COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

Transcription

1 BY ORDER OF THE COMMANDER 59TH MEDICAL WING 59TH MEDICAL WING INSTRUCTION JANUARY 2018 Transportation VEHICLE MANAGEMENT COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available on the e-publishing website at for downloading or ordering. RELEASABILITY: There are no releasability restrictions on this publication. OPR: 59 MLRS/SGSK Supersedes: 59 MDWI , 6 August 2014 Certified by: 59 MLRS/CC (Lt Col Patrick Misnick) Pages: 7 This publication implements Air Force Policy Directive 24-3, Management, Operation and Use of Transportation Vehicles. With the exception of the 959th Medical Group, this medical wing instruction (MDWI) establishes the organizational structure of the 59th Medical Logistics Readiness Squadron, Medical Materiel Flight (59 MLRS/SGSKS/Lackland) and the 59th Medical Logistics Readiness Squadron, Medical Materiel Flight, Operating Location B (59 MLRS/SGSKS/OLB) at Joint Base San Antonio (JBSA)-Randolph. It prescribes responsibilities for managing and controlling motor vehicles assigned to the 59th Medical Wing (MDW). It outlines procedures for non-patient transportation. This instruction does not apply to the Air National Guard or Air Force Reserve. Refer recommended changes and questions about this publication to the Office of Primary Responsibility using the AF Form 847, Recommendation for Change of Publication. Requests for waivers must be submitted to the OPR listed above for consideration and approval. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with (IAW) Air Force Manual , Management of Records, and disposed of IAW Air Force Records Information Management System Records Disposition Schedule. SUMMARY OF CHANGES The publication has been revised. This rewrite of 59th MDWI includes updated responsibilities.

2 2 59MDWI JANUARY Element Organization The 59th MDW Transportation Program is an area of responsibility within the Medical Materiel Flight, 59th Medical Logistics Readiness Squadron The 59th MLRS/SGSKS/OLB Transportation Program will operate at the JBSA- Randolph Medical Treatment Facility and will be responsible for the care of vehicles on their Vehicle Authorization List. 2. Element Responsibilities IAW AFI , Vehicle Management; each organizational commander with registered and/or leased vehicles assigned to their organization will appoint a Vehicle Control Officer (VCO) and/or Vehicle Control Noncommissioned Officer (VCNCO) The VCO/Wing VCNCO are responsible for the following duties and others outlined in AFI , Vehicle Operations; AFI ; AFMAN , Operation of Air Force Government Motor Vehicles Manage the 59 MDW Transportation Program Coordinate vehicle requirements for using activities, not supportable through the 59 MDW assets, with the JBSA-Lackland Air Force Base 502d Logistics Readiness Squadron, Vehicle Operations Office (LRS/LGRDDO). The 59 MLRS/SGSKS/OLB will coordinate with the JBSA-Randolph 502d Logistics Readiness Squadron Vehicle Operations Office (LRS/LGRDDO). This coordination must be made 72 hours in advance of all vehicle requirements by activities within the 59 MDW. Only emergency transportation requirements will be supported with less than 24 hours advance notice. Distinguished visitors and very important persons (VIP) requests will be coordinated through the VCO/Wing VCNCO, the 59 MDW Protocol Office and forwarded to the 502d LRS Protocol Office. Distinguished visitors and VIP requests for the 59 MLRS/SGSKS/OLB will be vetted through the OLB Command Support Section, then forwarded to 502d Vehicle Operations Office (LRS/LGRDDO) Assign, rotate, and manage 59 MDW vehicles Ensure controls are in place to secure all vehicles assigned during non-duty hours Establish a monthly vehicle inspection system. Ensure using activities service assigned vehicles and perform weekly first echelon and periodic maintenance IAW AFI , AFI and AFMAN Report using activities that have not completed monthly or weekly inspections to the 59 MLRS/CC Coordinate adequate parking of government vehicles Ensure adequate emergency and road equipment is available and carried in the vehicles for off base travel Ensure only personnel meeting applicable standards of health, operating skills, and driving history are permitted to drive vehicles. Recommend to the Vehicle Operations Officer the suspension, revocation or withdrawal of AF Form 2293, US Air Force Motor Vehicle Operator Identification Card, when appropriate.

