APSNA BOD 2nd Quarter Report Activity from April -June 2016 Due July 1, 2016

Transcription

1 APSNA BOD 2nd Quarter Report Activity from April -June 2016 Due July 1, 2016 POSITION: President PLANS COMPLETED THIS QUARTER: -Accepted the Hegar -Post-conference Board Meeting -JSPN article submitted -Critically reviewed 2016 Budget for 2017 planning and funding needs -First BOD and EC Teleconference -Exploring relationship with event management company -Bylaws letter - Ask the President for the website -Wrote letter for exhibitor prospectus PLANS FOR NEXT QUARTER: -Assist Board Members as needed -Assign taskforce and leaders for Strategic Plan with timelines -Send out Fall BOD meeting agenda -Vote on 2017 Budget -Follow up with NAPNAP re: regional joint conference -Submit President letter to APSA s newsletter -Follow up with pediatric surgical subspecialty groups -Sign a contract with an event management company -Work on financial internal controls policy as needed -Start reviewing job descriptions I NEED HELP WITH: -The Strategic Plan -Timeliness of 2017 Budget Requests -Fall Board Meeting cooking (Raquel) and fun event (anyone??) Respectfully submitted, Jan Dudley POSITION: President Elect PLANS COMPLETED THIS QUARTER: Worked with IntrinXec and immediate past president to improve accuracy of YM member database. Audited AORN triad members for the months of January May 2016 and worked with IntrinXec to update all missing members. Requested IntrinXec create an on demand report of members interested in reviewing and 1

2 authoring JPSN articles for Director of Publications and Editor-in-Chief. Participated in nominations committee meetings. Enrolled APSNA in Smile.Amazon.Com Submitted Connections article for JPSN. Mentored Treasurer. Reviewed 2015 taxes with treasurer and CPA. Contributed to: o Draft of APSNA s first internal financial policy o Draft of updated membership brochure PLANS FOR NEXT QUARTER: Assist president in strategic plan efforts. Follow up with AORN representative to send monthly member list as an excel spread sheet. Explore alternative methods of distributing membership pins from request to all new members. Update pins with new logo. Continue audit of AORN triad members. Run report of potential JPSN contributors quarterly for Director of Publications and Editor-in-Chief. Update and streamline new and renewing member letters send from YM. Contribute quarterly Connections article. Participate in completion of immediate past president projects. Assist Treasurer as needed. I NEED HELP WITH: Identifying a president elect candidate for Respectfully submitted, Barb Bratton POSITION: President/Immediate Past President PLANS COMPLETED THIS QUARTER: Financials: o Reviewed quarterly financial summary reports, financial records, contracts and letters disseminated by the Treasurer and Executive Board. Ongoing. o Treasurer Onboarding Working with outgoing and current treasurer in continued mentoring for treasurer position, as well as transfer of bank accounts to new treasurer (completed), opening of new bank accounts and closing of old bank accounts (New EIN), review of monthly QuickBooks to be up to date on quarterly budget reports (need to complete up to June have completed up to May with pending questions to CPA). Ongoing April 14, 2016, 9p -11p April 24, 2016, 2:30p 5:30p May 5, 2016, 6p-8p May 23, 2016, 5p-6p June 12, 2016, 2:30p 5:30 p June 20, 2016, 4:30p 5:45P 2

3 June 20, 2016, 9p-11p June 27, 2016, 9p-11p June 28, 2016, 9p-11p 2015 Taxes Meeting with CPA June 13, 2016, 2:30p 5:30 p Meeting with CPA June 16, 2016, 12p-12:30p Completed June 24, 2016 Finance Committee Spring Meeting, April 28, 2016, 4p-5p On-site, May 14, 2016 Legal - Ongoing o Contacted legal counsel regarding trademark/copyright assistance for new logo. Legal counsel contacting expert on this topic, June 20, o Submitted 2016 revised bylaws - May 20, 2016; forwarded to Secretary and President for posting on website, May 25, 2016 o Discussions throughout quarter with Legal Counsel regarding APSA_APSNA Contract and Kellen Scope of Practice, submitted recommendation to EC, June 29, 2016 Communication: o Participated on BOD on-line discussions. Ongoing o Wrote last article for APSA newsletter On Call. Complete o Wrote President s blog announcing President, May 15, Complete Mentoring Ongoing, as needed o President Elect and President President Handoff May 19, 2016, 6p-8p June 16, 2016, 8p-9p June 17, 2016, 8a-9a June 21, 2016, 3p-3:30p June 23, 2016, 11a-1p o Development Chair Multiple phone calls to address questions regarding budget, requests from exhibitors/sponsors outside of the prospectus opportunities, Kellen/APSNA roles and responsibilities, applications for special grant funding. President role o Information Systems Chair - frequent meetings, communication throughout quarter President role o Director of Practice and Quality, Immediate Past President Role June 7, 2016, 8:30p-9: 30p June 27, 2016, 6p 7:30 p Membership Chair Collaboration Ongoing: o Working with Graphic Design Firm on new logo, membership brochure, and new member pins -- Ongoing o Received approval from Lee Ann Clark, APSA ED, re Champion Proposal seeking assistance from APSA surgical practices, May 25, 2016 o Met with AORN (Sara Miller, Membership Director) April 29, 2016 to discuss ongoing relationship: Triad database transfer Ongoing collaboration and future marketing possibilities 3

