SENIOR TAX WORK-OFF ABATEMENT PROGRAM PROGRAM YEAR POSITIONS

Transcription

1 SENIOR TAX WORK-OFF ABATEMENT PROGRAM PROGRAM YEAR POSITIONS (November 1, October 31, 2018) Applications are due to the Selectmen s Office by 4:30 pm on October 2, 2017 Animal Control Office Assistant (1 position): Once a week (Tuesdays 12:30-4:30 pm). Duties include weekly updates to Excel spreadsheets, tracking time sheets, monitoring the Donation Account, making entries on a spreadsheet and balancing with the Accountant's Office at least quarterly, assisting with letters, filing, collecting the mail at Town Hall, making copies, answering phone calls, and providing pertinent information to callers. When and if all the office duties are completed, light janitorial work, including emptying trash in all the front rooms, cleaning the desks, vacuuming the rugs, and running a load of laundry. Kennel Assistant (3 positions): Average 2-4 hours per week (Saturdays 8am-12pm; Monday-Friday (6pm-10pm). Provide fresh food and water, check/maintain charts for special instructions, assist with meds, clean cat cages/ dog kennels/sinks, wash dishes, restock supplies, empty trash, vacuum, walk dogs, assist with pickup/disposal of dog waste, and locking of kennels. Please see full description. Assessors Office Office Assistant (1 position): Perform a variety of routine and moderately difficult clerical and record keeping functions, including answering phones, taking messages, and answering general inquiries pertaining to assessment of properties, motor vehicle excise, boat excise, personal property tax, senior exemption, veteran s exemptions, etc. Working knowledge of Vision CAMA desired. Please see full descriptions/requirements. 4-5 hours per week beginning November 1. Please see full description. Collector s Office Clerical Aide (1 position): Performs a variety of routine office duties as well as bookkeeping in the Town s accounting software Munis, including routine office duties such as opening and sorting mail, filing, and preparing notices to be mailed; posting of Deputy Collector account turnovers into the computer system; maintenance of the resident bankruptcy list; and organizing and maintaining the commitment books for real estate, personal property, motor vehicle excise, boat excise and water/sewer. Ability to work with Excel and Word software programs, and experience working with Munis or the ability to learn the software program. Please see detailed job description/requirements. Five hours per week. Please see full description. Conservation Land Volunteer (1 position): Assist the Conservation Department with light duty land maintenance/monitoring activities on Kingston conservation lands including replacing Mutt Mitts in Mutt Mitt dispensers, re-filling brochure & map boxes, picking up litter, and reporting problems (e.g. tree blowdowns across trails, vandalism, illegal dumping) to the Conservation office. Work to be performed during the day at a time convenient to the Volunteer. Must use personal vehicle for transportation to properties. Some stooping, bending, reaching, pulling, pushing, lifting, and hiking in an outdoor environment. Physical agility and balance are 1

2 needed to access conservation lands. Some contact with public on conservation properties. Please see full description. Council on Aging Custodial Assistance (1 position): Routine light custodial and manual work in connection with the care and maintenance of public buildings and grounds and all other related work as required, including clean and disinfect rooms, furniture, washrooms, and toilets; polish furniture, and metal work; vacuum rugs; wash walls, woodwork and windows; clean tables and sinks; dispose of trash; assist in assessment of need of minor carpentry, plumbing, and electrical duties in conformance with town policies; operate heating and cooling systems including thermostat, and safety controls; replace lights and performs minor repairs to furniture, buildings, and equipment, as able; may be requested to shovel snow and to maintain grounds surrounding the public buildings, as able. Moderate physical effort, some custodial/maintenance experience, and carpentry skills are required. Please see full description. Host/Hostess (1 position): For Thursday lunches, set up equipment (baskets/donations jar), manage reservation sheets and birthday lists, scan tickets, politely greet guests and those without reservations who cannot be seated, accept funds for lunch and provide tickets, update kitchen staff periodically, and reconcile receipts. Please see full description. Instructors/Program Managers (2 positions): Art Instructor. Mind Joggers Program Instructor. Must have an understanding of activities for those with dementia/alzheimer s or other cognitive impairments. Instructors plan, organize, develop and direct the Fall to Summer classes, create and explain projects, and offer support and expertise. Please see full description/requirements. Kitchen Assistant (5 positions): Responsible for assisting with general preparation of food at the Council on Aging, including cooking, preparing, serving and proper food storage and handling; assisting in and using proper procedures for placing, receiving and storing orders; and assisting with weekly inventories and maintaining proper cleaning and sanitation procedures. Utilizes a variety of kitchen utensils and equipment such as blenders, ovens, mixers, grinders, and slicers in the preparation of meals. Ability to lift up to 40 pounds, minimum 3 years experience in institutional food preparation, and computer experience required; some education in nutrition or dietary science preferred. Please see full description/requirements. Office Assistant (4 positions): Greets all visitors with professionalism, courtesy and friendliness, assists staff, answers phones and supplies answers to general questions, looks up resident information on computers, operates fax, scanner and copier machines, enters requests for transportation in scheduling book, distributes tickets, and assists with event enrollment, along with other light-duty organization. Please see full description/requirements. Facilities Adams Center Gardener (1 position): Seasonal gardener (approximately 2.5 hours per week for 25 weeks), independently performs routine gardening work at the Adams Center, such as caring for plantings, annuals and perennials, and hand watering. See full job description. 2

