JUNE 2016 OVERALL CLASSIFICATION: UNCLASSIFIED THIS PAGE: UNCLASSIFIED

Transcription

1 CSO Training for Installation NAF HR JUNE 2016 OVERALL CLASSIFICATION: THIS PAGE:

2 Agenda Agenda & Objectives 10 Minutes Overview of Central Suitability Office (CSO) 30 Minutes CSO Purpose and Functions Roles and Responsibilities Background Check Process Forms & Additional Resources 15 Minutes CSO Gateway 2.0 (G2) Site 15 Minutes HRO (Human Resources Office) e-qip Training 30 Minutes Q&A 20 Minutes 2

3 Q&A Format Those logged into webinar can type questions as we move through presentation Questions will be addressed at the end during 20-minute Q&A Those logged in through audio only can any questions following the presentation to the CSO at: All questions will be compiled into a Q&A document and loaded onto the e-library 3

4 Resource Library All CSO resources, including checklists, sample letters/ s, desk guides, and this slide deck are available on the CSO G2 site: All definitions referenced in this training are available in CNIC Notice

5 Overview of Central Suitability Office 5

6 Objectives At the end of this training section, you will be able to: Identify CSO purpose and functions Understand how the CSO will support installation NAF HR Perform HR roles and responsibilities to support the CSO, including: Serve as installation touch point for background checks for individuals working with children Understand documentation and retention procedures Initiate e-qip Investigation Process Understand the background check process for individuals working with children 6

7 CSO Purpose and Functions Begin background check processing for CYP personnel (employees, contractors, volunteers, CDH providers and family members) on 31 May CSO s goal is clear communication between action officers: HR, CYP, CSO, and Security personnel 7

8 e-qip Access Not all Installation NAF HR personnel have e-qip access (per DUSN, a secret clearance is required) Two separate CSO process flows to accommodate NAF HR Director is working to obtain appropriate clearance levels for e-qip access at most installations Following training, a data call will be sent to identify Installation NAF HR personnel who: Currently have e-qip access Need access to e-qip and/or CSO G2 site In the interim, those without e-qip access will request for the CSO to initiate the investigation Reviewing 8

9 High-level CSO Process Map Assumes Installation NAF HR access to e-qip Investigation Requirement Identified Facilitate Collection of Forms and Fingerprints Create Employee CYMS Record Validate Employee Information Complete Installation Records Checks Enter results into CYMS Initiate, Facilitate and Review e-qip Release e-qip Package to OPM Complete T1 Investigation Adjudicate T1 and enter results into CYMS Red Shirt Blue Shirt Key CSO CYP Director NAF HR OPM 9

10 High-level CSO Process Map Assumes Installation NAF HR DOES NOT have e-e-qip access Investigation Requirement Identified Facilitate Collection of Forms and Fingerprints Create Employee CYMS Record Validate Employee Information Complete Installation Records Checks Enter results into CYMS Initiate, Facilitate and Review e-qip Release e-qip Package to OPM Complete T1 Investigation Adjudicate T1 and enter results into CYMS Red Shirt Blue Shirt Key CSO CYP Director NAF HR OPM 10

11 Roles and Responsibilities Responsibilities CSO Establishes and promulgates policy and procedures Executes child care criminal history background checks Monitors security systems/ makes Suitability recommendation Maintains documentation of background check information Assesses program performance and effectiveness Installation Commander Ensures appropriate personnel and resources Completes and maintains Background Check Responsibility Ledger Makes final suitability determination, or designates Action Officer NAF HR Primary touchpoint for individuals throughout background check process Facilitates fingerprint collection and form submission Initiates and reviews e-qip package; submits to CSO Facilitates any follow on questions from OPM, including collecting any missing information CYP Director Identifies individuals requiring a background check Creates staff records in CYMS Ensures compliance with LOSS policy Security Manager Provides technical support, guidance, and resources as required 11

