Working Group. Mobile App Working Group Johan Olander Board Room 14:00 15:00
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1 JACoW Team Meeting, 7 th - 10 th November 2016 TRIUMF Vancouver Canada Monday Programme Monday 7 th November 7:45am 7:45am Transfer to TRIUMF 8:30am 8:30 9:00 Registration: Outside Boardroom Welcome and Introduction to JACoW TM & Running a JACoW Conference Part 1 Session Chair: Jana Thomson 9:00 am 9:00 9:20 Welcome Introduction & Programme Outline Dr. Jon Bagger, TRIUMF Director Jana Thomson, Auditorium 9:20 9:35 JACoW Board of Directors Welcome 9:35 9:50 JACoW Voting Introduction Ronny Billen, Auditorium 9:50 10:10 What is JACoW and what it Offers to your Conference 10:10 10:35 General Overview of Running a JACoW Member Conference 10:35 11:00 General Timelines, When and Who to do What 11:00 am 11:00 11:30 Morning Tea Running a JACoW Conference Part 2 & Conference Management Systems Part 1 Session Chair: Garry Tilmont 11:30am 11:30 12:00 Scaling of Roles Tasks and Resources vs Size of your Conference 12:00 12:30 What are Conference Management Systems & SPMS? 12:30 pm 12:30 14:00 Lunch Conference Management Systems Part 2 Session Chair: Kip Bishofberger 2:00 pm 14:00 14:30 What is InDiCo? Pedro Ferreira, Auditorium 14:30 15:00 Technical Process of Producing a Proceedings Volker Schaa, Auditorium 15:00 15:30 Where to Get Help? Charlie Horak, Auditorium 3:30 pm 15:30 16:00 Afternoon Tea 4:00 pm 16:00 17:30 Poster Session & Welcome Reception 6:00 pm 18:00 Transfer to Georgian Court Hotel Mobile App Working Group Johan Olander 14:00 15:00
2 Tuesday Programme Morning Tuesday 8 th November 8:15am 8:15am Transfer to TRIUMF Using SPMS to Perform Key Tasks Part 1 Session Chair: Maggie Montes- Loera 9:00am 9:00 9:20 Getting a SPMS Instance & Conference Settings Explained (20min) 9:20 9:35 Privileges and Roles Explained (15min) 9:35 9:50 Proposing Invited Orals (15min) 9:50 10:00 10min Breather Catch- up, Questions? 10:00 10:15 Sending Announcement, and Follow Up s via SPMS ( Utility) (15min) 10:15 10:30 Setting up Main and Sub- Classifications, and Presentation Types (15min) 10:30 10:45 Opening for Abstract Submission (15min) 10:45 11:00 QA process for Abstracts (15min) 11:00am 11:00 11:30 Morning Tea Running a JACoW Conference Part 2 & Conference Management Systems Part 1 Session Chair: Vincent Mitts 11:30am 11:30 12:00 Creating Forms & Payment Systems (30min) IT Setup Ivan Andrian 9:00 11:00 Spare Slot One- on- ones 12:00 12:15 Getting Access to a File Server and Managing Paper Submission (15min) Jan Chrin, Auditorium 12:15 12:30 Creating Paper/Program Codes (15min) 12:30 12:45 15min Breather Catch- up, Questions? 12:45 13:00 Creating Sessions (Single and Parallel), Oral and Poster (15min) 13:00 13:15 Allocating Talks to Sessions (15min) 13:15 13:30 Allocating Posters to Sessions (15min)
3 Tuesday Programme Afternoon 1:30pm 13:30 15:00 Lunch 14:00 15:00 TRIUMF Tour (60min) Please add your name to the tour list in advance Utilizing & Integrating SPMS Data for Websites & Operations Session Chair: Renan Picoreti 3:00pm 15:00 15:20 Free Slot, to be determined, Auditorium Online Help Working Group Charlie Horak 15:00 15:50 15:20 15:50 How to Integrate SPMS Data into Your Conference Website Kyung Sook Kim, Auditorium 15:50 16:00 Final Notes to Meeting Attendees, Voting, Collected on way to Coffee Break Ronny Billen, Auditorium 4:00pm 16:00 16:30 Afternoon Tea Processing Papers & Presentations Session Chair: Akihiro Shirakawa 4:30pm 16:30 17:00 Running the Editing Office and Processing of Papers Volker Schaa, Auditorium 17:00 17:30 Processing Transparencies & Embedding Animations 18:00pm Transfer to Georgian Court Hotel Spare Slot One- on- ones
4 Wednesday Programme Wednesday 9 th November 8:15 am 8:15am Transfer to TRIUMF IPAC Debrief, Roles, IT Requirements, Software Specifications Session Chair: Ghyung- Hwa Kim 9:00am 9:00 9:20 IPAC Operations Review Kyung Sook Kim, Auditorium 9:20 9:35 Debrief, Running of Author Reception Sue Waller, Auditorium 9:35 9:50 Debrief, Running of Speaker Preparation & Presentation Management Vincent Mitts, Auditorium 9:50 10:05 IPAC2016 IT Infrastructure Review Dong Eon Kim, Auditorium 10:05 10:20 Review Discussion Feedback from IT Setup Staff Raphael, Volker, Ivan, Stefano, Johan, Auditorium 10:20 10:40 Software Tools and Requirements, Setup / Installation Options Raphael Mueller, Auditorium 10:40 11:00 IT Preparations for IPAC'17 Johan Olander, Auditorium 11:00 am 11:00 11:30 Morning Tea JACoW Template, Open Questions, & InDiCo Tutorial Session Chair: Takashi Kosuge 11:30 am 11:30 11:50 JACoW Template & Citation Review Jan Chrin, Auditorium 11:50 12:20 Open Questions and Discussion? 12:20 13:30 Introduction to InDiCo Usage Tutorial Pedro Ferreira, Auditorium 1:30 pm 13:30 14:30 Lunch Tutorial Sessions 1 2:30 pm 14:30 15:30 Editing Team Meeting Submitted Papers Raphael Mueller, Auditorium 15:30 16:15 Processing Slides Tutorial 4:15 pm 16:15 16:45 Afternoon Tea Tutorial Sessions 2 4:45 pm 16:45 17:00 Poster Session Management & Usage of the Poster Police App Stefano Deiuri, Auditorium 17:00 17:30 One- on- one Meetings, Organized Between Team Members, Auditorium 6:00 pm 18:00 Transfer to Georgian Court Hotel LaTeX Boot Camp for Beginners Jan Chrin, 14:30 16:15 Scrips and How to Run them Produce Proceedings & Other Handy Reports Volker RW Schaa, 16:45 17:30 The Floata Seafood Restaurant in Vancouver's The Floata Seafood Restaurant Chinatown, 180 Keefer St, Vancouver, BC V6A 1X4 Georgian Court Hotel Phone:(604)
5 Thursday Programme Thursday 10 th November 8:15am 8:15am Transfer to TRIUMF IPAC Debrief, Roles, IT Requirements, Software Specifications Session Chair: Ronny Billen 9:00am 9:00 9:30 Round Table, Proposals for Proposals for Working Groups 9:30 10:00 Lessons learned for next Team Meeting Feedback 10:00 11:00 Conclusions from the Rapporteur with Overview of JACoW Developments in 2016 Garry Trahern, Auditorium 11:00am 11:00 11:30 Morning Tea JACoW Template, Open Questions, & InDiCo Tutorial 11:30am 11:30 12:00 Summing up by Chair Transfer to Georgian Court Hotel
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