Grants and Fiscal Compliance Calendar

Transcription

1 July July 1st - New Grant Award year begins Complete & submit ESSA Consolidated Application (by July 1 for 12-month federally-funded staff; by Sept. 1-ish for LEAs without 12-month federally funded staff). Complete & submit ESSA Compliance report for previous year Adjust budgets to reflect revised planning amounts Policy established & implemented related to persistently dangerous schools & victimized students (FDE Legal) Collect Time & Effort documentation, if applicable Complete and Submit Consolidated Compliance Report Complete and submit Compliance report for previous year Develop/update Priority of Services Plan Develop/update ID&R Plan Complete and submit ESSA Consolidated Application (by July 1 for 12-month federally-funded staff; by Sept. 1-ish for LEAs without 12-month federally funded staff) Compile your data and documentation to complete your ESSA Consolidated Title III Compliance Report Complete and submit ESSA Title III Compliance report for previous year Title III State Conference - Austin Perkins Application submission opens. (Spending for Perkins grant depends on how a district applies for Perkins. Either as a fiscal agent or member of an SSA) Take into consideration items that can not be purchased with Perkins funds to be purchased with state CTE funds. Recruit new teachers for vacancies in CTE program areas. Check certifications of teachers as new courses or programs of study are added. Submit to local newspaper the announcement of Nondiscrimination statement for publication prior to beginning of school year. CTAT Summer conference SCE Plan Submission - due 150 days after PEIMS Mid-year. This is usually mid-july. This is required only for LEAs receiving $500,000 or more in SCE funds the previous year. Page 1

2 August Submit application for Substitute System of Time & Effort, if applicable. (Must be submitted annually. Best practice = submit application even if unsure it s ) Parents Right to Know - make available to parents (often included in Student Handbook - compliance) Schedule Title I parent meeting and review school-parent compact and campus parent involvement policy during meeting. Provide info in language and format parents understand. (compliance) Distribute school-parent compacts (compliance) Distribute parent involvement policies (compliance) Conduct professional development for staff on the value and contribution of parents (compliance) Apply for Substitute System of Time & Effort, if applicable Review and revise homeless plan (process for identification and service for homeless students) Collect Time & Effort documentation, if applicable Ongoing Training needs for ID&R and NGS for LEAs Review the number of ESL-certified and/or bilingually-certified teachers to meet the needs of your ELLs. Check documentation to prove fluency for newly hired bilingually-certified teachers. If district hasn t done so, submit to local newspaper the announcement of Nondiscrimination statement for publication prior to beginning of school year. Carl D. Perkins - grant due to TEA Perkins grant for previous grant year ends. Review Legislative activity. Download the following: Student Attendance Accounting Handbook TEDS (CO22) Review initial PEIMS data for new courses. Request itinerary from Career Prep/Practicum teachers. Make sure all have completed WBL training. Set up Advisory Committee meetings Review at-risk criteria (both state and local, if applicable) Begin identification of at-risk students Review budget and ensure that 52% of expenditures are for direct services. Page 2

3 September Charter Schools: SC5050 opens to request additional funding for significant expansion - due in November ESSA Consolidated Application due for LEAs with no 12-month federally funded staff September 30 End of Grant period for previous school year. Funds should be obligated by this date. File federal records for grant period that ends this month (maintain for seven years) Complete Campus Improvement Plan (CIP) and set dates for regular review of plan for effectiveness. Ensure that the 10 SW components (or 8 Targeted Assistance components) are included. Apply for Substitute System of Time & Effort, if applicable Begin parent conferences in elementary school and review school-parent compact during conferences Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Coordinate with the school district staff within the first grading period of the school year; determine individual needs for instructional and support services; identify available resources and make referrals to address needs; coordinate with entities to ensure child has access to appropriate services; monitor and document progress. Send out Newsletter Review the number of ESL-certified and/or bilingually-certified teachers to meet the needs of your ELLs. If a PNP is participating in your Title III Program, ensure there is communication between the school district and the PNP on identification, testing, program activities, and professional development. Begin reviewing PGPs (4-year plans) and coding students for PEIMS snapshot day. Request following reports : SGR1600 Career & Technology Code Verification and the SGR1650 Career & Technology Audit Review and compare 1st 6 weeks Principals and Superintendents FTE report to in house FTE report. Determine if new CTE teachers, counselors or principals would benefit from the CTE PD conducted by TEA and A&M Corpus. Submit applications. Carl D. Perkins - Perkins Program Effectiveness Report Due Oct. 1 (date may fluctuate) Preliminary PBMAS Data Released - be watching for staging data to be released in the fall. MOA (Method of Administration) notices sent to LEAs. Ensure that SCE plan is included in Campus Improvement Plan Ensure at-risk students have been identified and services begun Page 3

