COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

Transcription

1 BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE INSTRUCTION JANUARY 2017 AIR COMBAT COMMAND Supplement 29 SEPTEMBER 2017 Maintenance AIR FORCE REPAIR ENHANCEMENT PROGRAM (AFREP) COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-publishing website at RELEASABILITY: There are no releasability restrictions on this publication. OPR: AF/A4LM Policy Branch Supersedes: OPR: ACC/A4MM Supersedes: AFI21-123, 27 September 2012 AFI , CAFSUP 21 March 2013 (ACC) Certified by: SAF/AQD (Mr. John A. Ray) Pages: 26 Certified by: HQ ACC/A4M (Col Curtis R. Hafer) Pages: 13 This instruction implements AFPD 21-1, Maintenance of Military Materiel. It provides guidance and procedures governing the initiation, transmission, and tracking of field-generated suggestions related to repair of aerospace parts and equipment. It also restricts field unit or AFREP work center conversion of non-reparable items to reparable items to the processes described in this AFI. This instruction applies to Air Force Major Commands (MAJCOMs) and the Air National Guard (ANG). MAJCOMs/ANG authorizing units to participate in repairs prescribed in this AFI must comply with all prescribed requirements. MAJCOMs/ANG whom choose not to have their units participate in AFREP program do not require a deviation or supplement to this AFI as participation is optional at the MAJCOM/ANG levels. MAJCOM supplements to this document will be submitted to AF/A4L for approval prior to publication. For the purposes of policy the ANG is recognized as a MAJCOM. Refer recommended changes and questions about this publication to AF/A4LM using AF Form 847, Recommendation for Change

2 2 AFI21-123_ACCSUP 29 SEPTEMBER 2017 of Publication; route AF Form 847s from the field through the appropriate functional chain of command. The authorities to waive wing/unit level requirements in this publication are identified with a tier ( T-0, T-1, T-2, T-3 ) number following the compliance statement. See AFI , Publications and Forms Management, Table 1.1 for a description of the authorities associated with the tier numbers. Submit requests for waivers through the chain of command to the appropriate tier waiver approval authority, or alternately, to the HQ USAF/A4L for nontiered compliance items. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in the publication does not imply endorsement by the Air Force. Failure to observe the prohibitions and mandatory provisions in this publication (e.g. will, will not, shall, shall not, must, must not, etc.) by military members is a violation of Article 92 of the UCMJ, or similar language in the paragraphs or sections that contain these mandatory provisions or prohibitions IAW AFI Ensure all records created as a result of processes prescribed in this publication are maintained In-Accordance-With (IAW) AFMAN , Management of Records, and disposed of IAW the Air Force Records Disposition Schedule (RDS) located in the Air Force Records Information Management System (AFRIMS). (ACC) AFI , is supplemented as follows. This supplement prescribes policies and procedures governing aerospace equipment maintenance management for Air Combat Command (ACC). It applies to these organizations and personnel maintaining aircraft, aircraft systems, equipment, support equipment and components regardless of Air Force Specialty Code (AFSC). It provides a broad management framework for the Wing/Unit AFREP Managers to adjust procedures to compensate for mission, facility and geographic differences of the units. This supplement does not apply to the Air National Guard (ANG) or Air Force Reserve Command (AFRC); however, ANG/AFRC personnel assigned to Classic Associate Units supporting ACC units will comply with the guidance provided within this supplement. Ensure all records created as a result of processes prescribed in this publication are maintained In Accordance With (IAW) AFMAN , Management of Records, and disposed of IAW Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at: The authorities to waive wing/unit level requirements in this publication are identified with a tier ( T-0, T-1, T-2, and T-3 ) number following the compliance statement. See AFI , Publication and Forms Management, Table 1.1 for a description of the authorities associated with the tier numbers. Submit requests for waivers through the chain of command to the appropriate tier waiver approval authority IAW AFI For questions on interpreting this instruction, first contact your MAJCOM maintenance functional activity. Units may publish a single supplement to consolidate local policies mandated by the AFI and this supplement. Supplements must be written IAW AFI Ensure that all records created as a result of processes prescribed in this publication are maintained IAW Air Force Manual (AFMAN) , Management of Records, and disposed of IAW Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS). Contact supporting records managers as required. Send comments, questions, and suggested improvements to this publication on AF Form 847, Recommendation for Change of Publication, through channels to HQ ACC/A4MM, 130 Douglas Street, Suite 210, Langley AFB, VA See Attachment 1 for a glossary of references and supporting information.

3 AFI21-123_ACCSUP 29 SEPTEMBER SUMMARY OF CHANGES This publication has been revised and must be completely reviewed in its entirety. 1. Program Objectives (ACC) Program Objectives AFREP Requirements Roles and Responsibilities (Added-ACC) Program Process (Added-ACC) Supply Process (Added-ACC) Financial Process Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 15 Attachment 2 CRITICAL APPLICATION ITEMS & CRITICAL SAFETY ITEMS 21 Attachment 3 (Added-ACC) XX MXG/BASE NAME 22 Attachment 4 (Added-ACC) AFREP CCR MINIATURE SOLDERING CERTIFICATION PLAN 23 Attachment 5 (Added-ACC) AFREP CCR MINIATURE SOLDERING RECERTIFICATION PLAN 24 Attachment 6 (Added-ACC) AFREP CCR MICRO-MINIATURE SOLDERING CERTIFICATION PLAN 25 Attachment 7 (Added-ACC) AFREP CCR MICRO-MINIATURE SOLDERING RECERTIFICATION PLAN 26

