WASHINGTON COUNTY TRANSPORTATION COMMITTEE. Vehicle, Maintenance & Storage Facility November 10, 2015

Transcription

1 WASHINGTON COUNTY TRANSPORTATION COMMITTEE Vehicle, Maintenance & Storage Facility November 10, 2015 West Bend, WI 8:00 a.m. Present: John Bulawa, Daniel Goetz, Brian Krebs, Ronald Naab, and Daniel Stoffel. Also present: Interim Highway Commissioner Scott Schmidt, Transit Manager Joseph Steier, Chief Deputy County Clerk Linda Doro, and Project Technician Joshua Glass, Joy Tarkowski, Specialized Transport Services, Inc., Steve Johnson, Johnson Bus, and Colleen McKay, GoRiteway. Chairperson Goetz called the meeting to order and read the Affidavit of Posting. MINUTES Moved by Mr. Bulawa, seconded by Mr. Stoffel to approve the Transportation Committee minutes of October 6, 2015, as presented. Motion carried. REVIEW OF PERMITS Mr. Glass reviewed the permits that were issued since the last meeting for: CTH C to WE Energies in the Village of Slinger; CTH C to Mark Hamm in the Town of Polk; CTH K to Pat Strachan in the Town of Hartford, and CTH Q to Nettleton Heavy Hauling in the Village of Richfield. TRANSIT MONTHLY UPDATE Mr. Steier reviewed the Transit statistics for the Shared Rid Taxi and WCCE through September, Mr. Steier reported on the complaints he has received from citizens regarding the elimination of four routes in the WCCE program proposed for TRANSIT AGREEMENT APPROVALS Moved by Mr. Stoffel, seconded by Mr. Naab to approve the 2016 Transit Service agreements, subject to County Attorney approval. Motion carried. PARK AND RIDE TRANSFER FEE Moved by Mr. Krebs, seconded by Mr. Bulawa to increase the Park and Ride Transfer fare from $1.00 to $2.00 when the fare rates are reviewed in 2016 for the Shared Ride Taxi and WCCE programs. Motion carried. HIGHWAY DEPARTMENT STAFFING UPDATE Mr. Schmidt provided an update on the Highway Commissioner and Assistant Highway Commissioner positions. HIGHWAY COMMISSIONER S REPORT Mr. Schmidt reported on the staffing, current construction projects, maintenance projects, equipment, and events.

2 Transportation Committee November 10, 2015 Page 2 of HIGHWAY VOUCHERS Highway vouchers were presented and reviewed by the Committee. COMMITTEE CHAIRPERSON S REPORT Mr. Goetz reported on the meeting with U.S. Open representatives regarding traffic control for the 2017 event. NEXT MEETING DATE The Transportation Committee is tentatively scheduled to meet on Tuesday, December 1, ROAD TOUR/SHOP TOUR No tour. ADJOURNMENT Moved by Mr. Krebs, seconded by Mr. Naab to adjourn at 10:10 a.m. Motion carried. Brenda Jaszewski, County Clerk

3 Washington County Highway Department Interim Commissioner: Scott Schmidt PE, PLS To: From: Transportation Committee Report Transportation Committee Joe Steier, Transit Manager Date: December 1, 2015 Re: Hearing. Agenda Item Specialized Transportation Assistance Grant Application Public POLICY QUESTION: To receive public comment on the 2016 Specialized Transportation Assistance Grant Application in accordance with Section of Wisconsin State Statutes. DISCUSSION: The Specialized Transportation Assistance Program for Counties, authorized by s.85.21, Wisconsin Statutes, provides state financial aid to all Wisconsin Counties on a yearly basis. Transportation services using s aid must serve seniors and individuals with disabilities. State statute permits counties to transport the general public via funded service on a space available basis. The funds are used to fund the specialized door to door service on the shared ride taxi service. For administrative purposes, a senior is defined as any individual age 65 or older. However, for the purpose of operating its specialized transportation program, a county may lower the senior age threshold to 55. Washington County Shared Ride Taxi defines a senior as 60 and older. A person with disabilities is an individual who, because of any temporary or permanent physical or mental condition or institutional residence, is unable, without special facilities or special planning or design, to use available transportation facilities and services as effectively as persons who are not so affected. Counties may not limit services to persons with disabilities based on any age requirements, though they may require a responsible adult to accompany a disabled child during transport. COST: Grant amount from State: $296, Local shared is: $59, All costs/revenue and grant approval are contained within the 2016 Transit Budget ATTACHMENTS: None RECOMMENDATION: To receive public comment to satisfy the public hearing requirement of the Specialized Transportation Assistance Grant Application. 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