4 o Met with IntrinXec staff, Jordan Grote and Sev Skoug, and President Elect to go over membership database, membership letters, required fields in application/renewals, sponsorship process for career ads, mailing lists, calendar events, and AORN/Triad process, privacy policy Immediate Past President role May 31, 2016, 11a-12:30p June 27, 2016, 11a-12:30p Contracts - Worked with attorney to develop independent contractor contract for future use. Submitted to Graphic Designer, June 10, 2016; Received June 28, 2016, submitted to President for signature, and received. Provided to Secretary for posting, June 30, 2016 Completed Information Systems Restructuring/Issues Ongoing: o IntrinXec, Sev Skoug April 1, 2016, 11a-12p Developed BOD agendas, presided over BOD meetings, and Executive Committee Meetings. Completed. o EC April 7, 2016, 6p-8p; May 26, 2016 (as Immediate Past President), 8p-9p o BOD Teleconference April 28, 2016, 6p-8p; June 23, 2016 (as Immediate Past President), 8p-9p o 2016 Conference: Composed and gave Presidential address for Annual Conference. Developed agendas for Pre-conference BOD and Business Meetings. Collaborated with the President-Elect regarding presentation of By-laws revisions at the Pre-Conference BOD and Business Meetings. Prepared report for APSA Board of Governor s meeting, and presented Attend all conference initiatives including meetings, social and networking events Met with Kellen Staff, Program Chair, Development Chair, Treasurer preconference April 7, 2016, 11a-1p April 28, 2016, 11a-1p May 2, 2016, 9a-10a, Meeting with Liz Freyn Policies Ongoing: o Provided feedback for Internal Financial Policy and sent to CPA; Meeting with CPA and Non Profit Consultant, June 22, 2016, 11a-11:45a. Provided output to Executive Committee June 22, pending o Mailing List Policy Revision (working with President Elect, Director of IS, IntrinXec), Submitted to EC for approval June 28, 2016 pending o Privacy Policy (working with President Elect, Director of IS, IntrinXec), submitted to legal counsel on June 27, 2016; submitted to EC for approval after attorney review, June 28, pending NAPNAP Collaboration Ongoing o Met with Laura Nelsen, April 29, 2016, 4p-5p review of regional conference proposal, disseminated to Executive Committee o Met with Laura Nelsen, APSNA President, APSNA President, June 8, 2016, 8p-9p, review of regional conference, and handoff to new EC members Institute of Pediatric Nursing (IPN) - Ongoing o IPN Initiative for Choosing Wisely, represented APSNA via teleconference, April 28, 2016, 1:30p-3p next meeting in a couple of weeks 4

5 o Submitted 2 don t statements by due date of June 1, 2016 o Next meeting July 19, 2016, 3p-4p, DPQ and I will attend. Journal of Pediatric Surgical Nursing (JPSN) - Completed o JPSN Annual Review with Editor in Chief (EIC), Editorial Board, APSNA BOD and LWW Lead Publisher, April 18, 2016, 3p-4p o EIC Evaluation, April 14, 2016, 9a-10a o Discussed AORN relationship with LWW Senior Publisher and EIC as LWW bidding for AORN Journal June 8, 2016 Association Management Company IntrinXec - Ongoing o Met with Debbie Norton, COO, April 15, 2016, 12p-1p, discuss EC meeting on-site o Met with Debbie Norton on site with EC o Met with EC, June 2, 2016, 8p-9p, discuss Scope of Work Proposal o EC with Jamie Nolan, CEO, June 23, 2016, 12p-12:45p Board Self Evaluations - Completed o Distributed all evaluations to first term board members per policy, and to their and my peer reviewers; obtained feedback from all o Met with remaining 2 of the 5 first term board members Continued to read leadership books in series: Please see presidential address reference list. Turned APSNA business to President-Elect before closing of the Annual Scientific Conference, May 15, 2016; Handoff meeting, May 19, 2016, 6p-8p. Complete The Hendren Project (THP) technical aspects of SSO, completed and made operational. Handoff to Director to Education provided. Complete Nominations Committee Ongoing o Held first meeting with members, June 9, 2016, 4p-5p o Contacted Jeanne Rubsman, Barbara Dudgeon, Beth Wallace, Gloria Collura, Kim Mciltrot as potential candidates for 2017 slate o Next Meeting July 7, 2016, 8p Awards - Ongoing o Reviewed all award applications, policies and on-line award pages and links for accuracy, including making sure that the correct contact information is there. o Opened up nominations for Champion Award, via NYCU o Submitted all awards notifications to webpage, NYCU and JPSN Logo/Web Redesign - Rollout July 21, Ongoing o Met with Debbie Norton, COO, May 18, 2106, 7p-7: 30p, discuss logo public relations o Sent letter to Past Presidents regarding logo process received positive feedback from 7 of 8 responses o Met with YM (Website Design Team) and Sev Skoug, June 13, 2016, 10:30a-10: 30a to review website mock up and rollout plan o Met with Nancy T. Browne, Past President, June 6, 2016, 9a-10a, regarding logo o Contacted Copright.gov to obtain actual certification and logo ( ) for organizational records o Submitted Logo/Fonts to LWW/Lippincott and EIC for JPSN redesign June 16, 2016 o Developed rollout plan communication with Web Administrator, Director of IS, and BOD and submitted for posting June 20, 2016 o Working on Stationary Template with Leack Designs (reviewed 3 designs 6/28/16), once available will make available to board via board repository by July 21, 2016, with 5

