National Oil Spill Contingency Plan Operations

Transcription

1 National Oil Spill Contingency Plan Operations National Marine Oil Spill Contingency Plan Page 1 of 16

2 Contents Chapters... 2 Annexes... 3 Introduction... 4 Purpose of the Plan... 4 Objectives of the National Marine Oil Spill Response... 4 Response Tier Determination... 5 Standard Operating Procedures... 6 Phase One Discovery, notification, identification, assessment and activation... 6 Maritime casualty that may result in an oil spill SOP... 8 Phase Two Development of a Spill Incident Action Plan Phase Three Incident Action Plan Implementation Phase Four Response Termination and Demobilisation Phase Five Post Operations: Documentation of Costs Exercising the Plan and Plan Review Chapters Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 Chapter 14 Chapter 15 Chapter 16 Definition & Abbreviations Forms for the tification by councils of marine Oil Spill to Maritime New Zealand Incident Command Centre Team, Roles and Responsibilities Oil Types/Characteristics in New Zealand Shoreline Cleanup Assessment Techniques (SCAT) Cleanup/Response Options for Different Environments Dispersant Use Occupational Safety and Health Wildlife Rescue and Rehabilitation Evidence Collection and Cost Recovery Oily Waste Control and Management of Incident Area Places of Refuge Media and Community Relations Financial Protocols Documentation Procedures National Marine Oil Spill Contingency Plan Page 2 of 16

3 Annexes Annex 1 Annex 2 Annex 3 Annex 4 Annex 5 Annex 6 Annex 7 Annex 8 Annex 9 Annex 10 Annex 11 Annex 12 Equipment Lists and Mobilisation Instructions Personal Lists and Mobilisation Instructions Communications Maritime Incident Response Team Roles and Responsibility Domestic & External Security Committee International Assistance NZ Offshore Petroleum Production and Exploration Kermadec Islands Sub Antarctic Islands Three Kings Islands Antarctica Plan Administration This National Marine Oil Spill Contingency Plan is a controlled document. All reviews and significant amendments to this plan must be approved by the Director of Maritime NZ following consultation with the National On-Scene Commander. Any updates and new material for inclusion in the Plan will be forwarded to Plan holders Privacy Statement This document was written for the purposes of marine pollution response. Any information contained in this document, including names and addresses, may not be used for any other purpose or disclosed to any third party unless prior written consent from the writer is obtained. National Marine Oil Spill Contingency Plan Page 3 of 16

4 Introduction Maritime New Zealand (Maritime NZ) is responsible for responding to a national marine oil spill incident. The Maritime Transport Act 1994 requires the Director of Maritime NZ to prepare a National (Tier 3) Marine Oil Spill Contingency Plan. This is New Zealand s national operational plan for responding to marine oil spills. It sets out the roles and responsibilities of most of the persons and parties likely to be involved in a national response to a marine oil spill. It also contains relevant information and resources. National policy is set out in the New Zealand Maritime Oil Spill Response Strategy. For major to catastrophic oil spills, considerable resources from both within the country and overseas will be called upon, and this Plan sets out procedures for accessing these resources (see Annexes 5 and 6). Purpose of the Plan The purpose of the National Marine Oil Spill Contingency Plan is to promote the planned and nationally coordinated response to any marine oil spill that: is beyond the resources and/or expertise of the regional council within whose region it is located; or is outside the region of any regional council, but within the exclusive economic zone or continental waters of New Zealand, and is an oil spill for which the Director or National On-Scene Commander considers a national response is required. The Plan describes the national marine oil spill response organisation and procedures, and information on spill response resources and cleanup techniques. This Plan is intended to provide guidance on the administrative and operational procedures involved in preparation, mobilisation, operation, and termination of a national marine oil spill response. Objectives of the National Marine Oil Spill Response The primary objectives of any Tier 3 response, and therefore this National Marine Oil Spill Contingency Plan are set out in section 303 of the Act, namely: to prevent further pollution from the marine oil spill; and to contain and clean up the marine oil spill in a manner that does not cause further damage to the marine environment, any unreasonable danger to human life, or cause an unreasonable risk of injury to any person. It must also be noted that in some spill situations the spill will simply be monitored to ensure that no environmental damage occurs, and that no physical cleanup activities may be undertaken (e.g. diesel spill into a warm, rough sea). Human safety and health have the highest priority in this Plan. Occupational safety and health requirements must be incorporated within any oil spill response undertaken. National Marine Oil Spill Contingency Plan Page 4 of 16

