Unit 8: Coordination STUDENT GUIDE
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1 : STUDENT GUIDE
2 Objectives By the end of this unit, students will be able to: Describe the interactions with the Command and General Staff and other ICS functional areas that are required to perform the Division/Group Supervisor's job Describe what information needs to be exchanged, why the information is important, and with whom to exchange information Discuss how to successfully coordinate relations within the incident management organization Describe ways to obtain support for Division/Group resources from the Planning, Logistics, and Finance/Administration sections Methodology This unit uses lecture and discussion. Content from Unit 8 will be tested during the Final Exam. Knowledge of this unit s content (as well as all content from prior units) will be evaluated through the administration of the Final Exam (to be administered upon completion of Unit 8 [completion of the course]). Page 8-2 Course E-960: Division/Group Supervisor Student Guide May 2012
3 Time Plan A suggested time plan for this unit is shown below. More or less time may be required, based on the experience level of the group. Lesson Expectations Review Final Exam Final Exam Review Time 1 hour, 30 minutes 15 minutes 30 minutes 15 minutes Total Time 2 hours, 30 minutes May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-3
4 Unit Title Slide Scope Statement The purpose of this unit is to provide students with an opportunity to learn more about the interactions of the Division/Group Supervisor with specific members of the IMT. Students will learn that if Division/Group Supervisors are to be able to complete their job safely and successfully, they must be able to effectively coordinate actions with members of the Planning, Logistics, Finance/Administration Sections, the Safety Officer, and the Incident Commander. Page 8-4 Course E-960: Division/Group Supervisor Student Guide May 2012
5 Unit Objectives Unit Terminal Objective Describe the interactions with the Command and General staff and other ICS functional areas that are required to perform the Division/Group Supervisor s job. Visual 8-2 Unit Terminal Objective Describe the interactions with the Command and General staff and other ICS functional areas that are required to perform the Division/Group Supervisor s job. Unit Enabling Objectives Describe what information needs to be exchanged, why the information is important, and with whom to exchange information Demonstrate how to successfully coordinate relations within the incident management organization Demonstrate how to obtain support for Division/Group resources from the Planning, Logistics, and Finance/Administration Sections May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-5
6 Information Communication Information Communication The early organization and establishment of lines of communication with resources assigned to the Division or Group is critical. Visual 8-3 The early organization and establishment of lines of communication with resources assigned to the Division or Group is critical. It is a key element necessary to the safe and effective completion of the assigned portion of the IAP. Page 8-6 Course E-960: Division/Group Supervisor Student Guide May 2012
7 Information Communication (cont.) Information Communication (cont.) Sharing: From you to your assigned resources From your assigned resources to you From you to adjoining Divisions, Groups, and resources Visual 8-4 May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-7
8 Interactions with Command and General Staff Interactions with Command and General Staff Inherent to the tasks of the Division/Group Supervisor The ability to do this effectively will determine your success as a Division/Group Supervisor Visual 8-5 Interaction (communication and coordination) with other positions: In the Operations Section (including other Divisions, Groups, Air Operations, and Branch Directors) Other General Staff sections The Command Staff These interactions are inherent to the tasks of the Division/Group Supervisor. The ability to do this effectively will determine your success as a Division/Group Supervisor. Page 8-8 Course E-960: Division/Group Supervisor Student Guide May 2012
9 Division/Group Supervisor and Incident Commander: The Incident Commander provides: Broad direction Policy interpretation Visual 8-6 The Division/Group Supervisor may/or may not have direct contact with the Incident Commander The Incident Commander would provide: Broad direction Policy interpretation May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-9
10 Division/Group Supervisor, Safety Officer, and assistants: Risk assessment and mitigation Accident or incident investigations May act as a second set of eyes and ears for the Division/Group Supervisor Visual 8-7 The Division/Group Supervisor, Safety Officer, and assistants have the following interactions: Risk assessment and mitigation (such as trees and snags, hazardous materials, and transportation) May exercise authority to stop and prevent unsafe acts Participate in accident or incident investigations May act as a second set of eyes and ears for the Division/Group Supervisor Page 8-10 Course E-960: Division/Group Supervisor Student Guide May 2012
11 Division/Group Supervisor and Planning: Most of the interactions will be with subordinate staff rather than the Planning Section Chief. Visual 8-8 May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-11
12 Division/Group Supervisor and Planning (cont.): Resources Unit Leader (RESL): Maintains current incident resource status Assembles Task Forces and Strike Teams Prepares the ICS Form Assignment List Visual 8-9 Resources Unit Leader (RESL): Maintains current incident resource status Handles check-in function Assembles Task Forces and Strike Teams Prepares the ICS Form 204 Assignment List When doing role call for resources, the RESL may be able to help you out Page 8-12 Course E-960: Division/Group Supervisor Student Guide May 2012
13 Division/Group Supervisor and Planning (cont.): Situation Unit Leader (SITL): Incident prediction and probabilities Maps and photo services Incident perimeter Situation status Weather Summary and status of accomplishments Visual 8-10 Situation Unit Leader (SITL): Incident prediction and probabilities (behavior, perimeter, size, weather) Maps and photo services and GIS Incident perimeter Traffic routes and drop point locations Helispots Transportation system information Situation status Weather Perimeter Infrared imagery services Incident observations Summary and status of accomplishments May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-13
