Initiatives Strategies/Tactitcs Coordinator Initiative Type Purpose/Motivation Timeline Status/Outcomes Principle Initiatives

Transcription

1 Initiatives Strategies/Tactitcs Coordinator Initiative Type Purpose/Motivation Timeline Status/Outcomes Principle Initiatives Interest Survey for Appointments Best Practices Guide Online submission of University committee reports Build a year-in-review report encompassing committee work Increase the University Standing Committees response rate. Collect & Distribute Reports Field Requests for SC Representation Obtain Standing Committee Bylaws Upload Minutes to Website Media Development Develop a SC Appointments Committee interest survey to assist in placing SC members on University Standing Committees. Appointments Committee New Initiative Create a best practices guide for new members who serve on University Standing Committees. Appointments Committee New Initiative Work collaboratively with the SC Communications Committee to create & online Appointments Committee report submission form. Appointments Committee New Initiative Create a Year in Review reporting document for the SC Appointments Committee. Appointments Committee New Initiative Increase the University Standing Committees response rate. Appointments Committee Standing Collect reports from each SC-appointed University Standing Committee member monthly & report to SC Eboard meetings & General Meetings. Appointments Committee Duty Ongoing Field requests for SC representation on committees for the University. Recommend staff representatives to Standing & other University committees for Council approval. Appointments Committee Duty Ongoing Obtain & review bylaws for University Standing Committees Appointments Committee New Initiative Ongoing for future reference Appointments Committee Duty immediately Post all Executive Board & General meeting minutes to the website by the next meeting. Communications Committee Duty Assist with developing flyers or other media for SC Committees. Communications Committee Duty News Releases Develop news releases for distribution. Communications Committee Duty Host SC New Member Orientation Publicize Events Constituent Communications Maintain Updated Website Add Staff Council Accomplishments to Updated Website Representative Communication Newsletter New Hire Orientation Conduct the new member orientation in August each year, coordinating with Events' SC Leadership Luncheon. Communications Committee Standing Orient new SC members. 8/1/2014 in planning Publicize all SC events, with approval of all official communications from either the SC president or the program manager. Communications Committee Duty Solicit feedback from constituents regarding the life of staff on campus. in planning Collect information from minutes, the Program Manager, or the President to report to constituents. Develop communications, either via a newsletter or s from the President, & submit to the President/Program Manager for approval to send to constituents. Communications Committee New Initiative 10/15/2013 Provide more frequent updates on the SC website, including photos. Communications Committee Standing Add a page for Staff Council Accomplishments, sorted either by calandar or fiscal year, that helps staff Communications Committee, with input visiting the web site know about the from Executive Board and Staff Council different initiatives we have completed. Committees New Initiative Provide guidelines to SC members to communicate more effectively with their constituents Communications Committee New Initiative Develop a SC newsletter to send periodically to constituents. Collect information from minutes, the Program Manager, & the President for content, & include a "Staff Pulse" poll from Staff Affairs. Communications Committee New Initiative Welcome new UH staff members, including providing up to date information about SC at new UH staff orientation. Develop a video for use during the New Hire Orientation. Communications Committee Duty Raise awareness of SC to the UH at least weekly ongoing, improvements in planning Raise awareness of initiatives completed by SC to the UH Monthly ongoing, improvements in publicizing completed initiatives /Inform Raise awareness of SC to the UH monthly ongoing, improvements in planning Raise awareness of SC to the UH Staff monthly to be discussed at next committee meeting Oct 15 Raise awareness of SC to the UH Staff weekly ongoing, improvements in planning for future reference Communications Committee Duty immediately Coordinate & host the Spring 2015 CFI. Assist students with their experience on campus in order to increase student retention at the University of Houston. To create a welcoming environment for students while promoting staff service to the University & increasing staff knowledge of the University, thus contributing to the success of the Host the Spring Cougar First Impressions University & student success. Cougar First Impressions Committee Standing Student retention & overall success. Spring CFI Appreciation Event Water Distribution for CFI With financial support from the President's office, provide a volunteer appreciation event for Spring CFI. Cougar First Impressions Committee New Initiative Review the feasibility of distributing water using less bottled water, & implement if possible. Cougar First Impressions Committee New Initiative Increase volunteer pool for Spring CFI & thus increase overall success in the Sustainability: reduce consumption of bottles for water.