5 Response Tier Determination Spill Sighting notified to the RCCNZ/OSDO Is there an identified spiller associated with the spill? Is the spiller willing and able to respond adequately to the spill? Is the spill within 12 nautical miles? Is the spill within 200 nautical miles? Is the regional council able to respond adequately to the spill? Monitor progress and possibly take action Are the response costs likely to exceed $250,000? TIER 1 TIER 2 TIER 3 Figure 1 This flow-chart outlines the basic operational criteria for determining an incident Tier level of response National Marine Oil Spill Contingency Plan Page 5 of 16

6 Standard Operating Procedures Phase One Discovery, notification, identification, assessment and activation tification of Incident to RCCNZ Tel: (04) [24 hour] Fax: (04) [24 hour] Is there an oil spill or a maritime casualty which may result in an oil spill 1? Maritime Casualty that may result in an oil spill Go to Maritime Casualty Decision Making Flowchart Oil Spill RCCNZ should ensure details received are recorded on the "Marine Oil Spill Required Information: Pollution Incident Evaluation form" OSDO tified Immediately by RCCNZ 2 (04) RCCNZ through any hard copy details osdo@maritimenz.govt.nz Incident created in WebEOC 7 Contact RC (see OSDO RC contact list) and request they assess / confirm the spill Is the Spill within 12 nautical miles? Does the Spill require verification? 3 spill investigation /assessment if required eg overflight tify RCCNZ if necessary Obtain further information if required 4 Is there a confirmed oil spill? Tier 2 or Potential Tier 3? Tier 2 OSDO tifies RC and passes on information if required further action required Potential Tier 3 OSDO notifies: NOSC (04) and Senior Manager (04) Is the spill significant? 5 NOSC notifies: GM SRS and DMNZ OSDO tifies NOSC and Senior Manager Liase with the RC Monitor Situation Tier 3 response required? SM notifies GM SRS, DMNZ and others as required SM/DMNZ/GM SRS notifies: MNZ Chief Accident Investigator relevant MO Senior Oil Industry Advisor MOT DESC DMNZ confirms level of MIRT mobilisation NOSC contacts ROSC or Tier 1 site for situation update and to provide direction NOSC contacts alternate NOSC(s) as required OSDO activates mobilisation SOP OSDO/MPRS liase with Region/Tier 1 site Figure 2 Phases of an Oil Spill (inc T3 notification) National Marine Oil Spill Contingency Plan Page 6 of 16

