Fine Arts Commission Tuesday, February 10, 2015 at 4:00 p.m. MIC Conference, 6 th Floor City Hall 300 N. D Street, San Bernardino, CA

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1 Fine Arts Commission Tuesday, February 10, 2015 at 4:00 p.m. MIC Conference, 6 th Floor City Hall 300 N. D Street, San Bernardino, CA Agenda Call to Order Ward Commissioner Present 1 VACANT 2 Olena Ohiy 3 Deborah Bunger 4 Dorothy Garcia, Chairperson 5 Lynette M. Kaplan 6 Bronica Martindale 7 Donna Howard Mayor Michael Segura Mayor Tony Barber Mayor - Alternate 1 Barbara Babcock Mayor - Alternate 2 VACANT Commissioner/Staff Annoucements Guest Speaker Steven Graham, City Attorney s Office Approval of Minutes January 13, 2015 (Attached) New Business 1. Multicultural Festival New Business 1. Third Thursdays Food Fest, February 19, 2015 Drawing? Music? 2. Report on Window Display at Arts on 5 th St building 3. February Arts Calendar (Attached) 4. Letter of Support for ASU muralist 5. Beginning of grants process Public Comment Adjournment The next meeting of the Fine Arts Commission is set for 4:00 p.m. Tuesday, March 10, 2015 in the MIC Room, Sixth Floor of San Bernardino City Hall.

2 FINE ARTS COMMISSION MINUTES FOR TUESDAY, JANUARY 13, 2015 In Attendance: Commissioners: Absent: Gigi Hanna, City Clerk Paul Reed, Junior University Robert Kitner, Junior University Sherman Ballard, Junior University Dorothy Garcia, Chairperson Barbara Babcock, Alternate Deborah Bunger Donna Howard Lynette Kaplan Velia Marquez Michael Segura Tony Barber Bronica Taylor Meeting called to order on Tuesday, January 13, 2015 at 4:05 p.m. in the MIC Room, 6th Floor of City Hall. COMMISSIONER/STAFF ANNOUNCEMENTS Lynette Kaplan announced that Black Butterfly will be playing at CSUSB in the coming days, that the Robert Burns dinner is set for January 24 at The Hotel, and that the Lunar Festival at UC Riverside is set for January 30. Barbara Babcock mentioned that the one-year anniversary of the SBx line is April 27 and that Omnitrans is interested in a tour of the art at the bus stops. Michael Segura asked if the Commission would write a letter of recommendation for an artist who is set to paint a mural on the wall at American Sports University, to aid him in getting business donations for the project. He also mentioned that the Byrne Project is considering funding two murals in the San Bernardino area, one next to a community garden. Gigi Hanna reminded announced that the Richardson Prep High Jazz band would be playing at the Third Thursday Food Truck Event that week. She said would be at the FAC table with tickets for Black Butteryfly, Symphonie Juenesse, SB Symphony and California Theater.

3 Dotti Garcia announced that February 7 is the San Bernardino Symphony s American Jazz Composers concert and that a related event, on February 5 th will honor Cheryl and Hardy Brown, with the jazz band from Cal State playing at the event, to be held at the California Theater. GUEST SPEAKERS Paul Reed, Robert Kitner, and Sherman Ballard, of Junior University, spoke about the financial shortfall facing Junior University this year, estimated at $13,000 to $14,000. The 52-year-old organization has been holding their productions at Roosevelt Bowl for 50 years and organizers are hoping to keep JU from moving to University of Redlands, based on board concerns about safety and loss of revenue. They attributed the estimated shortfall to declining audience and revenues, and increasing costs. Among those expenses are costs to store JU equipment, and security for performances and practices at various sites other than the Roosevelt Bowl. The group also does not charge the actors to participate, except to cover the cost of their shoes, if they can afford it. They also discussed the desire to have an electronic sign, similar to the one at Sturges Center, to help attract audience members. Sherman Ballard asked what the FAC could do for Junior University. Garcia said a new grants process needs to be worked through first and the committee will get back to them once that is decided. Currently JU is working with Mickey Valdivia, Parks Director, about getting bids on an electric sign. APPROVAL OF MINUTES A motion was made by Michael Segura, seconded by Donna Howard to approve the minutes of the November 18, 2014 meeting. It passed unanimously. A motion was made by Barbara Babcock, seconded by Michael Segura, to approve the minutes of December 9, It passed unanimously. NEW BUSINESS The Multicultural Festival was not discussed because Commissioner Bronica Taylor was not in attendance. It will be agendized for the February 10, 2015 meeting.

