Santa Clarita Community College District Title V Monthly Progress Report Year One (Oct 1 5 \ Sept 30th, 2015) Outreach

Transcription

1 Year One (Oct 1 5 \ Sept 30th, 2015) Name: Kari Soffa Month Ending: September 2015 Objective: 1. Hire a Student Services Technician to assist with outreach efforts. (1/30/14)- Completed 4/3/ Hire a college assistant to work in outreach office. (1/30/14) 3. Develop a calendar of Latino outreach events for the semester. (1/30/14)- Completed 5/31/2015 for Spring Create, develop, and translate a view folder, flyers, and handouts. (6/30/15) 5. Targeted materials for the Latino community developed. (9/30/15) 6. Identification of and participation in three events and presentations for local Latino HS students. (9/30/15)- Completed 6/30/2015 Activities related to the Grant Objective pursued or completed during Current Month: Activity Status (in- Latest Development or Result (Include Grant Expected Completion Date Supporting progress, Expenses if any) Documents completed, Attached* etc) (#2)- Hire college assistant to work In progress Interviews were scheduled the last week of October 30, 2015 in outreach office and assist with September for Peer Advisors. Latino outreach efforts. - $10,000 office will move into new office budget space first week of October providing a work space for the college assistant. Official hiring of the college assistant is expected to occur in October. (#3)- Develop a calendar of Latino In progress Our calendar is updated monthly as new Calendar outreach events for semester - Fall activities come up. Activities supporting attached 2015 (August- December). Latino outreach for Fall: budget projections, calendars, etc*

2 Santa Clarita Community College District Year One (Oct 1 5 \ Sept 30th, 2015} Los Padres Unidos del Districto College Fairs (at multiple high schools) High Schoo l Visits Completed- Workshop Series Planned Continues through October Confirm dates by October 30 (#4 & #5)- Create, develop, print On-going outreach marketing materials for Latino commun ity. $15,000 budget (Events for Spring 2016) College Information Night for Seniors & Parents (English/Spanish) College Now! Information Night for 10th/11th graders & Parents (English/Spanish) Latino Saturday- Information session & campus tour (details TBD) College Open House (Funding TBD) List of materials: General college outreach flyer- Invoice from Reprographics pending The California Dream Act flyer- Invoice from Reprographics pending College Now Checklist- Invoice from Reprographics pending Guide for Financial Assistance- Invoice from CareerAmerica, LLC $5, Extended Opportunities Programs & Services (EOPS)- Working with PIO on final version in English, will need to translate to Spanish and print. Honor's Program brochure- Working with Honor' s & PIO to develop content, will need to translate and print. Janua ry 12/13 March 1 March 19 April 2016 Completed 9/2015 Completed 9/2015 Completed 9/2015 Completed 9/2015 November December December Attached Attached Attached Attached budget projections, calendars, etc*

3 Santa Clarita Comn1i:fnity College District Year One (Oct 1 5 \ Sept 30th, 2015) General college brochure- working with PIO to finalize content, will need to translate to Spanish and print. New student folder- developing content and layout design, will need to translate and print. Parent Handbook- need to update content, translate to Spanish and print. New Student Checklist- need to update content, translate to Spanish and print. December December December Describe any challenges in completing the activities requiring assistance from the Project Director or other College staff: The largest challenge is the production time in creating, developing, revising, finalizing, translating and then printing the marketing materials. We focused our efforts on developing one page flyers first, and are now working on tri-fold brochures and will soon finalize the larger marketing pieces that contain multiple pages of content. Describe any Cooperative Activities with other areas of the College directly or Indirectly related to the Title V activity: (Have you been working with anyone outside of the Title V team on your objectives? If so, what role did they play?) budget projections, calendars, etc*

4 Year One (Oct 1 5 \ Sept 30th, 2015) has worked with a number of departments to create and develop outreach marketing materials including PIO, financial aid, EOPS and Honor' s. Many of the marketing materials were printed on campus through Reprographics. budget projections, calendars, etc *

5 Santa Clarita Comrli'Unity College District Year One (Oct 1 t, Sept 30th, 2015) Name: Kari Soffa Month Ending: August 2015 Objective: 1. Hire a Student Services Technician to assist with outreach efforts. (1/30/14)- Completed 4/3/ Hire a college assistant to work in outreach office. (1/30/14) 3. Develop a calendar of Latino outreach events for the semester. (1/30/14)- Completed 5/31/2015 for Spring Create, develop, and translate a view folder, flyers, and handouts. (6/30/15) 5. Targeted materials for the Latino community developed. (9/30/15) 6. Identification of and participation in three events and presentations for local Latino HS students. (9/30/15)- Completed 6/30/2015 Activities related to the Grant Objective pursued or completed during Current Month: Activity Status (in- Latest Development or Result (Include Grant Expected Completion Date Supporting progress, Expenses if any) Documents completed, Attached* etc) (#2)- Hire college assistant to work In progress Will hire college assistant when October 30, 2015 in outreach office and assist with moves into new office space. Latino outreach efforts.- $10,000 budget (#3)- Develop a calendar of Latino In progress Our calendar is updated monthly as new Calendar outreach events for semester - Fall activities come up. Activities supporting attached 2015 (August- December). Latino outreach for Fall: Los Padres Unidos del Districto Completed- Workshop Series Planned budget projections, calendars, etc*