6 logo and font samples. Submitted goals for upcoming year to the Secretary and President by July 1 using the APSNA BOD list-serve. Complete Contacted possible members to work on Theme 1 of Strategic Plan May 17, 2016, June 25, 2016; Sent Doodle poll to meet mid-july; first meeting scheduled for July 18, 2016, 6p- 7p. Have 5 total members confirmed. Ongoing PLANS FOR NEXT QUARTER: Follow up on pending or ongoing items above, and try to wrap up as much as possible. Continue to read leadership books in series. Received and discussed with APSNA President ongoing project for Immediate Past President Year, and approved o Complete web redesign with YM/Sev/Carmen o Follow up and either get committee or lead (worse-case scenario) Choosing Wisely Campaign o Follow up with NAPNAP Regional Conference o Follow up with ANA affiliate o Wrap up loose ends with attorney and transition to Jan/Barb o Wrap up loose ends with CPA, 2015 Taxes internal financial policy o Complete Membership Brochure with Barb (President Elect)/Bob Leack o Assist Carmen (Director of IS) with Social Media as needed o Work with Barb (President Elect) to complete the database review and update, and address AORN issues/re-connection o Assist Barb (President Elect) with revision of new member and renewal letters in YM o Follow up on 2016 Conference issues/kellen issues and close the loop o Work with Barb (President Elect) on Education/Research requests policy o Work with Barb (President Elect) on self-evaluation tool review and possible revision o Work with Betsy (Director of Practice and Quality) re: SIG code of conduct (values and ethical standards) o Work with EC regarding non-profit values and ethical standards statement rather than code of conduct o Work with Barb (President Elect) to transition/follow up on Membership Champions/APSA o Apply for Trademark/Copyright - work with attorney on this Nominations o Review candidate handbook, elections page, continue meeting and recruiting candidates o Open nominations September o Contact all potential candidates o Work with President Elect and Director of Practice and Quality for possible leads, suggestions for leadership development Review budget (conference related) with Director of Development, Director of Program, and EC per job description (July) Review exhibitor prospectus with EC members, Director of Development Assist Director of Development with Corporate Partner Program, if feasible. Contact Director of Program, regarding banquet/celebration needs for 2017 (planning) - Immediate Past President in charge of this 6

7 Assist President with Fall BOD Meeting as necessary, per job description Providing mentorship and historical perspective for BOD I NEED HELP WITH: Membership Survey Questions Founder s Celebration Ideas for Improvement Candidates for President Elect position COMMENTS/CONCERNS: Founder s Award would like to re-look at the significance of award and how to better recognize it apsna.org s would like to consider organizational s for BOD and shared file system for financial information sharing, current use of personal s is not professional and potential for privacy/security issues Respectfully submitted, Raquel Pasarón POSITION: TREASURER PLANS COMPLETED THIS QUARTER: -Participated in Board/EC Conference calls -Mastering management of membership, stores and donations in YM website for conference purchases and refunds. -Monthly activity: Download PDF month end statements (YM membership, YM stores, YM donations, Blue pay transaction, Blue pay monthly merchant statement, Fidelity, Intuit transactions and monthly statement, 800.com statement). -Documents archived by month with copies forwarded to bookkeeper along with other relevant scanned documents on the 10th day of the month via file share program - ed the bank of America checking account statement, savings account statement and Fidelity with Blue pay transaction spread sheet to the Executive Committee and Carolyn Ross by the 10th day of the month -Made deposits of checks received within a week -Requested approval of all check disbursements from Executive Committee in excess of Paid invoices via bill pay in Bank of America and reimbursed members for purchases -Closed old B of A checking and savings account. -Transferred funds from old B of A savings account to new B of A savings account. -Transferred fund from old B of A checking checking to new B of A checking account. -Update APSNA Treasurer handbook (ongoing) -Completed Bluepay PCI compliance -Implemented QuickBooks Intuit GoPayment App for use during conference -Completed 2015 Taxes with CPA, Past Treasurer and Past President -Paid 2016 Conference Invoices 7