4 4 AFI21-123_ACCSUP 29 SEPTEMBER Program Objectives. The AFREP is an optional program and maintenance personnel performing AFREP repairs, will perform the repair action only as an additional duty or as part of normal maintenance workload. Unit leadership must verify mission benefit outweighs the cost and obtain MAJCOM AFREP Manager approval prior to program implementation. The Air Force Repair Enhancement Program optimizes Air Force resources and repair capability of aerospace parts and equipment by increasing the wing-level (referred also as field-level) participation with the appropriate Program Office (PO). This is accomplished by field-level identification and recommendation of candidates for reparability consideration by the appropriate PO. The concept is to make recommendations to the program manager (PM) of consumable/expendable items which the field-level has identified as desirable candidates to be considered for conversion to field-level repair, limited repair or even full depot-level repair, contract or organic as directed by the Depot Source of Repair (DSOR) process in AFI /20-101, Integrated Life Cycle Management. In addition, ensure repair cost/benefit analysis takes into consideration the total costs to the Air Force as outlined in Air Force Technical Order (TO) , Equipment Inventory, Status and Utilization Reporting. The approval to change the Source, Maintenance, Recoverability (SMR)/ Expendability, Recoverability, Reparability, Category (ERRC) codes, or select, use, arrange for, contract with, qualify sources of repair, or authorize the initiation of any local or other repair action rests solely with the PM. 1. (ACC) Program Objectives. Units requesting approval of program implementation will submit official request to the ACC AFREP Manager organizational box: (T-2) Repair Approval. The MXG/CC or equivalent will ensure all items being repaired by AFREP have been approved by the appropriate repair authority (e.g. PM, PO). (T-1). IAW AFI /20-101, personnel must coordinate any operational change to the system, end item, and/or modified configuration or maintenance procedure (i.e., additional base-level repair or contract repair of any item beyond the provisions which already exist in field-level Technical Orders (TOs)) prior to implementation. (T-1). Note: Field-level personnel, including AFREP work centers, shall not contract out or arrange for repair services without prior written authorization by the PM and approval by the MAJCOM AFREP Manager. (T- 1). The PM responsible for the system or end item shall retain responsibility for making any decision stemming from such a recommendation. Field-level TOs do not give permission for local contract or off-base repair of any item, only on-base repair to the extent specified by the SMR code for a given item (ACC) Repair Approval. ACC Form 45, AFREP Source of Approved Repair Request & Reply, will be used to request repair authorizations. ACC Form 45 requests will be sent to the ACC AFREP Manager organizational box: ACC.AFREP.Manager@us.af.mil. Approved written authorization(s) will be maintained by the Wing/Unit AFREP Manager as Source(s) of Approved Repair (SAR) letters. (T-2) Operational Safety, Suitability & Effectiveness (OSS&E). Operational Safety, Suitability & Effectiveness (OSS&E) is an outcome of properly planned and applied systems engineering. Organizations responsible for preserving OSS&E of Air Force systems or end items must ensure that operational use, configuration changes, maintenance repairs, aging, part substitutions, and similar activities and events do not degrade baselined characteristics of systems or end items over their operational life. It is an integrated effort to ensure items are not allowed to degrade as a result of maintenance, repairs, parts substitutions, and similar

5 AFI21-123_ACCSUP 29 SEPTEMBER activities. The program manager is responsible for the assurance of OSS&E throughout the life cycle of each configuration of each component of each system. Only the PM may convert an item from non-reparable to reparable. 2. AFREP Requirements Requirements. Given authorized repair of a consumable/expendable item, the PM will determine the SMR/ERRC code validity. All resulting changes are linked with Supply Chain Manager consideration for that item. Supply Chain Management issues must be considered as a matter of law, given these issues affect Congressionally Authorized budget authority and funds allocated to accomplish specifically different supply chain functions (spares buys versus repairs) Any personnel, organization or AFREP work center may request SMR/ERRC code changes IAW TO , AF Technical Order System Source, Maintenance, and Recoverability Coding of Air Force Weapons, Systems, and Equipments, Chapter 4 and AFH , Volume 2, Part 2, Integrated Logistics System-Supply (ILS-S), ILS-S, Standard Base Supply System Operations, Chapter Non-repairable (XB3) assets submitted to PM for repair approval will contain AFTO 22 (SMR/ERRC change) IAW TO and a MAJCOM published form for the AFREP Vendor Repair Approval that will include all supply data, full justification and test/repair procedures. This document will be reviewed by the MAJCOM AFREP Manager as stated in par of this instruction Repairable (XF3) assets submitted to PM for vendor repair approval will be submitted on MAJCOM published form. The form must contain all current vendor certifications and governing technical procedures utilized for test/repair by vendor. This document will be reviewed by MAJCOM AFREP Manager as stated in par of this instruction and signed off (Added-ACC) ACC Form 45, will be used to request Vendor Repair Approval. (T-2) Asset Turn-In. Items repaired IAW technical data will be turned in to the supply system following guidance in AFMAN , Material Management Procedures, Chapter 6 and TO , Maintenance Processing of Reparable Property and the Repair Cycle Asset Control System. (T-1) AFREP Reporting Instructions: Wing AFREP Managers will provide quarterly updates to the MAJCOM AFREP Manager. (T-1) (ACC) Quarterly updates will be sent by Jan 1, Apr 1, July 1 and Oct 1 to the AFREP organizational box: ACC.AFREP.Manager@us.af.mil. (T-2) MAJCOM AFREP Managers will report yearly updates to the HAF/A4LM by 31 Aug The quarterly/yearly updates will include at a minimum the nomenclature of items repaired, total cost, and total amount saved for each item.