7 Standard Operating Procedure Flowchart notes: 1. maritime casualty which may result in an oil spill is defined as: damage, failure or breakdown which affects the safety of the vessel, for example collisions, groundings, fires on-board, explosions on-board, structural failures, flooding, shifting cargo, and failure; or breakdown of machinery or equipment which results in impairment of safety of navigation, for example failure of steering gear, propulsion, electrical generating systems, or essential shipboard navigational aids. 2. Following notification from the RCCNZ, the OSDO becomes responsible for initiating any further action concerning the oil spill clean-up until, if warranted, the National On-Scene Commander (NOSC) is asked to either assist the regional council or assume control of the response operation. 3. Is verification necessary? Possibility that it is not oil e.g cloud shadow, algal bloom, etc Distance from shore e.g outside NZ s EEZ Prevailing weather conditions Reported size 4. The RCCNZ should be able to provide advice to the OSDO, if necessary, on tides, weather and other nautical information concerning the possible spill. This may include use of charts and prediction of oil movement. It must be noted however that the RCCNZ may be required to attend to other matters, and therefore nautical and other advice can be sought by the OSDO from any other relevant Maritime NZ personnel. 5. Considered significant if: The response cost is likely to exceed $5,000 and/or there is a media interest in the incident; and/or The details of the incident suggest that the response required may escalate to Tier The OSDO has the delegated authority from the Director Maritime NZ to commit expenditure of up to $5,000 for investigation/spill evaluation. The OSDO may: Undertake their own investigation; or Task either the RCCNZ or an appropriate person/organisation to conduct an investigation of a reported oil spill; or Consult the NOSC and decide what course of action to take. 7. A new incident should be created in WebEOC as soon as it is deemed necessary. This should be done by the OSDO, who may delegate this task to a WebEOC administrator or IS Help. Once an incident has been created in WebEOC subsequent personnel notified of the incident should be referred to the WebEOC incident. National Marine Oil Spill Contingency Plan Page 7 of 16

8 Maritime casualty that may result in an oil spill SOP Maritime Casualty Incident Assessed by RCCNZ RCCNZ request MOC for information on vessel RCCNZ notifies: Senior Manager (04) Oil Spill Duty Officer (04) Accident Investigator Incident created in WebEOC OSDO Is the crew safe? RCCNZ Take procedures to ensure safety of crew RCCNZ Determine level of response required OSDO/NOSC Is there an oil spill? RCCNZ / OSDO Go to Oil Spill tification Flowchart Determine the source of the spill OSDO / RCCNZ Can the spill be reduced / stopped? RCCNZ / OSDO Recommend measures to stop / reduce spill MPRS Should the vessel be declared a hazardous ship? MIRT Impose conditions on the vessel MIRT / Senior Manager Is the vessel able to be moved? MIRT Is a place of refuge required? MIRT / NOSC Determine Place of Refuge (refer Ch 13 - Places of refuge) MIRT / NOSC Determine Salvage Arrangements MIRT Determine where vessel should go MIRT / NOSC Figure 3 Maritime casualty that may result in an oil spill SOP National Marine Oil Spill Contingency Plan Page 8 of 16

9 Spills inside 12 nautical miles If the spill is within the 12 nautical mile limit of the territorial sea the responsibility to investigate and respond rests with the relevant regional council. In accordance with the Maritime Transport Act 1994 the OSDO must forthwith inform the appropriate council of any spill notified to the Maritime NZ within that council s area of jurisdiction. Emergency phone numbers for regional councils are provided in Annex 2. The regional council notified will investigate and respond as required, keeping the OSDO informed of both progress and outcome. The OSDO must also keep the NOSC, Director (during business hours) or the Senior Manager (after hours), as well as the GM SRS informed of council progress, particularly: if the response cost is likely to exceed $5,000 and/or there is media interest in the incident; and/or if the details of an incident suggest that the response required may escalate to Tier 3. Regional councils may seek advice or support from Maritime NZ, or seek to transfer responsibility for response control to the NOSC (upgrade to Tier 3). All initial requests from a regional council for Maritime NZ advice, support or transfer of responsibility must come through the RCCNZ and be followed up by a completed tification of a Marine Oil Spill form (Chapter 2). The initial regional council request for advice with respect to an oil spill will be directed by the RCCNZ to the OSDO. The OSDO will involve other Maritime NZ staff and/or external resources as appropriate. The initial regional council request for support (both equipment and personnel) to an oil spill from Maritime NZ must be directed by the RCCNZ to the OSDO. In the event that this will cost in excess of $150,000, the request will then be directed to the NOSC or, in the unlikely event of the unavailability of the NOSC, to the Director or the GM SRS or the Manager, Marine Pollution Response Services for approval, or the OSDO if all of the former are unavailable. Acceptance will entail the activation of Maritime NZ procedures, as outlined below. The initial regional council request for transfer of responsibility for response (upgrading to National Response/Tier 3) must be directed to the OSDO. The OSDO will immediately notify the NOSC, who may assume control of the response operation as if it were an original notification. Subsequent communication between a council and Maritime NZ will be via the OSDO. Spills outside 12 nautical miles If the spill is outside the 12 nautical mile limit of the territorial sea the responsibility to investigate and respond rests with Maritime New Zealand. Outside 200 nautical miles If the oil slick moves outside the 200 mile limit the NOSC will determine if any further response action is required. Declaration of a national (Tier 3) response If the NOSC considers that a Tier 1 response operation (outside 12 nm) or a regional council is unable to, or is inadequately managing the response to an oil spill incident, the NOSC may declare the incident to be a nationally significant oil spill, and have the responsibility for the response transferred to the NOSC. The Tier 1 or Regional On-Scene Commander will be advised in writing of this decision at the time it is taken. Cost of cleanup likely to exceed NZ$250,000 Where a regional council is coping adequately with the oil spill response, but the cost of that cleanup is likely to exceed NZ$250,000, the NOSC can declare the response to be a national (Tier 3) response. This ensures that the costs associated with a nationally significant response operation become the responsibility of the NOSC and Maritime NZ. If it appears that a Tier 2 response is likely to be of national significance the NOSC and national Incident Command Team will need time to arrange the transition of responsibility. For this reason the National Marine Oil Spill Contingency Plan Page 9 of 16