4 Washington County Highway Department Interim Commissioner: Scott M. Schmidt, PE, PLS To: From: Transportation Committee Report Transportation Committee Joshua Glass, Project Technician Date: December 2, 2015 Re: Agenda Item 4 Permits DISCUSSION: We have issued the following permits since our last Transportation Committee meeting. 1. CTH P & PV to We Energies Gas (# ) to install a gas main extension on south side of CTH PV running west for 305 from CTH P in the Town of Polk. We mandated boring rather than open cut. 2. CTH H to We Energies Electric (# ) to install electric poles, anchors and overhead facilities crossing and running parallel to road centerline in the Towns of Kewaskum and Farmington. 3. CTH H CTH HH to We Energies Electric (# ) to install electric poles, anchors and overhead facilities crossing and running parallel to road centerline in the Town of Farmington. 4. CTH H to We Energies Electric (# ) to install electric poles, anchors and overhead facilities crossing and running parallel to road centerline in the Town of Kewaskum. 5. CTH H to We Energies Electric (# ) to install electric poles, anchors and overhead facilities running parallel to centerline of Salisbury Road and crossing CTH H in the Town of Kewaskum. 6. CTH G to We Energies (# ) to install an anode bank on the southeastern corner of the intersection of CTH G and Rockfield Road in the Village of Germantown. 7. CTH Q to Time Warner Cable (# C) to bore under roadway and place a new cable in duct. Bore pits located outside right of way in the Village of Richfield. 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

5 Washington County Highway Department Interim Commissioner: Scott Schmidt PE, PLS To: From: Transportation Committee Report Transportation Committee Joe Steier, Transit Manager Date: December 1, 2015 Re: Agenda Item 5 Transit Operations Monthly Status Report DISCUSSION: At the Transportation Committee meeting on December 1, 2015, you will be given an update on Shared Ride Taxi and WCCE ridership, Central Fuel usage and cost, Shared Ride Taxi and WCCE Operating costs, Shared Ride Taxi and WCCE Revenue. Copies of reports are provided. October 2015 Overview: There was 31 Service Days for the SRT and 22 for WCCE. Shared Ride Taxi Ridership: 8,252 - ridership is down 2.0% compared to 2014 YTD. Average rides per day by month 266 / Average rides per day M-F 346 Late night rides: 74: (1.23 rides/hour / $24.24 per ride) Shared Ride Taxi Expenses STS: $163, Shared Ride Taxi Revenue from provider: $24, St. Joseph s Shared Ride Revenue: $ Hartford Medical Center Foundation Revenue: $1, ADRC Meal site Transfer Revenue: $76.00 Agency Fare Revenue: $7, Central Fuel: $20, Unleaded Yearly Average $2.38 / Diesel yearly average $2.39 / combined average $2.38 WCCE Ridership: Total 9,065 / Ridership Broken Out: Downtown 7,468 / Medical 1,597 ridership is overall down 7.4% compared to 2014 YTD. Total averaged rides per day: 412 / rides per day downtown route: 339 / medical route: 73. WCCE Expenses: $104, WCCE Revenue: $31, Bus Wrap Revenue: $ If you have any aspects of our transit operations you would like to have addressed during the meeting, please call me at (262) or Scott Schmidt at (262) ATTACHMENTS: Agenda Item 5 October Transit Monthly Information 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

