DEPARTMENT REQUISTION NO. ADDENDUM #1

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Emily Hardy
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REQUEST FOR PROPOSAL Office of Business Services One Mountwest Way Huntington, WV 25701 PROPOSAL # MCTCCAFE 16.4 ADDENDUM #1 Direct all inquiries regarding this order to: (304) 710.

1 REQUEST FOR PROPOSAL Office of Business Services One Mountwest Way Huntington, WV PROPOSAL # MCTCCAFE 16.4 ADDENDUM #1 Direct all inquiries regarding this order to: (304) Vendor: Phone: For information call: Fax: Buyer: Angela D. Bradshaw Phone: 304/ FEIN/SSN: Sealed requests for proposals furnishing services described below will be received by the Institution. TO RECEIVE CONSIDERATION FOR AWARD, THE PROPOSAL WILL BE SUBMITTED ON THIS FORM IN ORIGINAL, SIGNED IN FULL IN INK AND (5) COPIES, AND RECEIVED IN THE OFFICE OF BUSINESS SERVICES TO HAVE A DATE/TIME STAMP AFFIXED, ON OR BEFORE THE DATE AND TIME SHOWN FOR THE PROPOSAL OPENING. The Institution reserves the right to accept or reject proposals separately or as a whole, to reject any or all proposals, to waive informalities or irregularities and to contract as the best interests of the Institution may require. PROPOSALS ARE SUBJECT TO THE GENERAL TERMS AND CONDITIONS AS PRINTED ON THE REVERSE SIDE HEREOF AND AS SET FORTH HEREIN. DATE 07/11/2016 DELIVERY REQUIREMENTS DEPARTMENT REQUISTION NO. PROPOSALS OPEN: 1:30 p.m. on 07/25/2016 BIDDER MUST ENTER DELIVERY DATE FOR EACH ITEM BID Item # Quantity Description Unit Price Extended Price ADDENDUM #1 The purpose of addendum #1 is to provide a response to vendor questions for the clarification and/or modification of project specifications including the revision to the Schedule of Events. The Addendum has been incorporated into the bid proposal package marked as Appendix L. Failure to confirm receipt of addenda may be cause for rejection of proposal. Confirm acknowledgement by submitting this page, signed, with the bid package. TOTAL To the Office of Business Services: In compliance with the above, the undersigned offers and agrees, if this offer is accepted within calendar days (30 calendar days unless a different period is inserted by the purchaser) from the bid open date, specified above, to furnish any or all items upon which prices are offered, at the price set opposite each item, delivered at the designated point(s), within the time specified. Bidder guarantees shipment from Bidder s name Vendor within days. Signed By FOB Terms Typed Name Title Street Address After receipt of order at address shown: City/State/Zip Date FEIN Phone

2 Request for Proposal MCTCCAFE 16.4 ADDENDUM #1 Issued: 07/11/2016 PURPOSE: To provide a response to vendor questions for the clarification and/or modification of project detail and specifications including the revision to the Schedule of Events. 1) Due to unforeseen circumstance, the Schedule of Events for RFP MCTCCAFE 16.4 shall be modified as follows: EVENT ORIGINAL REVISED Bidder s Written Questions 06/21/ /05/2016 Addendum Issued/Response to Bidder Questions 06/23/ /11/2016 Mandatory Site Visit 06/30/2016 *See Below Bid Due Date, 12:00 pm 07/07/ /25/2016 Bid Opening Date, 1:30 pm 07/25/ /25/2016 Contract Award Date 07/21/ /08/2016 Contract Effective Date 08/01/ /08/2016 Due to an unforeseen circumstance, a response to vendor questions could not be provided by the original date specified; therefore, should any interested vendor who did not attend the mandatory site visit on the 30 th of June, 2016 post receipt of Addendum #1 elect to submit a proposal for bid, the Office of Business Services will accommodate a site visit at the discretion of the vendor prior to the bid due date by scheduling request through (casey1@mctc.edu) or by phone to 304/ ) Can historical customer counts/sales be provided for both café and vending services? Please see Exhibit A for the historical customer/sales for the café. Hot beverage and snack vending averages approximately $225/month if averaged on a 12 month cycle; however, as with café sales, monthly sales volume is co dependent upon the academic calendar (exposed foot traffic). Cold beverage vending (separate contract), averages approximately $1,200+/month if averaged on a 12 month cycle; and, monthly sales volume, too, co dependent upon the academic calendar (exposed foot traffic). 3) Which agency/vendor currently operates/provides services for cafeteria operations and/or vending services? The cafeteria is operated by the College; and in doing so, provides a conducive environment for hands on experience for students of the Culinary Arts program. The vending services, excluding cold beverage, is provided by AVI Foodsystems, Inc. Cold beverage vending, as stipulated in the RFP, is a separate contract based upon exclusivity and awarded to PepsiCo Bottling Group, Inc. 4) Of the student population mentioned, do all attend the main campus? Although the College has off campus locations, the majority of the student populace attends the main campus. Currently, as student traffic at off campus locations are specific to specialized fields, varies based upon curriculum availability by term, and sporadic third party sponsor need, the College desires cold beverage and snack vending options only for these locations.