3 59MDWI JANUARY Investigate all vehicle misuse, abuse, and accidents IAW AFI Are familiar with and maintain a complete file of existing vehicle directives Are knowledgeable of operation and use of vehicle equipment assigned Monitor scheduled and unscheduled maintenance for assigned vehicles Maintain a current roster of personnel assigned as Section Vehicle Control Non- Commissioned Officers (Section VCNCO) and 59 MDW special purpose vehicle operators. The 59 MLRS/SGSKS/OLB will maintain a separate roster of personnel assigned as Section VCNCOs for their location Brief all Section VCNCOs of responsibilities and duties required for maintaining vehicles Coordinate the procurement of replacement and new vehicles through the 502d LRS Vehicle Management Section (LRS/LGRVM) to HQ AETC/LGTV Act as liaison with the 502d Vehicle Operations Office (LRS/LGRDDO) concerning problems associated with vehicle transportation and maintenance Coordinate and schedule personnel for training Manage the Operator Licensing Program The officer in charge of each activity assigned a vehicle will appoint, by letter, a Section VCNCO and an alternate. All appointment letters must be submitted to the VCO/Wing VCNCO, for their respective locations, within five (5) duty days of appointment. Section VCNCOs must coordinate their replacement prior to departure (i.e. discharge, permanent change of station). 3. Section Vehicle Control Non Commissioned Officer Responsibilities The Section VCNCO and alternate will: Receive a briefing from the Wing VCNCO on duties and responsibilities for vehicles assigned to their section. Vehicles will be hand-receipted from the Wing VCNCO until receipt of the official appointment letter Comply with operating procedures for leased vehicles under General Services Administration Ensure section vehicle operators are properly trained prior to operating assigned vehicles and possess a valid state driver s license and an AF Form Track operator training for all vehicles assigned to section Ensures operators are performing first echelon inspections IAW existing regulations. Complete AF Form 1800, Operator s Inspection Guide and Trouble Report, and notify the VCO/Wing VCNCO of any maintenance problems within 48 hours. Ensure availability of appropriate forms and ensure instructions are provided for completion of forms and the proper use of equipment Ensure Vehicles and AF Form 1800s are inspected and turned into the Wing VCNCO by the third duty day of each month. Inspections will take place at the 59 MDW Motor Pool, Building 4957, unless otherwise notified by the VCO/Wing VCNCO. The

4 4 59MDWI JANUARY 2018 inspection for vehicles assigned to 59 MLRS/SGSKS/OLB will be coordinated through their VCO/VCNCO Submit written justification for all vehicle requirements to the VCO/Wing VCNCO on letterhead paper. National stock numbers, management codes, costs, and table of allowance information will be provided by the Wing VCNCO ( ), Monday through Friday, 0730 to 1530 hours. Submission for vehicles assigned to the 59th MLRS/SGSKS/OLB will be coordinated through their appointed VCO/VCNCOs Ensure vehicles have at least 1/2 tank of fuel when parked at the end of the duty day Drop off and pick up vehicles at Vehicle Maintenance, Building 5008 ( ) for scheduled maintenance. Vehicles assigned to the 59 MLRS/SGSKS/OLB will be dropped off and picked up at Vehicle Maintenance, Building 171, ( ) on JBSA- Randolph Maintain a close liaison with the VCO/Wing VCNCO regarding vehicle status and maintenance issues. Maintenance problems will be reported to the VCO/Wing VCNCO within 48 hours (24 hours for emergency vehicles). Provide vehicle registration number, problem with vehicle, and estimated completion date within 48 hours of turn in. Vehicle maintenance issues for vehicles assigned to the 59th MLRS/SGSKS/OLB will be reported to their appointed VCO/VCNCO Request, by letter, to leave the local area (Permissible Operating Distance). The government gas card will be issued by the Wing VCNCO. For vehicles assigned to the 59 MLRS/SGSKS/OLB, the 502d Production Controller (LRS/LGRVM) located on JBSA-Randolph will issue a gas card. 4. Vehicle Operators will: 4.1. Perform daily or weekly first echelon maintenance and inspection on assigned vehicles IAW AFI and AFI Know the safe operation, limitations, and use of the vehicle as well as the equipment maintained in the vehicle Maintain required forms in the vehicle at all times. These include: AF Form 1800 (General Purpose Vehicles). This form can also be used as a waiver card annotated by the Vehicle Maintenance Shop for permanently waivered items DD Form 518, Accident-Identification Card SF Form 91, Operator s Report of Motor Vehicle Accident Waiver card (if applicable) Accident and Breakdown Procedures Operators will report all discrepancies noted before, during, and after operations to the Section VCNCO. Annotate discrepancies on an AF Form 1800, with date of discrepancies and date vehicle is being turned into maintenance. All discrepancies must be reported within 48 hours of discovery and the vehicle turned in to maintenance, building 5008 ( ) or Building 171 for JBSA-Randolph ( ) for repair (24 hours for emergency vehicles).