3 Library Aide (4 positions): Shelving library materials, shelf-reading of shelves to make sure that items are in order, straightening up the library stacks, processing library materials, and assisting with other clerical tasks to help with library services. Library experience preferred. Some pushing, reaching and bending. Please see full description/requirements. Data Assistant (1 position): Data entry, transcription of handwritten historical documents to make them readable and searchable. Requires use of computer. 1-3 hours per week, days flexible. Future Openings If you are interested in special projects or new openings as they may arise during the program year, please list Future Openings as a choice on your application. Applications and full job descriptions are available in the Selectmen s Office, at the Senior Center, and on the Town s website under the Opportunities tab. Applications are due by 4:30 pm on October 2, 2017 to Board of Selectmen s Office, Town of Kingston, 26 Evergreen Street, Kingston, MA

4 Kingston Animal Shelter Kennel Assistant Volunteer Duties October 2014 Check Dry Erase Boards, kennel and cage charts for special instructions re: diet, medication, other. Give meds accordingly, make notations. Provide fresh food, water. Check litter boxes; if dirty change box completely. Clean cat cages with disinfectant and paper towels. Replace newspaper, shake out or replace bedding as needed. Clean dog kennels with disinfectant, wash floors of indoor/outdoor kennels as needed. Shake out or replace bedding as needed. Toss soiled linens into washing machine/dryer as needed. Wash all dishes, utensils; clean sink/tubs. Put away anything that needs it. Place all aluminum cans and or cardboard in the recycle bin. Restock dog area and the cat rooms with supplies as needed (i.e. paper products, cleaning products, cat litter, cat or dogfood.) Empty trash cans, replace cans with new trash bag. Take trash to dumpster. Vacuum and/or sweep rooms/runs. Check outside dog areas and poop/scoop needed. Walk dogs as necessary and/or time permitting. Close all doggie doors, windows, make sure all outside kennels are padlocked. Turn off outside kennel lights. Make any notations re: health, habits, incidents, etc in the volunteer logbook. Note date, time etc. Turn off lights, lock up.

5 ASSESSORS SENIOR WORK OFF JOB DESCRIPTION Performs a variety of routine and moderately difficult clerical and record keeping functions to support the Assessors office. Works under the direction of the Assistant Assessor and the Administrative Assessor. Makes frequent contacts with the general public, town departments, and other requiring assistance. Answers telephone, takes messages and answers general inquiries pertaining to Assessment of properties, motor vehicle excise, boat excise, personal property tax, senior exemption, veteran exemptions, etc. Performs other duties as assigned. Is able to be unsupervised at the office when staff is out on inspections, meeting, classes, etc. Assists with department filing and mailings. Knowledge, Skills, and Abilities: Working knowledge of Vision CAMA system. Working knowledge of modern office practices and procedures Ability to establish and maintain effective working relationships with employees, town officials, taxpayers and outside contractors. Ability to maintain confidential information. Ability to operate a computer. Ability to communicate effectively orally and in writing. Ability to work independently Work Environment The work environment in the Assessor s office is fast paced, detailed oriented and requires training that pertains to the Massachusetts General Laws of Taxation for Real Estate and Personal Property. Our office handles confidential information and needs to be addressed as such. Accurate filing is at the utmost importance.