2 Volunteer Survey for CFI Increase Marketing for CFI Flash Drives for CFI Host the Fall Cougar First Impressions Fall CFI Appreciation Event SC Events Page Increase Events Committee Infrastructure Sock & Blanket Drive Holiday Luncheon Spring Egg Hunt Orientation & Leadership Luncheon Cougar First Impressions Luncheon Staff Mixers Staff Mixers Develop & distribute a volunteer survey to gain feedback from all volunteers to CFI. Cougar First Impressions Committee New Initiative To ensure continued success in volunteerism & overall success of the Increase marketing for CFI, on the front end to increase volunteerism & on the back end to show appreciation. Cougar First Impressions Committee New Initiative Increase the volunteer pool. To keep students informed by providing them with valuable information about UH colleges & services on flash drives to be distributed during the CFI Fall event & on our SC website. Cougar First Impressions Committee Standing Sustainability: Providing flash drives with information that is usually supplied via flyers, etc., we can reduce overall paper consumption, & allow students one location to go to for information. Coordinate & host the Fall 2015 CFI. Assist students with their experience on campus in order to increase student retention at the University of Houston. To create a welcoming environment for students while promoting staff service to the University & increasing staff knowledge of the University, thus contributing to the success of the University & student success. Cougar First Impressions Committee Standing Student retention & overall success. With financial support from the President's office, provide a volunteer appreciation event for Fall CFI. Cougar First Impressions Committee Standing Increase volunteer pool for Spring CFI & thus increase overall success in the for future reference Cougar First Impressions Committee Duty immediately Work with Communications Committee to create a homepage for all of SC's events with an abstract/description of each event; include links to individual pages that fully describe each event, for Events Committee in conjunction with example, the Sock & Blanket Drive page. the Communications Committee New Initiative awareness of SC Events. 11/1/2014 In Planning Provide food for volunteers assisting in key background work for events, increase the number of committee members in Events, & use of carts, etc., for events needing such assistance. Events Committee Standing Increase internal volunteerism November 2014-August 2015 SC President has been made aware; will speak to Eboard & General meetings. Plan & execute the 17th Annual Sock & Blanket Drive: gather clothing & household needs donated by the University community; arrange for pick up of donated items by the Star of Hope & the Harris County Adult Protective Services Program. Put in action a more feasible plan of collecting donated items before next year's event begins, preferrably in the Spring. Events Committee Standing Community Service Oct. 31-Nov. 21, 2014 In Planning Involve Plan & execute the Annual SC Holiday Luncheon: decide on date with Eboard by end of September & reserve a venue; send out a sign up sheet via PerfectPotluck.com requesting everyone's participation. Send reminders before Thanksgiving break with the complete list of items. Events Committee Standing SC Social Gathering; team building 12/18/2014 In Planning Recognition Plan & execute the 25th Annual Spring Egg Hunt: secure venue by mid-october (meet with Robert Guillen in UH Sports & Entertainment to map out logistics of using TDECU Stadium); organize the event with other events on campus, specifically Frontier Fiests; work with student volunteer groups, like the Bonner Leaders, to stuff eggs & organize games; solicit donations; promote event via UH website & SC Newsletter; invite University community to attend. Events Committee Standing Community Service Spring 2015 In Planning Plan & execute the Orientation & Leadership Luncheon: secure venue by end of September for August of the following year; order food for the luncheon by two weeks out; purchase decorations no less than one week out; send out attendance reminders from SC members three days prior to the event; set up & break down for event. Events Committee Standing Plan & execute the Cougar First Impressions Luncheon: secure venue by end of September for September of the following year; order food for the luncheon by two weeks out; purchase decorations no less than one week out; send out attendance reminders from SC members three days prior to the event; set up & break down for event. Events Committee Standing Increase awareness of the Staff Mixers: plan & execute these events by arranging a venue & advertising via the SC Newsletter, adboards around campus, & interdepartmental communication. Events Committee Standing Involve Orientation of new members & thanking new & old SC members for their leadership. 8/1/2015 In Planning Gratitude Luncheon for the volunteers who participated in CFI 9/1/2015 In Planning / Boost Staff morale & promote relationship building between staff members from various parts of campus. Jan, Sept 2015 In Planning Restart the Staff Mixers, planning & executing the events by arranging a venue & advertising. New Initiative Jan, May, Sept 2014 No movement yet for future reference Events Committee Duty immediately