6

7

8

9

10

11

12

13

14

15 COMMITTEE REPORT To: Transportation Committee From: Scott M. Schmidt, PE, PLS, Interim Highway Commissioner Date: 12/01/2015 Re: Agenda Item 6 - Ordinance Staffing Plan Changes Highway Department POLICY QUESTIONS: Should the Washington County Staffing Plan be modified to change the salary grade for the Highway Commissioner within the Highway Department? Discussion: The current salary grade for the Highway Commissioner is grade 16. This grade has been changed a few times since The Highway Commissioner position was graded at a grade 17 at the point of the Carlson Study. After the Carlson Study was completed, Highway Commissioner Jon Edgren resigned on October 30, On December 10, 2012 Administrative Services Committee Meeting, Administrative Coordinator Doug Johnson requested of both the Transportation and Administrative Services Committee to reduce the grade from a 17 to a 16 as noted below: CONSIDER EDUCATION REQUIREMENTS AND PAY CLASSIFICATION FOR HIGHWAY COMMISSIONER Mr. Johnson reported on the recruiting process of the Highway Commissioner. The Transportation Committee, at their meeting last Tuesday, considered alternatives to the education requirements and pay classification of the Highway Commissioner. The Transportation Committee interviewed the current Assistant Highway Commissioner and as a result of this interview, the Transportation Committee unanimously is recommending the current Assistant Highway Commissioner, as Highway Commissioner for Washington County. Because of this recommendation, Mr. Johnson is presenting an ordinance amendment to the position description of the Highway Commissioner and pay grade change from Pay Level 17 to Pay Level 16 because an engineering degree will not be required. Mr. Johnson also reported the Assistant Highway Commissioner position will be restructured to include qualifications and duties of a civil engineer. Moved by Mr. Miller, seconded by Mr. Weston to deny the request to change the position description and pay grade change of the Highway Commissioner. Motion was defeated with Mr. Heidtke, Mr. Myers, Mr. Sorce, and Mr. Weston voting no. Moved by Mr. Heidtke, seconded by Mr. Weston to approve an ordinance amendment to Section 7.03 and 7.03 of the County Code relating to the Washington County Staffing Plan and Washington County Classification and Compensation Plan regarding the position description and pay grade changes of the Highway Commissioner, and forward to the County Board. Motion carried with Mr. Miller voting no. Submit this form in WORD format to countyclerk@co.washington.wi.us ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting WITH the Committee Agenda Preparation Form. Rev. 11/2014

16 This change to grade 16 did accommodate the past Highway Commissioner, Tom Wondra, however, now that we are seeking a new Highway Commissioner, the need to have the engineering degree as part of this position is required. Further, this position combines both the Highway Commissioner role as well as the Planning and Parks County Engineering position. As a result, this position has been re-evaluated and regarded. The modified position has been evaluated using the currently established Job Evaluation System, and has graded at 1084 points, which equates to a grade 18. Further, we have done a market study for this position and the market reflects this role to be at the range consistent with grade 18. The Administrative Services Committee forwarded this with a positive recommendation on November 12, The Finance Committee forwarded this with a positive recommendation on November 18, FISCAL EFFECT: The changes in pay grades result in annual additional costs of $6,134. ATTACHMENTS: Ordinance Job Evaluation Sheet for Highway Commissioner Job Description (past and new) for Highway Commissioner Job Evaluation System RECOMMENDATION: To approve the ordinance amendment to Sections 7.02 and 7.03 of the County Code related to Washington County Staffing Plan for the Highway Department, allowing for the approval to modify the salary grade for the Highway Commissioner to grade 18. Submit this form in WORD format to countyclerk@co.washington.wi.us ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting WITH the Committee Agenda Preparation Form. Rev. 11/2014

