County Offices Closed in observance of Columbus Day

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1 Board of County Commissioners Doug Howard, President Richard S. Rothschild, Vice President David H. Roush, Secretary Robin Bartlett Frazier Haven N. Shoemaker, Jr. Carroll County Government 225 North Center Street Westminster, Maryland ; fax MD Relay ~ 7-1-1/ Agenda for the Week of October 8, 2012 Please Note: This weekly agenda is subject to change. Please call to confirm a meeting you plan to attend. All meetings will be held at the Carroll County Office Building Room 311. (Unless otherwise noted) Indicates Outside Activities Monday ~ October 8, 2012 County Offices Closed in observance of Columbus Day 6:00 p.m. Rape Crisis Intervention s A Culinary Experience Westminster, Maryland Commissioner Shoemaker Tuesday ~ October 9, :30 a.m. Shock Trauma Board Meeting Baltimore, Maryland Commissioner Shoemaker 10:00 a.m. Governor s Intergovernmental Commission for Agriculture Meeting Annapolis, Maryland Commissioner Frazier 1:30 p.m. Board of County Commissioners Open Session County Office Building ~ Room 311 Public Comment

2 Tuesday ~ October 9, 2012 (Continued) Public Hearing ~ Rezoning Case No. 217 Robert Fischer (My Ladies Manor, LLC) Department of Land Use, Planning & Development ~ Mr. Phil Hager Department of the County Attorney ~ Mr. Tim Burke Discussion ~ Veterans Advisory Council Board of County Commissioners Discussion/Approval ~ Veterans Shuttle Service (Pilot Program) Board of County Commissioners Reconsideration ~ Restoring Non-Competitive Promotions for Correction Officers & County Government Carroll County Sheriff s Office ~ Sheriff Tregoning Chief of Staff ~ Steve Powell Fleet Study ~ Interim Report Department of Public Works ~ Mr. Tom Rio Department of Public Works Update Department of Public Works ~ Mr. Tom Rio Wednesday ~ October 10, :00 a.m. Seniors on the Go Expo Carroll County Agriculture Center ~ Westminster, Maryland Commissioners Howard, Rothschild, Frazier & Shoemaker 4:00 p.m. Papa John s Grand Opening Finksburg, Maryland Commissioner Shoemaker 5:00 p.m. Carroll County Board of Education Meeting Westminster, Maryland Commissioner Howard

3 Thursday ~ October 11, :30 p.m. Board of County Commissioners Open Session County Office Building ~ Room 311 Public Comment Request Approval of the Town/County Agreement Town of Sykesville Department of Management & Budget ~ Mr. Ted Zaleski Request Approval to Accept Federal Grant for Reimbursement of Environmental Assessment for Carroll County Regional Airport Department of Public Works ~ Mr. Tom Rio Discussion of New State Law Regarding Jury Service Department of the County Attorney ~ Mr. Tim Burke Office of Human Resources ~ Ms. Pam Lindsay Technology Services Update Office of Technology Services ~ Mr. Mark Ripper Approval/Adoption of Minutes September 27, 2012 ~ A.M. September 27, 2012 ~ P.M. October 2, 2012 ~ P.M. October 4, 2012 ~ A.M. October 4, 2012 ~ P.M. Administrative Session ~ Open 7:00 p.m. Joint Board of County Commissioners/Mayors Meeting County Office Building ~ Room 003

4 Friday ~ October 12, :30 a.m. Taneytown Business Networking & Buffet Breakfast Thunderhead Bowling Centre ~ Taneytown, Maryland Commissioner Frazier Saturday ~ October 13, :00 a.m. A Bird s Eye View with Commissioner Robin Frazier Taneytown Branch Library ~ Taneytown, Maryland Commissioner Frazier Sunday ~ October 14, :00 a.m. The Commissioners Report WTTR Commissioner Rothschild ** Upcoming Events** 10/18/12 ~ 10:00 a.m. Joint Board of County Commissioners/Delegation Meeting County Office Building ~ Room /30/12 ~ 7:00 p.m. Public Hearing ~English as Official Language of Carroll County New Windsor Community Building 1100 Green Valley Road New Windsor, Maryland ACCESSIBILITY NOTICE: The Americans With Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact Jolene G. Sullivan, The Americans With Disabilities Act Coordinator, or , or MD Relay 7-1-1/ or jsullivan@ccg.carr.org as soon as possible but no later than 72 hours before the scheduled event. CARROLL COUNTY a great place to live, a great place to work, a great place to play