3 Recruit SC Members Review & Adjust Representation Apportionment Nomination for Membership Membership Election Procedures/Guides Increase Membership Nominations Nomination of Officers Run the Membership Elections Validate/Announce New Members Run the Officers Elections Recruit members for vacant positions & get them for voting in the coming SC General Meeting Memberships & Elections Committee Standing 11/7/2013 Review the apportionment of representation among the University s Divisions as required by the Constitution & Bylaws, & make adjustments as necessary. Memberships & Elections Committee Standing 5/1/2014 Revise & distribute nomination forms to all eligible staff for SC Elections. Memberships & Elections Committee Standing Mid March Distribute procedures & voters guides for SC elections as per the Election Code. Memberships & Elections Committee Standing Mid June Increase membership nominations by more frequent & earlier marketing for nominations. Memberships & Elections Committee New Initiative Mid March Run the nomination process for SC Officers during the General Meeting in July. Memberships & Elections Committee Standing 7/3/2014 Run the SC Elections for general membership. Memberships & Elections Committee Standing 7/15-16/14 Validate the elections & announce New members per the by-laws. Memberships & Elections Committee Standing 7/18/2014 Run the SC Officers elections during the General Meeting in August. Memberships & Elections Committee Standing 8/7/2014 Election Code Establish & maintain an election code. Memberships & Elections Committee Standing April 2014 General Meeting Rodger Peters Staff Scholarship B. Renae Milton Scholarship Professional Development Reimbursement for future reference Memberships & Elections Committee Duty immediately The Committee will update & submit the scholarship application to the SC for approval. The Committee will advertise the scholarship program, review applications & select final scholarship recipient(s). Professional Development Committee On-going Initiative The Committee will update & submit the scholarship application to the SC for approval. The Committee will advertise the scholarship program, review applications & select final scholarship recipient(s). Professional Development Committee On-going Initiative The Committee will finalize & submit the reimbursement application to the SC for approval. The Committee will set up seek funding thru the President's Office & thru the UH general fund raising campaign. The Committee will also advertise this reward program to the UH staff members. Professional Development Committee New Initiative Mentor Program Professional Development Committee New Initiative Service to the University MAPP Excellence Award Changes Professional Development Guide E-Portfolio Proposal The Committee will add the proposed Service to the University MAPP to the existing Professional Development MAPP & send the proposed amended MAPP forward for approval. Professional Development Committee On-going Initiative The Committee will work with Human Resources to create the proposed Department/Group Excellence Award. The Committee will also discuss with Human Resources the changes made to McElhinney Award eligibility, the amounts of money awarded for the Excellence Awards, & the Award timeline. Professional Development Committee On-going Initiative The Committee will create a professional development guide for staff to aid them in reaching their career goals. Professional Development Committee New Initiative The Committee will research and create a proposal that the University explore the possibility of creating an e-portfolio system for UH staff, students and faculty. Professional Development Committee New Initiative Provide input to HR Learning Talent and The Committee will send a listing of Development Team on "Hot Topics" for potential "Hot Topic" inputs for future future Lunch and Learn Programs Lunch and Learn Programs. Professional Development Committee New Initiative TRAM Rollout Input Ensure Appropriate Conduct of the Organization Maintain Attendence Records 2/15/16 - Update award application form. 3/1/16 - Advertise the reward This scholarship is to recognize previous program to the UH staff members. SC member Rodger Peters' dedication to 5/1/16 - Review applications & select SC. scholarship recipient(s). Originally named Student of Staff Scholarship. This scholarship is to recognize previous SC Manager B. Renae Milton's dedication to SC & UH staff members. To support staff professional development. Supported activities may include courses, trainings, workshops, conferences, licenses, certification exams, etc. To support staffs' volunteer efforts contributions to the University & get them recognized as important professional development activities. To recognize staff excellence in an equitable manner. To provide a guide for UH staff to aid them in furthering their careers & reaching their goals. To provide a tool to UH community members to document professional accomplishments and skills to further their professional development. 