Videos available for viewing no later than Wednesday, June 27th. Question and Answer Session Wednesday, July 11th 11:00am 12:30pm EST

Transcription

1 Software Deverlopers Conference July 2012 Software Developers Webinar #2 New Date: Wednesday, July 11, 2012 Videos available for viewing no later than Wednesday, June 27th. Question and Answer Session Wednesday, July 11th 11:00am 12:30pm EST This year, the Federal Student Aid (FSA) Technology Office will be hosting the Software Developers Conferences (SDC) in a quarterly, webinar format. We completed our first webinar on March 9, 2012, and it is now time for our second webinar. The webinars are designed for software developers, their customers, and institutions that develop software for the purpose of Title IV financial aid processing. The objective is to provide information on recent legislative changes and enhancements to FSA systems such as COD, NSLDS and CPS. Based upon the feedback received from the SDC Webinar I, we are changing the format of the SDC Webinar II. The SDC videos and MS PowerPoint presentations will be made available no later than Wednesday, June 27th for viewing. On Wednesday, July 11th, 2012 presenters will be available for questions and answers from 11:00am 12:30pm (EST). Topics for the first webinar will include the impact of recent legislative changes, enhancements and updates to FSA systems such as COD, NSLDS and CPS. There will also be discussion on New Pell Limits, changes to student loans, gainful employment rates and file layouts. Lastly, in an effort to continuously improve the overall security posture of institutions of higher education who administer Title IV financial aid, the protection of Personal Identifiable Information (PII) and an update on Two-Factor Authentication will also be covered. We will be taking questions live on Wednesday, July 11th. However, feel free to submit your questions ahead of time to FSAConferences@ed.gov by COB Tuesday, July 10th with a subject line of SDC Question - Subject. E.g. SDC Question - COD Update. From fsaconferences.ed.gov/softwaredevelopers.html 19 July 2012

2 2012 Software Development Conference Webinar Session II Agenda Smart Disclosure of College Cost and Aid Information Policy Liaison "Pay-As-You Earn" Loan Repayment Programs Budget Act of 2011 Consolidated Appropriations Act 2012 Other Legislative President's 2013 Budget Verification Gainful Employment Need Analysis Tables Central Processing System (CPS) Updates National Student Loan Data System (NSLDS) Updates Gainful Employment (GE) Lifetime Eligibility Used (LEU) changes Enrollment Reporting Future Enhancements Common Origination and Disbursement (COD) Grants COD Update COD Spring 2012 Grant Recap COD Release 11.1 Grant Update COD Release 11.2 Grant Update COD Release 12.0 Grant & Direct Loan Update Direct Loans COD Update COD Spring 2012 Direct Loan Recap COD Release 11.1 Direct Loan Update From fsaconferences.ed.gov/softwaredevelopers.html 19 July 2012

3 COD Release 11.2 Direct Loan Update COD Release 12.0 Direct Loan Update COD Technical Reference Updates Two Factor Authentication & PII Security Updates Phase III: Postsecondary schools deployment schedule Phase IV: Guaranty Agencies, TIVAS, Third Party Servicers, Not-for-Profit, Payment Collection Agencies COD, NSLDS, and CPS systems and processing updates, as a result of new legislative requirements, Topic Presenter(s) Welcome Smart Disclosure Legislative Updates CPS Update NSLDS Update Common Origination & Disbursement (COD) System Update Two Factor Authentication & PII Security Updates Steven Burke Phil Martin Jeff Baker Ginger Klock & Jody Sears Jim Yoder Dan Sullivan & Wendy Jerreld Steven Burke From fsaconferences.ed.gov/softwaredevelopers.html 19 July 2012

4 College Choice: Consumer Information Tools! On June 5, Vice President Biden, Secretary Duncan, CFPB Director Cordray and College Presidents met with colleges and universities that committed to financial aid transparency to provide students and their families with the clear, useful information to make the best decisions about where to enroll and what kind of financial commitment they are taking on with their investment in higher education.! Each institution represented participants at the meeting committed to providing the following information in one easy-to-understand place, to all incoming students as part of their financial aid package beginning with the school year:! How much one year of college will cost;! Financial aid options to pay this cost, with a clear differentiation between grants and scholarships, which do not have to be repaid, and loans, which do;! Net costs after grants and scholarships are taken into account;! Estimated monthly payments for the federal student loans the student would likely owe after graduation; and! Vital information about student results, including comparative information about the rates at which students enroll from one year to the next, graduate, and repay their loans without defaulting on their obligations. 1

5 College Choice: Consumer Information Tools 2 CATC* with ScoreCards Quick view --5 key data elements -- of institutions on critical measures (where to apply) More detailed information about institutions g (where to apply) College Navigator* 5 key data elements include: (1) net price, (2) graduation rates, (3) default (or repayment) rates; (4) mean and median debt; and (5) employment outcomes. ED produced Institution produced Shopping Sheet Know Before You Owe Model Aid Offer Form with graduation & default (or repayment) rates (where to enroll) Private Sector or Gov t * Existing Aid Offer Comparison Tool Private sector (or gov t) tool to facilitate comparisons of aid offers (where to enroll)

6 Know Before You Owe (DRAFT) UNIVERSITYOFTHEUNITEDSTATES HOWMUCHITWILLCOSTINTHE YEAR ESTIMATEDCOAFORFULL TIMEATTENDANCE $XX,XXX Tuitionandfees $XX,XXX Housingandmeals(foron campusresident) X,XXX Livingexpenses(foroff campusresident) X,XXX Booksandsupplies X,XXX Transportation X,XXX Othereducationalcosts X,XXX TOTALGRANTSANDSCHOLARSHIPS( GIFT AID;NOREPAYMENTNEEDED) $XX,XXX Grantsfromyourschool $X,XXX FederalPellGrant X,XXX Grantsfromyourstate XXX Otherscholarshipsyoucanuse X,XXX WHATYOUWILLPAYFOR NETCOSTSAFTERGRANTSANDSCHOLARSHIPS $XX,XXX HOWTOPAYREMAININGCOLLEGECOSTS Paymentplanofferedbytheinstitution Contributionfromfamily(calledthe ExpectedFamilyContribution ) ParentPLUSLoan Non Federalprivateeducationalloan Militaryand/orNationalServicebenefits Preparedforafictionalfirstyearstudent:THISSAMPLEAWARDLETTER DESCRIBESFINANCIALAIDTHATUUSAWARDEDTOABIGAILADAMS,AFIRSTTIMESTUDENT. THEINFORMATIONISNOTREAL.THISISNOTACONSUMERDISCLOSURE;LOOKONTHEUUS WEBSITEFORGENERALINFORMATION. TheCOA(costofattendance)is developedbytheinstitution.this examplepresentsayearlyamount; however,coacouldbebrokendown byterm,byprogram,orbycredithour. ScorecardElements(forShopping Sheet) GraduationRate(gasgauge graphic) (THISISTHECOSTOFATTENDANCEMINUSTHETOTALGRANTSANDSCHOLARSHIPS.) YOUREXPECTEDFAMILYCONTRIBUTION $XX,XXX (CALCULATEDUSINGINFORMATIONREPORTEDONTHEFAFSAACCORDINGTOAFORMULADEVELOPEDBYTHECONGRESS.) WORKOPTIONSTOPAYFORCOLLEGE(MUSTBEEARNEDINAJOB) FederalWork Study(iftheinstitutiontakespartinthisprogram) $X,XXX YOURLOANOPTIONS(MUSTBEREPAID) RECOMMENDEDFEDERALLOANAMOUNTS PERKINSLOANS $X,XXX DIRECTSUBSIDIZEDLOAN X,XXX DIRECTUNSUBSIDIZEDLOAN X,XXX LOANDETAILSFORENTERINGSTUDENTS Studentsusuallyborrow$XXXXXinfederalloans duringxyearsatxcollege. Ifyouborrowabout$XXXXX,yourfederalloan paymentover10yearswouldbe$xxxxpermonth. ScorecardElements(forShopping Sheet) GraduationRate(gasgauge graphic) CohortDefaultRateor RepaymentRate(bargraph) LOANDETAILSFORCONTINUINGSTUDENTS Toseehowmuchyou veborrowedinfederalloans, goto: x?c=yesandlogintoyour MyEDaccount.com FORMOREINFORMATIONANDNEXTSTEPS: UniversityoftheUnitedStates(UUS) FinancialAidOffice 123MainStreet Anytown,ST12345 (123) ;financialaid@uus.edu 3 Institution must use this form for service members and veterans if they sign on to the principles of excellence but our preference would before them to use this type of form for all students. Current graduation rate survey as reported to the National Center for Education Statistics under IPEDS Current cohort default rate as calculated by the Department The form would include all required data elements and be in a consistent format. Also, the information contained on the form would need to be in an open, downloadable, machine-readable format that could be easily imported into a comparison tool that could be developed by the private sector or the Federal government.

7 MyData Initiative! Providing student data in machine-readable format 4! MyData files from ED:! NSLDS data! SAR (FAFSA) data! MyData files from 3 rd party vendors:! A number of vendors, including Pearson, escholar, Parchment, and Microsoft have voluntarily committed to provide students data via MyData buttons.! MyData spec:

8 Links to Background Information! President s Blueprint for Keeping College Affordable! Informing Consumers Through Smart Disclosure! The Power of Open Education Data 5!

9 Today s Topics! Pay-As-You Earn Loan Repayment Programs! Budget Act of 2011! Consolidated Appropriations Act 2012! Other Legislative! President s 2013 Budget! Verification! Gainful Employment! Need Analysis Tables 1

10 Pay As You Earn Income Driven Repayment Plans

11 Income Based Repayment (IBR) Plan! Statutory - FFEL and Direct Loan! Current Law! Maximum annual payment amount is 15% of discretionary income.! Remaining i balance forgiven after 25 years.! New Law (SAFRA) Effective 2014! Maximum annual payment amount is 10% of discretionary income! Remaining balance forgiven after 20 years. 3

12 Income Contingent Repayment Plan! Regulatory - Direct Loan Only! Current Regulation -! Regulatory defined formula! Complex! Loan amount and income! Remaining balance forgiven after 25 years.! Limited take-up rate 4

13 Revised Repayment Plan! Amend ICR regulations to! Accelerate 2014 IBR changes!reduce from 15% of discretionary income to 10%!Reduce forgiveness time from 25 years to 20 years! Negotiated rulemaking sessions completed! NPRM next step! Expected effective date Fall

14 Budget Control Act of 2011 (BCA)

15 BCA - Subsidized Loans! Elimination of Subsidized Loans for Graduate Students! Effective for loans made for loan periods beginning on or after July 1, 2012.! Subsidized Loans for loan periods beginning before July 1, 2012 remain unchanged.! COD will edit for compliance. 7

16 BCA - Repayment Incentives! Elimination of Direct Loan Incentives! Terminates repayment incentives to encourage on-time repayment of loans.! Effective for loans first disbursed on or after July 1, 2012.! COD will edit for compliance.! Allows interest rate reduction to borrowers who repay electronically. 8

17 Consolidated Appropriations Act 2012 See DCL GEN-12-01

18 Ability-to-Benefit (ATB)! Eliminates Title IV eligibility for students without a high school diploma (or equivalent).! Exceptions for! Home schooled students, and! Students who were enrolled in a Title IV eligible program of study prior to July 1, 2012.

19 Ability-to -Benefit (ATB)! Students who did or will attend a Title IV eligible program anytime prior to July 1, 2012, may continue to qualify under one of the ATB alternatives! Passing an independently administered, approved ATB test.! Successfully completing at least six credit hours or 225 clock hours.! Dear Colleague Letter coming

20 Pell Grant Duration of Eligibility! Reduces the duration of a student s eligibility to receive Pell Grant from 18 semesters (or its equivalent) to 12 semesters (or its equivalent).! Applies to all students effective with the award year.! Calculation includes all earlier years of the student s receipt of Pell.

21 Pell Grant Duration of Eligibility! Calculate the equivalency by adding together each of the annual percentages of a student s scheduled award that was actually disbursed to the student.! LEU Lifetime Eligibility Used! Once LEU reaches 600%, student no longer eligible.! If LEU more than 500% but less than 600%, partial eligibility for next award year.

22 Pell Grant Duration of Eligibility! Example! Student s Scheduled Award was $5,550, but only received $2,775 because only enrolled for one semester, will have used 50% of that award year s scheduled award.! Student who was enrolled three-quarter time for the entire award year would have used 75% of his scheduled award.! This student s LEU is 125% of the total 600%.

23 Pell Grant Duration of Eligibility! Electronic Announcements posted on IFAP! Beginning mid April, COD began sending! Weekly reports to schools of their applicants who have LEUs of more than 450%! s to students who have LEUs of more than 450%! Rosters will continue throughout processing! s will end in July

24 Pell Grant Duration of Eligibility! Electronic Announcements posted on IFAP! Beginning in July! COD will return LEU in the common record response! COD will display LEU on the COD website! COD will edit and return warning edits when LEU is near or exceeds 600%.

25 Pell Grant Duration of Eligibility! Electronic Announcements posted on IFAP! Beginning in July! NSLDS will display student s LEU! CPS will use comment codes to flag students whose LEU is close to or exceeds 600%.

26 Pell Grant Duration of Eligibility! ! ISIR will have student s LEU! ISIR will have flags to indicate when student is close to or exceeds 600%.

27 Grace Period Interest Subsidy! Temporarily eliminates the interest subsidy on Direct Subsidized Loans during the six month grace period.! Applies to new Direct Stafford Loans for which the first disbursement is made on or after July 1, 2012, and before July 1, 2014.

28 Other Legislative Loan Changes

29 Interest Rates! CCRAA reduced the interest rate on subsidized loans made to undergrads in stages from 6.8 % to the current 3.4 %.! The reduced rates end on July 1, 2012.! Interest rate on subsidized loans first disbursed on or after July 1, 2012 to undergraduate students will be 6.8 percent.! Same rate as on subsidized loans made to graduate students and to all unsubsidized loans.

30 President s FY 13 Budget

31 FY 13 Budget! $5,635 maximum Pell Grant award for ! Maintain the subsidized loan interest rate for undergraduate students at 3.4 percent for undergraduates until July 1, 2013! Limit the duration of the Stafford Loan inschool interest subsidy to 150 percent of the normal time required to complete the borrowers educational program.

32 FY 13 Budget! Expand and improve the Perkins Loan program to provide $8.5 billion in loans annually.! Provide $150 million in new funds for the Work-Study Program.! Reform and expand Federal allocations in the campus-based programs

33 25 Verification

34 Communications! Federal Register Notice and DCL for published on July 13, 2011.! Federal Register Notice and DCL for expected to be published before July 1,

35 Gainful Employment

36 GE Reporting! Institutions must annually report information about students enrolled in GE Programs.! Award Year Reporting Deadline is October 15, 2012.! Reporting Guide at - ex.html 28

37 ! Reporting is by! Award Year! Student! GE Program GE Reporting! Institution (Six-digit it OPEID)!CIP Code (See User Guide)! Credential Level (See User Guide) 29

38 GE Metrics!Metrics final rule published on June 13, 2011!Effective July 1, 2012!Defines gainful employment to be when a substantial number of the GE Program s students! Are repaying their Title IV loans! Repayment Rate!Have a reasonable debt burden! Debt to Earnings Ratios. 30

39 Informational GE Rates!HOLD 31

40 CALENDAR YEAR ACTIONS AND CHALLENGES 2011 Enhanced disclosure and reporting begin under October final rules The informational rates (FY 2011) are released First final debt measures (FY 2012) are released. Failing programs must provide first-year debt warnings Second final debt measures (FY 2013) are released. Failing programs must provide first- or second-year debt warnings Third final debt measures (FY 2014) are released. First eligibility losses for programs that failed three consecutive times. 32

41 Need Analysis Tables Published on May 29, 2012.

42 Central Processing System (CPS) Update Jody Sears CPS Eligibility Determination Manager

43 CPS Update Agenda Pell Lifetime Eligibility Used (LEU) Updates to be implemented on July 1 st for Updates for Discussion topics for the August 2012 Software Developers Webinar 2

44 Pell Lifetime Eligibility Used (LEU) Implementation for on July 1, 2012 Added Pell Lifetime Limit Flag to NSLDS Pre-screening E = Met or Exceeded Pell limit C = Close to Pell limit H = High Pell percent N = No problem Comment codes will be set for values of H, C, and E SAR C Flag will be set for values of C and E Pell Lifetime Limit Flag will not be added to the ISIR until

45 Pell Lifetime Eligibility Used (LEU) Implementation for on July 1, 2012 New SAR comments will be generated when the Pell Lifetime Limit Flag is set as follows: Comment # 345: Will be set if the NSLDS Pell Lifetime Limit Flag is H Comment # 346: Will be set if the NSLDS Pell Lifetime Limit Flag is C A student may only receive a Federal Pell Grant for the equivalent of 12 semesters. Based on information from the National Student Loan Data System (NSLDS), we have determined that you may have received a total amount of Federal Pell Grants that is at least 75% of the cumulative total you can receive. A student may only receive a Federal Pell Grant for the equivalent of 12 semesters. Based on information from the National Student Loan Data System (NSLDS), we have determined that you may have received a total amount of Federal Pell Grants that is close to the cumulative total you can receive. Therefore, your eligibility for additional Pell Grant may be limited. Comment # 347: Will be set if the NSLDS Pell Lifetime Limit Flag is E A student may only receive a Federal Pell Grant for the equivalent of 12 semesters. Based on information from the National Student Loan Data System (NSLDS), we have determined that you may have received a total amount of Federal Pell Grants that equals or exceeds the cumulative total you can receive. 4

46 Pell Lifetime Eligibility Used (LEU) Implementation for on July 1, 2012 Added NSLDS Post-screening Reason Codes for close to or exceeding Pell limit 20 = Pell eligible and met or exceeded Pell lifetime limit 21 = No longer meeting or exceeding Pell lifetime limit 22 = Pell eligible and close to Pell lifetime limit 23 = No longer close to Pell lifetime limit Values will appear in existing fields on the ISIR 5

47 Pell Lifetime Eligibility Used (LEU) Implementation for on July 1, 2012 The following SAR Comment will be set if the student s Pell LEU eligibility status changes as follows: Comment #348: If the post-screening Reason Code is 21 (No longer meeting or exceeding Pell Lifetime Limit) or 23 (No longer close to Pell Lifetime Limit) Based on information from NSLDS, the total amount of Federal Pell Grants that you have received has changed, which may affect your eligibility for additional Pell Grants 6

48 Pell Lifetime Eligibility Used (LEU) Pell LEU enhancements for include: Adding the Pell Lifetime Limit Flag from NSLDS to the ISIR Adding the Pell LEU percentage to the NSLDS pre-screening data and to the ISIR A total of 7 characters with an implied decimal (ex %) 7

49 Pell Lifetime Eligibility Used (LEU) Pell LEU enhancements for If the Pell LEU percentage has been provided in the NSLDS data from pre-screening, a SAR comment will be generated for Pell eligible transactions that includes the amount of eligibility used converted to the academic year equivalent For Example: Greater than 0% and less than or equal to 50% Greater than 50% and less than or equal to 100% There is a limit to the total amount of Federal Pell Grants that a student may receive, which is the equivalent of 6 school years. Based on information reported to the National Student Loan Data System (NSLDS) by the schools you have attended, you have received Pell Grants for the equivalent of up to one half of a school year. There is a limit to the total amount of Federal Pell Grants that a student may receive, which is the equivalent of 6 school years. Based on information reported to the National Student Loan Data System (NSLDS) by the schools you have attended, you have received Pell Grants for the equivalent of between one-half and one school year. 8

50 Topics for August SWD Webinar Additional information regarding CPS enhancements including data element, edits and ISIR record layout changes Auto-Zero EFC Income threshold Anticipated Enhancements for CPS Test System availability Upcoming important dates and user documentation publications 9

51 Contact Information We appreciate your feedback and comments. I can be reached at: Jody Sears Phone: (202) joellen.sears@ed.gov 10

52 11

53 NSLDS UPDATE Software Developers Conference Jim Yoder

54 Agenda Gainful Employment (GE) Lifetime Eligibility Used (LEU) changes Enrollment Reporting Future Enhancements 2

55 GAINFUL EMPLOYMENT 3

56 Gainful Employment NSLDS will calculate and display GE Debt Measures and Loan Medians for Disclosures based on data reported by schools in 2011 Schools will receive notification of their GE Debt Measures and Loan Medians for Disclosures and the GE Backup Detail Reports (GEDRs) data to support the rates in the summer of 2012 Pushed data distributed through the Student Aid Internet Gateway (SAIG) network 4

57 GE Rate Package Notification packages consist of: Letters for each program Debt Measures Letters SAIG Message Class: GELFLEOP Loan Medians for Disclosures Letters SAIG Message Class: GEMDLTOP 5

58 GE Rate Package Notification packages consist of: GEDR data file for each program Loan Medians for Disclosures file SAIG Message Class: GEMDBFOP Repayment Rate file SAIG Message Class: GEBFLEOP Debt to Earnings file SAIG Message Class: GEBFLEOP 6

59 How to Receive the Data SAIG Enrollment Web site Schools sign up to receive the GE Rate notification letters and backup data via SAIG to the TG Mailbox designated by the school Gainful Employment Notification Package The Main campus (OPE ID ending in '00') must sign up for this service prior to the rate release date to receive the full GE notification package. Coordinate this with the PDPA at the school 7

60 GE Rate Package Schools who do not sign up before the release date: Will not receive pushed GE rate letters and GEDR data Can only request GEDR data from the NSLDS Professional Access Web site on an ad hoc basis GE rate letters can not be requested 8

61 How to Request the Data NSLDS Professional Access Web site Coordinate with PDPA at the school for online access Under the Report Tab, schools may request the backup data by yprogram or calculation year The report is distributed to the SAIG TG Mailbox for the school code associated with the online FSA User ID making the request TG# displays at the top of web page Same message classes as slide #6 9

62 GE Data and File Layouts Record layouts use same structure for the all backup files Files sent via SAIG message classes Calculation Type (position 21 21) 1 = Repayment Rate (GEBFLEOP) 2 = Debt to Earnings Ratio (GEBFLEOP) 3 = Loan Medians (GEMDBFOP) Record Type Identifies the type of record Position

63 GE Data and File Layouts Record types Record Type Backup File Records 00 Header Record 05 Program Header Record 10 Program Student Record 15 Program GE Record 20 Program Loan Record 25 Program Loan Other GE Record 30 Program Loan Consolidation Loan Record 35 Program Loan Enrollment Record 40 Program Student Enrollment in Earnings Year Record 45 Program Student Deferment in Earnings Year Record 50 Program Student GE Attendance in Earnings Year Record 55 Program Loan Holders Record 99 Trailer Record Always included in backup file detail Included if applicable to calculation 11

64 GE Data and File Layouts Follow the record layouts, by record type Pos Pos Length Field Attribute Name Field Description FR TO Format Character Institution Code (OPEID) The six digit OPEID code used to identify the institution Character Filler Filler Character Debt Measure Year (DMYR) The Debt Measure Year is the current Federal fiscal year minus one (For Example, if the current fiscal year is 2011, the DMYR is 2010) Character CIP Code Classification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated Character Credential Level Level of degree/certificate/credential for the GE Program Valid Values: 01 Undergraduate Certificate 02 Associate sdegree s 03 Bachelor s Degree 04 Post Baccalaureate Certificate 05 Master s Degree 06 Doctoral Degree 07 First Professional Degree Character Calculation Type The type of calculation performed Valid Values: 1 Repayment Rate 2 Debt to Earnings Ratio 3 Loan Medians Numeric Calculation Line Number Future Use Character Line Revision Indicator Future Use Character Record Type Indicator used to identify the Program Header Field will be populated with Character Filler Filler Character Program Name Name of the program designated by the CIP Code. The National Center for Education Statistics assigns the names to CIP Codes 12

65 GE Resources Electronic Announcement (EA) and GEDR File Layouts EA will announce availability of rates GEDR File layouts posted on IFAP 05/21/2012 Gainful Employment Operations Manual Originally posted on IFAP 05/11/2012, updated on 05/23/2012 Provides detailed information on Debt Measures and calculations, including backup data 13

66 GE Resources Electronic Announcement (EA) EA #33 explains how to enroll on fsawebenroll.ed.gov for GE notification package Webinar #7: GE How to Read your GE Backup Detail Report, May 16,

67 GE Future Enhancements Mass corrections and deactivations Online or SAIG batch submissions Spreadsheet uploads and SAIG submissions to use same date formats: CCYYMMDD Upload Spreadsheet increased from 50 records to 250 New reports to help reconcile data on NSLDS to schools reporting of GE data 15

68 GE Future Enhancements NSLDS GE User Guide 2012 Reduced the number of data elements to report Will be updated as enhancements to the GE Process occur Additional Webinar and communications as the enhancements roll out 16

69 Lifetime Eligibility Used (LEU) 17

70 Lifetime Eligibility Used (LEU) Currently COD sends NSLDS LEU % for 1 st time Pell recipients from award year and forward Law changed to reduce student s eligibility from 18 to 12 semesters Reduced LEU from 900% to 600% For all Pell Grant recipients 18

71 LEU Enhancements COD to NSLDS July 2012, COD will send NSLDS a one time catch up file for students, from award year and forward, who received Pell NSLDS will load the one time LEU % After one time catch up file, subsequent changes will be sent to NSLDS by COD 19

72 LEU Reminder NSLDS NSLDS currently uses the LEU throughout Stores in the database Displays on websites NSLDS Professional Access, Grant Page NSLDS Student Access, Grant section Sends out on Transfer Student Monitoring/Financial Aid History Processes and Batch File Layouts 20

73 LEU Enhancements NSLDS to CPS Starting July 2012, For Award Year , changes include Addition of a new Pell Lifetime Limit Flag in prescreening match between NSLDS and CPS: E = Limit met or Exceeds (>= 600%) C = Close to Limit (between 501% and 599%) H = High % warning (between 450% and 500% N = No Problem 21

74 LEU Enhancements NSLDS to CPS Starting July 2012, For Award Year , CPS changes include SAR C Flag set if the Pell Lifetime Limit Flag is E or C SAR comments generated for the Pell Lifetime Limit Flags to help with resolution 22

75 LEU Enhancements NSLDS to CPS Starting July 2012, For Award Year , changes include Addition of new postscreening reason codes between NSLDS and CPS: 20 = Pell eligible and met or exceeded Pell LEU limit (greater than or equal to 600%) 21 = No longer met or exceeded Pell LEU limit 22 = Pell eligible and close to Pell LEU limit (between 501% and 599%) 23 = No longer close to Pell LEU limit 23

76 LEU Enhancements NSLDS to CPS Starting with Award Year : Continue Pell Lifetime Limit Flag prescreening match Continue with Pell LEU Limits for postscreening reason codes Addition of LEU percent data element passed from NSLDS to CPS for inclusion on ISIR and SAR 24

77 ENROLLMENT REPORTING FUTURE ENHANCEMENTS 25

78 Enrollment Reporting Dear Colleague Letter (DCL) published New File Formats 26

79 Enrollment Reporting DCL GEN Available on IFAP, dated March 30, 2012 Important reminder to schools about their Enrollment Reporting responsibilities Informs schools of certain modifications and enhancements to NSLDS Enrollment Reporting Process 27

80 Enrollment Reporting New File Formats File Layouts are available on IFAP, as of 4/6/ p// p / p/ yp p?type=nslds Record Layouts Can start using as of July 2012 Sign up instructions forthcoming Transition to one of the new layouts must occur no later than March 31,

81 Enrollment Reporting New File Formats NSLDS Enrollment Reporting User Guide will be updated ED s SSCR for Windows software becomes obsolete after March 31, 2013 No longer supported for NSLDS Enrollment Reporting 29

82 Enrollment Reporting New File Formats New XML Enrollment Reporting schema for SAIG batch file submittal New Comma Separate Value (CSV) file format for SAIG batch file submittal Enhanced the existing fixed width file for SAIG batch file submittal New Notification File Layout New Excel file template for upload to the NSLDS Professional Access Web site 30

83 Enrollment Reporting New XML file format Enrollment Reporting for SAIG batch file submittal Message Class files used to transmit the data EFRXMLOP: Enrollment File Roster - XML EFSXMLIN: Enrollment File Submittal- XML 31

84 Enrollment Reporting New CSV file format Enrollment Reporting for SAIG batch file submittal Message Class files used to transmit the data EFRCDEOP: Enrollment File Roster - Comma Delimited EFSCDEIN: Enrollment File Submittal- Comma Delimited 32

85 Enrollment Reporting Enhanced fixed width file format Enrollment Reporting for SAIG batch file submittal Message Class files used to transmit the data EFRFLEOP: Enrollment File Roster - Fixed Length EFSFLEIN: Enrollment File Submittal- Fixed Length 33

86 Enrollment Reporting Enrollment Notification File for organizations to service loans Guaranty Agencies Technical Update GA Lenders and Lender Servicers Technical Update LLS Schools that report Perkins Loans Technical Update PK New weekly message class file sent over SAIG EFNOTFOP: Enrollment Notification 34

87 Enrollment Reporting New Excel file template for upload to the NSLDS Professional Access Web site Excel spreadsheet template add records and upload while logged into the NSLDS Web site Spreadsheet and location information announced at a later date 35

88 QUESTIONS 36

89 Common Origination and Disbursement (COD) System Update Dan Sullivan Wendy Jerreld

90 Agenda Grants COD Update COD Spring 2012 Grant Recap COD Release 11.1 Grant Update COD Release 11.2 Grant Update COD Release 12.0 Grant & Direct Loan Update Direct Loans COD Update COD Spring 2012 Direct Loan Recap COD Release 11.1 Direct Loan Update COD Release 11.2 Direct Loan Update COD Release 12.0 Direct Loan Update COD Technical Reference Updates 2

91 COD Spring 2012 Grant Recap On December 23, 2011, President Obama signed into law the Consolidated Appropriations Act, 2012*. To reduce the duration of a student s eligibility to receive a Federal Pell Grant from 18 semesters to 12 semesters - Pell Lifetime Eligibility Used (LEU) equivalent of 900% to 600% Applies to ALL Federal Pell Grant eligible students effective with the award year Pell LEU information on IFAP Publications: Dear Colleague Letter GEN , and Electronic Announcements -- February 17, 2012, April 6, 2012, June 2012, and July 2012 and in the COD Technical Reference. *Federal Pell Grant Duration of Eligibility - Public Law amended HEA section 401(c)(5) 3

92 COD Spring 2012 Grant Recap Pell LEU Report A New Pell Lifetime Eligibility Used (LEU) School Report identifying Pell Eligible CPS applicants greater than or equal to 450% LEU available April 16, Each school s report includes only those students who listed an applicable Federal School Code on their FAFSA - Federal School Code field was added on June 8, 2012 Data sorted ascending by Social Security Number CSV format Generated weekly on Saturday s in school s Pell newsbox on COD Reporting Website Will be generated for remaining award year until June 30,

93 COD Spring 2012 Grant Recap Pell LEU Report For an applicant to appear on a school s Pell Lifetime Eligibility Used report, the following are required: Submitted a FAFSA Pell Eligible for Award Year as determined by CPS LEU greater than or equal to 450% as determined by the COD System Note: If a school has no applicants for the Award Year with an LEU greater than or equal to 450%, a report will not generate. After the June 8, 2012 COD System LEU data upgrade, additional students will meet the selection criteria for schools Pell LEU report 5

94 COD Spring 2012 Grant Recap FAFSA Applicant Outreach On April 16, 2012, COD began performing outreach to the impacted FAFSA Pell eligible applicants. COD sent targeted messages to all FAFSA applicants who appear to be Pell Grant eligible and that are near or exceeding an LEU percentage of 600% As of May 27, 2012, COD has generated the following number of s to applicants: Subject Applicants that have LEUs of greater than 500% but less than 600% Applicants that have LEUs of greater or equal to 600% # of Generated s 168, ,362 6

95 COD Spring 2012 Grant Recap FAFSA Applicant Outreach This Pell LEU applicant outreach will continue through June 30, The s are generated based on the following: Most accurate Pell historical data available through COD - New additional students may receive these s on June 8, 2012 and forward Weekly generation for new FAFSA filers and for filers making corrections to their FAFSA information If a student does not provide an address on their FAFSA, they will not receive an notification 7

96 8 COD Release 11.1 Grant Update LEU Modifications With Release 11.1, the COD System will modify the following LEU functionality on July 6 th, 2012: COD will return LEU in the common record response for ALL Pell recipients - Common Record Response tag <LifetimeEligibilityUsed> will be returned on Pell responses - Pell awards for Award Year forward - No new schema modifications COD Warning Edits to reflect new limits - Award warning edit 177 triggers when a student s LEU is between 450% to 600% - Award warning edit 178 triggers when a student s LEU is greater than 600%

97 COD Release 11.1 Grant Update LEU Modifications Two Pell LEU warning edits will be modified: # Message Updated Trigger 177 Lifetime Percentage of Eligibility Used is near the lifetime limit 178 Lifetime Percentage of Eligibility Used has exceeded the lifetime limit For Pell Awards in AY forward when a student s LEU is greater than/equal to 450% and less than/equal to 600% For Pell Awards in AY forward when a student s LEU is greater than 600% Note: There is NO HARD REJECT EDIT in COD that prevents a school from disbursing Pell to a student with an LEU of > 600%. Schools must monitor LEU closely. 9

98 COD Release 11.1 Grant Update LEU Modifications COD currently provides the LEU on the following Pell Grant SAIG preformatted reports for and forward: COD Pell Grant Report Report Position for LEU Pell Grant Multiple Reporting Record (MRR) 451 to 457 Includes POP and concurrent enrollments Pell Grant Reconciliation Report 98 to 104 Pell Grant Year to Date Report 207 to 213 Note: A student must have been disbursed a Pell Grant in an award year for the student s LEU to populate on a school s report. 10

99 COD Release 11.1 Grant Update LEU Modifications With Release 11.1, the COD System will modify the following LEU functionality on July 6 th, 2012: Display LEU on the COD Web for all Pell recipients Pell LEU notification s for applicants no longer sent A new COD Pell LEU History page available on the COD Web to allow a school to view historical Pell Grant student data to determine how the LEU was calculated 11

100 COD Release 11.1 Grant Update LEU Modifications COD Web will be modified to provide additional Pell LEU information to the schools. Those pages include: Person Pell Information page Pell LEU History Search Pell LEU History - Export capability in Excel format Note: COD has the most complete Pell historical data for a student s Pell LEU (more complete than NSLDS). Schools should consider COD as the system of record for Pell LEU data. 12

101 COD Release 11.1 Grant Update LEU Modifications 13

102 COD Release 11.1 Grant Update LEU Modifications 14

103 COD Release 11.1 Grant Update LEU Modifications 15

104 COD Release 11.1 Grant Update LEU Modifications Pell LEU History John A Doe /11/1969 Pell Grant Summary Attending School Eligibility Used Total Amount Disbursed DMCS Amount Scheduled Award Year '12 '13 SEMINOLE COMMUNITY COLLEGE % $5, $5, Total Percent Eligibility Used for % Year '11 '12 SEMINOLE COMMUNITY COLLEGE % $5, $5, Total Percent Eligibility Used for % Year '10 '11 SEMINOLE COMMUNITY COLLEGE % $5, $5, Total Percent Eligibility Used for % Year '09 '10 SEMINOLE COMMUNITY COLLEGE % $5, $5, Total Percent Eligibility Used for % Year '08 '09 SEMINOLE COMMUNITY COLLEGE % $4, $4, Total Percent Eligibility Used for % Year '07 '08 SEMINOLE COMMUNITY COLLEGE % $ $4, Total Percent Eligibility Used for % Year '06 '07 SEMINOLE COMMUNITY COLLEGE % $ $4, Total Percent Eligibility Used for % Lifetime Eligibility Used: % 16

105 COD Release 11.1 Grant Update LEU Modifications - NSLDS COD will send the new Pell LEU data for all Grant Recipients to NSLDS in early July Calculated LEU including Pell data from the beginning of the BEOG*/Pell Program sent to NSLDS as a one time data feed NSLDS records updated with the COD LEU data Using the LEU from the COD System, the NSLDS will provide LEU information to the CPS - Via the pre-screening process and the post-screening process Once COD Release 11.1 is implemented (July 6, 2012), COD includes the Pell Grant LEU on all Pell Grant records sent to the NSLDS COD should be considered the system of record for Pell LEU data 17 * Basic Educational Opportunity Grant

106 COD Release 11.1 Grant Update LEU Modifications - CPS In July 2012, the Central Processing System (CPS) will begin to report Pell Grant LEU information on award year ISIRs and Student Aid Reports (SARs). To alert schools and applicants who are close to or have exceeded 600% LEU To avoid making mid-cycle changes to the ISIR record layout, this information will be reported using comment codes - Similar to other past mid-cycle changes 18

107 COD Release 11.2 Grant Update With Release 11.2 on November 9, 2012, the COD System will implement functionality for Experimental Sites. The experimental functionality pertaining to Pell Grants includes: COD will allow approved schools to submit and accept Pell Grant records for students with a bachelor's degree that are enrolled in vocational or career programs - Only schools that have been approved for this experiment will have this capability - Ability to process Pell Grants with the CPS Applicant Pell Eligible flag = No (N) when the award is submitted by a school that has an appropriate PEPS experimental site flag set - Processing can be performed via batch or Web for the award year and forward 19

108 COD Release 12.0 Grant & Direct Loan Update With Release 12.0, the COD System will implement the following functionality on March 8, 2013: New Award Year Set-Up for Ability to Benefit (ATB) modifications for all applicable award years ( ) and forward - Reject Edit 198 if the <AbilityToBenefitCode> tag is submitted on origination with values equal to 05 Other and 03 State for all COD programs (Pell, Direct Loans and TEACH) for origination and maintenance 20

109 COD Release 12.0 Grant & Direct Loan Update With Release 12.0, the COD System will implement modifications to Ability to Benefit (ATB) for and forward on March 8, 2013: New valid values for <AbilityToBenefitCode> tag include: - 06 = High School Diploma - 07 = GED <AbilityToBenefitCode> tag required field Reject Edit 994 will be triggered if the <AbilityToBenefitCode> tag is not submitted on origination for Pell, Direct Loans and TEACH awards New warning edit xxx (TBD) when <AbilityToBenefitCode> tag value submitted does not match the High School Diploma or Equivalent value from the CPS Transaction Number data submitted to COD For and forward 21

110 Agenda Grants COD Update COD Spring 2012 Grant Recap COD Release 11.1 Grant Update COD Release 11.2 Grant Update COD Release 12.0 Grant & Direct Loan Update Direct Loans COD Update COD Spring 2012 Direct Loan Recap COD Release 11.1 Direct Loan Update COD Release 11.2 Direct Loan Update COD Release 12.0 Direct Loan Update COD Technical Reference Updates 22

111 COD Spring 2012 Direct Loans Recap In response to Legislative changes, Direct Loans with an Earliest Disbursement Date that is on or after July 1, 2012 must have a 0% interest rebate percentage and disbursements must include $0 in the amount. During Spring 2012, the COD System implemented the following functionality changes to prepare for the new interest rebate: Batch processing began to accept an interest rebate percentage of 0% Validation of the a loan s EDD against the submitted interest rebate - Modifications to the edits for Subsidized and Unsubsidized Loans are currently in Production - Edits for PLUS Loans will not be modified until November 2012 New Interest Rebate Percentage Report generated weekly for schools 23

112 COD Spring 2012 Direct Loan Recap Interest Rebate Percentage Report On May 13, 2012, the COD System began to generate the Interest Rebate Percentage Report for schools to identify Direct PLUS Loans with an incorrect Interest Rebate Percent was created. Displays Direct Loan PLUS awards with an EDD before 07/01/2012 where the Interest Rebate Percent is not 1.5% Displays Direct Loan PLUS awards with an EDD on or after 07/01/2012 where the Interest Rebate Percent is not 0% Generated weekly in CSV format until November 3, 2012 Data elements: SSN, award ID, award year, award amount, EDD, and interest rebate percent Available in a school s Direct Loan Reporting Newsbox on COD Web 24