8 PLANS FOR NEXT QUARTER: -Update Fidelity accounts with new APSNA address, Inc. status, new EIN and check writing privileges -Finalize payments on 2016 Conference Invoices -Assist President in Strategic Plan Efforts I NEED HELP WITH: Fidelity accounts update COMMENTS/CONCERNS: None Respectfully submitted, Maryellen Sheridan American Pediatric Surgical Nurses Association, Inc Budget vs. Actuals: FY FY16 P&L January 1 - July 1, 2016 Revenue Total Actual Budget over Budget % of Budget CONFERENCE REVENUE 0.00 Check 4, , , % Credit Card/Online/Wire 87, , , % Trauma Conference Vendor Partner Program 47, , , % Total CONFERENCE REVENUE 139, , , % DONATIONS 0.00 General Donations % Run/walk % Silent Auction , % - Total DONATIONS 1, , % INVESTMENTS 0.00 Dividend, Interest (Securities) Interest-Savings, Short-term CD Other Investment Revenue Total INVESTMENTS MEMBERSHIP DUES 0.00 REGULAR membership 0.00 Check % Membership Drives/ Discount

9 Online/credit/wire 15, , , % Total REGULAR membership 17, , , % TRIAD memberships 11, , , % Total MEMBERSHIP DUES 29, , , % OTHER TYPES OF INCOME 0.00 JPSN Editor Fee 5, , % JPSN Royalties 2, , % Textbook Royalties , % Total OTHER TYPES OF INCOME 5, , , % WEB-RELATED SPONSORSHIP List % Event Posting % Job Posting 1, , % Mailing Lists 1, % Total WEB-RELATED SPONSORSHIP 3, , % Total Revenue 178, , , % Gross Profit 178, , , % Expenditures AWARDS AND GRANTS 0.00 Education Award % Flowers and Champion Foster WOCN Award 1, % Founders Award % Poster Research Award % Scientific Poster Award % Spotlight Award % Total AWARDS AND GRANTS 2, , % CONTRACT SERVICES 0.00 Accounting Fees 0.00 Bookkeeping 1, , % CPA 2, , % Quickbooks Online Payment % Total Accounting Fees 2, , Credit Card Fees % Processing (Bluepay) 4, , , % Processing (Intuit) % Total Credit Card Fees 4, , , % Kellen Services 0.00 Conference Calls % 9

10 Other Technical Services 14, , % Web Hosting 3, , % Total Kellen Services 14, , , % Total CONTRACT SERVICES 21, , , % EDUCATIONAL PROJECTS 0.00 CONFERENCE 0.00 AV fees and personnel 11, , % Catering 23, , % Complimentary Conference Registration % Express Evals % Gifts Attendees % Kellen Services 0.00 Cancellation Insurance % Founder's Reception % Logistics and Registration 21, , , % OnSite Registration Personnel % Plants % Poster Board % Prospectus % Signage % Staff Travel/Expenses , % Total Kellen Services 24, , , % Lanyards for Attendees % Liability Onsite Insurance % Postage/Shipping % Program Design Services 1, % Provider Certification - NAPNAP 4, , , % Provider Certification- California % Provider Certification- AAPA CME % Save the Date Card % Site Visit % Speakers 0.00 Expenses 2, , % Honorariums , , % Oral presentations 2, , Total Speakers 2, , % Supplies/Registration/Misc 1, , % T-Shirts for Run/Walk % Totes for Attendees 1, % 10

11 Total CONFERENCE 34, , PUBLICATIONS/EDUCATION 0.00 JPSN , % Distribution to Members 6, , , % Editor Fee 3, , % Total JPSN 10, , , % Total PUBLICATIONS/EDUCATION 10, , , % SIG 1, % Total EDUCATIONAL - PROJECTS 46, , , % MEMBERSHIP/RECRUITMENT % OPERATIONS/ADMINISTRATIVE Phone Number % Bank Service Fees % Business Cards/Notecards % D&O, Employment Practices 1, , % Florida Annual Report Incidental for Award % Incorporation Filing % Logo & Trademark % Management Company 4, , , % Membership Surveys % Online Meeting Software Fees % Postage, Shipping % Presidential Discretionary % Printing/Copying/Office Supply % Remembrance Fund Purchases % Volunteer Accident Insurance % Web Administrator 2, , % Website Redesign 2, , , % Total OPERATIONS/ADMINISTRATIVE 12, , , % OTHER TYPES OF EXPENSES 0.00 Memberships and Dues 0.00 Nursing Alliance Dues 1, , Total Memberships and Dues 1, , Total OTHER TYPES OF EXPENSES 1, , PROFESSIONAL/LEADERSHIP TRAVEL/MEETINGS 0.00 BOARD MEETINGS 0.00 Board Meeting- FALL Food % 11

