More Effective Decentralized Education Management and Governance

Transcription

1 More Effective Decentralized Education Management and Governance Annual Report October 2010 to September 2011 October 2011 This publication was produced for review by the United States Agency for International Development. It was prepared by RTI International.

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3 More Effective Decentralized Education Management and Governance (DBE1) Annual Report Year 6 October September 2011 Contract 497-M October 2010 to September 2011 Prepared for USAID/Indonesia Prepared by RTI International 3040 Cornwallis Road Post Office Box Research Triangle Park, NC

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5 Table of Contents Page Table of Contents... vii Introduction... 1 Task Order Modifications... 1 Project Implementation Performance... 2 Achievements in Reaching Year 6 Targets... 2 Special Activities With Partner Projects... 3 Special Activities With Provincial Governments... 4 Sustainability Efforts... 5 Monitoring& Evaluation Data, Deliverables and s... 6 Nation-Wide BOS Training... 7 Appendix 2 Deliverables Status: September 31, Appendix 3 Status of project documents uploaded in USAID Development Experience Clearinghouse (DEC)... 15

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7 Introduction This report covers the sixth year of project implementation, from October 200 through September Because the project completion report will be submitted in December 2011, which will provide final cumulative data for the life of the project, in consultation with USAID it was decided that this annual report will be brief; it will focus on reporting data on project implementation during Year 6 of the project. Annual Report Year 6 provides a summary of project performance against major targets set in the Workplan for the period October 2010 December Project implementation data is reported for the period October 2010 September 2011 and cumulative data through September The report also reviews various studies and reports completed during Year 6 including Task Order Deliverables and various monitoring and evaluation reports. This report begins with overview of contract negotiations and modifications that took place in Year 6 and their impact of project implementation performance; the report concludes with plan of activities for the final months of the project including formal closeout plans. Task Order Modifications Two major modifications were made to the DBE1 Task Order during Year 6. Modification #16 to 497-M was signed November 11, It increased the ceiling price of the contract by $2,000 ($43,728,532 to $45,728,532) and extended the completion date to June 30, Modifications in the Scope of Work were minor, and there were some revisions in Contract Deliverables. Modification #19 was signed April 26, This increased ceiling price by $3,700,000 to $48,228,532 and extended the contract end date to December 31, Some modifications were made to DBE1 s SOW, but there no revisions or additions to the list of Contract Deliverables established in Modification # 16. A Technical Direction dated April 21, 2011 mandated DBE1 to assist UNICEF in implementing several DBE1 tools in Papua and West Papua under a USAID grant to UNICEF for this purpose. In November 2010 DBE1submitted its Workplan for the period October 2010 December At the time the workplan was being produced, informal indications were that the DBE projects would be extended until December 2011 through future contract modifications. Thus, in consultation with USAID it was agreed that the November 2010 version would cover activities through December 2011 with the understanding that the plan would be updated by early mid 2011 once final decisions regarding project termination dates were concluded. This workplan responded to SOW and Contract Deliverables detailed in Modification #16. After Modification #19 became official in April 2011, the Workplan was revised and approved by USAID in May This final Workplan edition covers all the SOW activities and Contract Deliverables described in Modification #16 as well as SOW modifications and additions listed in the SOW for Modification #19. The final Workplan edition also covers Decentralized Education Management and Governance - October 2010 to September

8 activities to support UNICEF in Papua and West Papua as mandated by Technical Direction April Project Implementation Performance Achievements in Reaching Year 6 Targets Table 1 below summarizes the extent to which targets set in Workplan May 2010 edition have been met as of September 30, Some targets had not been reached for a number of reasons. First, about February 2011, DBE1 field operations budget was becoming low; hence in order to avoid potentially running over budget some field activities such as major workshops were delayed until the final contract modification, which was to add $3 million to the budget, was officially approved in June Further during this period DBE1 was developing a new tool called PBPSA to assist districts to calculate costs for school operations, meeting minimum service standards, and achieving full basic education access. USAID mandated DBE1 implement this tool in 50 districts be the end of the project. (Analysis of the data produced in the 50 districts is to be used for inputs for national level policy and planning.) After Modification 19 became official DBE1 next had to train its own staff in the use of the tool as well as other partners such as Sedia project in Aceh who would also implement the tool in a few districts to assist DBE1 in reaching its target. Once full implementation began, the fasting season occurred during which time activities tend to decrease. However, as of September 30, 2011 DBE1 is confident that it can complete all the targets listed in Table 1 by the end of November Table 1 DBE1 Project Implementation Performance Against Year 6 Workplan Targets Activity May 2011 Workplan Targets Achievement October 2010 September 2011 (Including Dissemination) Cumulative Achievement through September 2011 (Including Dissemination) Implement AKPK districts Implement BOSP Districts Updating BOSP Districts Implement PBPSAP Districts Renstra Districts Renja Districts Lakip Districts Asset Management Districts 2 Decentralized Education Management and Governance - October 2010 to September 2011