113 COD Release 11.1 Direct Loan Update With Release 11.1, the COD System will implement the following functionality on July 8 th, 2012: Financial Awareness Counseling provided on StudentLoans.gov End Graduate and Professional Students Eligibility for Direct Subsidized Loans 25

114 COD Release 11.1 Direct Loans Update Financial Awareness Counseling Studentloans.gov will be expanded to include a new Financial Awareness Counseling for borrowers. Optional counseling to provide students with loan education that is personalize for each user - NSLDS loan history is displayed within the counseling session Schools can receive responses for a student s completion of a session - New School Options will be provided COD Web Entrance Counseling Report modified to be an inclusive Counseling Report 26

115 COD Release 11.1 Direct Loans Update Financial Awareness Counseling Schools will be provided options for the Financial Awareness Counseling responses. Receive responses for borrowers completed Financial Awareness Counseling sessions - Receive responses On-Demand or Daily - Defaulted to Yes and On-Demand Options will be listed in the COD Web s School Option, StudentLoans.gov table 27

116 COD Release 11.1 Direct Loans Update Financial Awareness Counseling 28

117 COD Release 11.1 Direct Loans Update Financial Awareness Counseling The existing Entrance Counseling Report will be modified to include Financial Awareness Counseling data. Existing Direct Loan Entrance Counseling Report has been renamed the Counseling Report There e can be multiple Entrance Counseling or Financial a Awareness ess Counseling records per Borrower New Counseling Type Indicator field to differentiate the type of counseling Continue to be delivered in a school s Direct Loan Reporting Newsbox on COD Web as a CSV format 29

118 COD Release 11.1 Direct Loans Update End Graduate Eligibility for Direct Subsidized Loans Due to Legislative modifications, the COD System will reject Direct Subsidized Loans made to graduate and professional students with award begin dates after June 30, If a student s grade level is 6 or 7, COD will reject Direct Subsidized Loans with award begin dates that are on or after July 1, Reject Subsidized loan originations with existing Edit Reject a maintenance on a Subsidized loan award with existing Edit

119 COD Release 11.2 Direct Loan Update The COD System will implement the following functionality with Release 11.2 on November 9, Final modifications for ending eligibility for upfront Direct Loan interest rebates - Modify existing Reject Edit 140 to be triggered if the EDD of a Direct Loan is before 07/01/2012 and the Interest Rebate Percentage is a value other than 1.5% - Modify existing Reject Edit 140 to be triggered if first disbursement date of a Direct Loan is after June 30, 2012, and the rebate percentage is greater than 0%. New Direct Loan Experimental Sites for COD Retire Warning Edit

120 COD Release 11.2 Direct Loans Update Direct Loan Experimental Sites With Release 11.2, the COD System will implement functionality for Experimental Sites. The experimental functionality pertaining to Direct Loans includes: Single disbursement of a one term loan for study abroad students Available for approved Domestic and Foreign schools Early disbursement date for study abroad students at Domestic schools and for students enrolled in Foreign institutions Edit 51 will allow approved schools to submit Direct Loan disbursements that are dated up to 30 days before start of classes (before the award begin date) 32

121 COD Release 11.2 Direct Loans Update Retire Warning Edit 111 Starting with the Award Year, COD will retire Warning Edit 111. Apply to all award years For the Direct Loan and Perkins programs Edit # Message 111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement 33

122 COD Release 12.0 Direct Loan Update With Release 12.0, the COD System will implement the following functionality on February 15 th, 2013: Award Year New Award Year Set-Up Direct Loan and TEACH SAS disbursement detail available On Demand 34

123 COD Release 12.0 Direct Loans Update SAS Disbursement Detail on Demand Starting with the Award Year, COD will provide schools the option to request TEACH and Direct Loan SAS Disbursement Detail on an On Demand basis. Stay tuned for more details!! 35

124 COD Technical Reference Updates Date Spring 2012 Summer 2012 Fall 2012 Technical Reference Updates COD System began accepting the new 3.0e schema and posted a revised Technical Reference Revised Technical Reference will be posted based on Summer and Fall 2012 system modifications Technical Reference to be posted including the 3.0f schema 36

125 Contact Information We appreciate your feedback and comments. We can be reached at: Grants: Dan Sullivan Phone: (202) Direct Loans: Wendy Jerreld Phone: (202)

126 Contact Information COD School Relations Center URL: Phone - Grants: (800) Phone - Direct Loans: (800)

127 39

128 Two Factor Authentication & PII Security Updates June 20 th, 2012 Steven Burke

129 Two Factor Authentication Overview To comply with the White House through the United States Office of Management and Budget (OMB) mandate, Memorandum M07 16 attachment 1, and as part of our ongoing efforts to ensure the security of Federal Student Aid data systems, the U.S. Department of Education, is required to implement a security protocol through which all authorized users will enter two forms of authentication to access Federal Student Aid systems via the Internet. This process is referred to as Two Factor Authentication (TFA). 2

130 Scope: Two Factor Authentication Provide safe and secure access to FSA network services Primary systems impacted across the enterprise NLSDS, CPS, COD, AIMS, PM, FMS and SAIG This project encompasses approximately 96K users FSA employees, Dept. of ED employees Partners Postsecondary Schools Destination Point Administrators (DPA) Guaranty Agencies Servicers/PCA s/nfps Call Centers Developers/Contractors and Sub Contractors TFA project is focused on privileged users A privileged user is anyone who can see more than just their own personal data 3

131 What is Two Factor Authentication? Something that you know is the First Factor: User ID and Password Something that you have is the Second Factor: Token with a One Time Password The One Time Password (OTP) will be generated by a small electronic device, known as the TFA Token, that is in the physical possession of the user To generate the OTP, a user will press the power button on the front of the token A different OTP will be generated each time the button is pressed Alternative Methods of obtaining OTP without TFA Token: A) Answer 3 Challenge Questions online B) Have the OTP sent to your Smart Phone 4