6 Town of Kingston, MA Town Collector Office Help Position Description Job Title: Clerical Aide (Senior Program) Department: Town Collector s Office Reports to: Town Collector Summary: Performs a variety of routine office duties as well as bookkeeping in the Town s accounting software Munis. Essential Duties and Responsibilities: Works under the direction of the Town Collector and in the Town Collector s absence the Assistant Town Collector. Perform routine office duties such as opening and sorting mail, filing, and preparing notices to be mailed. Posting of Deputy Collector account turnovers into the computer system. Maintenance of the resident bankruptcy list. Organizing and maintaining the commitment books for real estate, personal property, motor vehicle excise, boat excise and water/sewer. Supervisory Responsibilities: None Desired Minimum Qualifications: Education and/or Experience: High school graduate or equivalent Two years experience in a responsible office position Any equivalent combination of education and experience Knowledge, Skills and Abilities: Ability to work with Excel and Word software programs. Experience working with Munis, or ability to learn the software program Ability to work independently Ability to maintain confidential information Ability to work well with others, including office staff, other municipal employees and anyone who enters the Town House

7 Town of Kingston, MA Conservation Office Senior Volunteer Position Description Job Title: Conservation Land Volunteer (Senior Program) Department: Conservation Office Reports to: Conservation Agent Summary: Assist the Conservation Department with light duty land maintenance/monitoring activities on Kingston conservation lands. Essential Duties and Responsibilities: Works under the direction of the Conservation Agent and, in the Conservation Agent s absence, the Administrative Assistant. Light duty land maintenance/monitoring activities on Kingston conservation lands. Work to include replacing Mutt Mitts in Mutt Mitt dispensers, re-filling brochure & map boxes, posting signage, picking up litter, and reporting problems (e.g. tree blowdowns, vandalism, illegal dumping) to the Conservation office. Work to be performed during the day (weekdays or weekends) at a time convenient to the Volunteer. Must use personal vehicle for transportation to properties. Keep track of hours for bi-weekly sign-off by Conservation Agent. Supervisory Responsibilities: None Desired Minimum Qualifications: Education and/or Experience: High school graduate or equivalent Experience with Kingston conservation lands (locations, trails, etc.) Knowledge, Skills and Abilities: Ability to work independently Ability to communicate effectively with town officials and members of the public on conservation lands Tools and Equipment: Motor vehicle, trash pick-up tool, keys for Mutt Mitt dispensers, etc. Physical Demands/Work Environment: This position requires some stooping, bending, reaching, pulling, pushing, lifting, and hiking in an outdoor environment. Physical agility and balance are needed to access conservation lands. Volunteer will be subject to various weather conditions and site conditions, including high heat, sun exposure, humidity, wind, rain, snow, and uneven terrain. There can be exposure to potential health hazards, such as Lyme disease, West Nile virus, and plant irritants such as briars, poison ivy/sumac. During hunting season, there may be exposure to hunters on conservation land and appropriate precautions must be taken (e.g. wearing hunter orange).

8 Council on Aging Custodial Assistance Definition: Routine custodial and manual work in connection with the care and maintenance of public buildings and grounds; all other related work as required. Supervision: Works under the general supervision of the Director of Elder Affairs. Independently performs routine custodial functions under specific instructions and with minimum judgment required as to methods or procedures. Job Environment: Work is performed under some unpleasant outdoor and shop conditions with exposure to dust, dirt, fumes, chemicals, heat, cold, and extreme weather conditions. Operates vacuum cleaners, buffers, electric drills, carpentry equipment, snow blower, lawn mower, and other custodial equipment; may be required to wear protective clothing and mask. Makes occasional contacts with other town personnel and the general public; contacts involve discussing very routine information. Errors could result in damage to buildings and equipment, and create some hazards to safety. Essential Functions: Cleans and disinfects rooms, furniture, washrooms, toilets; polishes furniture, floors and metal work; vacuums and cleans rugs; washes walls, woodwork and windows; cleans and disinfects floors; cleans tables and sinks; disposes of trash. Assists in assessment of need of minor carpentry, plumbing, and electrical duties in conformance with town policies; operates heating and cooling systems including thermostat, and safety controls; moves and sets up furniture and equipment. Replaces lights and performs minor repairs to furniture, buildings, and equipment; may be required to shovel snow and to maintain grounds surrounding the public buildings. Moves and sets up furniture; assembles and disassembles displays.