6 6 AFI21-123_ACCSUP 29 SEPTEMBER Roles and Responsibilities AF/A4L Responsibilities: Prepares, publishes and reviews AF-level policy and guidance for AFREP Perform annual program analysis to verify mission benefits outweigh costs Program Manager Responsibilities: Maintains responsibility for applying integrated systems engineering principles, processes, and practices Evaluates and approves MAJCOM-validated item repair process requests Selects and qualifies sources when the selection authority. When not the selection authority; provides selection criteria guidance and recommendation related to maintenance, supply, and repair sources to the selection authority Designates a focal point within the program office for the MAJCOM and end users to contact regarding AFREP recommendations and OSS&E issues PMs may utilize the AFREP database to gather trend analysis on non-standard routine repairs at Participating MAJCOM Responsibilities: Coordinates and issues MAJCOM supplement, as required, to this AFI pertaining to identification of candidate items for consideration, and transmission of recommendations to the appropriate PO Designates a MAJCOM AFREP Manager The AFREP Manager will establish and maintain the AFREP Recommendation Submittal site, (e.g., SharePoint) for tracking recommendations submitted to appropriate POs (N/A to AFSPC) (ACC) ACC s SharePoint established for tracking recommendations is: Perform annual analysis on program viability Compile annual program cost benefit analysis information and forward to AF/A4L MAJCOM AFREP Manager Additional Responsibilities: Administers/manages the MAJCOM AFREP Maintains the AFREP Recommendation Submittal site Recommendations to the appropriate PO for repair considerations and their status (part identification, initiation date, submittal date, closure date) Maintains, updates and distributes list of Wing/Unit AFREP POCs to include representatives from other agencies (e.g., Defense Logistics Agency (DLA), Air Logistics Centers (ALCs), MAJCOMs).

7 AFI21-123_ACCSUP 29 SEPTEMBER Review/Validates Wing/Unit SMR/ERCC requests IAW TO and TO prior to submission to the applicable PO for evaluation/approval Validates items are approved for contract repair for strategic sourcing opportunities Initiates the opportunity assessment of strategic sourcing candidates when deemed appropriate or when requested by the PO Provides quarterly MAJCOM cross-tell of AFREP repairs to base/center AFREP managers. The minimum data will include nomenclature, total cost, and total amount saved for each item across the MAJCOM. Quarterly reports will be posted to the AFREP website at Wing/Unit Responsibilities: Participates in AFREP when approved by the MAJCOM AFREP Manager. (T-1) MXG/CC or equivalent will assign a unit AFREP Manager. (T-1) Ensure AFREP Manpower positions are out-of-hide and will not be listed on the MXG Unit Manning Document (UMD) as unfunded. (T-1) (Added-ACC) Ensure Project Fund Management Record (PFMR) account is established for financial accountability. All credit earned will be carefully managed and applied to mission-related requirements. (T-2) (Added-ACC) MXG/CC or equivalent will request the MSG/CC to assign an AFREP liaison within LRS (e.g., Flight Service Center). (T-2) Wing/Unit AFREP Manager Responsibilities: Submit recommendations to the appropriate PO for SMR/ERRC changes, as required, IAW TO , AFI , Aircraft and Equipment Maintenance Management and this AFI. (T-1). Note: Field-level TOs do not give authorization for local contract repair of any item, only on-base repair to the extent specified by the SMR code for a given item. AFREP work centers or any other field personnel will not perform repairs not authorized by technical data. (T-1) Prior to submitting a recommendation, AFREP work centers will coordinate thru MAJCOM AFREP Manager to determine appropriate PM for the Critical Application Items (CAI) and Critical Safety Items (CSI). (T-1). CAIs, CSIs, or elements of a system which the PM has designated as a CAI system or a CSI system are prohibited from consideration under the AFREP program unless otherwise approved by an authorized engineering authority. All Electronic Warfare (EW) Systems are CAI-designated systems. Verification of CAI and CSI items is completed at: See Attachment 2, CAI & CSI for additional information.

8 8 AFI21-123_ACCSUP 29 SEPTEMBER Contractor repairs of any item are not allowed without prior written authorization from the PM and approval by the MAJCOM AFREP Manager. (T-1). Note: AFREP work centers are prohibited from entering into repair source contractual/obligation relationships with contractors. DOD regulations exist to assign such actions (finding and qualifying repair sources) to the authorized engineering authority (ACC) ACC Form 45, is the standard format used to approve contractors. (T-2). Note: Approved written authorization(s) will be maintained by the Wing/Unit AFREP Manager as Source(s) of Approved Repair (SAR) letters. (T-2) If contract repairs are authorized, contracts will be established IAW local contracting procedures. (T-1) The Wing/Unit AFREP Manager will ensure the Statement of Work (SOW) includes, as a minimum, the following items for contracted repairs: Requirement for the contractor to perform/document receiving inspections. (T-1) Requirement for the contractor to inspect/test the item following repair. (T-1) Requirement for the contractor to provide a record of the repair and test results to the AFREP office and made available for the Government Inspector (e.g., Contract Officer Representative (COR)). (T-1) Contract will specify expected shipping, transportation and repair-estimate completion dates. (T-1) Repair items in accordance with Technical Data. (T-1). NOTE: Restricted use of systems will result from use of components which have been repaired as described immediately above, without prior written authorization from the program manager Enter data into the AFREP Recommendation Submittal site. The minimum data will include a roll up of AFREP repair total cost to include: Time expended coordinating PM approval for AFREP repair authorization. Man hours to complete repair labor hours Nomenclature/Stock Number of part being repaired Total cost of item if sourced from the supply chain Total cost of tangible resources expended to complete AFREP repair (e.g. wiring/consumables). (T-1) Assist technicians by interfacing with engineering, Equipment Specialists (ES), QA, Air Force Engineering Technical Services, and other field-level agencies. (T-1) Accumulate and forward data requested by MAJCOMs concerning AFREP. (T- 1) (ACC) Wing/Unit AFREP Managers will provide quarterly updates and End of Fiscal Year Reports. Reports will be sent to the ACC AFREP Manager organizational box: ACC.AFREP.Manager@us.af.mil. See Attachment 3 for sample AFREP End of Fiscal Year Report. (T-2).

