How long is voting open? Is it only at a national meeting? Is voting done solely on published candidate statements? Approximately 3 weeks

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1 Table 2. Other Nursing Organizations Election Processes for Officers and Board of Directors Assembly for Men in Nursing (AAMN) Associat ion of Colleges of Nursing (AACN) Neuroscience Nurses (AANN) How does your organization conduct elections for the officers? Via electronic ballot by way of invitation to eligible members (full members are voting members, associate members do not have voting privileges) AACN does an annual call for nominations, which are due in October during our semiannual The slate of candidates is presented at this Electronically through a thirdparty vendor to ensure integrity of the voting process. minations taken from general Is the cycle for elections separate from the annual meeting? For example, elections in March and annual meeting in May. The election process opens 4 weeks before the annual meeting of the membership at the annual conference and closes 2 before it. AACN elections are in January/February timeframe each year. New candidates assume office at the close of the spring annual meeting in March. Yes. Annual meeting is in the spring. Elections are in October/vember. Separate from annual Is it online? Mail-in ballot? Other? Electronic via link AACN conducts an online election. How long is voting open? Is it only at a national meeting? Is voting done solely on published candidate statements? Do you have professional videos online of the candidates discussing topics such as current issues? Do you conduct a candidate s forum with Q&A at your annual meeting and then vote after the forum? Other comments 2 weeks Yes I like the idea of video statements and open forums and look forward to you sharing what you find related to this and the other topics. Approximately 3 weeks only. 4 weeks now, moved from At least 2 weeks; posted Yes, we include a biosketch and personal statement. Yes. Biosketch and personal statements are also included. Yes, but we have allowed, we do not. public forum., but not opposed to it. Page 1 of 9

2 Nurse Life Care Planners (AANLCP) Nurse Practitioners (AANP) Occupational Health Nurses (AAOHN) Nephrology Nurses Association (ANNA) membership, invited by the board. Candidates must have served on the board of directors within the previous 6 y before their candidacy as an officer. Ballot is sent to all members annually. Candidates are slated for each office and members vote for 1 person for each office. Successful candidates take office at the conclusion of the national conference. Yes, elections occur in October/vember timeframe with annual meeting in April. Yes, separate. Elections occur in December of each year. Winners are announced in January. The elected take office at the annual meeting in April. paper ballot just over a year ago. only voting through survey and ballot systems. for 30 days before voting. 2 weeks for voting after nominations committee has vetted and approved and board approves slate. candidates to introduce themselves and state their goal at the annual meeting or online. The plan was to do some videos of the candidates last year, but we never got it off the ground. Yes, no campaigning is permitted. 3 weeks Yes, done on published candidate statements. Members receive the ballot the first week of December; voting closes the first week of January. Yes, along with short audio message. Page 2 of 9

3 Nurses Association (ANA) Pediatric Surgical Nurses Association (APSNA) Each of ANA s constituent and state nurses associations elects 2 representatives to cast votes on behalf of its membership. difference between officers and directors the president-elect candidate does need to have served a term before. ANA s national election cycle begins in the fall of the year before leading up to election day. The elections are conducted during the annual meeting of ANA s governing body, the Membership Assembly. Separate from annual Voting occurs in February and the annual meeting is May. The elections are conducted onsite during the annual Membershi p Assembly meeting, and are administere d by Election America. The ballots are cast using a technology interface on Apple ipads. Voting is open for approximately 4 hours, depending on the Membership Assembly meeting schedule. ANA hosts several events promoting all of the candidates running for elected office, including publishing a Candidate Profile Guide, hosting a candidate forum, and coordinating a candidate poster session onsite during the Membership Assembly. Yes, the Candidate Forum is also held onsite during the Membership Assembly before the elections. Each candidate is allowed up to 2 minutes (with the exception of candidates for ANA president, who have up to 5 minutes) to present to the audience of voting representatives. 4 weeks Yes As a side note, we actually just changed some things without voting/elections. For example, we used to hold elections in September and then the new board would come on after the annual conference in May. We had several candidates have issues with this Page 3 of 9

4 Psychiatric Nurses Association (APNA) Society of Plastic Surgical Nurses (ASPSN) Officers run for election by the membership. minating process with specific qualifications as directors have to have been a director before president and president-elect. Elections held in spring and not in connection with annual Our rationale is to give all members opportunity to vote and not just those who attend New board of directors members take office at the conclusion of the annual Yes, separate. Elections are in August and the annual meeting is in fall. We do both. Our bylaws require that members sign ballots. We use the signature to eliminate duplicates. We put ballot online and keep the polls open for 60 days. A couple weeks after candidates being approved by nominating committee and Yes. We create a form and put a strict 500-word limit on the statement. There is no prohibition on campaigning by APNA. If any campaigning occurs, it is pretty low key. Yes, no campaigning is permitted. because their jobs or roles changed during that length of time and they were not able to commit to the position. So we have since made the elections closer to when they actually take office. We also do not necessarily allow campaigning. We have a candidate handbook now. Page 4 of 9

5 Association for Nursing Professional Development Black Nursing Faculty (ABNF) Rehabilitation Nurses (ARN) Emergency Nurses Association (ENA) Same as AANP (see AANP), except that we do not require that the officers have service on the board of directors. It is the most common experience, but not required. ABNF has specific positions to be elected in even and odd years. The nominating committee duties in the bylaws outline the specific regarding the elections, voting, and reporting of the results. Officers and board members at large are elected by vote of the membership at the same time. Through an election vendor. Yes, the elections are in May and the nominating committee reports the results to the board of directors at the annual Voting takes place in June and new board is installed during the business meeting in conjunction with the annual meeting in the fall. Elections are immediately following the annual Currently, ABNF has mail-in ballots, but are considering a method such as SurveyMon key. ballot meeting all qualifications. 2 weeks Yes, a biographical data form is required. 1 month, June Yes 3 weeks, not during national We include bios, 1-min video, Google Hangouts discussion, and Facebook page to allow members We are including a discussion in Google Hangouts of the candidates as well as they are We had a candidates forum in the past; this year we are incorporating a Page 5 of 9

6 National Clinical Nurse Specialists (NACNS) National Pediatric Nurse Practitioners (NAPNAP) National Council of State Boards of Nursing (NCSBN) We seek nominations from the membership, then our nominating committee develops a ballot for board approval. After it is approved, we conduct an election and the newly elected board term officially begins at our annual conference. Electronically through a thirdparty vendor to ensure integrity of the voting process. Elections for officers are by electronic ballot onsite at our annual meeting in August., our annual conference is in March and that s when our new board takes office. Candidates are announced in February. Voting is throughout March. The annual meeting is usually in March. Presidential candidates speak at the conference; others are available for Q&A. All elections take place during our annual Almost exclusively online; however, we offer a paper ballot on request. Typically at least 1 month to ask questions of the candidates. only 4 weeks They can campaign via social media not affiliated with NAPNAP. We also do audio recordings; video recording is at candidate s option. Via electronic voting onsite. Only at annual asked questions on our Facebook page. meet/greet at annual meeting, and voting will take place after annual meeting has ended. Yes t yet. Voting is concluded well before the conference. Candidates responses to the application form are published on our web site Self-produced video not professional. Candidates are able to submit optional campaign materials to be public forum; informal Q&A at 1 or 2 predetermined times. More of a meet-thecandidates. Yes, the candidate forum takes place the day before voting at our Page 6 of 9

7 Nurses Organization of Veterans Affairs Oncology Nursing Society (ONS) Ballots are cast by delegates from each of our member boards (2 delegates per jurisdiction). Officers must receive a majority vote in order to be elected to office. Individuals running unopposed are elected by acclamation and no vote is required. We provide our members with an electronic ballot to complete and return electronically. The ballot includes the slate of officers and board as developed by the nominating committee. We have just had a bylaws change. The members will elect the board but the board will now elect Yes, our Annual Meeting is in June, but we conduct our elections in the fall. New officers and directors assume their positions on January 1, the beginning of our fiscal year. Our election has always been separate from the annual meeting, but the results are not final Electronic At least 1 month (slate of candidates) and in the annual meeting business book. Candidates also give a presentation at a candidate forum which takes place the day before voting at the annual Yes, but not solely. There is an opportunity for write-ins on the ballot. 6 weeks In addition to the ballot information, candidates are described in our posted alongside the slate of candidates on our web site; this can include audiovisual content. Candidates may also use audiovisual content during their presentations at the candidate forum. This material can be professionally produced or not; that is at the candidate s discretion., but what a great idea! Annual Meeting; however, there is no Q&A time offered after the forum presentation., candidates are contacted by the minating Committee Chair for an informal discussion. Page 7 of 9

8 Organization for Associate Degree Nursing (OADN) Pediatric Gastroenterology, Hepatology, and Nutrition (APGNN) the officers. We will not experience this for the first time until 2018 when we will need the next president and treasurer. We have procedures drafted for the process. Officers are elected by membership, it is done electronically. An e-blast is sent out to the members. Call for nominations goes out in the spring newsletter and blast in March/April. All possible candidates are then reviewed and vetted by membership chair; then if they are accepted are placed on a ballot in August. until the business news magazine and respond to 2 questions. Candidates also do podcasts. The latter has increased voting as members hear the candidates. Yes 1 month Yes. We do have a nominating committee that reviews the candidates and is responsible for reaching out to members. The ballot goes to all current members in good standing. The blast contains a brief summary statement of each candidate along with their credentials, experience, etc. The voting is on SurveyMonke y, open for 4-6 weeks, with a second blast to try and improve return rates. As long as we meet the quorum, the winners are announced in September, just before our annual meeting which occurs in early October. At current professional videos, Q&As, etc, but in the future we could probably allow Facebook and other social media posting/campaig ning if desired. Will follow along with you as we are considering some changes such as asking for letters of recommendation Page 8 of 9

9 Society of Gastroenterology Nurses and Associates (SGNA) Officers are elected by the board of directors. The directors are elected by the voting membership. It follows the annual Our director election is online. that meeting we have a board meeting with both incoming and outgoing chairs in attendance. Generally 5 weeks, etc, in the future. Yes tes: ipad is a registered trademark of Apple Inc, Cupertino, CA. SurveyMonkey is a registered trademark of SurveyMonkey, Inc, Palo Alto, CA. Google Hangouts is a trademark of Google, Inc, Mountain View, CA. Facebook is a registered trademark of Facebook, Inc, Palo Alto, CA. Page 9 of 9