9 Recommended Minimum Qualifications: Education and Experience: Six months of experience in custodial and maintenance work; or any equivalent combination of education and experience. Knowledge, Ability and Skill: Knowledge. General knowledge of cleaning materials and methods. Ability. Ability to read and write. Ability to follow instructions and complete tasks in a timely fashion. Ability to perform minor maintenance and repairs to equipment. Skill. Basic skills in performing preventive maintenance on building and equipment. Carpentry skills. Basic landscaping skills. Physical Requirements: Moderate physical effort is generally required in performing functions. Position requires extensive walking, reaching, standing, stooping and climbing when performing functions. Frequently required to lift, move, and/or push furniture and equipment which may weigh 30 pounds or more. Physical agility required to access all areas to be cleaned.

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11 Kingston Council on Aging Instructors Painting/Quilting Definition: Plan, organize and develop and direct the Fall to Summer classes by developing projects and support to the participants. Supervision: Works under the policy direction of the Council on Aging, reports to the director. Job Environment: Varied work in multi task environment. Duties are performed under typical office conditions at the Senior Center. Operates standard office equipment. Essential Functions: The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or related or a logical assignment to the position. Creates and explains projects offering support and expertise. Provides or requests needed materials. Skills and Abilities Ability to relate well with people Maturity, tolerance, patience and compassion Ability to work as part of a team with minimal supervision

12 Kingston Council on Aging Instructor Mind Joggers Program Definition: Plan, organize and develop and direct the Fall to Summer classes by developing projects and support to the participants. Supervision: Works under the policy direction of the Council on Aging, reports to the director. Job Environment: Varied work in multi task environment. Duties are performed under typical office conditions at the Senior Center. Operates standard office equipment. Essential Functions: The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or related or a logical assignment to the position. Creates and explains projects offering support and expertise. Provides or requests needed materials. Skills and Abilities Ability to relate well with people Maturity, tolerance, patience and compassion Ability to work as part of a team with minimal supervision Understanding of activities for those with dementia/alzheimer s or other cognitive impartments

13 Kingston Council on Aging Kitchen Assistant Definition: Responsible for assisting with general preparation of food at Council on Aging including cooking, preparing, serving and proper food storage and handling; assisting in and using proper procedures for placing, receiving and storing orders; assisting with weekly inventories and maintaining proper cleaning and sanitation procedures Supervision: Reports directly to and works under the supervision of the Director of Elder Affairs. Also supervised by the Kitchen Supervisor. Job Environment: Kitchen and pantry Errors in judgment and administration decisions may adversely impact operation, cause confusion or delay, cause and adverse impact on public opinion, or legal and financial repercussions and lower standards of service to elders and their families. Essential Functions: The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or related or a logical assignment to the position. Reviews menu plans and standardized recipes to determine types and quantities of foods necessaryfor meals. Removes necessary food products from storage and orders bread, milk and otherdesignated items. Plans cooking schedules so all food items are ready at specific times. Maintains ongoing count of meals to be served and ensures the appropriate quantities of food are prepared for distribution. Performs and oversees preliminary food preparation activities such as washing and paring vegetables and fruits, chopping and slicing vegetables and other foodstuffs, and mixing ingredients. Prepares and cooks main course meats, vegetables, casseroles, and records cooking temperatures. Bakes cookies, brownies, cakes, and other snacks and desserts. Prepares salads, soups, and sandwiches: and serves fruit and other items according to menu plans. Prepares meals for persons with special dietary needs. Utilizes a variety of kitchen utensils and equipment such as blenders, ovens, mixers, grinders, and slicers in the preparation of meals.

14 Kingston Council on Aging Maintains sanitary and orderly cooking conditions by ensuring the proper cleaning of meal preparation areas, cooking utensils, dishes, appliances, food storage areas, and floors. Will work a flexible schedule including evenings and weekends as needed for catering functions. Has a basic knowledge of health codes and ensures the café either meets or exceeds codes. Participates and oversees in washing pots, pans and cooking equipment, sweeping, mopping and performing related cleaning and sanitation tasks. Responsible for working COA caterings which commonly occur after hours Supervises food service staff and volunteers. Follows the agency s safety and health procedures to ensure safe working practices. Participates in staff, team meetings and other meetings as required by funding sources. Ensures quality control of food prepared Performs other duties as assigned. Work with Volunteer Coordinator to recruit volunteers. Work with Volunteer Coordinator and Director to plan Volunteer Recognition events and programs. Education: High school. Prefer some advanced coursework in nutrition and related areas. Previous computer experience. Some education in nutrition or dietary sciences is preferred. Minimum Requirements: Good personal hygiene habits to be in compliance with OSHA food service regulations. Reliable transportat ion to the worksite. Dependability Qualified candidates must have a minimum of three (3) years experience in food preparation in an institutional environment The ability to follow recipes and lift up to forty (40) pounds. Skills and Abilities Ability to relate well with people Maturity, tolerance, patience and compassion Ability to work as part of a team with minimal supervision