4 OLD BUSINESS Arts Grants process. The grants process was approved in October 2014, along with a timeline. Chair Garcia said the Commission is now at the point to make decisions about how to proceed, how much available for grants, how to cover the requests. Kaplan said she was opposed to making a decision about arts grants without the audit completed. A motion was made by Lynette Kaplan, seconded by Deborah Bunger, to hold off the grants process until the audits for FY and are completed. The motion passed, 4-2 with Barbara Babcock and Donna Howard voting no. Chair Garcia did not vote. Criteria for Micro-grants. Chairperson Garcia read the January 5, 2015 staff report to the Mayor and Common Council with the criteria set for awarding of micro-grants. She indicated that Council Members Marquez and Mulvihill have ideas about how to award their grants. Kaplan said Council Member Nickel would not be submitting any requests until the audits are completed. Garcia said there had been a question about whether council members could pool their money and collaborate on projects and she said the language of the criteria dedicates the awards to each ward individually for promotion of arts in each ward. Third Thursday Food Truck Event. A band from Richardson High Prep has agreed to play at the January 15 Food Truck event, with Council Member Virginia Marquez covering the cost of buses with part of her micro-grant funds. Hanna and Garcia said they would sit at the FAC table at the event to run the drawing for free concert tickets. Report on window display on Arts on 5 th Street. Garcia said she d spoken to Juan Delgado and Tom McGovern, of CSUSB, about creating window displays of poetry at Arts on 5 th Street. Council Member Mulvihill has contracted with them to use his $5,000 micro-grant to do this in the 7 th Ward, along Highland Avenue, between Sterling and Waterman. Michael Segura said he scouted the downtown windows/addresses of businesses with empty windows that could be used for the poetry displays. Kaplan suggested that the Kendall Plaza shopping center at Kendall and Palm is a potential site for displays until businesses open in the shopping center. The group agreed via consensus to support the concept of moving ahead with this project in downtown, specifically in the Arts on 5 th building. The commission also agreed via consensus to speak to Mr. Villanueva, owner of the Arts on 5 th building, about the potential art display. Quarter Sheet for Artists, venues to distribute. Gigi Hanna handed out a postcard for artists to add their names to the city s database of performers and venues.

5 PUBLIC COMMENTS None were received ADJOURNMENT: Meeting adjourned January 13, 2015 at 5:35 p.m. The next Fine Arts Commission meeting will be on Tuesday, February 10, 2015 at 4:00 p.m., in the MIC Room, Sixth Floor of San Bernardino City Hall. Respectfully submitted, Gigi Hanna City Clerk

6 RESOLUTION (ID # 3617) DOC ID: 3617 B 7.A CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Grant From: Georgeann "Gigi" Hanna M/CC Meeting Date: 12/15/2014 Prepared by: Georgeann "Gigi" Hanna, Dept: City Clerk Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Allotting $5,000 Per Each of the Seven Wards for Fine Arts Micro Grants to be Awarded at the Discretion of Each Councilmember. (#3617) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: $280,000 Account No Account Description: Fund 247 is the Cultural Development Construction Impact Fee fund, with monies restricted to supporting arts and cultural activities. Motion: Adopt the Resolution. Background: The Fine Arts Commission was reactivated and began meeting in June 2014, with a reinvigorated focus on building cultural and fine arts programs in the City as a means to economic development. A city s sense of place and well-being is closely tied to its arts programs; cities with robust arts communities supported by a wide range of funding options improve quality of life for residents by providing entertainment and economic opportunities. Recognizing that artists, performers and cultural groups throughout the city may have need for micro-grants to produce and perform their art, the Fine Arts Commission has recommended that each ward be allotted $5,000 from the Cultural Development Impact fees to use, at the Council member s discretion, to fund these smaller projects. There is a desire, indeed a requirement, that the funds be used appropriately - to fund cultural and fine arts. Therefore, the Fine Arts Commission has provided the following definitions: Fine Arts include: Visual: considered to have been created primarily for aesthetic purposes and judged for its beauty and meaningfulness, specifically, painting, sculpture, drawing, watercolor, mosaics, graphics, and architecture. Performing: often a fusion of several artistic media, such as dance, theater/drama, film, video, music, reading aloud of poetry or prose. Literary: Poetry and prose writing. Updated: 12/10/2014 by Linda Sutherland B Page Packet 1 Pg. 382