5 Department of Land Use, Planning, & Development Briefing Paper October 9, 2012 Open Session Issue: Public Hearing for Rezoning Case No. 217 Robert Fischer (My Ladies Manor, LLC) Background: The Carroll County Planning Department accepted the subject petition on June 11, 2012 in accordance with the Carroll County Procedures for Rezoning. The petition area comprises a acre portion of a acre property located on the north side of Greenway Drive, nearly 920 feet northwest of Nottingham Road, in Election District 4. The property is the agricultural Remaining Portion of the My Ladies Manor 2 residential subdivision. The petition area abuts and is on the north side of Greenway Drive. The property is covered under the 2000 Carroll County Master Plan and has a land-use designation of Agriculture in this plan. The property is zoned A Agricultural; the petitioner has requested Residential R-40,000 for the petition area. A staff report was presented to the Planning Commission at its regularly scheduled meeting on July 17, The applicant was given the opportunity to present his case in support of his request at the Planning Commission meeting. The petitioner was basing his request on the basis of significant change in the character of the neighborhood. Additionally, public comment opportunity was provided. There were no comments. After all parties wishing to address the Planning Commission had been heard from, the Commission voted to recommend to the Board of County Commissioners that the current zoning of the property and petition area be reaffirmed. This recommendation was based on a finding of no mistake in zoning and no substantial change in the character of the neighborhood. On September 6, 2012, the Board of County Commissioners authorized planning staff to proceed to scheduling a public hearing. The purpose of the hearing is to provide the petitioner and the public an opportunity to present testimony and comments to the Board. Action: For the Board s consideration. Attendees: Philip R. Hager, Director, Department of Land Use, Planning & Development Tim Burke, County Attorney Daphne Daly, Bureau Chief, Bureau of Comprehensive Planning Bobbi Moser, Planner, Bureau of Comprehensive Planning

6 Office of Human Resources Briefing Paper October 9, 2012 Issue: Career Ladder Promotion and Reclassification Review program processes. Background: Career Ladder Promotions and Reclassification Review processes were suspended in FY Historically costs associated with Career Ladder Promotions and the Reclassification Review processes are funded through attrition salary savings. The FY 13 cost to fund eligible Career Ladder Promotions and the Road Equipment Operator Reclassifications will be covered through salary savings achieved since July 1, Desired Action: Resume the Career Ladder Promotions Process Resume the Yearly Reclassification Review Process Commissioner Action: Motion: Second: Vote: Howard: Rothschild Frazier Roush Shoemaker Attendees: Kimberly Frock, Health Benefits & Compensation Manager, Office of Human Resources Steve Powell, Chief of Staff

7 CARROLL COUNTY DEPARTMENT OF PUBLIC WORKS Briefing Paper October 9 th, 2012 Background: The Board of County Commissioners directed staff to conduct a Fleet Study examining the efficiency of current Fleet Management operations, potential alternatives for the provision of fleet maintenance and repair services, current fleet vehicle usage levels and potential alternatives for the provision of vehicles. Issue: We have made significant progress in attempting to answer each of these questions and have devised a methodology to thoroughly examine the current utilization of fleet vehicles. This utilization study will identify underused vehicles, assess how departmental transportation needs relate to current vehicle usage and identify alternative transportation methods that will reduce costs while maintaining or exceeding the current levels of service. Requested Actions: 1. Please approve the fleet vehicle utilization study 2. Please approve the recommendation to maintain the current arrangement whereby vehicle maintenance and repair services are provided by the Bureau of Fleet Management 3. Please approve the recommendation to implement the improvements suggested by the private sector members of the Fleet Advisory Committee 4. Please approve the recommendation to direct staff to develop a plan to continue improving the operations of the Bureau of Fleet Management

8 Town-County Agreement Briefing Paper October 11, 2012 Issue: Approval of the FY 13 Town-County Agreement with the Town of Sykesville Background: Annually, Carroll County Government and the Towns agree to the sharing of funds and participation in planning and other government functions. This agreement provides intergovernmental funding from the County to the Town of Sykesville in the amount of $265,821. The FY 13 budget appropriated funding for this action. Desired Action: Approve the FY 13 Town-County Agreement with the Town of Sykesville.

9 Department of Public Works Thomas J. Rio, Director Ext Briefing paper Issue: Background: Desired action: Carroll County Regional Airport - Accept the State of Maryland s Reimbursement of the Environmental Assessment Grant We have already received the Federal Grant for the Reimbursement of the Environmental Assessment. This action will accept the State s 5% Contribution. Seek direction and approval. Motioned by: Seconded by: Action Taken:

10 DEPARTMENT OF THE COUNTY ATTORNEY County Office Building 225 N. Center Street, Westminster, Maryland, /FAX October 1, 2012 MEMORANDUM TO: FROM: RE: The Board of County Commissioners of Carroll County Timothy C. Burke, County Attorney Jury Service OPEN SESSION -- THURSDAY, OCTOBER 11, 2012 Our File No ISSUE TO BE DISCUSSED Changes in state law regarding employees who are required to appear for jury service. BACKGROUND Amendments to 8-501(b) of the Courts and Judicial Proceedings Article became effective on October 1, 2012, requiring that employees who are required to appear for jury service for four or more hours, including travel time, are not required to report to work that day if the employee s shift starts on or after 5:00 p.m. or before 3:00 a.m. the next day. A copy of the new provision is attached for your reference. Kim Frock has also been invited to attend. N/A. REQUESTED ACTION Encl. c: Kimberly L. Frock, Health Benefits and Compensation Manager Office of Human Resources (with enclosure)