12 Housing % Rental Cars % - Total BOARD MEETINGS , % Dues & Fees 0.00 ANA Afflilate 1, , % Professional Dues % Total Dues & Fees , , % LEADERSHIP MEETING 0.00 NALA 1, , % NAPNAP Partnering 2, , % NOA % Travel Expenses 1, , Total NOA 1, % Other Total LEADERSHIP MEETING 3, , % Total PROFESSIONAL/LEADERSHIP TRAVEL/MEETINGS 4, , , % - Total Expenditures Net Operating Revenue 88, , , , Other Revenue IRS/State of Florida Revenue Refund Total Other Revenue Net Other Revenue Net Revenue , , , % 83, % , % POSITION: Secretary Friday, Jul 29, :46:11 PM GMT-7 - Cash Basis PLANS COMPLETED THIS QUARTER: Completed post conference minutes Completed teleconference minutes Became acquainted with board listserve Started Google Share Drive Trialed new method for approval of board minutes PLANS FOR NEXT QUARTER: Develop new minute template Continue with minutes 12

13 Aid in compilation of travel arrangements for Fall Retreat Hardwire new process for approval of minutes Assist in development of accessible, secure documents location for APSNA documents I NEED HELP WITH: Nothing at this time Respectfully submitted, Leah Barefoot POSITION: Director of Publications PLANS COMPLETED THIS QUARTER: Attended and participated in monthly Journal of Pediatric Surgical Nursing (JPSN) Editorial Board (EB) meetings Completed Self- and Peer-Evaluation Developed Publications Chair yearly review for 2016 Business Meeting Reviewed and edited News You Can Use (NYCU) issued every 2 weeks Continued acting as liaison between JPSN EB and APSNA BOD/Membership Helped recruit authors for JPSN and forward names and topics to JPSN EB Reviewed and edited article for JPSN Reviewed and revised website content in collaboration with IS Chair and Education Chair Attended and participated in BOD teleconferences Attended and participated in Educational Content Advisory Group (ECAG) meeting Attended and participated in pre- and post-conference BOD meetings Attended APSNA, joint APSNA/APSA, and APSA Conferences Educational Sessions Reviewed outside website for Resources link Approved new APSNA logo PLANS FOR NEXT QUARTER: Complete job duties on Publications Chair timeline for next quarter Continue acting as liaison amongst APSNA BOD, APSNA membership, and JPSN EB Review/edit NYCU and all other published material as needed Attend and participate on APSNA BOD meetings Continue helping to improve marketing and revenue of APSNA textbook and JPSN I NEED HELP WITH: Ideas to improve marketing and revenue of APSNA textbook Recruiting individuals to author/co-author and review articles for JPSN COMMENTS/CONCERNS: I appreciate everyone s support and assistance!! Respectfully submitted, 13

14 Tina Shapiro POSITION: Director of Program PLANS COMPLETED THIS QUARTER: 25 th APSNA Scientific Conference was held May 2016 o Great educational content! Additionally, Preconference Workshop and Joint APSA/APSNA Session were well received! o Information for educational credits provided to Education Chair Educational credits: 20 CE credits were provided at conference along with 20 AAPA credits. o Preconference Workshop Thanks to Lori for all of her hard work to obtain supplies for the preconference workshop skills stations!! o Registration Attendees: 188+ (final numbers not yet received) Some challenges with registration process (online and onsite) o Conference Preparation: Compile handout materials (syllabus, President s letter, exhibitor/sponsor list, and attendee list, at a minimum). - Completed Handout materials to be shipped to conference site. - Completed Complete handout process and PPT presentation process for web posting and AV Person, respectively. (Jump drive provided to onsite AV representative.) - Completed Write introduction, complete announcements (oral and presentation) for program. - Completed Create rolling slides (which provide information throughout conference). - Completed Memory Lane slides were created. Thanks to Raquel for obtaining many historical photos! Attendees appreciated seeing historical photos! Confirm proctors and introducers with expected delineation of duties. Send out final instructions for proctors/introducers. - Completed Confirm photographer of conference events Completed Thanks to Carmen for stepping in at last minute to take photos! (Planned photographer unable to attend.) Collaborate with all Nurse Planners to set agenda for upcoming ECAG Meeting. Completed Finalize last minute details. Completed Create name tents for speakers and proctors. Provide thank you notes to speakers with remuneration as applicable. Completed o Conference Onsite Details 14