17 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 ORDINANCE AN ORDINANCE to amend Sections 7.02 and 7.03 relating to: Washington County Staffing Plan Highway Department and Washington County Classification and Compensation Plan. The people of the County of Washington, represented in the Board of Supervisors, do ordain as follows: SECTION 1. Section 7.02 of the code is amended to read: 7.02(RR 12RES33)(CR 12RES34) WASHINGTON COUNTY STAFFING PLAN. (AM 12-12)(AM 13-1)(AM 13-2)(AM 13-6)(AM 13-7)(AM 13-9)(AM 13-10)(AM 13-12)(AM 13-22)(AM 13-25)(AM 13-29)(AM 14-2)(AM 14-4)(AM 14-5)(AM 14-10)(AM 14-11)(AM 14-12)(AM 14-13)(AM 14-16)(AM 14-19)(AM 14-20)(AM 14-21)(AM 14-22)(AM 14-23)(AM 14-24)(AM 15-1)(AM 15-2)(AM 15-3)(AM 15-4)(AM 15-5)(AM 15-7)(AM 15-8)(AM 15-11) Washington County maintains a Countywide Staffing Plan listed by department. Such plan shall indicate the type and number of positions currently authorized by the County Board together with the existing pay grade for said position. County departments are authorized to fill only those positions listed in the Countywide Staffing Plan. Any changes to the staffing plan shall be determined by the Washington County Board upon review and recommendation of the Administrative Services Committee consistent with sec. 7.04(9) of this chapter and sec of this Code. Position title changes with no fiscal impact and Fair Labor Standard Act (FLSA) changes may be made by the Human Resources Director. The Human Resources Director shall provide a report to the Administrative Services Committee, with a copy to the County Attorney for implementation. HIGHWAY DEPARTMENT Pay Authorized Position Grade Positions FLSA Highway Commissioner E SECTION 2. The list of pay grades established in Section 7.03(1)(a) shall be adjusted to incorporate the changes proposed in this ordinance. SECTION 3. EFFECTIVE DATE. This ordinance shall become effective upon passage by the Board of Supervisors and publication as provided by law. SECTION 4. SUMMARY. Ordinance amending staffing plan for the Highway Commissioner position. Page 1 of 2

18 VOTE REQUIREMENT FOR PASSAGE: 2/3 of members elect APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Countersigned: Herbert J. Tennies County Board Chairperson Introduced by members of the TRANSPORTATION, ADMINISTRATIVE SERVICES and FINANCE COMMITTEES as filed with the County Clerk. Daniel R. Goetz, Chairperson Transportation Committee Peter I. Sorce, Chairperson Administrative Services Committee Raymond W. Heidtke, Chairperson Finance Committee (Fiscal effect assumes an effective date of January 1, 2016, at step 7.) Highway Commissioner Grade 16 Grade 18 Change Wages 99, ,771 5,231 Social Security 7,615 8, Retirement 6,570 6, Workers Compensation 2,996 3, Health Insurance 21,971 21,971 Life Insurance Long Term Disability Short Term Disability , ,139 6, Page 2 of 2

19 COMMITTEE REPORT To: Administrative Services Committee From: Todd Scott Date: 11/12/2015 Re: Ordinance Staffing Plan Changes Highway Department POLICY QUESTIONS: Should the Washington County Staffing Plan be modified to change the salary grade for the Highway Commissioner within the Highway Department? Discussion: The current salary grade for the Highway Commissioner is grade 16. This grade has been changed a few times since The Highway Commissioner position was graded at a grade 17 at the point of the Carlson Study. After the Carlson Study was completed, Highway Commissioner Jon Edgren resigned on October 30, On December 10, 2012 Administrative Services Committee Meeting, Administrative Coordinator Doug Johnson requested of both the Transportation and Administrative Services Committee to reduce the grade from a 17 to a 16 as noted below: CONSIDER EDUCATION REQUIREMENTS AND PAY CLASSIFICATION FOR HIGHWAY COMMISSIONER Mr. Johnson reported on the recruiting process of the Highway Commissioner. The Transportation Committee, at their meeting last Tuesday, considered alternatives to the education requirements and pay classification of the Highway Commissioner. The Transportation Committee interviewed the current Assistant Highway Commissioner and as a result of this interview, the Transportation Committee unanimously is recommending the current Assistant Highway Commissioner, as Highway Commissioner for Washington County. Because of this recommendation, Mr. Johnson is presenting an ordinance amendment to the position description of the Highway Commissioner and pay grade change from Pay Level 17 to Pay Level 16 because an engineering degree will not be required. Mr. Johnson also reported the Assistant Highway Commissioner position will be restructured to include qualifications and duties of a civil engineer. Moved by Mr. Miller, seconded by Mr. Weston to deny the request to change the position description and pay grade change of the Highway Commissioner. Motion was defeated with Mr. Heidtke, Mr. Myers, Mr. Sorce, and Mr. Weston voting no. Moved by Mr. Heidtke, seconded by Mr. Weston to approve an ordinance amendment to Section 7.03 and 7.03 of the County Code relating to the Washington County Staffing Plan and Washington County Classification and Compensation Plan regarding the position description and pay grade changes of the Highway Commissioner, and forward to the County Board. Motion carried with Mr. Miller voting no. Submit this form in WORD format to countyclerk@co.washington.wi.us ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting WITH the Committee Agenda Preparation Form. Rev. 11/2014