3 5) Please define the College operational hours and designated holidays? The main campus of the College is open between 7:00 a.m. EST and 12:00 a.m. EST, Monday through Thursday. A copy of the College s Academic Calendar and designated holidays for the upcoming academic year is attached as Exhibit B. 6) Can a list of vending equipment with applicable pricing be provided? Please see Exhibit C excerpt from contract award RFP MCTCCAFE ) Can a list of equipment with applicable aging be provided? Please see Exhibit D all equipment with the exception of a griddle and deep fryer were original assets of the facility which was constructed in The griddle is less than 2 years aged; the deep fryer was acquired in ) Please provide a list of equipment the current contractor would remove if they do not retain contract. As the café is operated by the College, and all equipment College owned, no equipment would be removed; however, smallwares may be reassigned to the Center for Culinary Arts 9) Do you hope to retain the current team? And, if so, be able to share the current rates of compensation as well as whether they have health insurance benefits. Please refer to Section or the RFP. 10) Can we receive a floor plan/outline of café with various stations identified? Although a schematic of the kitchen, servery, and dining areas was included in the RFP as Appendix K, please refer to Exhibit E as an additional layout resource which includes the color palette and flooring materials. 11) Are there any college wide special event caterings that are typically done? College wide events which may request catering services would be the annual Employee Recognition Awards/Holiday Reception, Student Orientation, and potential state wide hosting events. 12) Would you consider a management fee/subsidy model contract? Although the College may consider a management fee/subsidy model contract, the preference at this juncture is to retain a commission based contract. 13) Can you provide the current menu and pricing for the café? Please see Exhibit F. 14) Please confirm the responsibility of the vendor and College in regards to equipment repairs and/or replacement. Please refer to Section and of the RFP. In regards to repairs, for any college owned property, the Vendor shall be responsible for the first $250 of the repair cost; for any vendor owned property, the Vendor shall be solely responsible. RFP MCTCCAFE Addendum #01 - Pg. 2

4 MCTC CAFÉ Sales History For the time period January 1, 2015 June 30, 2016 Customer SALES Month Count Cash Credit Total January , , , February , , , March , , , April , , , May , , , June , , , July , , , August , , , September , , , October , , , November , , , December , , , January , , , February , , , March , , , April , , , May , , , June , , , TOTALS 74, , , , , , , , , , , Monthly Sales RFP MCTCCAFE Addendum #01 - Exhibit A

5 August 4, Thursday Last day to register for fall semester 2016 Fall Academic Calendar August 8, Monday August 11, Thursday Schedule Adjustment for Currently Registered Students ONLY (no new registrations/schedules) August 15, Monday First Day of Class August 15, Monday August 17, Wednesday Schedule adjustment- ONLY August 18, Thursday "W" period begins September 5, Monday Labor Day, College Closed September 15, Thursday Last Day to Drop 1st 8 Weeks Courses October 6, Thursday End of 1 st 8 weeks, December graduation applications due October 10, Monday 2st 8 weeks begins, Midterm grades due by 5pm October 20, Thursday Last day to drop a full semester individual course October 24, Monday December 1, Thursday Total withdrawals only November 2, Wednesday November 3, Thursday Advanced registration for Spring courses for BEACON, Disabled, Military and other special populations November 7, Monday November 17, Thursday Advance registration for spring courses for currently enrolled students November 10, Thursday Last day to drop 2nd 8 weeks course RFP MCTCCAFE Addendum #01 - Exhibit B 1

6 November 21- November 25 Thanksgiving/Fall Break classes dismissed November 24, Thursday November 25, TBD Thanksgiving Holiday, College Closed November 28, Monday Classes resume November 28, Monday- January 5, Thursday Registration for new, readmitted and returning students December 1, Thursday Last day to completely withdraw from fall semester, last day of class December 5, Monday- December 8, Thursday Exam days December 8, Thursday Official Graduation Date December 12, Monday, Noon Final Grades due December 19, Monday January 2, TBD Winter Break, College Closed RFP MCTCCAFE Addendum #01 - Exhibit B 2

7 Holiday Schedule Fiscal Year 2017 July 1, 2016 June 30, 2017 Holiday Date of Observance Independence Day Monday, July 4, 2016 Labor Day Monday, September 5, 2016 Thanksgiving Day Thursday, November 24, 2016 Holiday Monday, December 19, 2016 Holiday Tuesday, December 20, 2016 Holiday Wednesday, December 21, 2016 Holiday Thursday, December 22, 2016 Christmas Day Observed Monday, December 26, 2016 Holiday Tuesday, December 27, 2016 Holiday Wednesday, December 28, 2016 New Year s Day Observed Thursday, December 29, 2016 Martin Luther King, Jr. Birthday Monday, January 16, 2017 Holiday Monday, May 29, 2017 NOTE: When Christmas Day and New Year s Day fall on a Tuesday through Friday, these are preceded by a half-day each of holidays. Mountwest Community & Technical College observes these two half-days as one whole day off. Naming of holidays is in accordance with West Virginia State Code Section RFP MCTCCAFE Addendum #01 - Exhibit B 3