2/15/16 - Update award application form. 3/1/16 - Advertise the reward program to the UH staff members. 5/1/16 - Review applications & select scholarship recipient(s). 1/31/16 - Initiate fund raising campaign. January - Submit request for funding through President's office to be included in Staff Council budget. 3/1/16 - Based on availability of funds, advertise the reward program to the UH staff members. To be reviewed by committee as to status & whether to continue. Part of MAPP , which will be in the Campus/Executive Review cycle for Quarter 2, FY Any additional documentation may need to be a new MAPP on the topic. Continue working with Human Resources on revising eligibility critiria and award amount. If increase in award amounts are authorized, they would go into effect in February-Present proposal for increase in award amounts for award budget. Will complete draft to present to SC in early Spring Will work to have proposal ready to send forward by late Spring Will complete draft to present to SC in early Spring Will work to have proposal ready to send forward by late Spring To provide more profesisonal development topics to HR for their "Hot Will complete listing in early Spring, Topics" for future Lunch and Learn 2016 to HR Learning and Talent programs. Development Team. for future reference Professional Development Committee Duty immediately Continue to provide HR with input on the TRAM & provide input. SC Officer: Immediate Past President Oversee the conduct of SC business to ensure adherence to the Constitution & Bylaws. SC Officer: Parliamentarian Duty Involve Maintain a list of all council members who are in attendance at the regularly scheduled meetings & advise the Executive Board of any members who have forfeited membership due to missed meetings. Notify SC Members in danger of forfeiture by absence. SC Officer: Parliamentarian Duty Involve, Involve

4 Required Manager Training Lead SC Departmental/Group Excellence Award Administrative Leave with Pay Procedure Approve Official Communications Liaise between Committees & SC President Maintain SC Roster Take & Prepare Minutes Record Financial Transactions Provide Budget Report Send Minutes for Website Host Conversations with SC Staff Affairs Proposed Initiatives Host Focus on Staff Event New Hire Onboarding Pride in UH Staff Pulse Polls Review Issues Affecting Staff Review Policies & Procedures Continue to work with HR to provide feedback on the upcoming required manager training. SC Officer: President Preside over SC Meetings & attend or send a representative to functions requiring representation. Advocate SC initiatives/agenda to administration & UH community. Provide monthly activities information reports to SC. SC Officer: President Duty / Work with HR, administration & professional development ad hoc to increase department/group/team recognition. Determine and propose an appropriate venue for such an award. SC Officer: President Provide HR with the form to administer procedure. SC Officer: President with Professional Development Committee New Initiative Provided form to Human Resources in August SC proposed a Departmental/Group Excellence Award, feedback was requested of administration, & we were asked to determine whether it should be within the Excellence awards provided by HR or building up to the President's Fall Address. 10/30/13 / Form posted to HR Forms web site in December MAPP (with applicable changes) is part of Quarter 2, FY2016 review cycle. Invite members of administration as needed to discuss topics of concern at eboard & general SC meetings. SC Officer: President ///Involve Approve all official communications from SC main body. SC Officer: President or Program Manager Duty / Oversee all committees & meet at least once with each of the standing committees throughout the year. officers in their job requirements. SC Officer: President-Elect Duty Keep a complete roster of members of SC, including but not limited to: name, , inner office mail, extension or phone number, committee membership, term of office, Division they represent, etc. SC Officer: Secretary, Program Manager Duty Involve Type up the minutes from each eboard & general meeting & provide the draft for feedback from the president & other appropriate officers. SC Officer: Secretary, Program Manager Duty Involve Keep an accurate record of all money disbursed & received, while also maintaining the financial reports. SC Officer: Treasurer Duty Involve Give a written report to SC at the first meeting of every month with the updated budget. SC Officer: Treasurer Duty Show fiscal responsibility. Monthly for future reference SC Officer: Treasurer Duty immediately Once eboard & general meeting minutes have been approved & corrected, submit them to the communications committee for addition to the website. SC Program Manager Duty for future reference SC Program Manager Duty immediately Coordinate, plan & conduct the Conversations with SC in the Fall to solicit