Pell Grant Program. COD Update. NDASFAA 2014 Annual Conference COD Update 04/10/2014. Pell Grant Lifetime Eligibility Used (LEU)

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1 COD Update NDASFAA 2014 Annual Conference Wahpeton, North Dakota Rick Renshaw, FSA Training Officer Pell Grant Program 2 Pell Grant Lifetime Eligibility Used (LEU) Implemented a COD reject for exceeding 600% LEU Edit code 201 Award Years and forward Disbursement level reject Warning edits 177 & 178 NOT MODIFIED Report delivered to your SAIG mailbox No longer posted to your COD website newsbox Comma-Delimited Format SAIG Message Class: PGLEYYOP Example: PGLE14OP for Award Year

2 Pell LEU Adjustments Pell LUE adjustments are detailed on the student s Pell LEU History test 4 Pell LEU Disputes Pell Grant Lifetime Eligibility Used (LEU) appeal process in place A dispute should be initiated for a student for whom an adjustment will reduce his or her LEU to < 600% School contacts COD Documentation will be required If approved COD will systematically adjust the award 5 Pell LEU Disputes 6 2

3 Direct Loan Program 7 Loan Origination Fees Loan origination fee on loans with an earliest disbursement date (EDD) on or after December 1, 2013 Subsidized and Unsubsidized loans 1.072% PLUS loans 4.288% DCL GEN 13-22, published October 17, 2013 Future changes should occur on October 1 of each year Note: Calculation and truncation rules have not changed. 8 Updating Academic Year Accurate reporting of academic year and award start/end dates is vital to accurate calculation of subsidized loan usage periods For Award Year and forward All loan types and borrowers Schools MUST change the anticipated dates if they differ from actual attendance Loan periods should include ONLY those terms/payment periods in which the borrower receives funds Dear Colleague Letter GEN 13-13, posted May 10, 2013 has the particulars 9 3

4 150% Sub Loan Limits - Phase 1 Phase 1 of the modifications to enforce a 150% limitation for Direct Subsidized Loans is in place COD evaluates borrowers for the new Subsidized Usage Limit Applies (SULA) Flag A flag is set if the borrower has no outstanding loan balance at the time he/she receives a Direct Loan with an earliest disbursement date after June 30, 2013 A new Warning Edit, #200, is returned that identifies that borrower as a First-time borrower and subject to SULA The flag is viewable on the COD View Person Information screen 10 Subsidized Usage Limit Applies (SULA) 11 Reporting SULA Schools also receive a new report displaying all students that have received the Subsidized Usage Limit Applies Flag. Identifies borrowers with an Subsidized Usage Limit Applies flag set to Y If an award has been submitted for a student who has a Subsidized Usage Limit Applies flag set to Y, then the student will appear on the School s report for 90 days Delivered via the School s Newsbox on the COD Reporting Website weekly in CSV format If no borrowers meet the report generation criteria, the school will not receive a report for that week 12 4

5 Loss of Eligibility for There is a very limited set of circumstances in which a first-time borrower could lose eligibility for Direct Subsidized Loans during the award year because Only applies to a first-time borrower on or after July 1, 2013 Most academic programs are at least 1 academic year in length resulting in a Maximum Eligibility Period of 1.5 year 13 Loss of Eligibility for But it could happen if the first-time borrower Already has a Direct Subsidized Loan and Another school is intending to award a subsequent Direct Subsidized Loan for the same award year and Only if the program length is shorter than 1.5 years, 10 months, or 40 weeks EA published November 12, 2013 provides details, examples of circumstances, and spreadsheet to determine if your student falls into this bucket 14 Non-Credentialed Teacher Certification Programs Also, there is a temporary solution to track those first-time borrowers in a qualifying teacher certification program for the award year Schools can submit an ad Hoc document to COD identifying the borrowers The file layout is in the COD Technical Reference COD will hold the file and process it when Phase 2 of the 150% Subsidized Limitation release is implemented this coming Spring 15 5