12 Background Check Process: Intake Procedures 12

13 HR Role in Background Check Processes For all CYP employees, contractors, volunteers, and CDH Providers and family members HRO will: Communicate background check requirements to individuals Ensure adherence to established timelines Validate required forms and documents and coordinate with individual to complete missing or incorrect submissions Upload and maintain forms on G2 Initiate and review investigation requests in e-qip 13

14 Notification of Background Check Requirement HRO will send an (template provided by CSO) including required forms and fingerprint capture information to notify the individual of background check requirements. Required CYP Background Check Forms DD 2981, Basic Criminal History and Statement of Admission IRC Release Authorization Resume OF-306, Declaration of Federal Employment Employees, Contractors, and CDH Providers and Family Members (over 18) CDH Family Members (12-17) X X X X N/A X N/A N/A Specified Volunteers X X X N/A Non-Specified Volunteers X X N/A N/A Duration: 1 business day If you do not have e-qip access, a needs assessment form must be submitted for all populations 14

15 Intake Documentation Review and Verify Forms before submission to CSO If any of the forms are missing or unsigned, HRO will follow-up with selectee to request completion of required forms Duration: 2 business days Notify CYP Director to generate new CYMS record HRO will notify CYP Director to create CYMS record once background check forms have been verified Upload background check forms to G2 HRO will upload signed documents to the installation s document library on G2 Duration: 1 business day 15

16 Collect Fingerprints HRO will facilitate the collection of fingerprints using current local installation process. Fingerprints are not collected from non-specified volunteers Duration: 3 business days 16

17 Needs Assessment/e-QIP Initiation Request (HR with no e-qip Access) HRO will: Upload background check documents to G2 Complete the Background Check Needs Assessment/Initiation Request and upload to G2 Be copied on e-qip correspondence from CSO to individual 17

18 Initiate e-qip (HR Personnel w/e-qip Access) HRO will: Upload background check documents to G2 Initiates the individual s e-qip Notifies the individual of e-qip initiation, how to access the system, and deadlines for completing e-qip submissions Duration: 2 business days 18

19 Review e-qip (HR Personnel w/e-qip Access) HRO reviews e-qip requests completed by individuals and examines each request to determine if there are any errors or omissions If there are errors or omissions, HRO must reject the request and notify the individual to correct or complete e-qip If there are no errors or omissions, HRO will accept the documents and forward the request to CSO for approval Duration: 3 business days HRO will also maintain documentation of all required background checks in Official Personnel File (OPF) for employees, in accordance with relevant policy 19

20 Recertification & Reinvestigation 20

21 CDH Annual Recertification The CYP Director will contact HRO to notify individual of annual recertification HRO will notify the individual that they are up for recertification and supply an IRC Release Authorization and e-qip General Release Form The individual will sign forms and return them to HRO HRO will upload signed documents to the installation s document library on G2 Duration: 2 business days CDH providers and family members must favorably complete an IRC and SAC annually 21

22 5-Year Reinvestigation Notification Every 5 years, the CYP Director will contact HRO within 6 months of the due date to notify individual and issue reinvestigation forms package for a new IRC and Tier 1 Investigation. HRO will notify the individual that they are up for reinvestigation HR will supply the followed required background check forms: DD Form 2981 IRC Release Authorization The individual will sign and return to HRO Duration: 3 business days 22

23 5-year Reinvestigation Intake Review and Verify Forms [before submission to CSO] If any of the forms are missing or unsigned, HRO will follow-up with individual to request completion of required forms Upload background check forms to G2 HRO will upload signed documents to the installation s document library on G2 Duration: 2 business days 23

24 Forms and Additional Resources 24

25 Objectives Upon completion of this section you will be able to: Identify forms required by the CSO to initiate background checks Use checklists to standardize and complete the background check process Complete sample letter templates to standardize communications and promote efficiency All forms packages must be submitted in accordance with required background check forms table on slide 14 25

26 IRC Release Authorization Completed by all individuals involved in Navy child care Provides consent and authorization to complete the IRC Submitted to the HRO, and then uploaded to the CSO G2 site by HRO Contains Personally Identifiable Information (PII) 26