14 Division/Group Supervisor and Planning (cont.): Documentation Unit Leader (DOCL): Copying and duplication services Files narratives, ICS Form 214, and others Visual 8-11 Page 8-14 Course E-960: Division/Group Supervisor Student Guide May 2012
15 Division/Group Supervisor and Planning (cont.): Demobilization Unit Leader (DMOB): Preparation of Demobilization Plan Check-out procedures Visual 8-12 May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-15
16 Division/Group Supervisor and Planning (cont.): Technical Specialists: Meteorologist Training Specialist Rehabilitation Specialist Urban Search and Rescue Hazardous materials specialist Seismologist Visual 8-13 There could be a number of technical specialists that you could interact with or that could be assigned to your Division/Group: Fire Behavior Analyst Meteorologist Training Specialist Rehabilitation Specialist Urban Search and Rescue Hazardous Materials Specialist Seismologist Other specialists as needed Page 8-16 Course E-960: Division/Group Supervisor Student Guide May 2012
17 Division/Group Supervisor and Logistics: Interaction is critical for accomplishment of the job Most interactions will take place with subordinate staff rather than the Logistics Section Chief Visual 8-14 When dealing with Logistics, be sure to give them advance notice and explain what is must-have and what is need-to-have. May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-17
18 Division/Group Supervisor and Logistics (cont.): Supply Unit Leader (SPUL): Establishes times, methods by, and locations where supplies are to be delivered and returned Tactical items Logistical items (including rations) Visual 8-15 Establishes times, methods by, and locations where supplies are to be delivered and returned Identifies need for and arranges availability of specialized tools and equipment Issues, inventories, account for and returns equipment and supplies Identifies needs in advance, if possible: Tactical items Logistical items (including rations) Page 8-18 Course E-960: Division/Group Supervisor Student Guide May 2012
19 Division/Group Supervisor and Logistics (cont.) Ground Support Unit Leader (GSUL): Support and transportation vehicles Crew transports Tactical vehicles and support Fueling, maintenance, and repairs Transportation Plan Visual 8-16 Support and transportation vehicles Crew transports Overhead vehicles Service rigs Tactical vehicles and support (such as engines, dozers, tenders, excavators, and cranes) Fueling, maintenance, and repairs Transportation Plan Drop points Road systems Water sources Safety Road conditions Speeds Dust Alternate routes and drop points Signage May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-19
20 Division/Group Supervisor and Logistics (cont.) Communications Unit Leader (COML): Resolves communications problems Maintains, repairs, and replaces radios Coordinates message center operations Visual 8-17 COML: Obtains radios, cellular phones, batteries, antennas, and other communications equipment Assigns and approves frequencies Tactical and logistical Resolves communications problems Maintains, repairs, and replaces radios Coordinates message center operations Page 8-20 Course E-960: Division/Group Supervisor Student Guide May 2012
21 Division/Group Supervisor and Logistics (cont.) Facilities Unit Leader (FACL): Base and Camp establishment, maintenance, and organization Site location and layout Security Visual 8-18 Base and Camp establishment, maintenance, and organization Site location and layout Sanitation Lighting Sleeping areas Showers Security May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-21
22 Division/Group Supervisor and Logistics (cont.) Food Unit Leader (FDUL): Meals Caterer (contract administration) Kitchen Potable water Visual 8-19 FDUL: Meals Caterer (contract administration) Kitchen Hot food containers Sack lunches Fruit Juices and drinks Page 8-22 Course E-960: Division/Group Supervisor Student Guide May 2012
23 Potable water Division/Group Supervisor and Logistics (cont.) Medical Unit Leader (MEDL): Paramedics, EMTs, and other medical staff Preventative care First aid treatment Evacuations Comp-for-injury documentation Visual 8-20 MEDL: Paramedics, EMTs, and other medical staff Preventative care First aid treatment Medications and medical supplies Evacuations Ambulance Air Comp-for-injury documentation May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-23
24 Division/Group Supervisor and Finance/Administration Most interactions will take place with subordinate staff rather than the Finance/Administration Section Chief. Visual 8-21 Page 8-24 Course E-960: Division/Group Supervisor Student Guide May 2012
25 Division/Group Supervisor and Finance/Administration Time Unit Leader (TIME): Personnel time recording Commissary Visual 8-22 May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-25
26 Division/Group Supervisor and Finance/Administration (cont.) Procurement Unit Leader (PROC): Procurement and contract administration Information on contracts and agreements Payment documents Visual 8-23 Procurement and contract administration Information on contracts and agreements Equipment time recording Payment documents Local vendors Page 8-26 Course E-960: Division/Group Supervisor Student Guide May 2012
27 Division/Group Supervisor and Finance/Administration (cont.) Compensation/Claims Unit Leader (COMP): Comp-for-injury documentation processing Written authority for persons requiring medical treatment Visual 8-24 Comp-for-injury documentation processing Written authority for persons requiring medical treatment Claims investigation and documentation Potential areas where claims could arise May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-27
28 Objectives Review Objectives Review What support would you seek from: The Planning Section? The Logistics Section? The Finance/Administration Section? Visual 8-25 Unit Terminal Objective Describe the interactions with the Command and General staff and other ICS functional areas that are required to perform the Division/Group Supervisor s job. Unit Enabling Objectives Describe what information needs to be exchanged, why the information is important, and with whom to exchange information Demonstrate how to successfully coordinate relations within the incident management organization Demonstrate how to obtain support for division/group resources from the Planning, Logistics, and Finance/Administration Sections Page 8-28 Course E-960: Division/Group Supervisor Student Guide May 2012
29 Review Course Expectations Review Course Expectations Visual 8-26 May 2012 Course E-960: Division/Group Supervisor Student Guide Page 8-29
30 Final Exam FINAL EXAM Visual 8-27 Follow directions from the instructor for final exam. Page 8-30 Course E-960: Division/Group Supervisor Student Guide May 2012
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