15 Attend the Hotel Planning Meeting with Kellen Company Representative. Completed Orientation of registration personnel; Program Chair to provide a FAQ document. Completed Conference folder stuffing: Program Chair and Kellen Company Completed Ensure that water is available for speakers with change of cups, water for attendees at tables or available in conference room as water cooler. Completed Tabulate member to tabulate poster award winners, and announce during door prizes/awards session of program. Completed Many onsite challenges. Director of Program did not receive final working documents (resume, budget, registration) from Management Company. I believe this led to confusion about some of the logistics and/or need for Director of Program/other BOD members to need to tend to event planning and on-site logistics. Not completed to Director of Program standards Signage and stanchions for SIG & Committee meetings prepared by event planning team. Not completed to Director of Program standards Kellen Company representative to confirm number of exhibitor/sponsor representatives attending Founder s reception and luncheon with Development Chair and Treasurer. (Program Chair awareness only). Information not received; Not completed to Director of Program standards Kellen Company representative to determine final list of registrants for meal confirmation (include dietary requests). Program Chair awareness only. Information not received; Not completed to Director of Program standards Confirm with Kellen Company On-site Planner, regarding the following: o Signage and tripods for (general session, exhibit hall, concurrent sessions, special functions, and any other program signage). Not completed to Director of Program standards o Budget Provide Treasurer with final list of speakers and remuneration total. Treasurer will use this list to write checks for remuneration/honorarium. Completed Provide Treasurer with Poster Author winners. Completed Projected expenses for 2016 conference site/catering/av - unable to provide to Treasurer as Program Chair did not receive from Kellen Not completed/not received Speaker remuneration receipts provided to Treasurer. Completed Director of Program submits all final bills to the Treasurer. In process; Kellen submitting to Executive Committee & Director of Program; will need to clarify role of Director of Program in 2017 regarding this job description duty o Program Committee Prepare agenda and lead the Program Committee Meeting at Annual Scientific Conference to establish roles, priorities, and interest areas for the upcoming year. Completed Meet during Annual Scientific Conference with interested Program Committee Members to being planning next year s program. Completed 15

16 Very enthusiastic group! A few new members were added o 2016: Post Conference Wrap Up Facilitate participant registration Excel spreadsheet for Express Evaluations after registration to Annual Meeting is closed. Obtained for the Education Chair through Kellen Company Program Planner. Not yet completed, onsite registrations have not been processed Write and submit a conference summary for the September issue of Journal of Pediatric Surgical Nursing (JPSN) Completed Ask Director of IS/Web Administrator to remove all conference materials from webpage except presentations (these stay for at least 3 months postconference). Completed Have conference pictures placed in conference gallery. Completed by Raquel (thx!) Director of Education collating evaluations and creating a summary In process; communication has occurred between Director of Education & Director of Program 2017 Annual Conference o Planning has started. Conference dates: May 1-4, 2017 Conference location: Westin Resort and Spa, Hollywood, Florida Theme identified: Pediatric Surgical Nursing: Exceeding the Vision Preconference Workshop: Care and Management of Wound, Ostomy, G-tubes Collaborate with outsourced graphic designer to develop logo for upcoming conference There will not be a conference logo for 2017 conference; new APSNA logo & colors will more than meet the need Save the Date announcement In process o Content Collaborate with Education Chair to start planning next Annual Scientific Conference, based on needs assessment In process Receive provider approver guideline update from Education Chair. No longer applicable as this is ANCC language. Forward provider approver update from Education Chair to all Program Committee members. No longer applicable as this is ANCC language. NEW: Review NAPNAP provider guidelines Completed Forward NAPNAP provider guidelines to Program Committee Completed Collaborate with Director of Development regarding sponsorship/conflict of interest/ disclosure guidelines for Annual Scientific Conference. In process APSA/APSNA Joint Session In process Collaborate with APSA Education Chair to determine topics Identify speakers for sessions. In process APSNA/NAPNAP Joint Session and Speaker Exchange Sessions (as applicable). In process 16