27 DD Form 2981, Basic Criminal History and Statement of Admission Completed by all individuals involved in Navy CYP applicants/employees to self-report criminal history information Submitted to the HRO, and then uploaded to the CSO G2 site by HRO Contains PII 27

28 Background Check Needs Assessment/Initiation Request for CSO to conduct a background check needs assessment and initiate the appropriate background check in e-qip, if applicable Should only be completed by Installation NAF HR personnel who do not have e-qip access Uploaded to G2 with the other background check documents Does not contain PII 28

29 Notification of Automatic Disqualification Memo Notifies the installation CO that individual has an automatic disqualifier Per DoDI , not suitable for childcare Completed by the CSO and uploaded to the CSO G2 site Upon receipt, HRO must coordinate with the CYP Director to reassign or suspend individual from having contact with children Does not contain PII 29

30 Background Check Suitability Determination Memo Documents the adjudication determination for an individual with a presumptive disqualifier from DoDI The CSO will make a suitability recommendation The installation CO will make the final suitability determination If concurrence: CO will sign the memo and HRO will upload to G2 In non-concurrence: Justification will be provided on the memo, signed by the CO, and uploaded to G2 Does not contain PII 30

31 Additional Resources: Checklists These checklists are optional tools to help ensure all HR tasks are completed Checklist NAF HR Background Check Checklist (Employees and Contractors) NAF HR Background Check Checklist (Volunteers) NAF HR Background Check Checklist (CDH Providers and Family Members) 31

32 Additional Resources: Sample Letters/ s The below forms are to be used for communications between HRO and the applicant/employee Name of Sample Letters/ s Notification of Background Check Requirement HR Notification of e-qip Initiation Notification of e-qip Rejection Notification of Reinvestigation Notification of Specified Volunteer Background Check Requirement Notification of Non-Specified Volunteer Background Check Requirement Standard Background Check Language for Job Announcements 32

33 CSO Gateway 2.0 (G2) Site 33

34 Objectives Upon completion of this section you will be able to: Navigate the CSO G2 Site Upload and View Documents Useful Features 34

35 CSO G2 Site Overview Controlled Access site approved for PII which will be used to maintain all CSO documentation Each installation has its own document library HR User Roles Region Users Read/Write access to all installation libraries in a region Installation Users Read/Write access to one installation library 35

36 CSO G2 Site Access A data call will be sent immediately following this training to identify those HR personnel who need e-qip and/or G2 access These sites are restricted and available via invitation only For any access request after the data call, please CSO.fct@navy.mil 36

37 Navigation Accessing Installation Libraries 1 Access the CSO G2 Site with the URL: Under Background Check Documents, select the Region of the installation you need to access Under the Documents navigation menu, select the Installation 3 37

38 Upload a Document! There are two ways to upload a document. Using the Library 1 Click the Add ( ) New Document radio button 1 2 Browse for the document you want to upload and click the OK button Your Document has been added to the library. Using the Tab Bar Click the Files tab The Files Ribbon appears. 4 Click Upload Document The case pending open appears. 3 5 Browse for the document you want to upload and click the OK button Your Document has been added to the library. 4 38

39 Upload a Document Populating Document Fields Name: Document Name will be automatically filled in based on the name of uploaded file Title: Not required to be filled in and will not be displayed in the document library Installation: Will be automatically filled in based on the document library Document Type: Select type from drop-down list that best describes the file Individual Last Name: Enter the Last Name of the individual that the file pertains to (if applicable) Individual First Name: Enter the First Name of the individual that the file pertains to (if applicable)

40 Useful Features: Alerts Setting Up Alerts 1 Click to select the Item you wish to set an Alert on within a list The Item highlights blue.! and The process for setting an alert on a Document and an Item is the same but you would click the Files or Items tabs, respectively, to see the ribbon access the Alert button Click the Items Tab to see the ribbon A ribbon appears showing available actions Click the Alert Me button A drop down menu appears showing you more options. Select the Set Alert On This Item option Alerts allow users to receive notifications when a file has been added or updated 40