6 Short-Term Programs in First-time borrowers are always eligible to receive their first Subsidized Loan under the 150% limit Most borrowers will not receive a second loan before schools begin using COD that will track the 150% limit for schools Possible for students in short-term programs to have 150% eligibility limitation School must make own determination can use ED developed spreadsheet 150% EA #5 11/12/ % EA #11 3/10/ New IFAP Information Resource Page All things 150% Direct Subsidized Loan Limits Locate link on IFAP home page SubsidizedLoanLimitInfo/index.html 17 StudentLoans.gov 18 6

7 Entrance Counseling Updated StudentLoans.gov now provides ALL Federal Student Aid electronic loan counseling tools Financial awareness integrated into each module Includes information on 150% SULA Both English and Spanish language available Undergraduate and Graduate/Professional Student PLUS entrance counseling Exit Counseling NSLDS continues to generate detailed Exit Counseling reports reflecting demographic and reference information Financial Awareness Counseling NOT a regulatory requirement but a good best practice 19 Repayment Estimator A stand-alone Repayment Estimator is available on StudentLoans.gov Mobile version available as well Spanish and English Authenticated and non-authenticated users Authenticated users view estimated payments under various repayment plans based on several factors Loan type/balance Income/family size Where you live Uses loan information retrieved from NSLDS 20 Loan Consolidation Phase 1 Phase 1 of the new Loan Consolidation Application process, and Promissory Note, are available on StudentLoans.gov Students with no defaulted loans or no EDassigned defaulted loans Others use existing process Can combine loans of different types held by various servicers, into a single loan held by one servicer Provides borrowers the ability to select a servicer All 4 TIVAS participating Pre-populates existing loans based on NSLDS data 21 7

8 COD Release 13.0 Award Year New Award Year Setup COD Release 13.0 for the award year is scheduled for a Spring, 2014, implementation and will include the following major functionality Award Year New Award Year Set-Up (NAYS) Pell Grant Report modification Further streamline the Pell LEU dispute process with a new Pell LEU Dispute portal on the COD Web Full Schema Validation Phase 2 of the Direct Subsidized Loan 150% threshold 23 New Award Year Setup NAYS will include the new Schema 4.0a EA posted October 29, 2013 Additional 150% Subsidy Limit tags System Generated files returned with message class award year designator 15 Common Record (CR) response files returned in schema of submission Award year designator changed to 15 where appropriate elsewhere Master Promissory Note (MPN) ID Loan ID Agreement To Serve (ATS) ID 24 8

9 EFC Field Length The Expected Family Contribution (EFC) field length on the Pell Grant documents below will be expanded from 5 to 6 bytes to conform to a CPS change The Pell Grant Reconciliation Report The Pell Grant Multiple Reporting Record (MRR) The Pell Grant Year-To-Date Record The Pell Grant Lifetime Eligibility Used (LEU) Report 25 Pell LEU Dispute Portal COD will further streamline the Pell LEU dispute process with a new Pell LEU Dispute portal on the COD Web The Portal provides the ability to create, view, update, and even upload documentation for a Pell LEU dispute Pell LEU History page will display the Pell LEU dispute status 26 Pell LEU Dispute Portal Pell LEU Dispute portal will allow schools to enter dispute information for Department of Education review 27 9

10 Pell LEU Dispute Portal On the Pell LEU Dispute portal, the required dispute documentation should be uploaded to the COD Web 28 Pell LEU Disputes After a dispute has been approved, the student s Pell LEU History page will provide details of the dispute and adjustment. 29 COD Schema Validation For award year and forward, COD will perform 100% XML Common Record schema validation A new temporary Warning Edit #211 will trigger to indicate a schema validation issue On inbound common records with XML that doesn t meet 100% schema validation but would have been accepted under prior year rules The warning edit will be discontinued at a yet-tobe determined later date A new Reject Edit, #210, will trigger if the schema validation failed Returned on <DocumentID> tag 30 10