feedback from constituents regarding current issues concerning staff on campus. Collaborate with communications committee to publish responses online. Staff Affairs Committee Standing Compile & determine appropriate goal(s)/initiative(s) from feedback from the Conversations with SC, & give proposal to all SC for a decision(s) whether to adopt/pursue as an initiative(s). Staff Affairs Committee New Initiative-2nd yr. In Work (February 2016) Coordinate, plan & conduct a Focus on Staff event in the spring, where UH president, other administrators & the SC president speak. Staff Affairs Committee Standing Monday, April 11, 2016 Present a proposal to HR regarding the feedback received at the Conversations with SC regarding new hire onboarding. Staff Affairs Committee New Initiative Present a proposal to the President's Division & Human Resources regarding the feedback received at the Conversations on increasing Staff Pride. Staff Affairs Committee New Initiative Provide feedback from staff on new intiatives and programs to be worked by Staff Council Committees. Monday, November 16, 2015 Held Eventually, we hope that this will become a checklist for departmental onboarding of new hires. This will be addressed through smaller resolutions based on "Conversations With Staff" input in 2014, with additional input pending from "Conversations With Staff" in In work (two parts - Checklists and mentoring) Set a timeline for choosing goals & presenting to SC. Being planned. Collaborate with program manager concerning dates. To be delivered to Sandy Coltharp (resolution and three checklist examples) In Work ("Bring Children To Work Day" and moving Employee Appreciation Event to another date and location) Spring 2016 // Monthly, submit to the Communications Committee a poll question for distribution in the newletter for feedback from the general staff body. Staff Affairs Committee Duty Monthly Review all known issues affecting staff on campus including, but not limited to, benefits, parking, safety, staff development & training. Staff Affairs Committee Duty on-going Coordinate review of University policies & procedures assigned by the University Coordinating Commission to SC or determined to be affecting Staff on campus, & provide feedback to the policy makers. Staff Affairs Committee Duty Quarter 1, Quarter 2, and Quater 3 of each Fiscal Year /

5 Create resolution to move Staff Appreciation Event to Spring Create resolution on "Bring Children to Work" Day Complete Proposal to increase payment to staff for the Staff Tuition Scholarship Program. Complete Employee Survey to provide new initiatives for Staff Council. Provide input and assistance to update Staff Handbook and reformat into a website for future reference Staff Affairs Committee Duty immediately Create resolution to move Staff Appreciation event to another local (Lynn Eusan Park) and move date to correlate more closely with Employee Award inapril, and Advisor award in April. Staff Affairs Committee New Initiative Create resolution to ask for "Bring Children To Work" Day during time period that will cause less impact to UH processes. Staff Affairs Committee New Initiative Create and sumbit proposal that raises payment to staff for 3-hour class from $1,200 a semester to $2,000 a semester, which includes payment of mandatory fees. Staff Affairs Committee New Initiative Create and submit survey regarding various topics of interst to staff. Staff Affairs Committee, with assistance of Professional Development Committee and Events Committee for Input, and Comunications Committee to submit Standing every 2 years Provide input to update content, and provide assiatnce in making document into a searchable web site. Staff Handbook Ad Hoc Committee New Initiative This resolution was created based on input from "Conversations With Staff" in 2014, with additional input from "Conversations With Staff" in 2015 eregarding Employee Awards. In work Spring 2016 Involve/Propose This resolution was created based on input from "Conversations With Staff" in In work Spring 2016 Address data gathered by Scholarships/Financial Aid and Human Resources that indicates that the program is not being used to maximum efficiency due to economic hardship for paying mandatory fees that have inmcreased dramtically in the last two FYs. Address any ideas from "Conversations With Staff," plus new ideas from Professional Development Committee and Events Committee. Spring 2016 Work with Human Resources on input, and Policies and Procedures Coordinator on updates based on policy and Standing Committees (examples: TPAC and Food Advisory). Original meeting in September, 2015 Original proposal submitted and approved on November 5, Resolution delivered in December Completed Involve/Propose Will meet with Professional Development and Events Committee to get survey questions, then develop survey. Communications will format and send out survey to staff. /Creative New Initiatives Meeting pending to discuss formatting options in CMS, and uploading current Staff Handbook into CMS for updates. Also need a search engine on web site to help users. Provide Input/Format