6 Year One {Oct l't, Sept 30th, 2015) (#4 & #5)- Create, develop, print On-going outreach marketing materials for Latino community. $15,000 budget 0 Assisted Hart District with drafting a letter to parents and event flyers in Spanish/English 0 Developed needs assessment and event survey College Fairs (at multiple high schools) High School Visits (Events for Spring 2016) College Information Night for Seniors & Parents (English/Spanish) College Now! Information Night for 10th/11th graders & Parents (English/Spanish) Latino Saturday- Information session & campus tour (details TBD) College Open House (Funding TBD) List of materials: General college outreach flyer- working on translating The California Dream Act flyer- using I Can Afford College flyer College Now Checklist- working on translating Guide for Financial Assistancerequesting quote from CareerAmerica, LLC Extended Opportunities Programs & Services (EOPS)- Content was submitted Continues through October Confirm dates with high schools by September January 12/13 March 1, 2016 March 19 April 2016 September 2015 September 2015 September 2015 September 2015 September 2015 i - budget projections, calendars, etc *

7 Year One (Oct 1't, Sept 30th, 2015} to PIO, waiting for Graphics to design/layout General college brochure- working with PIO to finalize content, will need to translate to Spanish and print. New student folder- developing content and layout design, will need to translate and print. Parent Handbook- need to update content, translate to Spanish and print. New Student Checklist- need to update content, translate to Spanish and print. November November December December Describe any challenges in completing the activities requiring assistance from the Project Director or other College staff: None at this time. Describe any Cooperative Activities with other areas of the College directly or Indirectly related to the Title V activity: (Have you been working with anyone outside of the Title V team on your objectives? If so, what role did they play?) This month worked with the Hart District EL Coordinator to create a letter inviting parents to attend the Los Padres Undios del Distrito workshop series and an event flyer for the October 13th information session. We also worked with Institutional Research to develop a needs assessment and event survey that we will use for all parent information sessions. budget projections, calendars, etc*

8 Year One (Oct l't, Sept 30th, 2015) ~ , budget projections, calendars, etc *

9 ~--- Santa Clarita Community College District Year One (Oct 1'\ Sept 30th, 2015) Name: Kari Soffa Month Ending: July 2015 Objective: 1. Hire a Student Services Technician to assist with outreach efforts. (1/30/14)- Completed 4/3/ Hire a college assistant to work in outreach office. (1/30/14) 3. Develop a calendar of Latino outreach events for the semester. (1/30/14)- Completed 5/31/2015 for Spring Create, develop, and translate a view folder, flyers, and handouts. (6/30/15) 5. Targeted materials for the Latino community developed. (9/30/15) 6. Identification of and participation in three events and presentations for local Latino HS students. (9/30/15)- Completed 6/30/2015 Activities related to the Grant Objective pursued or completed during Current Month: Activity Status (in- Latest Development or Result (Include Grant Expected Completion Date Supporting progress, Expenses if any) Documents completed, Attached* etc) (#2)- Hire college assistant to work In progress Will hire college assistant when October 30, 2015 in outreach office and assist with moves into new office space. Latino outreach efforts. - $10,000 budget (#3)- Develop a calendar of Latino In progress Our calendar is updated monthly as new Calendar outreach events for semester - Fall activities come up. Activities supporting attached 2015 (August- December). Latino outreach for Fall: Los Padres Unidos del Districto Completed- Workshop Series Planned College Fairs (at multiple high schools) Continues through October budget projections, calendars, etc*

10 Year One (Oct l 5 t, Sept 30th, 2015) (#4 & #5)- Create, develop, print On-going outreach marketing materials for Latino community. $15,000 budget High School Visits (Events for Spring 2016) College Information Night for Seniors & Parents (English/Spanish) College Now! Information Night for 10th/11th graders & Parents (English/Spanish) Latino Saturday- Information session & campus tour (details TBD) College Open House (Funding TBD) List of materials: General college brochure- working with PIO to finalize content, will need to translate to Spanish and print. New student folder- developing content and layout design, will need to translate and print. Parent Handbook- need to update content, translate to Spanish and print. Confirm dates with high schools by September (start school August 13th ) January 12 & 13, 2016 March 1, 2016 March 19 April 2016 September September September Describe any challenges in completing the activities requiring assistance from the Project Director or other College staff: None at this time. budget projectio11s, calendars, etc*