4 October Private Non-Profit Affirmations & Equitable Services Worksheets due (only districts serving PNPs) SC9000 available - Annual Survey for Children in Local Facilities for Neglected/Delinquent - due in December - only LEAs with these facilities (most likely Cherokee ISD, San Angelo ISD, San Felipe Del Rio CISD and TLCA) Comparability - Comparability Assurance Documents (all LEAs) and Comparability Computation Forms (Brownwood, San Angelo, Del Rio, TLCA) are available and usually due in November. Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Attend Fall ACET, if possible Review PEIMS coding for LEP students and participation in Bilingual/ESL Programs for PEIMS Snapshot Day - the last Friday of October. Ensure the school district is implementing the Title III Program the ESSA Consolidated Application PS3106. If a PNP is participating in your Title III Program, continue to communicate about the program activities and professional development. Continue reviewing PGPs and CTE coding students for PEIMS snapshot day - last Friday in October. Carl D. Perkins - Perkins Program Effectiveness Report Due Oct. 1 (date may fluctuate) 1st Advisory meeting. Review progress of at-risk students and revise services as Ensure at-risk students have been identified and Identify any additional at-risk students for Fall PEIMS submission. Page 4

5 November Comparability - Comparability Assurance Documents (all LEAs) and Comparability Computation Forms (Brownwood, San Angelo, Del Rio, TLCA) are due Final Entitlements and Carryover available - adjust budget as Excess Carryover - TEA will contact LEAs and request Excess Carryover Waivers, if needed SC5050 for Charter Schools due if necessary (request additional funding for significant expansion ) Engage in ongoing consultation with PNPs. Review TAPR reports Collect Time & Effort documentation, if applicable Equity Plan - due in isam by Nov. 1st Equity Report (PR1500) due in egrants by Nov. 15 Conduct Parent Advisory Council Meeting Attend State Migrant Conference Ensure the school district is implementing the Title III Program your ESSA Consolidated Application PS3106. If a PNP is participating in your Title III Program, continue to communicate about the program activities and professional development. Check to see if the Annual Measurable Achievement Objectives (AMAOs) have been released. Review and compare 2nd 6 weeks Principals and Superintendents FTE report to in house FTE report. Review progress of at-risk students and revise services as Identify additional at-risk students as Page 5

6 December SC9000 due (Annual Survey for Neglected/Delinquent) Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Collect Semi-Annual Certification (Time & Effort), if applicable. Attend Statewide Parental Involvement Conference, if possible Attend Fall Federal Programs ESC15. Attend Federal Update Meeting Attend Parent Involvement Conference Review and compare 3rd 6 weeks Principals and Superintendents FTE report to in house FTE report. Perkins reallocation amounts released. Take into consideration items that can not be purchased with Perkins funds to be purchased with state CTE funds (next year s budget). Review progress of at-risk students and revise services as Identify additional at-risk students as Ensure the school district is implementing the Title III Program your ESSA Consolidated Application PS3106. If a PNP is participating in your Title III Program, continue to communicate about the program activities and professional development. Check to see if the Annual Measurable Achievement Objectives (AMAOs) have been released. Page 6

7 January Conduct SBDM meeting to review CIP and any needs that may have been recognized Review ESSA application budget and activities - submit amendments if plans are changing. Distribute Federal Report cards to parents, if available Make contact with Private Non-Profit school officials to determine participation. Document. Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Send out Newsletter Ensure the school district is implementing the Title III Program your ESSA Consolidated Application PS3106. If a PNP is participating in your Title III Program, continue to communicate about the program activities and professional development. Prepare for CTE Awareness Month (Feb) Make sure course schedules for 2nd semester do not affect CTE student codes. Make sure Perkins reallocation is factored into Perkins budget. Review progress of at-risk students and revise services as Identify additional at-risk students as Page 7

8 February SC5050 available ( TLCA only ) Data Request form for Federal Funding - will be due in April LEAs submit Indirect Cost Rate Proposal through GFFC Reports and Data Collections application in TEAL Begin planning for Comprehensive Needs Assessment (CNA). Send calendar of meetings to SBDM, grade levels, departments, etc. Gather data for CNA. Establish timeline for gathering and analyzing data. Survey stakeholders regarding needs of campus. Collect Time & Effort documentation, if applicable Conduct Eligibility Validation Ensure the school district is implementing the Title III Program your ESSA Consolidated Application PS3106. If a PNP is participating in your Title III Program, continue to communicate about the program activities and professional development. Review and compare 4th 6 weeks Principals and Superintendents FTE report to in house FTE report. CTE Week/Month Activities CTAT Midwinter Conference Review progress of at-risk students and revise services as Identify additional at-risk students as Page 8

