STATUTORY & MANDATORY TRAINING POLICY

Transcription

1 1 Introduction STATUTORY & MANDATORY TRAINING POLICY Portsmouth City Council deliver learning and development for all of Portsmouth CCG staff through a blended approach, including e-learning and sessions, covering the required statutory and mandatory training. Some training will be delivered in house by experts from within the CCG. This policy is designed to help you determine which Statutory and Mandatory training is applicable to you and your team members roles, what methods are available and how often it needs to be kept up to date. Please agree your requirements with your manager, and remember that Statutory and Mandatory training is not optional and should take priority over all other learning and development. If you have already completed equivalent training in the required period with another employer or through another interest then you should discuss this with your line manager to seek agreement that it meets the CCG requirements. You should provide your manager with evidence of up to date training at your annual review or at any other time that your manager requests it. You are responsible for maintaining an up to date record of your training. We have identified two groups of training. Most staff in the CCG will only need to undertake the training identified in group one. These requirements apply to all staff working in CCG roles. It does not apply to staff that are employed by the CCG but seconded to a partner organisation even if delivering services to us e.g. integrated commissioning and continuing healthcare. In these cases it is for the organisation that you are seconded to determine the requirements for your role with them. 2 What does Statutory and Mandatory mean? Statutory : is training that you are required to do by law as defined in the Health Safety at Work Act Mandatory : is training that your organisation has decided is essential to the safe practice and delivery of services. 3 How to access courses Portsmouth City Council has a web-based Managed Learning Environment () that all CCG staff can access. can be accessed using this link The link will take users to the set up page where they will need to click on new user and follow the instructions. In the Employee ID field they must enter their payroll assignment number. This will send a verification for them to start to use the system, opening up access to a range of e-learning as well as information about courses that staff can book, with manager approval. Should any help and advice be needed, contact the Learning and team from our provider, Portsmouth City Council. Any questions about training can be ed to: Learningand@portsmouthcc.gov.uk The admin team can be contacted on For information governance training this should be completed via connecting for health: If you have not received your login details for information governance, please contact the administrative team on: SOUTHCSU.IG-Enquiries@nhs.net 1

2 4 Group one requirements Group one requirements are generic and therefore applicable to all CCG staff. The majority of these courses are available as e-learning and accessible through the. The course codes are linked to the 'certification' (traffic light system) which will indicate if a staff member's certification is complaint (green), about to expire (amber) or expired (red). When refreshing a topic that is e-learning, and has been completed before, it is important to note that staff must click the 're-enrol' button in order for the course to be added to their training record. The relevant course code is listed with the course subject title in the table below and these courses have been grouped in the system for ease of access. Type of Equality & Diversity - NB: Currently under review and will be launched soon. 1:1 face to face or group sessions are available on request Health & Safety: Safety for Employees - Course Code COHSZ031E Health & Safety - Course Code COHSZ032E - Introduction & refresher Adults - Course Code SCASC060E - Course Code SCCSC083E PREVENT - This course is accessed using the following link; v.uk/ Frequency On induction and updates as necessary two years Once on Induction Annual refresher course Refreshed every Refreshed every Once on Induction Applies to Delivery method E-learning via E-learning via National system as detailed in section 3 E-learning via E-learning via E-Learning accessed through external source and recorded onto via the CPD function If preferred, the content of these courses can be delivered either on a 1:1 or group basis. Please contact Roland Bryant our Learning and Business Partner on for details. 5 Group two requirements Group two requirements will apply to specific roles within the CCG and you should agree which courses are the most appropriate for your role with your manager. is a guide as to which Group 2 courses apply to specific job roles. 2

3 Type of Adult Basic Life (with Paediatric modifications and training if required) Course Code SCASC091A Course Code COACT184A Warden - Course Code COACT150A Health & Safety: DSE and Workstation Set-up - Course Code COHSZ034E Health and Safety: Incident Reporting and Investigation for s - Course Code COHSZ020E Level 1 - on call Frequency Annually Once (refreshed as needed) Applies to All clinical registered staff Those staff as identified by their line manager Wardens who use computers as part of their normal duties All managers Delivery method E-learning via E-learning via Currently under development and will be added to once in place ion and Control (Inc. Hand Hygiene) - Course Code SCHSZ010E Health & Safety: Manual of loads - Course Code COHSZ033A Health & Safety: Manual of - Course Code COHSZ011A - See Appendix A for list of courses and the roles to which they pertain Once, (refreshed as needed) Once (refreshed as needed) As detailed on Appendix A All clinical registered staff who manually handle inanimate loads who manually handle inanimate loads Those staff as identified by their line manager E-learning via PCC H&S face to face course accessed via National system as detailed in section 3 3

4 Type of Mental Capacity Act & DoLS - Course Code SCASC044E Manual - People Theory - Course Code SCGSC001E Manual - People Workshop - Course Code SCGSC002E Manual - People Refresher (Theory and ) - Course Code SCGS003E Adults - WRAP (Workshop to Raise of PREVENT) - Course Code COACT115A Adults Frequency On Induction for new staff On Induction for new staff Once Applies to All clinical registered staff with direct patient contact All clinical registered staff with direct patient contact All clinical registered staff with direct patient contact All clinical registered staff with direct patient contact Those staff as identified by their line manager Those staff as identified by their line manager Those staff as identified by their line manager Those staff as identified by their line manager Delivery method Please contact Gill Manley to identify which course is most appropriate These courses are delivered through the Portsmouth 's Board. To book please the training administrator pscbtraining@port smouthcc.gov.uk and you will receive a booking form via , which you must complete and return to the administrator. 4

