Health & Safety Policy. Author:

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1 Title: Reference No: Owner: Author: Health & Safety Policy 0010/Corporate Chief Officer Competent Person for Health and Safety Ruth Nutbrown CMIOSH First Issued On: Governing Body 4 December 2013 Latest Issue Date: September 2018 Operational Date: September 2018 Review Date: September 2019 Consultation Process: Ratified and Approved by: Distribution: All staff and GP members of the CCG. All other staff working at Oak House for the CCG. Compliance: Mandatory for all permanent & temporary employees of Rotherham CCG. Equality & Diversity Statement: In applying this policy, the Organisation will have due regard for the need to eliminate unlawful discrimination, promote equality of opportunity, and provide for good relations between people of diverse groups, in particular on the grounds of the following characteristics protected by the Equality Act (2010); age, disability, gender, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, and sexual orientation, in addition to offending background, trade union membership, or any other personal characteristic.

2 Health and Safety Policy Introduction NHS Rotherham Clinical Commissioning Group (CCG) The CCG was established in January 2013 and is led by local GPs who have day to day knowledge of the health problems that Rotherham residents face. NHS Rotherham CCG became authorised as a statutory NHS body from the 1st April 2013 when it formally took on the responsibility of commissioning health services from Rotherham Primary Care Trust. Based within Oak House, Bramley and employing 120 staff, NHS Rotherham CCG is a predominantly administrative healthcare organisation. Every Rotherham General Practice is a member of the CCG. CCG decisions are made by the CCG Governing Body. The CCG has responsibility for a budget of 409 million to improve the health of people in Rotherham and to provide safe, high quality health services. NHS Rotherham CCG is also responsible for commissioning community health services, hospital health services, health aspects of social and continuing care, GP prescribing and GP out of hours services that Rotherham people use. NHS Rotherham CCG is co-located with other health organisations including NHS England, NHS Property Services, 360 Assurance and Knowledge services from The Rotherham NHS Foundation Trust, in an office building.

3 This is the statement of general policy and arrangements for: Overall and final responsibility for health and safety is that of: Day-to-day responsibility for ensuring this policy is put into practice is delegated to: NHS Rotherham Clinical Commissioning Group Chris Edwards Chief Officer Chief Officer. STATEMENT OF GENERAL POLICY RESPONSIBILITY OF: Name/Title ACTION/ARRANGEMENTS To prevent accidents and cases of work-related ill health and provide adequate control of health and safety risks arising from work activities. To provide adequate training to ensure employees are competent to do their work. To engage and consult with employees on day-to-day health and safety conditions and provide advice and supervision on occupational health. Liaise with other building occupiers To implement emergency procedures evacuation in case of fire or other significant incident. Chief Officer, competent person Plus Staff side representative Relevant risk assessments completed and actions arising out of those assessments implemented. (Risk assessments reviewed every year or earlier if working habits or conditions change). First aid system in place. Staff are given necessary health and safety induction and provided with appropriate training (including Moving and Handling, Fire Awareness, DSE etc.) and personal protective equipment where required. We will ensure that suitable arrangements are in place to cover employees engaged in remote/lone working from the main accommodation site. Staff and other building occupiers routinely consulted on health and safety matters as they arise. Members and attendees of the Building User Group, chaired by the Landlord Escape routes well signed and kept clear at all times. Evacuation plans are tested from time to time and updated as necessary. To maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage/use of substances. Health and safety poster is displayed: First-aid box is located: Accidents and ill health at work reported under RIDDOR via the incident reporting system Signed: Main corridor Toilets, washing facilities and drinking water provided. System in place for routine inspections and testing of equipment and machinery and for ensuring that action is promptly taken to address any defects. 2 First aid boxes One located on the windowsill opposite the kitchen the other located on the windowsill next to the stationery cupboard Date: Subject to review, monitoring and revision by: Every: 12 months or sooner if work activity changes

4 2. Gathering of Information This is the core of the analysis; what information do you have that might impact on protected groups, with consideration of the General Equality Duty. (Please complete each area) What key impact have you identified? Positive Impact Neutral impact Negative impact Human rights Age Carers Disability Sex Race Religion or belief Sexual orientation Gender reassignment Pregnancy and maternity Marriage and civil partnership (only eliminating discrimination) Other relevant groups HR Policies only: Part or Fixed term staff For impact identified (either positive and or negative) give details below: How does this impact and what action, if any, do you need to take to address these issues? What difference will this make?

5 Equality Impact Assessment Title of policy or service: Health and Safety Policy Name and role of officer/s completing the assessment: Date of assessment: 10/08/2018 Ian Plummer- Health and Safety Manager Type of EIA completed: Initial EIA Screening or Full EIA process (select one option - see page 4 for guidance) 1. Outline Give a brief summary of your policy or service Aims Objectives Links to other policies, including partners, national or regional Under the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations NHS Rotherham CCG has a legal duty to ensure that a suitable and sufficient Health and Safety Policy is in place which covers all aspects of the organisation and be relevant to all employees. A Health and Safety Policy demonstrates how seriously an organisation takes its health and safety responsibilities. Identifying impact: Positive Impact: will actively promote or improve equality of opportunity; Neutral Impact: where there are no notable consequences for any group; Negative Impact: negative or adverse impact causes disadvantage or exclusion. If such an impact is identified, the EIA should ensure, that as far as possible, it is either justified, eliminated, minimised or counter balanced by other measures. This may result in a full EIA process. IMPORTANT NOTE: If any of the above results in negative impact, a full EIA which covers a more in depth analysis on areas/groups impacted must be considered and may need to be carried out.

6 Having detailed the actions you need to take please transfer them to onto the action plan below. 3. Action plan Issues/impact identified Actions required How will you measure impact/progress Timescale Officer responsible 4. Monitoring, Review and Publication When will the proposal Lead / Reviewing be reviewed and by Officer: whom? Date of next Review: Signature: