapter Regent s Club Meeting Crimson 6:15 pm Processional Forms (Gloves) Regents & State Regent 6:30 pm Rock Star Regents Dinner University B & C 9:00 pm Juniors/Pages Meeting Crimson Saturday, April 22, :30 am Cameo Club Breakfast Crimson 7:30 am Registration Lobby 9:00 am Business Session Reconvenes Oklahoma I & J 12:00 pm Conference Adjourns 2

4 Sales Room Information The sales room is where you can get great deals on beautiful items while supporting the State Regent s Project. This year we have: 1. Crushable hats 2. Bendable shoes 3. OSDAR Hoodies and sweat shirts 4. Jewelry 5. DAR satin pillowcases 6. And MUCH more! Also, you may buy voices to win an autographed OU Football, signed by Coach Bob Stoops. The fur trimmed cape was donated by Geno s Furs in Oklahoma City is a $400 value. Tickets are $5 each or 5 for $20. Tickets are $10 each or 6 for $50. Sales Room Hours Thursday Friday Saturday 8:00 am 2:30 pm 7:30 am 9:00 am 1:00 pm 5:00 pm 9:30 pm 10:00 pm 7:30 am 11:00 am 3

5 A Guide to State Conference OSDAR State Conference Packet The OSDAR is thrilled to welcome new/newer active Members to State Conference! Following are some frequently asked questions by newcomers. What is State Conference and how do I find out the information? Once a year in the spring, the State Society meets to report and celebrate the activities and accomplishments of the chapters and committees. The Registration Form and other information is sent by to all OSDAR membership and to your chapter regent who shares it with chapter members. It includes information about the different banquets and the cost, as well as the special room rate at the designated hotel. Be sure to observe all deadlines. The forms are also available on the OSDAR State website under the OSDAR State Conference tab. What part can I play in a State Conference? Attend the meetings and meals to learn more about the DAR. Every state officer and state chairman will give a report about the activities of her office or committee and each chapter regent will report about the activities of her chapter. Some reports include recognizing chapters for outstanding work within the committees, as this is part of the mission of the state conference. What do I need to know about the meetings at the conference? There is an aspect of the business meetings and meals that is quite formal. As the event begins, the State Regent enters the room preceded by someone applauding, and everyone in the room stands and applauds. When she gets to the platform, she welcomes everyone, leads the group in the opening exercises and asks everyone to be seated. Most of what we recite is quite familiar, including the Pledge of Allegiance and the National Anthem. Other less familiar items include the American's Creed and the Salute to the Arkansas Flag. All of them are printed in the program. There is also an opening ritual for the meal functions. The salad is often already on the table upon arriving. It is expected that no one picks up her fork to eat until the State Regent (presiding officer) has picked up her fork. After the salad is cleared, it is also polite not to begin eating the main course until everyone at your table is served. You cannot attend the meal function just to hear the speaker or the entertainment. You must have a meal ticket to attend. HODARs (Husbands of Daughters of the American Revolution) may purchase a ticket to attend the meal function and the entertainment or speaker. They cannot attend any of the business sessions. Every chapter has a specific number of delegates who vote on the chapter's behalf. Get involved and get elected as a delegate. The best way to learn about DAR is to have the responsibility of making decisions that better the organization. As a delegate, you may ask questions about an issue. To do so, stand and wait to be recognized by the State Regent. When recognized, address the State Regent ("Madame State Regent"), state your name and your chapter name and then your question. Never be embarrassed to ask a question. We all learn from them. Every registered attendee will receive a name badge. If you are a delegate, there will be a blue dot on your name badge. Only delegates may address the chair or vote on an issue. 4

6 Do not to move around the room when someone is speaking (i.e. the State Regent, a speaker, or someone giving a report) or move (including entering or leaving the room) between speakers. A page is usually stationed at the door to let you know when to come and go. I heard someone mention DAR Pins, when is it proper to wear them? State Conference is the perfect place to wear your pins. Wear them only to conference sessions; remove them or cover them with a scarf if going outside or eating in a restaurant. Remember that the insignia should not be worn on the street, in a restaurant, cocktail lounge, or other public place unless a DAR or allied function is taking place then and there. Wear the insignia pin with attire appropriate for DAR occasions. These include suits (skirted or pants), dresses, or pants with a suit jackets. The insignia pin should be worn over the left breast and only by active members. No other jewelry is to be worn on the left side when wearing the insignia pin except for a flag pin, which is worn on the left lapel. What kind of clothes do I need to bring? You should dress appropriately for the climate and the dignity of the occasion. Business-casual is recommended for the daytime sessions. More formal or cocktail attire is recommended for the night sessions (i.e. long or tea-length dresses or appropriately formal pantsuits). Many members also bring a pair of white gloves for the teas, evening sessions, and receiving lines. Hats are worn by some at the Memorial Service although it is not required. Shoes should be comfortable. Since many members visit after hours, bring some comfortable clothes, too. What else do I need to bring? A suggested packing list: evening wear for two nights (it is perfectly acceptable to wear the same formal attire for both nights, or add a different jacket to change it up a bit) business or business-casual attire for three days money for meals not included in your registration comfortable clothes to wear after the evening activities jacket/sweater/wrap for the meeting room (it can be cold) white gloves (if you are a page, optional for others) hat for the Memorial Service (optional) camera (There is a hired photographer who will be selling prints of the photographs taken on Thursday and Friday if you'd rather buy them) notebook and pen to take notes during the meeting DAR Insignia and other fun pins to wear on the right side spending money for shopping in the OSDAR Sales Room and or from the Junior Shop-including those white gloves for the Memorial Service and the receiving line, DAR note pads, jewelry, etc! a tote bag for all of the goodies you will acquire, or you can buy one at the conference 5