20 This change to grade 16 did accommodate the past Highway Commissioner, Tom Wondra, however, now that we are seeking a new Highway Commissioner, the need to have the engineering degree as part of this position is required. Further, this position combines both the Highway Commissioner role as well as the Planning and Parks County Engineering position. As a result, this position has been re-evaluated and regarded. The modified position has been evaluated using the currently established Job Evaluation System, and has graded at 1084 points, which equates to a grade 18. Further, we have done a market study for this position and the market reflects this role to be at the range consistent with grade 18. FISCAL EFFECT: The changes in pay grades result in annual additional costs of $6,134. ATTACHMENTS: Ordinance Job Evaluation Sheet for Highway Commissioner Job Description (past and new) for Highway Commissioner RECOMMENDATION: To approve the ordinance amendment to Sections 7.02 and 7.03 of the County Code related to Washington County Staffing Plan for the Highway Department, allowing for the approval to modify the salary grade for the Highway Commissioner to grade 18. Submit this form in WORD format to countyclerk@co.washington.wi.us ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting WITH the Committee Agenda Preparation Form. Rev. 11/2014

21 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 ORDINANCE AN ORDINANCE to amend Sections 7.02 and 7.03 relating to: Washington County Staffing Plan Highway Department and Washington County Classification and Compensation Plan. The people of the County of Washington, represented in the Board of Supervisors, do ordain as follows: SECTION 1. Section 7.02 of the code is amended to read: 7.02(RR 12RES33)(CR 12RES34) WASHINGTON COUNTY STAFFING PLAN. (AM 12-12)(AM 13-1)(AM 13-2)(AM 13-6)(AM 13-7)(AM 13-9)(AM 13-10)(AM 13-12)(AM 13-22)(AM 13-25)(AM 13-29)(AM 14-2)(AM 14-4)(AM 14-5)(AM 14-10)(AM 14-11)(AM 14-12)(AM 14-13)(AM 14-16)(AM 14-19)(AM 14-20)(AM 14-21)(AM 14-22)(AM 14-23)(AM 14-24)(AM 15-1)(AM 15-2)(AM 15-3)(AM 15-4)(AM 15-5)(AM 15-7)(AM 15-8)(AM 15-11) Washington County maintains a Countywide Staffing Plan listed by department. Such plan shall indicate the type and number of positions currently authorized by the County Board together with the existing pay grade for said position. County departments are authorized to fill only those positions listed in the Countywide Staffing Plan. Any changes to the staffing plan shall be determined by the Washington County Board upon review and recommendation of the Administrative Services Committee consistent with sec. 7.04(9) of this chapter and sec of this Code. Position title changes with no fiscal impact and Fair Labor Standard Act (FLSA) changes may be made by the Human Resources Director. The Human Resources Director shall provide a report to the Administrative Services Committee, with a copy to the County Attorney for implementation. HIGHWAY DEPARTMENT Pay Authorized Position Grade Positions FLSA Highway Commissioner E SECTION 2. The list of pay grades established in Section 7.03(1)(a) shall be adjusted to incorporate the changes proposed in this ordinance. SECTION 3. EFFECTIVE DATE. This ordinance shall become effective upon passage by the Board of Supervisors and publication as provided by law. SECTION 4. SUMMARY. Ordinance amending staffing plan for the Highway Commissioner position. Page 1 of 2