9 March TEA posts Comparability compliance notification in GFFC Reports via TEAL. Distribute surveys to parents regarding effectiveness of the parent involvement program (compliance). Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Conduct Eligibility Validation Ensure the school district is implementing the Title III Program the ESSA Consolidated Application PS3106. Communicate and consult with the PNP for possible participation for the next school year. Review and compare 5th 6 weeks Principals and Superintendents FTE report to in house FTE report. 2nd Advisory Committee DVM Data Released - be watching for instructions on reporting to TEA. Consult with Food Services to explore whether LEA would benefit from Community Eligibility Provision (CEP) Review progress of at-risk students and revise services as Identify additional at-risk students as Page 9

10 April PR7000 (Private NonProfit School Participation Report) due to TEA via egrants - all LEAs must complete this Begin budget planning for the following school year. SC5050 due (TLCA only) - Data request form for federal funding Distribute professional development needs survey to staff (Title II compliance) Distribute additional surveys for CNA as Review ESSA application and Initial Compliance Review (ICR) indicators. Complete any required activities before the end of the school year. Submit amendments to current application, if Begin CNA meetings. Be sure to address these areas: demographics, school culture/climate, technology, personnel, professional development, school context and parent involvement. Conduct annual evaluation of parent involvement program/policy Plan transitional activities for students (SW Component 7) Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Attend Spring ACET, if possible. Attend National Migrant Conference Ensure the school district is implementing the Title III Program the ESSA Consolidated Application PS3106. Continue to communicate and consulate with the PNP for possible participation for the next school year. Start preparing the Comprehensive Needs Assessment that your school district will conduct for the Title III Program. Be prepared to receive TELPAS results for parent notification of progress and/or attainment of the English language. Attend the ACET Conference if possible. Review course offerings for current and next year. Adjust courses to create a better coherent sequence. Take in consideration teachers leaving/hiring that might disrupt CTE coherent sequence. Make sure Perkins funding are being expended. Take into consideration items that cannot be purchased with Perkins funds to be purchased with state CTE funds (next year s budget). Conduct program evaluation for effectiveness of SCE program Review progress of at-risk students and revise services as Identify additional at-risk students as Page 10

11 May Continue CNA meetings and begin planning process. Review needs in areas such as student achievement, curriculum, instruction and assessment. CNA must be complete before submitting ESSA Application. Complete program evaluation for all programs and strategies including PNP. CNA - Parent Meeting to evaluate and revise parent involvement policy, school-parent compact and Title I program (date needed for compliance) Conduct planning meetings with campus staff regarding ESSA consolidated application. Review budget and activities of current grant - amendment needed? Will remaining funds meet carryover threshold? Send STAAR/EOC information to parents (compliance) DIP/CIP should be at least rough draft stage. Remember that DIP/CIP should guide ESSA application process. Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Collect Semi-Annual Certification (Time & Effort), if applicable. Attend Spring Federal Programs ESC15 Attend Project SMART Training Conduct a Comprehensive Needs Assessment for your Title III Program. Notify the parents of ELLs of the students progress and/or attainment of the English language. Continue to communicate and consulate with the PNP for possible participation for the next school year. Attend the spring Federal Programs Update. Make sure Perkins funding has been expended. Next year Perkins grant ADC form opens. Allocation amounts are released. Secure number of students in certifications/licensures attained. Revise SCE program plan based upon evaluation; redirect SCE funds from programs/services found to be unsuccessful Incorporate SCE program plan into DIP/CIP Review Summary of Finance to project budget for following year Page 11

12 June Planning Amounts - TEA posts preliminary planning amounts on website TEA issues ESSA LEA MOE Determinations for prior school year (GFFC Reports via TEAL). Noncompliant LEAs will also receive an to superintendent. ESSA Consolidated Application opens for following school year (complete Applicant Designation and Certification, ADC, first). Ensure grant activities are reflected in CNA and D/CIP. ESSA Consolidated Application amendment deadline for current school year Gather data for ESSA Compliance Report (due in July) Gun Free Schools Report due Engage in ongoing consultation with PNPs. Collect Time & Effort documentation, if applicable Consolidated Federal Grant Application Evaluate ID&R efforts for subsequent planning Coordinate with school staff and the Texas Migrant Interstate Program to ensure that migrant students who have failed any subject area of the statewide student assessment are accessing local, intrastate, and interstate opportunities available for summer statewide student remediation ESSA Consolidated Application opens for following school year (complete Applicant Designation and Certification, ADC, first) ESSA Consolidated Application amendment deadline for current school year Use the results from your Comprehensive Needs Assessment to complete your ESSA Consolidated Application PS3106. Compile your data and documentation to complete your ESSA Consolidated Title III Compliance Report. Review and compare 6th 6 weeks Principals and Superintendents FTE report to in house FTE report. Make sure Perkins funding has been expended. Take into consideration items that can not be purchased with Perkins funds to be purchased with state CTE funds. PEIMS summer submission Review currently identified and Identify additional at-risk students for Summer PEIMS submission Page 12