41 Useful Features: Alerts Creating a New Alert The Alert Title populates automatically but you can edit to suit your needs. This will be in the title of the alert that gets sent. Choose whether your alerts will be sent via using the Delivery Method section! The option to have Alerts delivered via Text Message is not available in G2. Specify what kinds of changes you would like to receive alerts on using the Send Alerts for These Changes section Decide how often you receive alerts using the When to Send Alerts section Click OK Your Alert has been created christian.dees@navy.mil 9 41

42 Useful Features: Alerts Managing Your Alerts 10 Click the Items Tab to see the ribbon! and The process for setting an alert on a Document and an Item is the same but you would click the Files or Items tabs, respectively, to see the ribbon access the Alert button Click the Alert Me button A drop down menu appears showing you more options. Select the Manage My Alerts option You are taken to the My Alerts On This Site page

43 Useful Features: Alerts Managing Your Alerts 13 Edit Alert: Click the Title of the Alert you wish to edit (it is a link to the Edit Alert page.) - Follow steps five through nine as outlined above. Note: You also have the option to delete the Alert from this page. - Click OK to confirm your changes Delete Selected Alerts: Click the box next to the Alert you want to delete in order to select it. A check mark will appear. - Then click the Delete Selected Alerts button on the page. A pop up window will appear. - Click OK to confirm your decision Add Alert: To add a new Alert on this page, click the Add Alert button on the page. - To create your new Alert, choose one of the options from the My Alerts on this Site: New Alert Page. - Click Next. - Follow steps five through nine as outlined above

44 Useful Features: Help Central Help Central for G2 Technical Support 1 Help Central is a one stop shop for all support and training needs ( tral.aspx ) Click Job Aids for how-to guides on using the G2 platform 2 3 Click G2 Training to access interactive trainings of basic, intermediate, and advanced features 4 Contact CNIC Support Center for any technical support needs Help Central is intended to provide users with G2 specific resources 44

45 HRO e-qip Training 45

46 Objectives Upon completion of this section you will be able to: Register for and access OPM NP2 Portal and e-qip Navigate e-qip system and use helpful features Utilize e-qip to complete your role(s) in the investigation request process 46

47 What is e-qip? Electronic Questionnaires for Investigations Processing (e-qip): Used to process investigations Web-based system Allows the user to: Electronically enter, update and transmit their personal investigative data Transmit data over secure internet connection Reviewing 47

48 HRO Role HRO will support the Central Suitability Office (CSO) as e-qip Agency Users in the processing of CYP background checks and investigations HRO will serve as the investigation request Initiators and Reviewers Per DUSN All Users Must Have Active Secret Clearance 48

49 Training Overview Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features Way Ahead Reviewing 49

50 Account Registration 50

51 OPM s NEW NP2 Portal The old OPM portal has been upgraded to NP2 Implemented security requires Personal Identity Verification (PIV) authentication for all users Users must activate the PIV Authorization certificate on their CAC to access the portal All current e-qip users should have received an to gather the required information to transition to the new NP2 portal If you have not received the request for information please contact your installation/region security manager Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 51

52 Accessing the NP2 Portal NP2 Portal: Click confirm button Select the PIV certificate Enter the PIV PIN in the PIN field* Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 52

53 The NP2 Portal Homepage will display Linking to e-qip Link to e-qip from the NP2 Portal by selecting the e-qip tab Enter Social Security Number (SSN) Submit Request Users must have a valid SSN and an e-qip Agency role Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 53

54 For access issues: NP2 Portal Resources Contact the the Defense Manpower Data Center (DMDC) Help Desk by at or; Call , select option #5, #4 and ask the representative for assistance "Activating the PIV Authorization certificate on their CAC Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 54

55 e-qip User Overview 55

56 e-qip MAIN NAVIGATION SCREEN Quick link tabs: My e-qip - Main Navigation Screen Request- Initiate a new request, Review a request, Cancel a request/uncancel a request Preferences- Enables user to select personal preferences for displaying and sorting lists on various e-qip screens Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 56