22 VOTE REQUIREMENT FOR PASSAGE: 2/3 of members elect APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Countersigned: Herbert J. Tennies County Board Chairperson Introduced by members of the TRANSPORTATION, ADMINISTRATIVE SERVICES and FINANCE COMMITTEES as filed with the County Clerk. Daniel R. Goetz, Chairperson Transportation Committee Peter I. Sorce, Chairperson Administrative Services Committee Raymond W. Heidtke, Chairperson Finance Committee (Fiscal effect assumes an effective date of January 1, 2016, at step 7.) Highway Commissioner Grade 16 Grade 18 Change Wages 99, ,771 5,231 Social Security 7,615 8, Retirement 6,570 6, Workers Compensation 2,996 3, Health Insurance 21,971 21,971 Life Insurance Long Term Disability Short Term Disability , ,139 6, Page 2 of 2

23 WASHINGTON COUNTY POSITION DESCRIPTION Name: Position Title: Highway Commissioner Department: Highway FLSA Status: Exempt Pay Grade: G16 Reports To: County Administrator and Transportation Committee Position Summary: Under the general supervision of the County Administrator and Transportation Committee, responsible for the management and administration of the Washington County Highway Department. Duties/Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Manages and administers a safety-oriented highway program, including maintenance and construction of the County's road and highway system. Plans and directs Washington County public transit services and oversees the work of the Transit Manager. Manages and directs Highway and Transit staff in daily tasks, performing annual performance reviews for direct reports. Develops Departmental administrative and operating policies, practices and procedures. Prepares and supervises the preparation of the Department annual budget. Directs and manages Departmental accounting, reporting, and grant funding activities according to prescribed Federal, State and local requirements. Supervises and monitors an effective and efficient engineering and maintenance program for all County, State and Interstate highways, highway structures and highway appurtenances within the County. Ensures optimum utilization of personnel, funds and material. Plans and coordinates Departmental purchasing activities. Coordinates Departmental activities with other governmental units within the County and State, with particular attention to the Wisconsin Department of Transportation, including transit services. Represents the Highway Department and communicates with residents regarding questions, comments or complaints via , telephone or in-person. Oversees engineering and management investigations and studies to establish valid criteria

24 for the development of engineering, maintenance and operational plans, methods and procedures. Directs the developing and compiling of cost estimates for improvement of County roads and maintenance services. Develops and implements systems for assuring service and financial accountability for public transit services provided by the County. Provides and maintains an inventory of all Department material and tools. Serves as custodian of all bridges on County, township, city and village roads and streets. Negotiates acquisition of land for right-of-ways. Conducts public hearings on acquisitions. Provides information about pending or needed legislation to legislators and/or legislative committees, regarding both highway and transit responsibilities. Provides professional input for County issues related to participation in the East Wisconsin Counties Railroad Consortium. Performs other duties as assigned, including responding to an emergency event. Work Direction Received: Works under the general supervision of the County Administrator and Transportation Committee. Supervision Exercised: Supervision is given to all County Highway Department employees. The incumbent makes final recommendations concerning hiring. The incumbent makes final decisions concerning firing, discipline, performance evaluation and assignment of employees. Decision Making: Decisions concerning overall management of the Highway Department, procedures for performing work, establishing repair priorities for highways, and daily work assignments are made independently. Interaction: There is significant interaction with other County Departments, the Wisconsin Department of Transportation, various municipalities, private contractors, suppliers, and the general public. Essential Knowledge and Abilities: Knowledge of principles and practices of budget administration, public administration, highway and bridge design, and construction and maintenance principles. Ability to supervise the preparation and review of plans and specifications for road and highway projects, supervise employees, make public presentations, communicate effectively orally and in writing, and