7 A Those activities that do not qualify as art - although they may very well be a worthy cause to support with funds other than those dedicated to arts - are: sporting events, community health fairs, craft fairs and parades. The Fine Arts commission would like the Council Members to accept the following limits to the micro-grants: The grantee must live or work within the ward of the Council Member making the award, or provide their services within that ward for the benefits of the residents of that ward; The funds must be allocated prior to June 30, Requests for funding will be considered by the Council Member, in collaboration with the Fine Arts Commissioner representing the Council Member s ward, and/or a member of the Neighborhood Cluster Association. A copy of the request for funding via the micro-grant will also be provided to the Fine Arts Commission. City Attorney Review: Supporting Documents: Fine Arts Micro Grants Reso CAFR _page Fund 247 Budget Report (PDF) Fund 247 Balance Sheet (PDF) (DOC) (PDF) Updated: 12/10/2014 by Linda Sutherland B Page Packet 2 Pg. 383

8 7.A.a RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ALLOTTING $5,000 PER EACH OF THE SEVEN WARDS FOR FINE ARTS MICRO GRANTS TO BE AWARDED AT THE DISCRETION OF EACH COUNCILMEMBER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. A fund in the amount of $5, of Cultural Development Impact Fees is hereby allotted for each of the seven wards for the purpose of awarding Fine Arts Micro Grants at the discretion of each councilmember. and fine arts. SECTION 2. Cultural Development Impact Fees may only be expended to fund cultural Attachment: Fine Arts Micro Grants Reso (3617 : Micro-Grants for Community Arts Projects in Each Ward) 1 Packet Pg. 384

9 7.A.a RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ALLOTTING $5,000 PER EACH OF THE SEVEN WARDS FOR FINE ARTS MICRO GRANTS TO BE AWARDED AT THE DISCRETION OF EACH COUNCILMEMBER. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of, 2014, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT MARQUEZ BARRIOS VALDIVIA SHORETT NICKEL JOHNSON MULVIHILL Georgeann Hanna, City Clerk The foregoing Resolution is hereby approved this day of, Approved as to form: Gary D. Saenz, City Attorney By: R. Carey Davis, Mayor City of San Bernardino Attachment: Fine Arts Micro Grants Reso (3617 : Micro-Grants for Community Arts Projects in Each Ward) 2 Packet Pg. 385

10 CITY OF SAN BERNARDINO 7.A.b Schedule of Revenues, Expenditures, and Changes in Fund Balance Budget and Actual Nonmajor Capital Projects Fund Cultural Development Construction Fee Year Ended June 30, 2012 (with comparative totals for the year ended June 30, 2011) Final Actual Variance with Prior Year Budget Amounts Final Budget Actual REVENUES Licenses and permits $ 200,000 $ 398,776 $ 198,776 $ 149,896 Investment income (loss) 15,000 (166) (15,166) (1,666) Total revenues 215, , , ,230 EXPENDITURES Excess (deficiency) of revenues over (under) expenditures 215, , , ,230 OTHER FINANCING SOURCES (USES) Transfers out (357,000) (357,000) - (357,000) Total other financing sources (uses) (357,000) (357,000) - (357,000) Net change in fund balance (142,000) 41, ,610 (208,770) Fund balance, beginning of year 397, , ,544 Fund balance, end of year $ 255,774 $ 439,384 $ 183,610 $ 397,774 Attachment: CAFR _page (3617 : Micro-Grants for Community Arts Projects in Each Ward) Packet Pg. 386