57 e-qip MAIN NAVIGATION SCREEN The system will notify users when any requests are close to termination Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 57

58 Initiating Investigation 58

59 Initiator Roles & Responsibilities Serves as the applicant s main point of contact Initiates the applicant Notifies the applicant Cancels investigation requests (Applicant takes a job elsewhere) All employee intake/background check documents must be provided to CSO for processing Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 59

60 Step 1: Obtain Applicant Information Full Name* Social Security Number (SSN)* Verify the accuracy of the SSN before submitting the initiation in e-qip Date of Birth (DOB)* Place of Birth (POB) *Required Fields Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 60

61 Step 2: Initiate the Request Request Overview screen select: Initiate Initiate Request radio button Type the applicant s SSN into the Social Security Number field Select the Standard Form the applicant must complete in the ISP/Form drop-down box (SF 85) Select a group in the Applicant Group (HRO Office) drop-down box Select Continue Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 61

62 Initiating a New Request If the applicant is already in the system: Initiate a Request screen is displayed with the applicant s existing demographic information Validate the information is correct If anything needs to be changed, contact CSO Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 62

63 Initiating a New Request If the applicant is not currently in the system: Initiate a Request screen is displayed with blank data fields Enter the applicant s information Select Initiate Request Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 63

64 Initiating a New Request (Selecting AUB Template) The request is now initiated and the Agency Use Block (AUB) screen is displayed. Select the AUB Template Click on Initiate Request Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 64

65 Initiating a New Request (Selecting AUB Template) Select: Template for the required investigation Agency Use Block (AUB) will auto-fill Save AUB Request is saved and initiated Applicant may now log into e-qip and complete the form Notify applicant of initiation THE AUB SHOULD NOT BE ALTERED Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 65

66 Step 3: Notify the Applicant Use CSO sample notification template which provides: Information of where to access the applicant e-qip website: How to Log In Completion timeframe Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 66

67 Reviewing 67

68 Reviewer Roles & Responsibilities Locate the request Attach or review existing attachments to the request Review the completed Standard Form Specify fingerprint submission method Reject request, if necessary Forward request to Approver (CSO) Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 68

69 Step 1: Select The Request Select: Request in top navigation bar Select Awaiting Review drop-down box Select Go Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 69

70 Step 1: Select The Request Displays all requests awaiting review Select: Radio button next to the request to review Review Request Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 70

71 Request Already Assigned to Reviewer Select Request tab on navigation bar: Select Assigned to Me in drop-down box Select Go Displays all requests assigned to reviewer Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 71

72 Select: Step 2: Review the Request Review in the subnavigation bar Archival Copy (Recommended) Archival Copy shows date and time applicant certified and a data hash code that protects the integrity of the document Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 72

73 Step 2: Review the Request Review Request for: Correct, complete, and current information Street addresses - No PO Boxes Zip codes for each activity No time gaps Applicant s signature Appropriate documents uploaded Yes responses have explanations /relevant details Remember! Validate responses for accuracy Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 73

74 Attachments/Fingerprint Submission Method Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 74

75 Step 3: Release or Reject Request If no errors, select Release to Approver (CSO) If minor errors, work with the applicant to correct: Additional reference checks Incorrect signature page If major errors are present, reject the investigation request back to the applicant for corrections: Lacks information Contains discrepant or incorrect information Otherwise does not meet the requirements of the questions on the Standard Form Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 75

76 Rejecting a Request Back to the Applicant Review Tab: Use Reject to Applicant Comments box Type in the reason/s for rejection Comments will display when the applicant logs in to e-qip Select Save Changes Anytime a case is rejected: Case is assigned new investigation request ID number New signature pages generate Applicant must sign the new signature pages Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 76

