NEW ZEALAND PHYSICS AND ENGINEERING IN MEDICINE NZPEM November 2016

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1 NEW ZEALAND PHYSICS AND ENGINEERING IN MEDICINE NZPEM November 2016 The Hunter Centre Corner Great King & Frederick Streets Department of Health Sciences University of Otago Dunedin REGISTRATION AND CALL FOR PAPERS

2 NZPEM 2016 THE ANNUAL CONFERENCE OF THE AUSTRALASIAN COLLEGE OF PHYSICAL SCIENTISTS AND ENGINEERS IN MEDICINE (NEW ZEALAND BRANCH) INVITATION Dunedin members of the New Zealand Branch of the ACPSEM invite you to the annual NZPEM 2016 Conference to be held at The Hunter Centre, corner Great King and Frederick Street, Dept. of Health Sciences, University of Otago, Dunedin. The Hunter Centre is adjacent to Dunedin Hospital and the conference aims to start at 9.00am on Wednesday 23 rd November and will finish at 4:00pm on Thursday 24 th November. Registration will be available from 8:00 am on Wednesday. SCIENTIFIC PROGRAMME Papers are invited on the following topics: Radiation therapy physics Radiation protection ionising and non-ionising Radiology and Medical Imaging Biomedical engineering Physiological monitoring Applications of engineering and physics to medicine Papers may be presented in general sessions (20 minutes duration including discussion time) or as part of a workshop. Workshops may operate in parallel for those topics where sufficient interest has been indicated. Participants are invited to suggest topics for workshops (in part or as a whole) and are encouraged to contribute to these forms of continuing medical education (see below) WORKSHOPS The workshops are intended to provide a forum for discussion of scientific, professional, regulatory and academic issues. The level of interest shown by registrants will determine the final choice of the workshops. If you have a particular topic you wish to discuss please indicate this on the enclosed registration form. Registrants are encouraged to submit discussion documents and/or make informal presentations to the workshops. Some possible workshop topics could relate to: Diagnostic Radiology and Mammography Radiation Safety Act 2016 TEAP Certification and Professional issues Emerging technologies e.g. VMAT, SBRT Quality Assurance & TG100

3 NZ Clinical Training Coordinator Workshop As part of the NZ CTC regular TEAP support activities a two day workshop will be running on the Monday and Tuesday before the conference. This is specifically for TEAP registrars but applications from interested medical physicists will be considered. Places are limited so a first in first served policy will be observed. The topics for the workshop are management principles and keeping up with the scientific literature. A detailed program is available from the NZ CTC, Bryn Currie (bryn.currie@cdhb.health.nz). CONFERENCE DINNER The Conference dinner event on Wednesday evening. ACCOMMODATION Delegates will be responsible for arranging their own accommodation. Some accommodation options within walking distance of the conference centre are listed in the table at the end of the application form. ABSTRACTS Information on the deadline and format of abstracts is on the next page. FEES For registrations received prior to 28 th October, the fee is $ 275, and includes morning and afternoon teas, lunches, conference dinner and a light breakfast on the Thursday morning prior to the ACPSEM NZ Branch AGM. For retired members and students the fee is reduced to $155. For registrations received after 28 th October the relevant fees will be $375 and $255 respectively. The discounted student registration fee does not include dinner. The conference dinner is free for retired members through sponsorship. The fee for accompanying persons to attend the conference dinner is $90. REGISTRATION A registration form is enclosed. Please complete and return as soon as possible. nzpem2016@southerndhb.govt.nz Remember early bird registrations must be received by Friday 28 th October. Alternatively registration forms and cheques (made out to ACPSEM (NZ) Conference Account ) should be sent to: Matthew Paris Conference Convenor NZPEM 2016 Radiation Oncology Physics, Dunedin Hospital 201 Great King Street, Dunedin 9016

4 NZPEM 2016 CONFERENCE ABSTRACT INFORMATION Abstracts will only be accepted as an attachment in Microsoft Word format. Please your abstracts to: All abstracts need to be received by Friday 21 October. N.B. Please indicate any special audio-visual requirements in the . Please limit your abstract to one A4 page including any diagrams or references. Abstracts should be concise and informative - covering methods, principal results and main conclusions. ABSTRACT TEMPLATE Title Arial, Bold, sentence case, 11 point font size, left justified Authors Normal font (underline the presenting author) Department/Institution Normal font, superscript multiple departments/institutions Contact Hyperlink: Address of main author. Main text Arial, 11 point font size, full justified. Abstract body must not exceed 300 words, not including title and references) Jane Physicist 1, Clive Clinician 2, Maurice Mentor 1 1 Department of Medical Physics, Icon Institute 2 Department of Radiology, Ultimate Radiological Institute Contact J.Physicist@gmail.com Type your abstract here using the headings below: Introduction Method Results Conclusion References / Acknowledgments as applicable

5 ABSTRACT INSTRUCTIONS The authors should prepare their abstracts in accordance with these layout instructions to assure a uniform layout. All abstracts must be original work; The filename of the Word document should only contain alpha/numeric characters with no spaces; A total of two tables, graphs or images may be included in the body of your abstract. Images should be 300dpi and embedded in the word document. Images, graphs and diagrams can be printed in colour and should be clear with legible typeface suitable for reproduction; Paragraphs must be separated by a blank line and must be full justified. Do not indent the first line of a paragraph; All references should be written according to APESM journal format. Details can be found on the Springer APESM website, under instructions to authors; The abstract must contain sufficient information and data to support any conclusions so that when published it should convey a complete account of the work; Upon submission of an abstract all authors of the abstract are aware of and agree to the publication of the abstract in the Conference programme; Please check abstracts carefully. Once submitted, no further changes will be possible.

6 ACCOMMODATION INFORMATION The following are a few places fairly close to the Hunter Centre and Dunedin Hospital: Name Bluestone On George Alexis Motor Lodge Hulmes Court Bed & Breakfast Scenic Hotel Dunedin City Allan Court Motel St Margaret s Hostel Central Backpackers Price range Distance to conference Phone Contact Details Website $ m $ m $ km $ km new-zealand/dunedin/scenic-hotel-dunedincity/rooms $ m $ m $26 for a dorm to $72 for private room conference@smc.ac.nz 650 m CENTRAL Notes Executive apartments 1860 s Victorian mansion. Includes breakfast Free wireless internet Breakfast Included Free wireless internet