10 Maritime NZ has advised regional councils to notify it when a regional response operation exceeds or is estimated to exceed $100,000. Tier 3 response is declared/identified If a Tier 3 response is declared/identified, the following actions will be taken: NOSC assumes full responsibility for the response operation; OSDO notifies the relevant MO, RCCNZ, the new on-call NOSC, and if necessary the Chief Accident Investigator and other relevant Maritime NZ persons; and NOSC activates the response operation. The National On-Scene Commander assumes control The NOSC is responsible to the Director of Maritime NZ for the entire marine oil spill response and clean up operation, and is authorised to assume responsibility for the response operations whenever he/she considers it appropriate. The Director, the GM SRS and the rostered OSDO are authorised to advise the NOSC to assume command of the response to a marine oil spill. Briefing of the National On-Scene Commander When the NOSC has assumed responsibility for the response operation, all the information collected about the spill should be made available to the NOSC by the OSDO. This will include the initial notification form, details of any other communications and appropriate nautical charts. The RCCNZ may be able to provide further information if requested. Transfer of responsibility for response from the Tier 1 Incident Commander or Regional On-Scene Commander to the National On-Scene Commander Once the NOSC has determined that a national response will be necessary the appropriate Tier 1 Incident Commander or Regional On-Scene Commander should be notified and briefed as soon as possible. This is the responsibility of the NOSC. National On-Scene Commanders The following officers are appointed by the Director to fulfil the role of National On-Scene Commander in accordance with section 319 of the Maritime Transport Act 1994: Mick Courtnell Rob Service Alex Van Wijngaarden The lead National On Scene Commander for the start of an incident will be the rostered on-call National On Scene Commander according to the MNZ issued roster. Legal authority of the National On-Scene Commander The powers of an On-Scene Commander are set out in sections of the Maritime Transport Act Section 301 of the Maritime Transport Act 1994 authorises the NOSC to take whatever measures are necessary, within the powers set out in the Act, to respond to a spill if notified by the Director of Maritime NZ or if they otherwise become aware of the spill. Sections 305 and 311 in particular set out the specific powers of the NOSC, whilst section 312 sets out specific limits. All designated NOSCs are to be fully familiar with these provisions. The roles and responsibilities of the NOSC are given in Chapter 3, with financial procedures and delegations given in Chapter 15. National Marine Oil Spill Contingency Plan Page 10 of 16