77 Rejecting a Request Back to the Applicant Notify the applicant of the rejection and tell them what they need to correct Use the CSO sample notification template which provides: Instructions for logging back into e- QIP to make the required corrections Instructions on what needs to be corrected Alert to re-answer Yes/No questions A reminder to re-certify and sign new release pages Instructions for submitting the new release pages to the agency Your contact information Account Registration e-qip User Overview Initiating Investigation Reviewing Useful Features 77

78 Useful Features 78

79 Useful Features Event History: View the case's event history Determine the case's current status /stages already passed through Determine if any delay took place and where Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 79

80 Useful Features Type one of the following into the Find field: Request ID number Applicant's name (type "last name" or "last name, first name") Applicant's SSN (with or without hyphens) Applicant's last name and final four digits of the applicant's SSN (type "last name XXXX") Account Registration e-qip User Overview Initiating Investigation Reviewing Reviewing Useful Features 80

81 Contact Information For questions and/or concerns please contact CSO: Patty Lang, CSO Head Jessica Simmons, CSO Policy Analyst Nicole Reghuthaman, CSO Security Officer Dave Speed, CSO Security Officer Tamara Haire, CSO Security Officer 81

82 Q&A 82

83 Backup: Background Check Requirements 83

84 Employees and Contractors Individual Type Initial Investigation (Example: 2014) Annual Requirements, Year 1 (Example: 2015) Annual Requirements, Year 2 (Example: 2016) Annual Requirements, Year 3 (Example: 2017) Annual Requirements, Year 4 (Example: 2018) Reinvestigation Requirements, Year 5 (Example: 2019) Employee Child Care T1, DD 2981, IRC, Contractors Child Care T1, DD 2981, IRC Active Duty Military Employee/ Contractor with a current T1 or higher Investigation JPAS verification, DD 2981, SAC, IRC JPAS verification, DD 2981, SAC, IRC DD 2981 DD 2981 DD 2981 DD 2981 Child Care T1 initiated before 5- year anniversary of previous Child Care T1 favorable adjudication date, DD 2981, IRC* DD 2981 DD 2981 DD 2981 DD 2981 Child Care T1 initiated before 5- year anniversary of previous Child Care T1 favorable adjudication date, DD 2981, IRC* DD 2981 DD 2981 DD 2981 DD 2981 JPAS verification prior to 5-year anniversary of JPAS verification date, DD 2981, SAC, IRC* DD 2981 DD 2981 DD 2981 DD 2981 JPAS verification prior to 5-year anniversary of JPAS verification date, DD 2981, SAC, IRC* Note: Table assumes JPAS verification shows active clearance, that IRCs and Child Care T1s are favorable, that the SAC returned with no issues, and that the DD 2981 was favorably completed. *Favorable IRCs and DD 2981 must be received by the program prior to the 5-year anniversary of the previous Child Care T1 favorable adjudication date/jpas verification date. 84

85 CDH Providers and Family Members Individual Type Initial Certification (Example: 2014) Annual Requirements, Year 1 (Example: 2015)* Annual Requirements, Year 2 (Example: 2016)* Annual Requirements, Year 3 (Example: 2017)* Annual Requirements, Year 4 (Example: 2018)* Re-certification Requirements, Year 5 (Example: 2019) CDH Provider Child Care T1, DD 2981, IRC and Reference checks Non-Military Family Member Active Duty Military Family Member Child Care T1, DD 2981, IRC JPAS verification, DD 2981, SAC, IRC SAC initiated prior to 1-year anniversary of Child Care T1 favorable adjudication date, DD 2981, IRC SAC initiated prior to 1-year anniversary of Child Care T1 favorable adjudication date, DD 2981, IRC SAC initiated prior to 1-year anniversary of Child Care T1 favorable adjudication date, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC SAC initiated prior to 1-year anniversary of previous date SAC returned with no issues, DD 2981, IRC Child Care T1 initiated before 5- year anniversary of previous Child Care T1 favorable adjudication date, DD 2981, IRC* Child Care T1 initiated before 5- year anniversary of previous Child Care T1 favorable adjudication date, DD 2981, IRC* JPAS verification prior to 5-year anniversary of prior JPAS verification, DD 2981, SAC, IRC* Note: Table assumes JPAS verification shows active clearance, that IRCs and Child Care T1s are favorable, that the SAC returned with no issues, and that the DD 2981 was favorably completed. *Favorable IRCs and DD 2981 must be received by the program prior to the 5-year anniversary of the previous Child Care T1 favorable adjudication date/jpas verification date. 85