15 Kingston Council On Aging Kingston Council on Aging Office Assistant Definition: Greet all who enter and contact the Senior Center with professionalism, courtesy, and friendliness and assist staff when needed. Supervision: Works under the policy direction of the Council on Aging. Reports directly to and works under the supervision of the Volunteer Coordinator who reports to the Director of Elder Affairs. Job Environment: Works with visitors to the Council on Aging, in person and via telephone; work is performed under normal office conditions. Makes constant contact with the general public and other staff, participants, and volunteers. Errors in judgment and administration decisions may adversely impact operation, cause confusion or delay, cause an adverse impact on public opinion, or legal and financial repercussions and lower standards of service to elders and their families. Essential Functions: The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or related or a logical assignment to the position. Answers phone and supplies answers to general questions, forwards calls as requested or necessary. Greets visitors to the Senior Center, supplies answers to general questions, forwards to another staff member as requested or necessary. Takes detailed messages as appropriate. Looks up resident information on the computer. Makes copies or assists in use of copy/fax/scanner. Enters requests for transportation in scheduling book. Passes out tickets for bakery. Assists visitors with sign up for events. Wipes down desk and phone at beginning and end of each shift and anytime in between. Keeps front desk clean and organized. May have access to and control of confidential records subject to non-disclosure or limited disclosure pursuant to law, regulation or privacy. Updated September 2016

16 Senior Tax Work Off Gardener Adam Center Definition: Seasonal Gardener ( 2.5 hours per week for 25 weeks) Works on a weekly schedule: Same days same times (Flexible.) Supervision: Works under the policy direction of the Facilities Manager. Reports directly for and works under the supervision the Facilities Manager. Independently performs routine Gardening work at Adams Center. Under specific instructions and with minimum judgment required as to methods or procedures. Job Environment: Outdoors Essential Functions: Gardening Caring for Facilities Plantings on Adams Center grounds. Care of annuals and perennials. Hand Watering Recommended Minimum Qualifications: Education and Experience: Loves to do Garden Work Knowledge, Ability and Skill: Knowledge. General knowledge of Gardening and landscaping Ability to follow instructions and complete tasks in a timely fashion. Skill. Basic skills in gardening. Physical Requirements: Moderate physical effort is generally require. Some bending over and repetitive hand and arm movement.

17 Town of Kingston, MA Library Aide (Senior Program) Job Title: Department: Reports to: Library Aide (Senior Program) Library Library Director SUMMARY This position includes shelving library materials, shelf-reading of shelves to make sure that items are in order, straightening up the library stacks, processing library materials, and assisting with other clerical tasks to help with library services. ESSENTIAL DUTIES AND RESPONSIBILITIES: Works under the general supervision of the Library Director. Performs a variety of well-defined duties in accordance with established procedures, requiring some judgment and initiative. Shelves library materials in all formats (books, audio-visual, magazines, etc.). Shelf-reads collection and puts books in order. Straightens library materials on the shelves. Unpacks interlibrary loan crates and prepares for check-in (removing from crates, removing paperwork and elastics). Labels library materials for interlibrary loan shipment. Processes library materials (affixes labels, stamps pages, etc.). Reproduces library forms and other material. Assists library staff with special projects such as crafts programs, research and data entry. Performs other similar or related duties as required and/or assigned. SUPERVISORY RESPONSIBILITIES: None DESIRED MINIMUM QUALIFICATIONS: Education and/or Experience: High school graduate or equivalent Library experience preferred Any equivalent combination of education and experience Knowledge, Skills and Abilities: Ability to accurately maintain library filing systems and inventory Ability to establish and maintain effective working relationships with patrons, employees, supervisors, and the general public Ability to communicate effectively Ability to operate the listed tools/equipment, push cart, reach, and bend