5 Surprising Ways a Collaboration Solution Can Transform How Your Office Works E B O O K

Transcription

1 5 Surprising Ways a Collaboration Solution Can Transform How Your Office Works E B O O K

2 Introduction 1 Create a digital workplace, without disrupting users 2 Make crucial cost savings 3 Facilitate flexible working 4 Save valuable time 5 Encourage a more collaborative experience Takeaways

3 Technology is infiltrating every aspect of our lives, whether it s the way that we watch TV, cook, shop, read or get to A to B, so it s hardly surprising that technology is revolutionizing how we work. The age of the modern workplace is here, but what does this mean for your organization? The journey to the modern workplace isn t always plain sailing and the value of certain technology applications can be misunderstood or overlooked completely. Some Collaboration solutions are dismissed as unnecessary or extravagant when they can in fact completely transform the way your office works in ways that you never imagined. An effective collaboration solution is about much more than making more video calls; it can provide a remedy for a number of your team s pain points such as silos between departments, a slump in productivity, lack of flexibility and high travel costs. This guide will highlight five unexpected ways that a cloud-based conferencing program can transform your office s BAU processes. This includes: Creating a digital workplace, without disrupting users Making crucial office cost savings Saving valuable time Facilitating flexible working Encouraging a more collaborative experience

4 1 Create a digital workplace, without disrupting users An easy-to-use collaboration portal helps to encourage a technology savvy environment without causing complications or delays to your workforce. Technology applications that are too complicated or take too long to implement can lead to frustration among users and low adoption rates, which can be costly for your business. Implement a userfriendly enterprise solution that end users can teach themselves to use User adoption can often be one of the biggest hurdles to overcome when it comes to implementing new technology as employees can be slow to get to grips with how to use it. This can be disruptive to your office and negatively impact the overall performance of your team. Implementing a user-friendly enterprise solution that end users can teach themselves to use in just a few minutes from the comfort of their own desks, enables your office to undergo a digital transformation without any expensive IT support or major infrastructure changes. Deploying a smart enterprise tool that is compatible with existing hardware also helps to minimize change for employees as it means they do not need to get used to lots of new addons. Collaboration solutions should integrate with other applications that employees use on a daily basis such as Skype for Business, Outlook and Google Chrome and schedule meetings directly from their calendar using toolbars.

5 2 Make crucial cost savings Introducing a collaboration solution with multiple features can help you to streamline your office s communications technology and get rid of unnecessary programs to create a significant cost saving. Choose a comprehensive solution for audio, web and video calls, as well as a number of collaboration features, including screen sharing. Although face-to-face meetings are incredibly valuable, a professional video call solution provides a viable alternative to replace some of your client meetings with HD video calls. This can significantly reduce employees travel costs of getting to and from external meetings. Not only can a smart enterprise tool transform how your workforce works but it can also transform where they re able to work. An effective conferencing solution facilitates flexible working as employees can collaborate and communicate with clients and team members just as easily as if they were in the same room. The more employees you have working remotely, the less commuting expenses there will be to pay out.

6 3 Facilitate flexible working With a sophisticated HD video conferencing solution, your office can enjoy greater flexibility, which enables employees to be more agile and work smarter. Users can conduct important video or audio calls from the comfort of their own living room, or join last minute calls while on the move. This gives your employees the freedom to work remotely occasionally, which can help to boost employee satisfaction, reduce absenteeism and keep staff turnover low. Ensure the collaboration solution provider you choose offers a mobile app that enables users to use it from any mobile device, empowering your employees to join calls from their phone or tablet, whether they re in the office, in transit or working remotely.

7 4 Save valuable time Opt for a collaboration tool that enables you to add as many participants as you need to one call at the same time With a professional collaboration tool users can set up calls and invite participants in just a couple of clicks, sending meeting invites with details of how to join the call straight to their participants inbox. This helps to simplify the process and improve the overall efficiency of your office as it means that your employees do not have to interrupt what they are working on to set up a meeting. A key advantage of implementing a collaboration solution that doesn t require extra downloads is that it enables participants to join the meeting quickly, allowing users to get on with the task in hand much faster. For example, participants should simply enter a login number and PIN code to join the call.

8 5 Encourage a more collaborative experience Smart enterprise solutions have many features that make it easier for participants to collaborate more closely. For instance, participants can share their screen to show Word, Excel and PowerPoint files during the call, meaning all users can work on the same thing simultaneously. This helps to encourage a more collaborative experience, and boosts the efficiency and productivity of your team. Opt for a collaboration tool that enables you to add as many participants as you need to one call at the same time, as this allows entire teams to be brought together, meaning that everyone has the opportunity to contribute, resulting in more productive and fruitful discussions.

9 There are several solutions on the market, however with Arkadin Vision, your office can enjoy the very latest conferencing technology, enabling faster, smarter and more agile working, without requiring any additional IT resource. The hassle-free deployment means your employees can completely transform the way they work, with minimal disruption. Stay one step ahead in the race to the digital workplace with Arkadin Vision. Key takeaways A smart enterprise tool, such as Arkadin Vision enables you to: Accelerate your user adoption to transform your organization into a digital workplace, without causing disruption to users. Make crucial cost savings by streamlining your communications technology and getting rid of solutions that are no longer used in the office. Facilitate flexible working, allowing for more agile and smarter working and increased employee satisfaction. Save valuable time and improve the overall efficiency of your office by setting up and joining calls seamlessly. Encourage a more collaborative experience and have more productive discussions with multiple team members at the same time. Request your freemium account now

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