5 6 Individual Performance Review and Personal Planning In accordance with the NHS Portsmouth Clinical Commissioning Group's Individual Performance Review and Personal Planning Policy; all staff will have an annual opportunity to meet with their line manager to explore their progress, achievements and challenges over the past year and to look forward to agree what success will look like for them in the year ahead. The review date can be recorded in the system which will activate the 'certification' function showing at a glance the compliance level. Once a review has taken place the manager should learning and development at Admin@portsmouthcc.gov.uk putting 'CCG PDR' in the subject line and detailing the name of the staff member and the date of the Individual Performance Review in the body of the . The system will record the IPR as a PDR (personal Review) and when in date will indicate with a green dot alongside the event title. 7 Continual Professional Staff will sometimes complete other training, research or have shadowing experiences that are not available through the system which will count towards their Continual Professional (CPD). This learning can be recorded in the system by selecting the 'Record reflections for CPD' option in the 'Courses' section on the home page. This will open an online form that will enable staff to enter the details of their CPD and save this to their personal training record. Previous Policy Approved: 25 th May 2016 Clinical Executive Committee Current Policy Approved: Clinical Executive Committee Date: 28 th September 2016 Review: 3 Years Policy Owner: Chief Strategic Officer TS/ G:\PCCG - \\HR and Workforce\APPROVED POLICIES (CURRENT VERSIONS)\word versions\statutory and Mandatory Policy APPROVED CEC docx 5

6 Template - Group 1 & 2 Requirements Appendix A Modules Senior Risk Owner Caldicott Guardian Executive Team & Lay Members Asset Owners Data Custodians All Staff Patient Confidentiality Recommended Recommended The Caldicott Guardian in Mandatory the NHS & Social Care Introduction to : The Refresher Module or attendance at the CSU IG Team refresher IG training NHS Risk Management: Introductory NHS Risk Management for SIRO's & IAO's Mandatory to all new starters/contractors Mandatory to all new starters/contractors Mandatory to all new starters/contractors Mandatory to all new starters/contractors Mandatory to all new starters/contractors Mandatory to all new starters/contractors Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Recommended Mandatory Mandatory Password Management Recommended Recommended Recommended Recommended Recommended Recommended Security Guidelines Recommended Recommended Recommended Recommended Recommended Recommended Secure Transfer of Personal Data Recommended Recommended Recommended Recommended Mandatory Recommended Security Management Recommended Recommended Recommended Recommended Mandatory Recommended Business Continuity Management Mandatory Mandatory Mandatory Records Management & the NHS Code of Practice Recommended Recommended Recommended Recommended Recommended Recommended Records Management in the NHS Recommended Recommended Recommended Mandatory Access to Health Records Recommended Recommended Recommended Colour Code: Complete Once - Complete Annually - Complete every Mandatory (if your team are using patient records) Recommended 6

7 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens Only of Investigation for s Workstation set up Adult Basic Life Quality and Commissioning: Statutory and Mandatory Requirements Group 2 Director of Quality & Commissioning Named GP ( ) Head of & Patient Safety Associate Designated Nurse - Adults Associate Designated Nurse - Specialist Nurse (MASH) Administrator Head of Patient Experience & Partnerships Senior Project Business Officer Clinical Quality Clinical Quality / Equalities Lead 7

8 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens Only of Investigation for s Workstation set up Adult Basic Life Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of Investigation for s Workstation set up Adult Basic Life Quality and Commissioning: Statutory and Mandatory Requirements Group 2 Business Officer : Statutory and Mandatory Requirements Group 2 Director of Head of Transformation Head of Engagement Administrative Assistant Relationship 8

9 Safeguardin g Safeguardin g Safeguardin g Adult Manual Patient Mental Capacity Act & DOLS (See Appendix ion & Control & Hand Hygiene (on-site training) Wardens only of Investigation for s Workstation set up Adult Basic Life : Statutory and Mandatory Requirements Group 2 Improvement Facilitator Project Officer Transformation Commissioning Officer 9

10 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of Investigation for s Workstation set up Adult Basic Life Portsmouth Medicines Management Team: Statutory and Mandatory Requirements Group 2 Business Assistant Interface / Formulary Pharmacist Head of Prescribing Care Homes Prescribing Pharmacist Prescribing Pharmacist Prescribing Technical Team Prescribing Pharmacist Pharmaceutical Adviser Prescribing Technician 10

11 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of Investigation for s Workstation set up Adult Basic Life Chief Finance Officer: Statutory and Mandatory Requirements Group 2 Chief Finance Officer Deputy Finance Officer Director of Planning & Performance Strategic Projects Director IT Programme PA to CFO 11

12 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of Investigation for s Workstation set up Adult Basic Life Finance Team: Statutory and Mandatory Requirements Group 2 Finance Assistant Finance Financial Accountant Finance Assistant Management Accountant Management Accountant Finance Management Trainee 12

13 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of Investigation for s Workstation set up Adult Basic Life Planning & Performance Team: Statutory and Mandatory Requirements Group 2 Planning Innovation & Planning Officer Planning & Performance Officer (Innovation) Planning & Performance Officer (Programme & Projects) Planning & Programme Assistant Performance Senior Planning & Performance Analyst Performance Lead Planning & performance Analyst Business Assistant 13

14 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of &S incident Investigation for s Workstation set up Adult Basic Life Chief Strategic Officer: Statutory and Mandatory Requirements Group 2 Chief Strategic Officer Director of Business Business Administrative Assistant * *This role undertakes training appropriate to Asset Owner and Data Custodian in respect of information governance 14

15 Adult Manual Patient Mental Capacity Act & DOLS ion & Control & Hand Hygiene (on-site training) Wardens only of &S incident Investigation for s Workstation set up Adult Basic Life Chief Operating Officer: Statutory and Mandatory Requirements Group 2 Chief Operating Officer Director of Quality & Commissioning Head of Better Care Project (Better Care) Executive Assistant 15