8 RFP MCTCCAFE Addendum #01 - Exhibit C 1

9 RFP MCTCCAFE Addendum #01 - Exhibit C 2

10 RFP MCTCCAFE Addendum #01 - Exhibit C 3

11 RFP MCTCCAFE Addendum #01 - Exhibit C 4

12 RFP MCTCCAFE Addendum #01 - Exhibit C 5

13 RFP MCTCCAFE Addendum #01 - Exhibit C 6

14 RFP MCTCCAFE Addendum #01 - Exhibit C 7

15 RFP MCTCCAFE Addendum #01 - Exhibit C 8

16 RFP MCTCCAFE Addendum #01 - Exhibit C 9

17 Mountwest Community & Technical College Kitchen and Servery Equipment [Existing] FIXED EQUIPMENT Walk In Cooler/Refrigerators x 3 [TAFCO] Prep Table w/hutch Prep Table w/drawers, Sink and Water Heater Double Sided Prep Table w/drawers and Sink Double Sided Reach In Refrigerators x 2 [HOBART] Double Sided Electric Hot Box [HOBART] Deep Fryer, Single [KETING] Flot Top Griddle [WELLS] Pizza Oven, 3 Drawer [GE] Steam Jacketed Industrial Kettle [GROEN] Hot/Steam Buffet Line Table w/drawers x 2 Cold/Salad Buffet Line Table x 2 Beverage Island w/soda Fountain and Ice Dispensers 2 Basin Dish Station w/drawers and Garbage Disposal 3 Basin Dish Sanitation Station w/garbage Disposal Warewasher, Conveyor [HOBART] Grease Trap MOBILE EQUIPMENT Buffalo Chopper [Hobart] Industrial Mixer Floor Model [Hobart] Industrial Mixer Tabletop [Hobart] Prep Tables w/drawers x 2 Double Stack Convection Oven Flattop Grill x 2 [GE] Deep Fyer, Double [Keting] Steam Oven [GROEN] Industrial Meat Slicer [HOBART] 3 Shelf Warming Unit Enclosed Bun Rack Industrial Scale (up to 300 lbs.) Collapsible Storage Racks x 2 Rolling Storage Racks x 2 Ice Maker [MANITOWAC] Portable Basin Nacho Chips Warmer Electric Brewer Stainless Steel Cashiering Stations x 2 Self Dispensing Serving Tray Cart RFP MCTCCAFE Addendum #01 - Exhibit D

18 RFP MCTCCAFE Addendum #01 - Exhibit E 1

19 RFP MCTCCAFE Addendum #01 - Exhibit E 2

20 COLOR SCHEDULE: EXHIBIT A 1 CARPETING [DINING AREA] J&J Invision Impulse II, , Take a Trip SHEET VINYL [SERVERY AREA] Melodia, #610, Berber PAINT [SHERWIN WILLIAMS] PNT1 SW6105, Divine White PNT2 SW6108, Latte PNT3 SW6373, Harvester PNT4 SW6354, Armagnac PNT5 SW6179, Artichoke PNT8 SW6558, Plummy RFP MCTCCAFE Addendum #01 - Exhibit E 3

21 Mountwest Café Menu Sampling, Pricing Sandwiches Wraps $ 4.00 Subs 4.00 Cheeseburger 4.50 Grilled Cheese 3.00 Cheese Quesadilla 3.50 Chicken Quesadilla 5.50 Salads Large, Garden $ 3.50 Small, Garden 2.50 Large, Garden w/meat 5.50 Small, Garden w/meat 3.50 A La Carte Chicken Strips $ 4.00 French Fries 2.00 Cheese Sticks 3.00 Onion Rings 2.00 Corn Dog 2.00 Hot Dog 2.00 Pizza Slice 2.00 Fried Pickles 3.50 Chips 1.00 Cheese Cup Small 2.50 Cheese Cup Large 3.50 Jumbo Soft Pretzel 1.50 Soups Soup of the Day $ 3.00 Desserts/Breakfast Items Fruit Cup $ 2.00 Bagel 2.00 Breakfast Bar 1.50 Super Donut 1.00 Monster Cookie 0.75 Muffins, Variety 0.50 Yogurt 1.50 Specials* A daily special is prepared by the Chef with average cost between $3.00 $6.00 dependent upon entrée and related ingredients. Beverages Coffee $ 1.25 Cappuccino 2.00 Fountain Soda 1.25 Bottled Soda 1.50 Iced Tea 1.25 Frozen Beverage 2.00 Juice 1.50 Milk 1.00 Energy Drink 2.75 Pact Purified Water 2.00 Speciality Soda 2.00 Starbucks 3.00 RFP MCTCCAFE Addendum #01 - Exhibit F

REQUEST FOR PROPOSAL (RFP)

REQUEST FOR PROPOSAL (RFP) ILLINOIS CENTRAL COLLEGE FOOD SERVICES Issue Date: September 12, 2017 Responses Deadline: Wednesday, October 25, 2017, 2:30 p.m. Submit responses to: Illinois Central College