5 59MDWI JANUARY Operators are responsible for maintaining vehicles in clean condition at all times. Vehicle should be washed at least once weekly and waxed at least bi-annually Tire pressure must be checked within the first seven (7) calendar days of each month and properly annotated on the back of the AF Form This should be completed by the first operator to inspect or utilize the vehicle daily Changing of flat tires is the responsibility of the using activity. If special equipment is required, contact the VCO/Wing VCNCO or Vehicle Maintenance Customer Service, Building 5008 ( ). Personnel with vehicles assigned to 59th MLRS/SGSKS/OLB will contact their VCO/VCNCO or Vehicle Maintenance Customer Service, Building 171 ( ). 5. Transportation Requirements for 59 MDW Activities Full-Time Vehicle Authorization. For new requirements, organizations requiring a vehicle for full-time daily use must justify requirements on 59th MDW letterhead. Please contact your respective VCO/Wing VCNCO for instructions. Once your request is verified by the VCO/Wing VCNCO, it will be forwarded to the JBSA Fleet Manager (LRS/LGRVM) for analysis review. When analysis review is completed, the request and AF Form 601, Equipment Action Request, will be forwarded to HQ AETC/LGTV for final approval. Note: Although you may have an authorization approved, it does not mean assets will be readily available Part-Time Vehicle Requirements. Activities requiring use of a government vehicle to accomplish official business must contact their respective VCO/Wing VCNCO at least 72 hours in advance of the requirement. If available, vehicle(s) will be provided from within the 59th MDW vehicle fleet or the 502d LRS/LGRDDO vehicle fleet. The Wing VCNCO will confirm vehicle support with the requester. The requesting activity will provide their own driver. Exceptions include VIP or special vehicle requests i.e., tractor trailers Official Transportation Requirements after Duty Hours ( ). Transportation will be furnished by scheduled bus lines, commercial taxi, or first line supervisors Transportation requirements for large groups of personnel must be submitted to the Wing VCNCO as soon as the requirement is known. A written request must be submitted stating: who, what, when, where, why and how Transportation support will be provided by the 502 LRS/LGRDDO Vehicle Operations Office for events such as mobility exercises and deployments. Official conferences, seminars, and annual tours for Reservist personnel will be the responsibility of the requesting activity. The Vehicle Operations Office utilizes a contractor for bus support unless otherwise stated. Due to shortages in resources, units requesting transportation may be required to provide their own drivers.

6 6 59MDWI JANUARY Vehicle Use Guidance and Information. AFMAN , will be used by the Section VCNCOs and other concerned personnel for specific guidance and information regarding vehicle use, cleanliness, maintenance, accident investigation, reporting, operator qualification, vehicle safety, and inspection requirements. This manual is available through Air Force E-Publishing. SCOTT C. SUCKOW, Colonel, USAF, MSC Administrator, 59th Medical Wing

7 59MDWI JANUARY Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION References AFPD 24-3, Management, Operation and Use of Transportation Vehicles, 9 October 2013 AFI , Vehicle Management, 26 June 2012 AFMAN , Reports of Survey for Air Force Property, 1 July 1996 AFI , Vehicle Operations, 5 May 2016 AFMAN , Operation of Air Force Government Motor Vehicles, 9 December 2016 Adopted Forms AF Form 601, Equipment Action Request AF Form 847, Recommendation for Change of Publication AF Form 1800, Operator s Inspection Guide and Trouble Report AF Form 2293, US Air Force Motor Vehicle Operator Identification Card DD Form 518, Accident-Identification Card SF Form 91, Motor Vehicle Accident Report Abbreviations and Acronyms IAW In Accordance With JBSA Joint Base San Antonio MDW Medical Wing MDWI Medical Wing Instruction OLB Operating Location B VCNCO Vehicle Control Noncommissioned Officer VCO Vehicle Control Officer VIP Very Important Persons