9 AFI21-123_ACCSUP 29 SEPTEMBER Provides repair authorizations to the MXG QA PIM IAW AFI (T-1) Ensure individuals assigned AFREP extra duties are trained, qualified and maintains a minimum five-skill level in their Air Force Specialty Code (AFSC) IAW AFI , Air Force Training Program. (T-1) Submit and monitors Deficiency Reports (DR) for deficiencies discovered during a Wing/Unit AFREP initiative, IAW TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, or equivalent PM approved DR process (T-1) Review daily Awaiting Parts (AWP) and Mission Capable (MICAP) lists from maintenance activities to determine if the AFREP office can recommend to the appropriate PO, items from those lists. (T-1) Provides quarterly AFREP repair updates to MXG/CC. The repair updates at a minimum will include nomenclature, total cost, and total amount saved for each item. (T-1) Establish collection points within unit supply sections for consumable/expendable items coded with ERRC XB3 to determine reparability of assets prior to permanent disposal (Added-ACC) Develop local awareness program to inform base populace of AFREP and to advocate local self-sustaining repair philosophy. (T-2) (Added-ACC) Certify the part is beyond repair from all applicable maintenance work centers/back shops prior to accepting the part for AFREP. Certification must be documented ( , log book, etc.). Parts coded direct Not Repairable This Station (NRTS) are exempt from this requirement. (T-2) (Added-ACC) Process all items in and out utilizing a local AFREP tracking database. Note: Financial tracking of avoidance, credits and operating costs as well as data on each item repaired will be collected. (T-2) (Added-ACC) Due In From Maintenance (DIFM) Status Code CTR is reserved for AFREP DIFM items IAW AFH , Volume 2, Part 1, Materiel Management Reference Information. Note: Coded items are NOT to exceed 180 days. If DIFM detail exceeds 180 issue days, justification must be provided to the WG/CV during the Repair Network Enhancement Program. (T-2) (Added-ACC) Ensure supply system demand requirement exists prior to repairing DIFM items (Added-ACC) Ensure DIFM item repairs do not exceed the Economic Retention Level within the local supply system IAW AFH , Volume 1. (T-2). Note: Continued repairs on items with ample stock can negatively impact the supply cycle (Added-ACC) Assist work center technicians to obtain required technical data, equipment and/or parts. Note: Depot-level Technical Orders (TOs) may be requisitioned and used to develop local repair procedures IAW , AF Technical Order System, but must be approved by the appropriate PO (Added-ACC) Recommend process improvements to the Wing/Unit and/or MAJCOM AFREP Manager.

10 10 AFI21-123_ACCSUP 29 SEPTEMBER (Added-ACC) Ensure items repaired by SAR contractors are identified and displayed on all tags prior to returning to the supply system (Added-ACC) Screen asset availability through Defense Logistics Agency Disposition Services (DLADS) (Added-ACC) Wing/Unit AFREP Manager may also fulfill the duties of a Circuit Card Repair (CCR) Technician. These duties are described in the paragraph (Added-ACC) Wing/Unit Supply Liaison (Added-ACC) Process all assets in and out of the AFREP (Added-ACC) Ensures appropriate Transaction Identification Codes (TRIC) are assigned (Added-ACC) Ensures a SBSS demand level requirement exists for approved initiatives prior to repairing consumable items (Added-ACC) Sends items to the appropriate work center for evaluation/repair (Added-ACC) Assists work centers in obtaining required technical data, equipment or parts to support the evaluation process. Note: Depot level TOs may be requisitioned and used to develop local repair procedures. These repair procedures must be approved by the Single Manager Organization if not warranted by SMR code (Added-ACC) Ensures all DIFM and tracking requirements are maintained. (T- 2) (Added-ACC) Monitors status of items sent to alternate repair sources (Added-ACC) Recommends process improvements to the Wing/Unit and/or MAJCOM AFREP Manager (Added-ACC) Ensures alternate repair source identification and vendor number (if available) is displayed on serviceability tags and/or marked on the asset when returned by the alternate repair source prior to use or supply turn in (Added-ACC) Provides the AFREP manager with information concerning SBSS valid requirements and AFREP item repair status (Added-ACC) Screens asset availability through DLADS IAW AFMAN , Materiel Management Procedures (Added-ACC) AFREP Technician (Added-ACC) Evaluates potential AFREP initiatives and determines if repair of item is feasible (Added-ACC) Prepares an AFREP tracking record for each initiative, assigns an AFREP control number and tracking folder and/or data base. This tracking folder and/or database will include all information associated with the AFREP repair process. (T-2) (Added-ACC) Sends items to appropriate repair shop for evaluation if repairs exceed technician capability.