25 interact effectively with employees and the general public. Able to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization). Training and Experience: A Bachelor s Degree in Civil Engineering, Business, Finance or related field and six years of related work experience. Must possess a valid Wisconsin driver's license. Employee's Signature Date Supervisor's Signature Date

26 WASHINGTON COUNTY POSITION DESCRIPTION Name: Position Title: Highway Commissioner Department: Highway FLSA Status: Exempt Pay Grade: G Reports To: County Administrator Position Summary: Under the general supervision of the County Administrator, responsible for the administration, management, financial, personnel management; long range capital planning and improvements, roadway, fleet, facility and planning, engineering and construction and coordination of department services and planning of the Washington County Highway Department. Duties/Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Provides leadership in the development and implementation of objectives for department services, programs and goals. Manages and administers a safety-oriented highway program, including maintenance and construction of the County's road and highway system. Ensures county compliance with state and federal laws, policies and procedures. Plans and directs Washington County public transit services and oversees the work of the Transit Manager. Establishes work rules and performance standards, conducts or oversees performance evaluations and determines, initiates and implements disciplinary actions. Develops Departmental administrative and operating policies, practices and procedures. Prepares and directs preparation and implementation of departmental budget, based on highway objectives and goals, staffing and resource requirements, capital improvements needs and long range planning. Directs and manages Departmental accounting, reporting, and grant funding activities according to prescribed Federal, State and local requirements. Supervises and monitors an effective and efficient engineering and maintenance program for all County, State and Interstate highways, highway structures and highway appurtenances within the County. Directs the purchasing and monitoring of contracted services from consultants, contractors and outside agencies. Coordinates Departmental activities with other governmental units within the County and State, with particular attention to the Wisconsin Department of Transportation, including transit services.

27 Represents the Highway Department and communicates with residents regarding questions, comments or complaints via , telephone or in-person. Oversees engineering and management investigations and studies to establish valid criteria for the development of engineering, maintenance and operational plans, methods and procedures. Directs the developing and compiling of cost estimates for improvement of County roads and maintenance services. Develops and implements systems for assuring service and financial accountability for public transit services provided by the County. Provides and maintains an inventory of all Department material and tools. Serves as custodian of all bridges on County, township, city and village roads and streets. Negotiates acquisition of land for right-of-ways. Conducts public hearings on acquisitions. Provides information about pending or needed legislation to legislators and/or legislative committees, regarding both highway and transit responsibilities. Provides professional input for County issues related to participation in the East Wisconsin Counties Railroad Consortium. Leads and coordinates efforts to collect site information such as topographic surveys, soil profile/groundwater/bedrock investigations and applicable regulatory requirements. Provides engineering design services, such as completing hydrologic or load computations, preparing detailed construction/grading plans, estimating quantities and costs, and writing construction and material specifications. Reviews nonmetallic mining reclamation plans and erosion control and storm water management plans as part of ordinance requirements from the LWCD or in cooperation with other local governments. Performs other duties as assigned, including responding to an emergency event. Work Direction Received: Works under the general supervision of the County Administrator. Supervision Exercised: Supervision is given to all County Highway Department employees. The incumbent is responsible for staffing, management and oversight of all day to day Department Operations. The incumbent makes final decisions concerning firing, discipline, performance evaluation and assignment of employees. Decision Making: Decisions concerning overall management of the Highway Department, procedures for performing work, establishing repair priorities for highways, and daily work assignments are