11 Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund Cultural development constructio REVENUE Department Finance Transfers in 6450 Transfers in , Department Capital Improvement Projects Licenses & permits Transfers in Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $265, Department Finance Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $265, Cultural development construction fee 750, , , , , , EXPENSE Licenses & permits Totals $750, $0.00 $750, $1, $0.00 $564, $185, % $338, Department Capital Improvement Projects Totals $750, $0.00 $750, $1, $0.00 $564, $185, % $338, Department Mayor Non-Personnel Expenses Contractual Services REVENUE TOTALS $750, $0.00 $750, $1, $0.00 $564, $185, % $604, Professional/contractual services 280, , , Contractual Services Totals $280, $0.00 $280, $0.00 $0.00 $0.00 $280, % $0.00 Non-Personnel Expenses Totals $280, $0.00 $280, $0.00 $0.00 $0.00 $280, % $0.00 Department Mayor Totals $280, $0.00 $280, $0.00 $0.00 $0.00 $280, % $0.00 Fund Cultural development constructio Totals EXPENSE TOTALS $280, $0.00 $280, $0.00 $0.00 $0.00 $280, % $0.00 REVENUE TOTALS 750, , , , , , EXPENSE TOTALS 280, , , Fund Cultural development constructio Totals $470, $0.00 $470, $1, $0.00 $564, ($94,821.76) $604, Grand Totals 7.A.c Budget Performance Report Fiscal Year to Date 12/10/14 Include Rollup Account and Rollup to Object REVENUE TOTALS 750, , , , , , EXPENSE TOTALS 280, , , Grand Totals $470, $0.00 $470, $1, $0.00 $564, ($94,821.76) $604, Attachment: Fund 247 Budget Report (3617 : Micro-Grants for Community Arts Projects in Each Ward) Run by Dixon Mutadzakupa on 12/10/ :25:57 PM Packet Page Pg of 1

12 Current YTD Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Fund Type Capital Project Fund Cultural development constructio ASSETS Cash and Investments 1001 Cash - Parent - deposits, wires Cash - Parent - deposits, wires 2,310, ,745, , Cash - Com. - A/P ck disb., P/R tax ACH disb. (75.00) (75.00) Cash - Com. - A/P ck disb., P/R tax ACH disb. Totals $2,310, $1,745, $564, % 1004 Allowance for market value Accounts Receivable Interest Prior Year Cash and Investments Totals $2,310, $1,746, $564, % 1023 Interest receivable FUND EQUITY Fund balance Interest Totals $ $ $ % Accounts Receivable Totals $ $ $ % ASSETS TOTALS $2,311, $1,746, $564, % 3407 Restricted fund balance 397, , Fund balance Totals $397, $397, $ % FUND EQUITY TOTALS Prior to Current Year Changes $397, $397, $ % Prior Year Fund Equity Adjustment (1,348,913.40) Fund Revenues (564,821.76) Fund Expenses.00 7.A.d Balance Sheet Through 12/10/14 Detail Listing Include Rollup Account/Rollup to Object FUND EQUITY TOTALS $2,311, $397, $1,913, % LIABILITIES AND FUND EQUITY TOTALS $2,311, $397, $1,913, % Fund Cultural development constructio Totals $0.00 $1,348, ($1,348,913.40) (100.00%) Fund Type Capital Project Totals $0.00 $1,348, ($1,348,913.40) (100.00%) Fund Category Governmental Totals $0.00 $1,348, ($1,348,913.40) (100.00%) Grand Totals $0.00 $1,348, ($1,348,913.40) (100.00%) Attachment: Fund 247 Balance Sheet (3617 : Micro-Grants for Community Arts Projects in Each Ward) Run by Dixon Mutadzakupa on 12/10/ :21:46 PM Packet Page Pg of 1