17 Collaborate with NAPNAP Senior Education Manager and/or Events and Logistics Specialist to determine topics. Identify speakers for sessions. o Program Development Materials & Website Update annually to reflect dates/location/theme/conference logo of upcoming conference. In process/not yet completed o Budget: Review conference budget and expenditures Not yet completed; final information from 2016 not yet received Review registration fees schedule every three years (last reviewed 2014) and reconcile against program expenses, exhibitor/sponsor support, and per person expense. Make recommendations to the Executive Board as needed. In process In collaboration with the Treasurer prepare a report of income and expenses for annual conference. Not yet completed o Program Committee Provide instruction regarding guidelines specific to the Program (as delineated in this job description), which includes but is not limited to: - Ongoing Forms Policies Deadlines o Website / Director of IS/Webmaster Create Save the Date rolling banner Completed Save the Date mailing: Contact Director of IS and Web Administrator for U.S. members only mailing list which will be uploaded into order. In process Collaborate with Director of IS and Web Administrator re: updated and design of Conference Web Pages. In process Creation and update of Annual Conference webpages and related documents In process Call for Abstracts webpage/submission pages Update in process o Meeting with Director of Education and Immediate Past Director of Education about pages Completed Director of Program Responsibilities o Review all APSNA policies, with special attention to those specific to the Director of Program. Director of Program specific policies: Remuneration/Conflict of Interest Policy, Copyright Policy, and Commercial Support Policy. In process o Review Board of Director Resources documents available on website. In process/ongoing o Review APSNA Bylaws. Ongoing o Develop goals for upcoming year and submit to President and Secretary through APSNA apsnabod@simplelists.com by July 1. Completed PLANS FOR NEXT QUARTER: Complete and upload 2017 Conference Webpages. Open Call for Abstracts. Send out communication to membership. 17

18 Finalize APSNA/NAPNAP joint session and exchange session details. Contact speakers. Ongoing work on preliminary conference schedule and syllabus for 2017 Conference. Preconference session: ongoing partnership with WOCN SIG Joint APSA/APSNA session: finalize speaker. Partnership with Director of Development re: vendor prospectus, vendor levels, donated supplies for preconference workshop, etc. Other tasks related to 2017 program planning as well as items described in Director of Program job description. I NEED HELP WITH: Promote abstract submission for 2016 conference COMMENTS/CONCERNS: none Respectfully submitted, Kathy Leack POSITION: Development Chair PLANS COMPLETED THIS QUARTER: Attended and participated in Pre and Post conference Board meetings. Write and send thank you notes to vendors/sponsors/non-profits for participation in conference and/or preconference. Review feedback from exhibitor/sponsor evaluations and shared with BOD. Attended and participated in BOD teleconferences. Communicated with Director of Program, President, Kellen and Director of IS for final conference and pre-conference needs. Communicated via s and phone calls with all pre-conference nurse moderators for equipment/supply needs. Communicated with pre-conference sponsors for loaner and/or donation of supplies confirmation. Reminded President that President s letter for vendor package is needed by June. Reminded Diamond sponsor to provide an Ad for pre and post conference and collaborated with Director of IS to post Ad. Plan and coordinate all aspects of exhibit/sponsor area with Kellen during conference. Plan and coordinate display of T-shirt with Kellen during conference. Visited and photographed Diamond sponsor with Executive Committee. Approved new APSNA Logo! PLANS FOR NEXT QUARTER: Begin to prepare Exhibitor Prospectus; Review with Kellen representative. 18

19 Collaborate with Program Chair regarding sponsorship/conflict of interest/disclosure guidelines for Annual Scientific Conference and pre-conference Plan and coordinate all aspects of exhibit/sponsor/grant request for pre-conference and conference. Plan and collaborate with President for pre-conference contracts for sponsors. Send out NYCU requesting members from Florida for local vendor contacts. Assist Director of Program regarding requests, needs for 2017 conference. Participate and collaborate with Director at Large and Director of Program with preconference sponsor needs. Meeting/teleconference/ s with Development Committee on monthly basis. Review budget with the Executive Committee. Begin to work on T-shirt and Tote design. Solicit prizes for exhibitor/sponsor raffle. Solicit Silent Auction items. Send out NYCU requesting members for assistance with donations for Silent Auction. Commence grant application process for larger healthcare industries. Collaborate and participate with President and Immediate Past President about launching a Corporate Circle membership with healthcare industries. I NEED HELP WITH: Local vendor/sponsor contacts in Florida. Launching a Corporate Circle membership with healthcare industries. Promoting on line fundraising (Giving Tuesday). COMMENTS/CONCERNS: THANK YOU EVERYONE FOR YOUR HELP! Respectfully submitted, Lori Lynch POSITION: Director of Information Systems PLANS COMPLETED THIS QUARTER: Attended the 25th APSNA Scientific Conference in San Diego, California. Participated in manning the Nominations Ad Hoc Committee table at conference and assisted as photographer. Participated and collaborated in the development of the APSNA s logo redesign. Provided support to new APSNA Board Members via . Collaborated and supported SIG Chairs as the liaison with APSNA s BOD and membership. Communicated with new SIG Chairs (Perioperative and Trauma) to offer support. Collaborated with the Educational Content Advisory Group (ECAG) with update and 19