7 State Conference Protocol A Guide for Attendees For new and for old attendees, here is a little Protocol refresher for State Conference. 1. Order of Precedence: Don t forget to stand at the entrance of the processionals and the beginning of the recessional. The processional usually begins music which is to alert you to get to your feet because something special is about to begin. You will remain standing until after the opening exercises when the State Regent will tell you to be seated. The last person to enter the room is ALWAYS the State Regent and she is ALWAYS the first person to leave the platform at the beginning of the recessional. Even with the President General in attendance, the State Regent is considered the highest-ranking member in the State and is always given that honor. Standing is a courtesy and honor to our State Regent and is a deserved recognition and tribute to her office and to her service to the organization. 2. Standing: When your Chapter Regent gives her report at State Conference, stand briefly to show pride for her work and the work of your chapter. You may stand briefly during the Memorial Service when names of your deceased chapter members or friends are read. 3. Meals: At meal functions, keep in mind, the meal doesn t begin until the presiding officer picks up her fork. (At State Conference this will be the State Regent or the President of the clubs, i.e. Chapter Regents, State Officers, or Cameo Society). All meal functions must have a ticket. No one will be allowed to attend, just to hear the speaker. 4. Reports: When giving a report, address the chair only. (Madam State Regent) In addressing the chair, the State Regent will recognize you and in calling your name, gives you the floor. Officers are allowed 3 minutes; State Chairmen are allowed 2 and Chapter Regents are allowed 1 minute. Please be prepared for that time allowance and do not continue talking when your time is up. At a State business meeting, if you have a comment and/or question, please rise to be recognized. When the State Regent recognizes you, please state your name and chapter name clearly, for the record. 5. Delegates: If you are attending State Conference as a Delegate, you are there to help make the important decisions for OSDAR. Please wear your Delegate ribbon and sit in the designated areas during business meetings. 6. Gloves: It is always up to the State Regent as to whether to wear gloves for different functions. If you are to be part of the processional on Opening Night, long dresses and gloves are appropriate. Also, during opening exercises, please remove the right glove for the Pledge and keep it off until after the singing of the National Anthem. Have 6

8 nothing else in your hands while you recite the Pledge and while you are singing the National Anthem. 7. Memorial Service: Those taking part in the Memorial Service, hat and gloves are optional but encouraged. Dark dress, black, gray or navy, should be worn by State Officers and District Directors. Members taking part in the opening night exercises (processional) and Memorial Service are asked to please arrive at least 20 minutes prior to the beginning of the function. 8. Regents Night Processional: If you are a Chapter Regent, please bring your chapter flag. Your vice regent will carry the flag and post it. Watch your for more details on this. 9. State Conference attire is business casual for day sessions and formal or cocktail wear for evening events. Only suits (pants or skirted), dresses, or pants with a suit jacket are to be worn with our DAR insignias. Never wear your DAR pins with capris, shorts, or jeans and never on a T-shirt. They are not to be worn in public places unless a DAR function is taking place there and then. Some rooms in the hotel can be somewhat cool so a wrap might be considered. 10. Receiving Line: Gloves are requested if you want to go through the receiving line. Many of our State Conference attendees are anxious to meet our visitors, so please try to make your way through the receiving line quickly. Pages may encourage you to move along if you visit a too long. 11. HODARS (Husbands of DARs) are welcome for meals. They need to be registered, although you don t have to pay a registration fee for them, they must have tickets for any meal/speaker function they attend. Business sessions are for members only. We look forward to meeting your HODAR at State Conference. 12. Pages and Ambassadors: You may notice young women wearing white who are always eager to help; they are OSDAR Pages. Any member in good standing between years of age, may serve as a page. Additionally, they may be members of the Oklahoma Society Children of the American Revolution, daughters or granddaughters of members of the Oklahoma Society provided they have reached the age of fifteen years. Ambassadors are members over the age of 40 who are willing to serve as a Page. If you would like to serve as a Page or Ambassador, please let the State Regent know. 7

9 State Chairman s Club If you are serving as a State Chairman or have ever served, you are eligible to join the State Chairman s Club. The purpose of the Club shall be to educate and assist State Chairmen in carrying out their leadership roles to further the aims, goals and projects of the national, state and local chapter organizations. The Club shall support the Oklahoma Junior Daughters and contribute to their expenses for Continental Congress. 8

10 OKLAHOMA DAR STATE CHAIRMEN S CLUB MEMBERSHIP APPLICATION Name Mailing Address City 9 Digit Zip Code Telephone ( ) Chapter The goal of the Oklahoma DAR State Chairmen s Club is to educate and assist members in the effective accomplishment of their State Chairmanship appointment. This education may include seminars, forums, one-on-one contact, literature, handouts, previous committee files, advice, visual facilities, personal presentations at chapter, district, workshop or conference meetings, along with any other method of communication support available. There shall be one class of membership: ACTIVE. The initial application fee is five dollars ($5.00). After the initial fee the annual dues will be will be five dollars ($5.00) per year payable at the State Workshop. As a member you will be eligible to purchase a State Chairmen s Club pin from Hamilton Jewelers to wear on our DAR ribbon. A Lifetime Membership is available for a one-time payment of $ Please fill out the following information: I (have served) (am serving) as State Chairman of the following committee(s): If writing a check, make payable to the Oklahoma Society DAR (OSDAR) and mail or give to the Chairmen s Club Treasurer: Norma Hughes, 1123 Taurus Dr, Edmond, OK 73003, Telephone: , 9

11 Cameo Society Would you like to join Cameo Society? NSDAR members who can prove active membership in conjunction with a mother, daughter, grandmother or granddaughter are eligible to join. Our objectives are to promote understanding and fellowship between generations and to encourage the passage of genealogical information, family histories, and patriotism to subsequent generations. 10

12 CAMEO SOCIETY Application for Membership One time Application Fee $5.00 Annual Dues $4.00 Life Membership $50.00 Applicant s Name DAR National # Street Address City ST Zip Phone Address Date of Acceptance in NSDAR Chapter District PROOF OF ELIBIBILITY I am joining in conjunction with She is my Mother or Daughter or Granddaughter Her DAR National Number is Her Date of Acceptance into NSDAR Our years of Joint Membership are to 20 Applicants Signature Date List other Daughters who are eligible to join through this line. Relationship to Applicant Relationship to Applicant Relationship to Applicant NOTE: Complete one application per member. Both Mother /Daughter or Grandmother/Granddaughter are required to complete an application and each pays the fee and dues. Make check(s) payable to Cameo Society and return both completed applications and check(s) to: Approved: Date: President Verified: Date: Registrar Received: Date: Treasurer Dues for Year: 11

13 OKLAHOMA CHAPTER REGENT S CLUB The object of this club is to give assistance to the current Chapter Regents and to assist the State Regent in any way possible. The Chapter Regents Club purchases the Outstanding Chapter Regent s Pin that is given to one Outstanding Chapter Regent each year. Any member who has served or is serving as a Chapter Regent is eligible to be a member and order the Chapter Regents Club pin. The annual dues of the Oklahoma Chapter Regents Club shall be four (4.00) dollars payable at the workshop. A lifetime membership shall be available at $50.00 per member. Membership Application Name Address Telephone number: Home Cell E-mai address Chapter name: Years you were Chapter Regent Chapter Name Bring application and dues to meeting at Conference. 12

14 Pages and Ambassador Any member in good standing between years of age, may serve as a page. Additionally, they may be members of the Oklahoma Society Children of the American Revolution, daughters or granddaughters of members of the Oklahoma Society provided they have reached the age of fifteen years. Ambassadors are members who are over 40 but would still like to serve as a Page. Pages and Ambassadors do not pay Registration Fees for State Conference or Workshop. A Page Manuel and training is provided! Application to Serve as a Page or Ambassador Name Chapter Phone Return this application to the Page State Chair Alicia Allen at aliciaallen1@yahoo.com or to the State Regent at cindyhenderson1@cox.net. 13

15 What is the State Regent s Project? Each State Regent chooses a project for her administration. During the Henderson Administration, the Oklahoma Daughters are Building a Legacy with the Oklahoma Enrichment Center. The Center is housed in the DAR building in Washington DC. It supports the DAR Museum with interactive activity stations which enhance museum items. And there is permanent signage that reads Oklahoma Enrichment Center. This project is spotlighting Oklahoma on the national scene and is speaking volumes as to how much we value education and historical preservation. Besides purchasing items through the DAR Store, you may donate through the DAR 365 program. That is a program where you donate just 10 cents a day to OSDAR, or $36.50 per year. If you make a generous donation of $100 or more, it will count toward the Heritage Club in NSDAR. Please support the State Regent s Project and help OSDAR Build a Legacy! 14