11 150% Sub Loan Limits Phase 2 Phase 2 of the modifications to enforce a 150% limitation for Direct Subsidized Loans will include COD Common Record Schema and batch processing modifications Real-time processing of SULA data New SULA report New schema input fields New SULA edits New response for SULA calculations Reporting modifications COD Web and DLOT to be updated to include the new SULA input and response tags New SULA Request and SULA Information pages on COD Web % Sub Loan Limits Phase 2 Phase 2 of the 150% subsidized limitation will implement real-time SULA processing Subsidized Usage Period calculation Returned per award via a CR response Originations and maintenance submissions After nightly COD processing, all applicable schools will receive the following data via a System Generated response Subsidized Usage Subsidized Eligibility Calculation % Sub Loan Limits Phase 2 Phase 2 of the 150% subsidized limitation will see the implementation of a new SULA report Will identify SULA students and their status setting for the customer Maximum Eligibility Period Subsidized Usage Period Remaining Eligibility Period Posted weekly on the COD website in your School NewsBox CSV format Option to receive or not receive 33 11

12 New Award Level Edits Edit Program Trigger Reject 202 Reject 203 Reject 206 Warning 207 Reject 208 Reject 209 DL DL DL Sub DL Sub DL DL Cannot submit more than one tag for Published Program Length (Years, Months or Weeks) Incorrect Special Program submitted Remaining Subsidized Eligibility Period is less than zero for this award Maintenance to this tag may have caused the Remaining Subsidized Eligibility Period to drop below zero for this award Incorrect Student Level Code submitted Invalid value submitted for Weeks Programs Academic Year Note: Maintenance record and Change record are synonymous 34 New Disbursement Edits Edit Reject 204 Progra m DL & TEACH Trigger Incorrect Program CIP Code submitted Reject 205 DL Payment Period Start Date is outside the Award Begin and End dates Reject 207 DL Sub For HCM/Reimbursement schools, sequence issues Existing Edit 994 and Edit 996 will be triggered if a value is missing or not valid % Sub Loan Limits Phase 2 The nightly system generated response file will address situations where a student s subsidized usage has changed and that school did not receive the latest information in their last response Message class CRSUYYOP YY designates the award year Nightly generation Schools cannot opt-out of receiving the file Upon implementation you will receive a blast system generated response containing all borrower s SULA calculations 36 12

13 150% Sub Loan Limits Phase 2 Phase 2 will include several COD reporting modifications New Direct Loan Subsidized Usage Change report Direct Subsidized Loan usage Limit School Report to be discontinued Display Subsidized loans when change to borrower s SULA calculated values Generated weekly and delivered on the COD Reporting website in CSV format New SULA fields in the Origination and Disbursement records of the Direct Loan Rebuild File AND the Duplicate Student Borrower Report % Sub Loan Limits Phase 2 COD will also display two new web screens Subsidized Usage Limit Applies Request Allows a user to request the most recent SULA data via a new system-generated acknowledgement Under Under the Batch Tab Search by borrower SSN and school Entity ID Subsidized Eligibility Information Screen Accessible via a link on the Person Direct Loan Information page 38 Subsidized Usage Limit Applies Request Screen 39 13

14 Subsidized Eligibility Information Screen 40 QUESTIONS? 41 COD Contact Information COD School Relations Center Grants: Direct Loans: Applicant Services: Foreign Schools: URL:

15 My Contact Information Rick Renshaw Training Officer U.S. Dept. of ED Federal Student Aid Dallas Regional Office Your Denver Regional Training Team Margaret Day, Training Officer Joe Massman, Training Officer 303/ Deb Tarpley, Training Officer My Supervisor Requests Your Feedback Mark Gerhard Supervisor of Training Officers U.S. Dept. of ED/Federal Student Aid Please use this link to complete your evaluation: Session Name: 45 15