20 revision of the Resource Page. Continued communication with the BOD and IntrinXec for planning and discussion of website redesign. Participated in conference call with BOD June 23, Active participant of the Nominations Ad Hoc Committee. Participated in conference call June 9, Continued communication with Sev Skough -Web Service Team Manager from IntrinXec. Collaborated with Immediate Past President and Publication Chair in the review and revision on the mailing list policy. Collaborated with Immediate Past President with update and revision of APNA s Privacy Policy. Developed an APSNA Instagram account. Continued posting on Facebook and Twitter to increase APSNA s on-line presence through the use of social media. Developed a sponsored Advertisement via Twitter for APSNA s Membership Drive Campaign. Reviewed with Web Administrator and disseminated information analytics to the BOD monthly. Collaborated with Web Administrator and Publications Chair in the review and editing of the NYCU every 2 weeks. Completed a timeline for NYCU requests to the work queue to include May Worked closely with Web Administrator via to provide support for BOD. Acted as liaison between the BOD, APSNA membership and Web Administrator. Reviewed all work queue requests and monitored status for completion. Monitored incoming APSNA Contact Us questions and replied in a timely fashion. PLANS FOR NEXT QUARTER: Continue to support and collaborate with the BOD to create a branded on-line presence through the use of social media to include an APSNA YouTube channel. Collaborate with IntrinXec (Web Service Team Manager) and APSNA Immediate Past President in the redesign of APSNA website. Collaborate with IntrinXec (Web Service Team Manager) with requests placed on the work queue, Google analytics and posting of the NYCU. Continue to provide support to the new oncoming board members. Continue to Assist the Program Chair with postings for the 2017 Conference on website. Support the BOD with the announcing/recruiting for the education and research grants application announcements. I NEED HELP WITH: Making sure that all requests for the Web Administrator are posted on the work queue forum. Articles and announcement requests to be posted on social media pages to be forwarded to me to increase APSNA s presence on Twitter, Facebook and Instagram. 20

21 COMMENTS/CONCERNS: Please provide any feedback in an effort to provide better support to the BOD and APSNA membership. Respectfully submitted, Carmen R. Duque POSITION: Director of Practice and Quality PLANS COMPLETED THIS QUARTER: Met twice with mentor (Immediate Past President) to learn about organization and my new role/responsibilities Worked with IntrinXec to establish a new List Serve for SIG Chairs Worked with IntrinXec to disable the seldom utilized SIG Chairs Forum Contacted all SIG chairs regarding: o New list serve o Web pages and web page updates; cited Trauma and Legislative pages as exemplars o Establishing a quarterly meeting o Requested updated meeting schedules for web page o Informed SIG chairs of September 1 deadline for project proposals Reviewed DPQ job description in detail Reviewed APSNA policies, bylaws, position statements Seeking potential topics/speakers for 2017 Conference (Total Pancreatectomy with Auto Cell Transplantation) PLANS FOR NEXT QUARTER: Assist president in strategic plan efforts Submit content for NYCU Ensure SIG Chairs are making progress and continue to support Learn more about the Nursing Community, NALA and NIWI; determine how I can become involved as the DPQ Learn more about expectations for DPQ as journal liaison for next year Update and refine the job description for the DPQ Participate in Choosing Wisely Conference call I NEED HELP WITH: Generation of ideas for Position Statements and Don t Statements for Choosing Wisely Respectfully submitted, Betsy Gerrein POSITION: Director of Education 21

22 PLANS COMPLETED THIS QUARTER: Compiled individual speaker evaluations and ed summary evaluations to all speakers Began preliminary summary report of conference evaluations for submission to BOD o Awaiting final evaluation deadline of 7/15/2016 Communicated with Express Evaluations to send reminder to conference attendees to complete and submit evaluations by July 15, 2016 Worked with Director of Program to develop needs assessment for 2017 Scientific Conference Submitted article for 6/9/2016 NYCU communication with Trauma SIG chairs regarding preconference evaluations communication with Trauma SIG chairs regarding teaching sheets on solid organ injury and concussion Communicated with conference attendees who expressed interest in evaluation of current teaching sheets Several communications with previous Education Chair to aid in role transition PLANS FOR NEXT QUARTER: Finalize 2016 conference evaluation and submit to BOD Ongoing communication with trauma SIG and others interested APSNA member to continue with teaching sheet review process o Communicate with Raquel to incorporate new logo into teaching sheets Work with Hendren Project personnel to develop education links on their website Continue to collaborate with Director of Program to begin work on 2017 conference o Submission of needs assessment o Review Call for Abstracts verbiage o Review applications as they come in o Continue NAPNAP CEU application information o Any other needs of the Director of Program in conference planning Finalize attendee roster with contact hour information I NEED HELP WITH: Teaching sheets o Identifying key personnel to assume leadership of key teaching sheets o Need new logo for incorporation into new teaching sheets once available COMMENTS/CONCERNS: None Respectfully submitted, Elizabeth Paton 22