11 AFI21-123_ACCSUP 29 SEPTEMBER (Added-ACC) Reevaluates the initiative after repair to determine the cost effectiveness of the repair compared to the original evaluation (Added-ACC) Notifies Wing/Unit AFREP Manager of recommendation to continue/discontinue repair (Added-ACC) Circuit Card Repair (CCR) Technician (Added-ACC) Evaluate potential AFREP initiatives and determines if repair of item is feasible and/or economical (Added-ACC) Notify Wing/Unit AFREP Manager of recommendation to continue/discontinue repair (Added-ACC) Maintain soldering certification to Miniature or Depot standards of electronic re-work per Attachment 4 and Attachment (Added-ACC) Maintain soldering certification to Micro-Miniature (2M) standards of electronic re-work per Attachment 6 and Attachment 7 as required (Added-ACC) Complete standardized Module Test and Repair (MTR) E5AZN2P (or equivalent) users development training course (Added-ACC) Utilize standard CCR equipment as issued by Naval Gold Disk Program and complete development training course per NAVSEA TE000AA-MAN- 010/2M as required (Added-ACC) Contracting Officer Technical Representative (COTR) (Added-ACC) The COTR works with the local contracting office to ensure contract administration procedures are closely followed for all AFREP contract actions. This position may be filled by AFREP personnel (e.g., Wing AFREP Manager), Quality Assurance or designee (Added-ACC) Explores off-base sources if no on-base repair capability exists (Added-ACC) Works with local contracting office to establish payment methods using approved procedures (i.e., purchase orders/bpa or other applicable method) (Added-ACC) Ensure companies contracted for repairs are registered with the System of Award Management ( Vendor must provide access to a certified government inspector to inspect all parts and verify the company is complying with quality requirements (Added-ACC) Ensures vendor identification is on serviceability tags prior to return of items from off-base repair sources (Added-ACC) Repair agreements may stipulate the vendor will supply warranty repair information to the initiating AFREP Office for deficiency tracking purposes (Added-ACC) Establish payment method arrangements for all recurring purchases/services with local contract office and vendor.

12 12 AFI21-123_ACCSUP 29 SEPTEMBER (Added-ACC) Meets qualifications and training requirements established by local contracting office. This training should include an overview of local contracting procedures (e.g., Phase I ), provided by the Quality Assurance Program Coordinator. 4. (Added-ACC) Program Process (Added-ACC) Initiative Submission. Anyone may submit an initiative. Typically, a maintenance technician starts the process by questioning the rationale for discarding, condemning or returning an item as NRTS. Sources of ideas may include RNEP meetings, DRMO visits, waste-busters, the AFREP website master database ( or personal observations of the work environment. Initiatives will be forwarded to the AFREP office for evaluation. (T-2) (Added-ACC) Initiative Evaluation. The most qualified person at base-level will evaluate the initiative. The evaluator should reference the AFREP Web Site master database to prevent duplication of prior initiative submissions and verify authorized level of repair via SMR codes. Perform the evaluation to determine the feasibility of repair. Repair will be based on local supply consumption data, mission requirements, worldwide asset availability and cost/benefit analysis. Assess on-base repair capability, including the availability of technical data, repair parts, tools, test equipment and training. If the part is repairable and the SMR code authorizes repair, units may proceed with the repair. If no on-base capability exists, qualified and approved government or vendor repair sources will be used to provide parts and services. If the SMR code prohibits repair, a SMR code change request will be submitted if the evaluation determines the part can be repaired. If the SMR code change request is approved, the repair may be completed at the shop level or through an approved vendor repair facility. (T-2) (Added-ACC) Establish a tracking system which includes: Initiative Control Number, Supply Document Number, NSN, Part Number, Supply Inquiry (consumption data), Cost/Benefit Analysis, Mission Impact Statement, brief description of discrepancy, parts replaced/repaired and repair procedures (tech data or locally developed). Tracking system must also include information concerning safety of flight items. Also include any other pertinent information in the tracking system. If repair will be sourced to a vendor, the tracking system will also include DD Form 1149, payment procedures (e.g., AF Form 9 or Government Purchase Card/BPA etc.), justification/approval for contractor repair and any additional contract documentation (i.e., warranty, statement of work, FAA certification, etc.). (T-2) (Added-ACC) Vendor Repair. All repairs must be completed according to technical data. Vendors must be registered through the System of Award Management ( The unit should coordinate shipment to and from the vendor. The local transportation office will assign a Transportation Control Number to the DD Form 1149, Requisition and Invoice Shipping Document, which will accompany the asset. The vendor will acknowledge receipt. Following repair, the vendor will inspect/test the item. A record of the repair and test results will be provided to the AFREP office and made available for the government inspector (e.g., Defense Contract Management Agency). If documentation is not provided, the AFREP office or base maintenance organization must