11 Response costs The NOSC has approval from the Director of Maritime NZ for financial expenditure up to $500,000, inclusive of the $150,000 expenditure authorisation granted to the OSDO. Approval for expenditure above this limit is required from the Director. If required, the Director will in turn be responsible for obtaining approval from the DESC to expend additional funds pursuant to the emergency provisions of their powers and the Public Finance Act 1989 (see Annex 5). All costs incurred shall be separately accounted for. For the purposes of a potential claim under the Civil Liability Convention and/or Fund Convention, claims against the spiller must be supported by certain specific details. These are set out in Chapter 15. As a consequence the following matters will need to be considered during the set-up and operation of any response: Provisions needed for representatives from the Fund and the P&I Club to have an office (in most cases these two organisations are likely to be represented by the same person unless there is a conflict of interest). It is likely that they will require an administration assistant or at least access to resources such as a fax. The representatives may provide expert advice on the spill in which case their ready access to the NOSC and the decision-making process in order to monitor events may be of mutual benefit in facilitating the handling of later claims for compensation. The Fund and P&I Club representatives are likely to want information on the affected industry, e.g. background on the fishing industry. The Fund and P&I Club representatives are likely to want to meet with industry to establish what type of claims will be submitted. They would then develop a claim form and distribute it around the affected community. They may need to arrange publicity for this (see Chapter 15). Activation of Maritime NZ s National Marine Oil Spill Response Organisation Director MNZ National On-Scene Commander Maritime Incident Response Team Incident Command Team Figure 4 The National Marine Oil Spill Response Structure. te: The broken lines recognise that direct dialogue will occur between the Director and NOSC. Establishment of the Incident Command Centre The NOSC will notify the Incident Command Centre Facility Manager (ICCFM) to set up an Incident Command Centre. This will either be: augmenting an existing Tier 1 or regional council incident command centre. In the event that the national spill response has escalated from a regional response, the ICCFM will proceed to the regional council s Tier 2 incident command centre and work with the regional council staff to assume management responsibility. For an escalation from a Tier 1 response operation, arrangements will need to be a made on a case-by-case basis between the NOSC and the Tier 1 OSC; or National Marine Oil Spill Contingency Plan Page 11 of 16

12 the full establishment of the incident command centre at the designated regional command centre, or at any other suitable location designated by the NOSC. This will always be done in association with appropriate regional council staff. The NOSC will designate Maritime NZ personnel who will travel to the ICC. Some staff will have predesignated roles. Contact details for potential Incident Command Team members are set out in Annex 2. All Incident Command Team members are to proceed to the designated ICC, taking with them the necessary resources as set out below. Establishment of the Maritime Incident Response Team The MIRT will be established in accordance with the Maritime Incident Response Plan. The NOSC is to be informed once the MIRT is established. Mobilisation of oil spill response equipment Before any Maritime NZ oil spill response equipment is released from either MPRS or from any regional store of equipment outside the region within which the spill has occurred, the Manager, Marine Pollution Response Services or the Technical Services Leader MPRS should, when possible, be consulted. Similarly, if Maritime NZ equipment at a regional council store is proposed for release, the regional council contact should be advised and put on standby. Annex 1 and 2 contain details of equipment and related mobilisation and contact information. The following are authorised to mobilise Maritime NZ s oil spill equipment from both MPRS and regional council equipment stores: Manager, Marine Pollution Response Services; OSDO (whether on duty or not); National On-Scene Commander; Technical Services staff. Mobilisation of international assistance Annexes 1 and 6 also set out the criteria and procedures for access to response equipment from overseas, if needed. The priority for overseas equipment in terms of locations is: AMSA Australia AMOSC Australia OSR Singapore, Southampton te: any mobilisation of overseas resources requires the authorisation of the Director (section 310(2) of MTA 1994). NOSC en-route to incident and/or out of communication If, while travelling to the spill location, the NOSC is out of communication an alternate National On- Scene Commander will normally be nominated and take command of the incident in the interim. The NOSC and/or alternate NOSC may issue instructions to the ROSC and/or Tier 1 site operator during this period. Incident Command Team structure The Incident Command Team works from the Incident Command Centre (ICC). The Incident Command Centre is the centre of operations during the oil spill response and should be based as close as practicable to the oil spill. The Incident Command Team Structure is outlined below. The roles and responsibilities of each member of the team are detailed in Chapter 3. National Marine Oil Spill Contingency Plan Page 12 of 16