86 Specified Volunteers Individual Type Specified Volunteer Specified Volunteer, Active Duty Military Initial Certification (Ex: 2014) Child Care T1, DD 2981, IRC JPAS verification, DD 2981, SAC, IRC Annual Requirements, Year 1 (Ex: 2015)* Annual Requirements, Year 2 (Ex: 2016)* Annual Requirements, Year 3 (Ex: 2017)* Annual Requirements, Year 4 (Ex: 2018)* Reinvestigation Requirements, Year 5 (Ex: 2019) DD 2981 DD 2981 DD 2981 DD 2981 Child Care T1 initiated before 5- year anniversary of previous Child Care T1 favorable adjudication date, DD 2981, IRC* DD 2981 DD 2981 DD 2981 DD 2981 JPAS verification prior to 5-year anniversary of previous JPAS verification, DD 2981, SAC, IRC* Note: Table assumes JPAS verification shows active clearance, that IRCs and Child Care T1s are favorable, that the SAC returned with no issues, and that the DD 2981 was favorably completed. *Favorable IRCs and DD 2981 must be received prior to the 5-year anniversary of the previous Child Care T1 favorable adjudication date/jpas verification date. If break in volunteer service longer than 6 months during Year 1, 2, 3, or 4, IRCs must be re-run for all populations. 86

87 Non-Specified Volunteers Individual Type Initial Certification (Ex: 2014) Annual Requirements, Year 1 (Ex: 2015)* Annual Requirements, Year 2 (Ex: 2016)* Annual Requirements, Year 3 (Ex: 2017)* Annual Requirements, Year 4 (Ex: 2018)* Reinvestigation Requirements, Year 5 (Ex: 2019) Non-Specified Volunteer DD 2981, IRC DD 2981 DD 2981 DD 2981 DD 2981 DD 2981, IRC Note: Non-specified volunteers must always be kept in Line of Sight Supervision (LOSS) of a cleared employee or specified volunteer. *If break in volunteer service longer than 6 months during Year 1, 2, 3, or 4, IRCs must be re-run for all populations. 87

88 CYP Volunteers Specified Volunteers Individuals who could have extensive or frequent contact with children over a period of time. They include, but are not limited to, positions involving extensive interaction alone, extended travel, or overnight activities with children or youth. Can perform duties without line of sight supervision (LOSS) pending favorable completion of all background checks Non-specified Volunteers Individuals who provide services that are shorter in duration than is required to perform a criminal history background check (e.g., oneday class trip, class party) and are never expected to interact alone with children or youth. Default type of volunteer for CYP Designated by the region or installation commander Subject to the same level of background checks as employees or contractors: IRC Child Care T1 or equivalent Must always be in line of sight (LOSS) of a cleared individual Do not receive the same level of background checks as employees or contractors: IRC No volunteer is allowed to interact with children unless an IRC has been completed 88

89 CSO Implementation CSO Milestones Published CNIC Notice 1700 Established standard performance metrics & standard reporting Hired initial CSO personnel Conducted Installation Audit Readiness Assessments - physical reviews and assist visits Hiring two additional Security Managers (COMPLETE) Acquiring access to all background check databases Continue Installation Audit Readiness Assessments Coordinating additional Navy policy Begin processing CYP background checks (Installation Records Checks and Background Investigations) Continue Installation Audit Readiness Assessments Support installation CYP backlog Begin processing background checks for individuals working with children in other N9 programs (MWR, FFR, etc) Begin processing background checks for other CNIC Programs working with children Dates Dec Mar 2016 (COMPLETE) Apr May 2016 Jun Nov 2016 Dec Feb 2017 TBD 89