13 AFI21-123_ACCSUP 29 SEPTEMBER inspect/test the item. A quality verification may also be performed on the first article to ensure compliance with the established test criteria and serviceability. All AFREP items will be clearly identified with a tag, stamp, decal or other means. This identification will include repair location, office symbol, phone number and date. When repaired or condemned, the item will be processed through normal supply channels. (T-2). 5. (Added-ACC) Supply Process (Added-ACC) Arrange, coordinate and store AFREP candidates and/or approved initiatives as required (Added-ACC) Upon approval of AFREP initiative, assign the AFREP Exception Code per the MAJCOM. This code is assigned by MAJCOMs to applicable NSNs IAW AFMAN (Added-ACC) Submit a request to locally assign ERRC for recurring initiatives that have a demand level established (XB3 to XF3 only) IAW AFH V2PT2, Integrated Logistics System-Supply (ILS-S), Standard Base Supply System Operations (Added-ACC) Update the Repair Cycle record (TRIC FRR1) to identify the AFREP office as the repair Facility IAW AFMAN (Added-ACC) All XD/XF assets will be picked-up on the organizational supply account for the AFREP office. This will be reflected on the D23, Repair Cycle Asset Management List. (T-2) (Added-ACC) Assign DIFM status to AFREP assets repaired IAW AFMAN Note: XF/XD AFREP repair actions will be tracked under DIFM control. (T-2) (Added-ACC) Unserviceable XF asset turned in with a DIFM detail will be placed in the designated hold area by FSC for 1 duty day. If the AFREP repair shop can repair the asset, a Turn-in (TIN) will be processed with a TEX code "1" to clear the original DIFM detail. (T-2) (Added-ACC) Process all AFREP initiatives into the program as an unserviceable issue (MSI) with a TEX code "D" to the AFREP account. Use activity code "C" for Expendability, Recoverability, Repairability, Category (ERRC) XD, and XF Budget code 8 (MSD), and "R" for XB and XF budget code 9 (GSD) and use shop code "MI". This will provide the asset to AFREP as a "free issue" while establishing a DIFM detail. Refer to AFMAN (Added-ACC) Check due-in status prior to turn-in. Refer to Due-In Process Flow Chart if due-in status affects turn-in (Added-ACC) TIN actions will be processed as appropriate. (T-2) (Added-ACC) Serviceable/unserviceable assets will be turned in for credit under appropriate AFREP organization and shop code IAW AFI , Air Force Materiel Management. (T-2) (Added-ACC) Review supply reports (D04, D11 or D23) and local management products (QLPs, Surge listings or ASNUDs) to ensure the AFREP account is current and new initiatives are not overlooked. Request others as needed.

14 14 AFI21-123_ACCSUP 29 SEPTEMBER (Added-ACC) Approved AFREP initiative transactions within the SBSS can be reconciled against existing unit requirements (Added-ACC) Prepare and process DRMO withdrawals IAW DLADS AFI (Added-ACC) Financial Process (Added-ACC) AFREP costs, funding and credits must be carefully managed consistent with guidance in this instruction and financial guidelines. Operating costs must be closely monitored directly attributable to the local AFREP office. In addition, credits must be applied to mission-related requirements and managed as follows: 6.2. (Added-ACC) Wings/units will establish at least one PFMR account, with the appropriate financial sub-accounts, to capture AFREP credits. (T-2). Credits earned through the repair of XD2 (flying hour) assets are retained in a PFMR fly account. Credits earned through the repair of XB3/XF3 (expendable) items may be retained in a PFMR non-fly account (Added-ACC) All AFREP credits (minus AFREP Operating Costs) generated by the repair of an item will be captured within the AFREP PFMR(s). These AFREP credits are to be retained by the Wing/Unit. Credits generated by the repair of XD2 (flying hour) assets must be used for flying hour-related requirements. Credits generated by the repair of XB3/XF3 (expendable) items may be used for flying hour or other mission-related requirements. (T-2) (Added-ACC) Cost savings or credits are earned when a repaired item is turned into supply and a credit is captured in the AFREP PFMR account. In contrast, cost avoidance refers to items repaired and returned either using a maintenance to maintenance or supply transaction with no credit captured in the AFREP PFMR account. AFREP offices will track all savings and avoidance repair actions. (T-2). JOHN B. COOPER Lieutenant General, USAF DCS/Logistics, Engineering & Force Protection (ACC) CARL A. BUHLER, Brigadier General, USAF Director of Logistics, Engineering and Force Protection

15 AFI21-123_ACCSUP 29 SEPTEMBER References Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION PUBLIC LAW , Sec 802, Quality Control In Procurement of Aviation Critical Safety Items and Related Services, 24 Nov 2003 (Added-ACC) AFH , Materiel Management Handbook Volume One, Materiel Management Reference Information, 8 August 2013 DOD R, DOD Supply Chain Materiel Management Regulation, 14 Dec 2011 DODD , The Defense Acquisition System, 12 May 2003 AFPD 10-9, Lead Command Designation and Responsibilities for Weapon Systems, 8 March 2007 AFPD 21-1, Air and Space Maintenance, 25 February 2003 TO , Maintenance Processing of Reparable Property and the Repair Cycle Asset Control System, 2 Feb 2009 AFI IP, Management of Aviation Critical Safety Items, 25 January 2006 AFI , Aircraft and Equipment Maintenance Management, 22 April 2014 AFI , Air Force Material Management, 14 Dec 16 AFI , Publications and Forms Management, 1 Dec 15 AFI /20-101, Integrated Life Cycle Management, 7 Mar 2013 AFMAN , Material Management Procedures, 14 Dec 2016 AFMAN , Management of Records, 29 Aug 2013 AFH V2PT2, Materiel Management Systems, 8 Aug 2013 TO , Maintenance Processing of Reparable Property and the Repair Cycle Asset Control System, 2 Feb 2009 TO , AF Technical Order System Source, Maintenance, and Recoverability Coding of Air Force Weapons, Systems, and Equipments, 1 Oct 2012 TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, 1 Nov 2011 (Added-ACC) TO , AF Technical Order System, 14 June 2016 Prescribed Forms (Added-ACC) ACC Form 45, AFREP Source of Approved Repair Request & Reply Adopted Forms AF Form 847, Recommendation for Change of Publication (Added-ACC) D23, Repair Cycle Asset Management List