28 made independently. Interaction: There is significant interaction with other County Departments, the Wisconsin Department of Transportation, various municipalities, private contractors, suppliers, County Board Supervisors and the general public. Essential Knowledge and Abilities: Ability to provide a high level of citizen service and professionalism in low, medium and high pressure situations. Knowledge of the principles and practices of civil engineering as applied to construction and maintenance of highways, bridges, and other related infrastructure. Knowledge of materials, equipment, and practices used in highway construction and maintenance. Knowledge of principles and practices of the full range of governmental administration including budgeting, short- and long-term planning, contract management, general management techniques, program evaluation, and management information systems. Knowledge of administrative, managerial, and supervisory principles and practices, including program management, human resource management, and budgeting. Knowledge of municipal governmental organization and the relationships between county government and local, state, and federal agencies. Skill in managing multiple projects, and prioritizing multiple tasks and demands. Ability to set work priorities and train, direct, motivate, and evaluate the work of assigned staff. Ability to develop department goals and objectives and perform planning and budgeting functions. Ability to apply judgment and discretion in resolving problems and interpreting policies and regulations. Ability to plan, organize and administer for efficient operation and coordination a wide variety of ongoing projects and a large organization and staff. Ability to direct, review, and evaluate the work of professionals and skilled subordinates. Ability to prepare complex bid specifications, analyze proposals, read construction plans, and draft agreements. Ability to and skill to effectively communicate, both orally and in writing. Ability to establish and maintain effective working relationships with a variety of government officials, contractors, employees, news media, and the general public.

29 Ability to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization). Training and Experience: A Bachelor s Degree in Civil Engineering, Public Administration, Business Administration or related field. Licensure as a Professional Engineer in the State of Wisconsin. Six years of progressively responsible administrative work experience in highway construction and maintenance involving cost estimates, contact drafting, and budget preparation and monitoring. Three years of supervisory/managerial responsibilities. Must possess a valid Wisconsin driver's license. Employee's Signature Date Supervisor's Signature Date

30 Job Title: Highway Commissioner Evaluated: 10/23/2015 Evaluate by: Todd Scott Item Formal Prep and Exp Decision Making (Impact) Thinking Challenges/Problem Solving Interactions - Communication Work Environm ent Previous Rating 6+E 5BP 5D 5D 1L Previous Score Previous Total Score 968 Previous Grade 17 Rating 6E 5C+P 5D 5D 2L Score Total Score 1084 Grade = = = = = = = = = = = = = = = = = = = = 21

31 Washington County Highway Department Interim Commissioner: Scott M. Schmidt, PE, PLS TO: Transportation Committee FROM: Scott M. Schmidt, Interim Highway Commissioner SUBJECT: Agenda Item 9 - Commissioner Update DATE: December 1, 2015 Staffing: - Three Laborer positions, 1 accepted offer starting November 23, 2 offers out as of November 20 th. Construction Projects: - CTH N Final numbers are still not in. - CTH C Preparing for December Public Information Meeting, working on appraiser contract, land acquisition consultant contract. - Interstate 41 south of 45/41 split paving NEXT year. Barrels, barricades and signage starting to be taken down. - Working with Dodge County on determining paving project limits on CTH U for 2016 paving. - CTH P Engineering Design STH 60 north to Woodland Drive Proposal due in December from Gremmer. - Heritage Trails installed concrete floor in machine shed Maintenance Projects: - Deer pick up state halting pick-up January 1. Working with current vendor and neighboring counties to solicit bids. - CTH NN Diefenbach s Corner (just west of intersection of Arthur Road) installed culvert liner. - CTH M Blue Lotus extend 2 culverts - STH 144 North of City of West Bend crack filling - STH 145 South of STH 167 crack filling - CTH S- Manhole ramping of asphalt - Snow Fence Installation - Bridge approach slab asphalting OVER Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

32 Equipment: - Two new patrol trucks set up - IS has Bar Code Scanner system ordered, to be installed by December 1 - Bids received on 3 new chassis for patrol trucks. - Calibration of patrol truck salters complete Events: - Traffic Safety Commission Meeting December 2, 2015 at 9:00am at VMSF. - TRI (Town Road Improvement) funding meeting being held December 2, 2015, 6:00pm. - MSI (Municipal Street Improvement) funding meeting held November 10, SEWRPC Planning and Transportation meetings ongoing - Priority Based Budgeting Program Inventory changes submitted November 18, Washington County Jurisdictional Highway Planning Committee was November 30, WCHA Winter Road School, January 18-20, 2016 see attachment. Budget Update: - See attached.