13 National On Scene Commander Director MNZ Spillers Representative NOSC Advisors OSH Media/Community Relations Legal HR plus others as required MIRT/ICC Liaison NOSC Personal Assistant MIRT Including Salvage advice and liaison Operations Manager Planning Manager Admin/Logistics Manager Figure 5 Incident Command Team structure. A more detailed breakdown of each section within this structure is provided in Chapter 3. Phase Two Development of a Spill Incident Action Plan The following order of events is typical of the procedure that will take place with the arrival of the National On-Scene Commander at the Incident Command Centre. NOSC arrives at the Incident Command Centre. NOSC convenes a briefing meeting with the Tier 1/Regional (as appropriate) and National Incident Command Teams. All Tier 1 and/or Tier 2 response personnel at ICC become part of the national response team. NOSC develops and approves a Incident Action Plan (see below). Each spill event requires a specific Incident Action Plan (IAP) tailored to the incident. The IAP sets out a clear strategy for spill response, which is then converted into an operational plan/response by the ICC. It is the responsibility of the Planning Section within the ICC to facilitate and coordinate the preparation of the IAP, for sign-off by the NOSC. The development of the IAP must include an assessment of the appropriateness of any current spill response plan implemented at the Tier 1/Tier 2 level, and modify as necessary. The Planning Section will carry out the following tasks: Evaluate the spill incident and any current spill response plan. Chapter 6 and the Marine Oil Spill Management Resource Manual provide criteria, procedures and decision trees which will be of assistance. Determine both short-term and long-term objectives of the response. Develop a Incident Action Plan (IAP), which should include: the strategy for the response and necessary actions to be undertaken; clear objectives for all actions; a clear time-line for actions and phases of action; and a clear statement of responsibility for the actions and tasks set. National Marine Oil Spill Contingency Plan Page 13 of 16

14 Determine the resources and expertise needed, and those available. Annexes 1 and 2 provide equipment and personnel lists, and mobilisation instructions. In the case of international assistance, refer also to Annex 6. Provide a mechanism for feedback, with continuous monitoring of the spill response and modification of the IAP as appropriate. The NOSC will communicate the IAP to the entire Incident Command Team, and is responsible for ensuring that the MIRT are also briefed on the Action Plan. For further pertinent and useful supporting information, in addition to the chapters and annexes in this plan, reference should be made to: Tier 2 Regional Plans Regional Coastal Plans DOC s Coastal Resources Inventory Oil Spill Response Limited (Southampton) Handbook NZ Nautical Almanac IMO Manuals on Oil Pollution Section III (Salvage), IV (Combating Oil Spills), V (Administration Aspects) and VI (Sampling) IMO/UNEP Guidelines on Oil Spill Dispersant Application (including environmental considerations) IOPC Fund Convention Claims Manuals (2013) ITOPF Response to Marine Oil Spills (2012) Oil Spill Dispersants guidelines for use in New Zealand Oil Spill Monitoring Handbook Phase Three Incident Action Plan Implementation WebEOC If available Maritime NZ s WebEOC system shall be used to manage the information obtained and generated during the response. The system will keep a record of communications, financial transactions and total expenditure, equipment and personnel deployment and the Incident Action Plan. Chapter 3 contains the WebEOC responsibilities of personnel during a response and the WebEOC user manual sets out general procedures and guidelines for using WebEOC. Media and community relations Cooperative media and community relations must be developed early in the response, and regular press releases made during the response. Chapter 14 sets out general procedures and guidelines to be used when working with the media and community. Cost tracking and accounting Cost tracking must be rigorously applied throughout the response. Chapter 15 sets out financial protocols that must be followed during an oil spill response. High priority must be given to the gathering of sufficient and accurate information to enable recovery of costs from the spiller. Sampling and evidence collection Chapter 10 sets out details for obtaining samples and gathering information to enable a successful prosecution and/or civil action to be taken. Full and accurate documentation of all response actions and associated costs is also a critical component of this. National Marine Oil Spill Contingency Plan Page 14 of 16