16 16 AFI21-123_ACCSUP 29 SEPTEMBER 2017 (Added-ACC) DD Form 1149, Requisition and Invoice Shipping Document Abbreviations and Acronyms ACAT Acquisition Category (Added-ACC) 2M Micro-Miniature (Added-ACC) ACC Air Combat Command AFI Air Force Instruction AFMAN Air Force Manual AFMC Air Force Materiel Command AFPD Air Force Policy Directive (Added-ACC) AFRC Air Force Reserve Command AFREP Air Force Repair Enhancement Program AFSC Air Force Specialty Code AFSPC Air Force Space Command ALC Air Logistics Center ANG Air National Guard APML Acquisition Program Master List AWP Awaiting Parts CAI Critical Application Items (Added-ACC) CCA Circuit Card Assemblies (Added-ACC) CCR Circuit Card Repair COR Contracting Officers Representative (Added-ACC) COTR Contracting Officer Technical Representative CSI Critical Safety Items DCA Design Control Activity DIFM Due-In From Maintenance DLA Defense Logistics Agency DoD Department of Defense DOD Department of Defense DR Deficiency Report DSOR Depot Source of Repair ERRC Expendability, Recoverability, Reparability, Category (Code) ES Equipment Specialist

17 AFI21-123_ACCSUP 29 SEPTEMBER ESS Environmental Stress Screening EW Electronic Warfare IAW In Accordance With IREP Intermediate Repair Enhancement Program LRS Logistics Readiness Squadron MAJCOM Major Command MDA Milestone Decision Authority (Added-ACC) MELF Metalized Electrode Face MICAP Mission Capability MML Material Management Liaison (Added-ACC) MTR Module Test and Repair MXG Maintenance Group (Added-ACC) NRTS Not Repairable This Station OSS&E Operational Safety, Suitability & Effectiveness PEO Program Executive Officer PFMR Project Funds Management Records (Added-ACC) PLCC Plastic Leaded Chip Carrier PM Program Manager PO Program Office POC Point of Contact (Added-ACC) PQFP Plastic Quad Flat Pack QA Quality Assurance RDS Records Disposition Schedule SAE Service Acquisition Executive (Added-ACC) SAR Source of Approved Repair SBSS Standard Base Supply System SMR Source, Maintenance, Recoverability (Added-ACC) SOIC Small Outlined Integrated Circuits (Added-ACC) SOT Small Outlined Transistor SOW Statement of Work SPM System Program Manager SPML Sustainment Program Master List

18 18 AFI21-123_ACCSUP 29 SEPTEMBER 2017 (Added-ACC) TIN Turn-in TO Technical Order (Added-ACC) TRIC Transaction Identification Codes UMD Unit Manning Document Terms Awaiting Parts The condition or status of an item (equipment) needing additional part(s) to repair it or make it serviceable for use. Also sometimes used to describe the elapsed time a repairable item spends awaiting parts while in the repair cycle. Consumable Items Also known as Consumption or Expendable Items designated XB3. Items which are consumed in use or which lose their original identity during periods of use by incorporation into or attachments upon another assembly. Issued on an as required basis and consist of such supplies as maintenance parts or office supplies. (Added-ACC) Cost Avoidance A calculated value for a local AFREP repair when credit is not generated within the supply system. Avoidance is calculated based on time and cost of procuring a new item. (e.g., Ground intercommunications cord repairs, NDI equipment repairs) (Added-ACC) Credit Monetary value awarded to an established PFMR account by the supply system. Based upon local demand, serviceable items returned to supply may generate credit. Critical Application Item (CAI) An item that is essential to weapon system performance or operation, or the preservation of life or safety of operating personnel, as determined by the military services. The subset of CAI whose failure could have catastrophic or critical safety consequences is called CSIs. Contracting Officer Representative (COR) A COR is an individual designated in accordance with DFARS subsection and authorized in writing by the contracting officer to perform specific technical or administrative functions. Critical Safety Item (CSI) A part, assembly, installation equipment, launch equipment, recovery equipment, or support equipment for an aircraft or aviation weapons system that contains a characteristic any failure, malfunction, or absence of which could cause a catastrophic or critical failure resulting in the loss or serious damage to the aircraft or weapons system, an unacceptable risk of personal injury or loss of life, or an uncommanded engine shutdown that jeopardizes safety. Damage is considered serious or substantial when it would be sufficient to cause a "Class A" accident or a mishap of severity category I. The determining factor in CSIs is the consequence of failure, not the probability that the failure or consequence would occur. For the purpose of this instruction "Critical Safety Item", "Flight Safety Critical Aircraft Part", "Flight Safety Part", "Safety of Flight Item", and similar terms are synonymous. (Added-ACC) Economic Retention Level The quantity of an item exceeding AAO and are determined to be more economical to retain for future peacetime issues than to dispose. To warrant economic retention, an item must have a reasonably predictable demand rate. Expendability, Recoverability, Reparability, Category (ERRC) Used to categorize Air Force inventory into various management groupings. The grouping determine the type of