11 Santa Clarita Comm unity College District Year One {Oct 1 5 \ Sept 30th, 2015} Describe any Cooperative Activities with other areas of the College directly or Indirectly related to the Title V activity: {Have you been working with anyone outside of the Title V team on your objectives? If so, what role did they play?) Did not work with other areas this month. budget projections, calendars, etc*

12 Name: Kari Soffa Month Ending (Example October 31, 2014): June 2015 Title V Activity (Online Ed Plan, Electronic Comm, Online Counseling, Online Tutoring, Professional Development, ): Activities Pursued or Completed during Current Activity Period: Met with Hart District EL coordinator to plan 2015/16 Los Padres Unidos Districto events. will hold information sessions throughout the academic year on the importance of higher education (October), financial aid (December), college and career readiness (March) and conclude with a Latino college fair in April. Met with EOPS to discuss marketing and outreach needs. Describe any Problems Encountered: Describe any Purchases Made with Title V Funds: List any Travel in Conjunction with Title V Activities and any Title V Expenses related to the Travel: List any Consultants or Workshops you have Led or Attended related to the Title V Activity and if any of the Expenses were Covered with Title V Funds: Describe any Cooperative Activities with other areas of the College Directly or Indirectly related to the Title V Activity: What Tasks for the Assigned Activity are Planned for the Next Reporting Period: Move forward with translation and printing of outreach materials- financial aid booklets, EOPS, college brochure, new student folders and contents, AB540/Dream Act, parent handbook. Planning and scheduling of 2015/16 outreach events/activities for Hart District. Describe any Administrative Activity Completed during this Reporting Period: 1

13 Name: Kari Soffa Month Ending (Example October 31, 2014): May 2015 Title V Activity (Online Ed Plan, Electronic Comm, Online Counseling, Online Tutoring, Professional Development, ): Activities Pursued or Completed during Current Activity Period: Provided College Information Night for high school seniors and their parents in Spanish at Canyon High School on May 4th. Provided New Student Orientation workshops at Hart District High Schools during May. Provided campus tour and new student orientation on May 13th for Evergreen Continuation High School students (high school located in Sylmar with a predominantly Latino student population} Met with Hart District personnel (GVHS principal, counselors from 3 high schools, district EL coordinator) to discuss Latino outreach ideas for 2015/16. Hosted a group of ESL students from Hart High on May 28th. Coordinated career assessments, admissions/residency appointments, ESL assessment and college expectations workshops. Describe any Problems Encountered: Describe any Purchases Made with Title V Funds: List any Travel in Conjunction with Title V Activities and any Title V Expenses related to the Travel: List any Consultants or Workshops you have led or Attended related to the Title V Activity and if any of the Expenses were Covered with Title V Funds: Describe any Cooperative Activities with other areas of the College Directly or Indirectly related to the Title V Activity: What Tasks for the Assigned Activity are Planned for the Next Reporting Period: Follow up meeting with Hart District staff to coordinate Latino outreach events for 2015/16. Describe any Administrative Activity Completed during this Reporting Period: 1

14 Name: Month Ending (Example October 31, 2014): Title V Activity {Online Ed Plan, Electronic Comm, Online Counseling, Online Tutoring, Professional Development, ): Kari Soffa April2015 Activities Pursued or Completed during Current Activity Period: Ms. Loida Sanchez started work as the Student Services Technician I- {SST-0) on April3'd. The & School Relations department is working with Olga Lavalle, Canyon High School counselor to coordinate a Spanish version of the College Information Night that the college held in January 2015 for all Hart District seniors and parents. The information session will be held at Canyon High School on May 4th and all senior Latino students and parents will be invited to attend. The high schools will promote the event to student and parents in both Spanish and English through daily announcements, phone messages and s. An event flyer, presentation and new student informational materials were developed in support of the Spanish College Night. Examples include, matriculation steps, educational options and available student support services. Coordinated a collaboration meeting with Hart District personnel to discuss the objectives and time line of the Title V grant, gain a better understanding of current Latino student/family support offered by the Hart District and strategize new Latino recruitment and outreach efforts for the 2015/16 academic year. Describe any Problems Encountered: Describe any Purchases Made with Title V Funds: List any Travel in Conjunction with Title V Activities and any Title V Expenses related to the Travel: List any Consultants or Workshops you have Led or Attended related to the Title V Activity and if any of the Expenses were Covered with Title V Funds: Describe any Cooperative Activities with other areas of the College Directly or Indirectly related to the Title V Activity: What Tasks for the Assigned Activity are Planned for the Next Reporting Period: 1

15 College Information Night on May 4th. Describe any Administrative Activity Completed during this Reporting Period: Training new SST-0 position. 2