15 Documentation Records of all communications (telephone conversations, s, faxes and file notes) must be recorded, all financial transactions and expenditure, and a chronological account of the incident must be kept. The procedure is detailed in Chapter 16. Communications Methods of communication that may be used during a response are detailed in Annex 3. All regional marine oil spill contingency plans include details about local communication networks and standards. Security Security for the ICC, and the response operation in the field must be installed for the safety of response personnel and the public, protection of equipment, and maintaining accessibility to those areas affected by the spill. Phase Four Response Termination and Demobilisation Response Termination The NOSC may, with the consent of the Director, terminate any marine oil spill response by MNZ. This decision will be made considering whether the objectives of the response have been achieved based on expert On-Scene Commander and environmental advice. Prior to seeking the termination of the response the NOSC will hold a meeting of all Incident Command Centre Managers and senior response staff. The purpose of this meeting is to determine whether the IAP objectives have been achieved and the incident response has been adequately completed. Response termination involves the recovery, cleaning and maintenance of all equipment used during the cleanup, the demobilisation of all personnel involved in the response, and the collation and completion of all documentation associated with the spill response, including expenditure reports. Before the response personnel depart their stations they should attend a debriefing meeting with their section supervisor. These supervisors will then attend debriefings with their managers and the NOSC ( hot debrief ). As part of the termination process, all section managers within the Incident Command Centre and MIRT shall compile a detailed events log, which should be passed to the GM SRS. The GM SRS is responsible for ensuring that the event history is compiled, costs are recovered, enforcement procedures are undertaken (if warranted), and for arranging the running of the post-incident ( cold ) debriefs. Debriefing A debriefing of senior response staff and managers, externally facilitated and chaired, will be held following termination of the response. This will enable a review of the appropriate Tier 1 or Regional and National Oil Spill Contingency Plans and will highlight areas where the response (and planning) could be improved (see Exercising the Plan and Plan Review below). The GM SRS is responsible for arranging the time and venue of the debriefing and shall inform those persons and/or representatives of supporting organisations of such arrangements. Those persons and/or representatives are expected to attend the debriefing. Costs associated with attending the debriefing or the completion of reports shall be considered to be part of the overall incident response. Phase Five Post Operations: Documentation of Costs Every effort must be made to recover the costs of the cleanup from the spiller. Chapter 15 details the financial delegations and procedures that must be followed during the response. It is imperative that careful records are kept of all expenditure throughout the response. National Marine Oil Spill Contingency Plan Page 15 of 16

16 It must be noted that costs will still be incurred after the termination of the clean-up phase of the incident and these need to be accounted for as well. Exercising the Plan and Plan Review The National Marine Oil Spill Contingency Plan must be reviewed after the following circumstances arise: After 3 years has elapsed, unless a review is called earlier due to: the Plan being used in a response to a nationally significant spill; or the NOSC or the Director of Maritime New Zealand determining that a review is necessary. In the event that a review is called following a major incident, the Director of Maritime NZ will advise the Minister of Transport of his/her desire to establish an independent review panel, pursuant to section 325 of the MTA, as well as advise on its membership and terms of reference. These latter shall include, but not necessarily be limited to, the role of the NOSC, the effectiveness of the response and its management, and any necessary or recommended improvements to the Tier 3 response systems and the Plan. National Marine Oil Spill Contingency Plan Page 16 of 16