19 AFI21-123_ACCSUP 29 SEPTEMBER management used throughout the logistics cycle, designates the process to be used in computing requirements and are used in the correction and reporting of asset and usage data. (e.g., XB3, XF3, XD2, NF2, NF4). Milestone Decision Authority (MDA) The designated individual with overall responsibility for a program. The MDA shall have the authority to approve entry of an acquisition program into the next phase of the acquisition process and shall be accountable for cost, schedule, and performance reporting to higher authority, including Congressional reporting. Non Consumable Item Also referred to as a non-expendable or equipment item. Durable items that are capable of continuing or repetitive use by an individual or organization. (Added-ACC) Operating Costs Costs or expenses to administer a given program. Operating include training, equipment, tools, software and administrative supplies. Base level and contracting repairs costs should be tracked individually. Operational Safety, Suitability & Effectiveness (OSS&E) OSS&E is an outcome of properly applied systems engineering principles, processes, and practices. Well-integrated configuration management and control, deficiency reporting and response, reliability, maintainability, integrity, and other engineering practices ensure that base-lined engineering characteristics of systems and end items are not allowed to degrade as a result of maintenance, repairs, parts substitutions, and similar activities. The PM is responsible for the assurance OSS&E throughout the life cycle of each configuration of each component of each system. Program Manager (PM) The designated individual with responsibility for and authority to accomplish program objectives for development, production, and sustainment to meet the user's operational needs. The PM shall be accountable for credible cost, schedule, and performance reporting to the MDA. Project Funds Management Records (PFMR) a record maintained in the material accounting system to provide for control over that portion of each responsibility center manager operating budget programmed for purchase of expense materials from the Defense Business Operations Funds stock activity fund. It is used to record available expense authority, current month and fiscal year-to-date sales, sales returns, and due-outs for both supplies and expense equipment. Repairable Unserviceable items that can be economically repaired and restored to a serviceable condition. Repair Recommendation An idea or proposal to repair an item that is not currently repaired or is beyond the capability of the work center. An AFREP initiative is generated when an asset has a demand level of "greater than three" per calendar year. All new AFREP initiatives will be staffed through the applicable organizations. Recoverability Code A one position code assigned to end items and support items to indicate the recoverability intention and the level of maintenance authorized disposition action on unserviceable support items; and for reparable items, it is used to indicate the lowest maintenance level responsible for repair/condemnation and disposition of the item. Source Code Codes assigned to end items and support items to indicate the manner of acquiring items for the maintenance, repair, or overhaul of end items.

20 20 AFI21-123_ACCSUP 29 SEPTEMBER 2017 Source, Maintenance, Recoverability (SMR) Code A code assigned to parts/assemblies that provides maintenance activities with repair level responsibilities, support method and disposition instructions. The SMR codes are also input into the supply and maintenance automated data system. The uniform SMR code is composed of three parts, consisting of a two position source code, a two position maintenance code, and one position recoverability code. Standard Base Supply System (SBSS) A unified management system that accomplishes all Logistics Readiness Squadron/supply activity and service workloads. The Standard Base Supply System operates through the collective interactions of supply procedures, service procedures, processing routines, and the SBSS computers. Supply Reports There are many examples of Supply Reports used to record supply transactions. The Daily Document Register (D04) provides a means for organizations to review all document numbers processed during the day by the SBSS. The Project Funds Management Records (PFMR) and Organization Cost Center Record Update and Reconciliation (D11) show the current status and internal balance of the PFMR by supplies and equipment. The Repair Cycle Asset Management Listing (D23) is used to monitor repair cycle assets and as a management product to monitor the stock position and repair cycle status of repairable (DIFM) assets. It may be produced in several sequences and is provided to the customer daily. Technical Data Information (regardless of the form or method of the recording) of a scientific or technical nature, including computer software documentation. As applied in this publication, it includes information required for the design, development, production, manufacture, assembly, operation, training, testing, repair, maintenance, or modification of defense articles.

21 AFI21-123_ACCSUP 29 SEPTEMBER Attachment 2 CRITICAL APPLICATION ITEMS & CRITICAL SAFETY ITEMS A2.1. CRITICAL APPLICATION ITEMS (CAIs). For the purpose of this instruction, it is an item that is essential to weapon system performance or operation, or the operating personnel as determined by AFI IP, Management of Aviation Critical Safety Items. A Includes flight/safety critical, life support, critical safety items (CSI), and nuclear hardened items. For systems including radar, avionics, munitions, etc, contact the PO for the system to obtain the CAI designation. A The management of CAIs (contains unique repair and manufacturing qualifications; material/manufacturing process requirements; and extensive testing requirements after repair) is a complex process. These specified procedures rest with the program manager. A Other than TO and PO approved repairs, Electronic Warfare (EW) Systems are Critical Application Items and prohibited from consideration under the AFREP program. Performing repairs on EW system components may render the entire EW system degraded. Environmental Stress Screening (ESS) of repaired EW components is mandatory. Many EW components cannot be repaired due to electrical characteristics that are not visible or evident without special test facilities and procedures, none of which are available to field personnel or unqualified contractors. A2.2. CRITICAL SAFETY ITEMS (CSIs). For the purpose of this instruction, CSIs are items whose failure may cause loss of life, permanent physical disability or major injury, loss of a system, or significant damage to equipment. A Special attention is placed on CSIs due to potential catastrophic or critical consequences of failure; Public Law , sec 802 was enacted to address aviation CSIs. The public law addresses three concerns: A The Design Control Activity (DCA) is responsible for processes related to identification and management of CSIs used in procurement, modification, repair, and overhaul of aviation systems. The DCA is defined as the systems command of a military Service responsible for the airworthiness certification of the system in which a CSI is used. A For contracts involving CSIs, DoD is restricted to DCA approved sources. A The law requires that CSI deliveries and services meet the technical and quality requirements established by the DCA. A DoD , DoD Supply Chain Materiel Management Regulation, establishes procedures for the management of aviation CSIs. AFI IP, Management of Aviation Critical Safety Items, addresses requirements for identification, acquisition, quality assurance, management, repair, and disposition of aviation CSIs.