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14 Experience the Arts in San Bernardino Sun. Mon. Tues. Weds. Thurs. Fri. Sat Arts and Crafts for Children Feldheym Library, Children s Room 4:00 p.m. 5 Jazz Nite and Honoring of Cheryl and Hardy Brown CSUSB Jazz Ensemble California Theatre: California Room 6:00-9:00 p.m. $45 per person. Tickets: (909) or Art & Creative Writing Workshop for High School Students CSUSB, RAFFMA 6:00 p.m. - 7 p.m. 6 7 Musical Genius in America Music of Still, Joplin, Gershwin and Ellington California Theatre 562 W. 4th St., :30 p.m. $20-$35-$45-$55 Students/Military: $10 Video Showing: Sleeping Beauty Feldheym Library Children s Room 10:30 a.m. and 2:00 p.m. 8 Music for a New Year Symphonie Jeunesse Sturges Center for the Arts 780 North E St. 3:00 p.m. $10 9 Art on Fire: An Exhibit of Ceramics and Glass Gresham Gallery, SBVC Feb. 9-Feb 27th Hours: Call Distinguished Artist Series: Patrick Morganelli (piano) performs music of the American Film Industry CSUSB Recital Hall 12 Noon - 2 p.m. FREE, parking: $5.00 Inlandia Creative Writing Workshop Feldheym Library, Kellogg Room A 3:30 p.m. - 5:30 p.m. 11 Arts and Crafts for Children Feldheym Library, Children s Room 4:00 p.m. So So Soho Long: The Re-Emerging of Art Around America Peter Frank Lecture RAFFMA, CSUSB 6:00-7:15 p.m. Free, Parking: $5.00 info: Caliente! Latin Jazz & Salsa SMSU, CSUSB 7:30 p.m. $11, $9, $6, Parking: $5.00 Art & Creative Writing Workshop for High School Students CSUSB, RAFFMA 6:00 p.m. - 7 p.m , The Musical California Theater 8:00 p.m. $47 - $90 For tickets call (909) , The Musical California Theater 2:00 p.m. and 8:00 p.m. $47 - $90 For tickets call (909) , The Musical California Theater 2:00 p.m. $47 - $90 For tickets call (909) President s Day Arts and Crafts for Children Feldheym Library, Children s Room 4:00 p.m Inlandia Creative Writing Workshop Feldheym Library, Kellogg Room A 3:30 p.m. - 5:30 p.m. 25 Exhibiting Blackness: African Americans and the American Art Museum Bridget R. Brooks Lecture SBVC Business, rm :00 a.m. - Noon Free Arts and Crafts for Children Feldheym Library, Children s Room 4:00 p.m. 19 3rd Thursday Food Fest Music, Art and Food Trucks Court Street Square, Court and E Streets Downtown San Bernardino 11:30 a.m.-2:30 p.m Reception for Art on Fire: An Exhibit of Ceramics and Glass Gresham Gallery, SBVC 5 p.m. - 7 p.m. Free Show runs through Friday, Feb. 27 Info: Free exhibit and Parking in lots 3, 4, 5 Art & Creative Writing Workshop for High School Students CSUSB, RAFFMA 6:00 p.m. - 7 p.m. 26 Voice of the King, Martin Luther King Program Feldheym Library, Bing Wong Auditorium 2:00 p.m Art & Creative Writing Workshop for High School Students CSUSB, RAFFMA 6:00 p.m. - 7 p.m Video Showing: Puss n Boots Feldheym Library Children s Room 10:30 a.m. and 2:00 p.m. 27 Last Day for Art on Fire: An Exhibit of Ceramics and Glass Gresham Gallery, SBVC Hours: Call Writer s group Feldheym Library, Kellogg Room A 3:00 p.m. - 5:00 p.m. 28 Video Showing: Princess Frog Feldheym Library Children s Room 10:30 a.m. and 2:00 p.m. Anime Art Club Feldheym Library, Kellogg Room A 1:00 p.m. Key: SBVC = San Bernardino Valley College CSUSB = Cal State University at San Bernardino RAFFMA- Robert and Frances Fullerton Museum of Art SMSU -Santos Manuel Student Union Theatrical Performance Dance Music Visual Arts Poetry, Reading, or Lecture

15 1 ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AMENDING SECTION OF THE SAN BERNARDINO MUNICIPAL CODE REGARDING THE FINE ARTS COMMISSSION THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO DO ORDAIN AS FOLLOWS: Section 1. Section of the San Bernardino Municipal Code is hereby amended to read as follows: Duties. The Fine Arts Commission shall: A. Make recommendations to the Mayor and Common Council for the development and promotion of the visual and performing arts in San Bernardino. B. Work with public and private cultural organizations to promote the efficient utilization of community art resources and to enlarge the opportunities for the diverse City population to participate in and enjoy culturally rewarding experiences. C. By 2017, develop a master plan for fine arts objectives and development in San Bernardino. D. Review the financial needs of fine arts organizations in San Bernardino and recommend specific grants within the City budget allocation for approval by the Mayor and Common Council to achieve overall cultural objectives. E. Promote other art related activities as resources are available Old Business Item 1

16 2 ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AMENDING SECTION OF THE SAN BERNARDINO MUNICIPAL CODE REGARDING THE FINE ARTS COMMISSSION I HEREBY CERTIFY that the foregoing Ordinance was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of, 2014, by the following vote, to wit: COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT MARQUEZ BARRIOS VALDIVIA SHORETT NICKEL JOHNSON MULVIHILL Georgeann Hanna, City Clerk The foregoing Ordinance is hereby approved this day of, Approved as to form: Gary D. Saenz, City Attorney R. Carey Davis, Mayor City of San Bernardino By: Old Business Item 1