9 Activity May 2011 Workplan Targets Achievement October 2010 September 2011 (Including Dissemination) Cumulative Achievement through September 2011 (Including Dissemination) Personnel Management 7-7 Districts Government and non-government funding dissemination of DBE1 school-level programs N/A $ 299,640 $ (IDR ) (IDR ) Government and non-government funding for dissemination of DBE1 district-level programs Number of district disseminating DBE1 district level programs DBE1 Contribution to District Policies Service Providers Trained Finance Data/Planning Personnel Management Asset Management Advanced training for School Based Management Facilitators Certification of School Based Management Facilitators Number of schools disseminating DBE1 Programs $ (IDR ) $ (IDR ) N/A policies - 43 districts * ,000 5,199 15,572 *Target Year 6 = 400 Advanced training. Total District Facilitator trained since beginning of project = 526 Special Activities With Partner Projects For the past two years DBE1 has been working with the AusAID funded SEDIA project in Aceh. Deliverable 24 in Modification #16 required DBE to report on agreements made with the SEDIA project in Aceh for collaboration on district and provincial level management and governance. This report was submitted in January 2011 (See Appendix 2). Collaboration with SEDIA has bee very good. Upon USAID suggestion, the project has recruited a number of former DBE1 staff so that SEDIA can continue to use and build up DBE1 experience in Management and governance. In agreement between USAID and SEDIA, SEDIA has taken on the task to assist six districts to complete a medium term strategic plan. DBE1 has been and will continue to provide technical assistance as necessary. SEDIA has updated school unit cost analysis in all districts. This data has been shared with DBE1in order to complete DBE1 s mandate to implement PBPSA in 50 districts BOSP is part of PBPSA. Decentralized Education Management and Governance - October 2010 to September

10 In addition to SEDIA, DBE1 has had collaboration with UNICEF in Aceh. The purpose of the collaboration is complete PBPSA in all 23 districts in accordance with request by provincial government. As of September 30, 2011 UNICEF had started and intended to complete PBPSA in three districts and LOGICA2 in two districts. DBE1 has provided training to staff from both projects. A number of district governments in Central and East Java have used funds provided through the World Bank managed BEC-TF project. In Central Java five districts (Wonosobo, Wonogiri, Sragen, Banjarnegara, Blora) as well as Provincial Education Office (Dinas Pendidikan) have used BEC funds to implement the following DBE1 district level programs: Asset Management, Strategic Planning (Renstra), PBPSA. Sragen, Demak, Blora, Wonosobo, Demak, Wonogiri used the funds to implement various school-level programs. In East Java, Nganjuk: Bojonegoro, Bangkalan, and Sampang have implemented various DBE school and district level programs. After a number of preparation meetings with UNICEF to plan DBE1 assistance to UNICEF to implement various DBE1 programs in Papua and West Papua provinces (in accordance with USAID Technical Direction April 2011, DBE1 began providing the assistance at a meeting in Jayapura in may 2011 to review UNICEF workplan. Ms. Mimy Santika and three DBE staff attended. This was followed up by technical assistance from DBE1 staff in the areas of education finance and district performance monitoring (LAKIP). UNICEF staff also attended a special training for university Service Providers on use of updated DBE1 tools in July DBE1 will continue to respond to requests for assistance through November Special Activities With Provincial Governments DBE1 mandate has been to focus on decentralized education management and governance at the district level. However, for the past two-three years has been intensively working with the Aceh and East Java provincial governments based on specific requests for DBE1 assistance. In Aceh, DBE1 has been officially and regularly involved in various working groups related to education planning and finance. Upon request of the provincial government DBE1 has helped establish a province-wide data base populated with data from district level databases from all 23 districts in the province. This is the first of its type in the country. Provincial staff have presented results to national level GOI and donor audiences. The provincial government has asked other donors to use DBE1 tools when doing similar types of work. DBE1 was asked by the provincial Bappeda in East Java to work with them and the provincial education office and Dewan Pendidikan to draft an innovative education policy for the province. Toward this end DBE1 has taken to lead to (i) facilitate data analysis on literacy and piloting of illiteracy eradication programs; (ii) map and analyze the linkage between targets and indicators at the national, provincial and district levels in order to more accurately report on East Java s performance in reaching targets set by the national government; (iii) development of tools and concept for Total Education Delivery System (TEDS) which incorporates public and private schools, skills courses, and religious instruction classes. TEDS also includes a methodology for analyzing the out-of-pocket expenses parents are 4 Decentralized Education Management and Governance - October 2010 to September 2011

11 paying to education their children within both the formal and informal/non-formal system. The research for the most part has been funded by Bappeda whereas DBE1 has provided technical assistance and costs associated with DBE1 staff travel. Reports on the three activities were being finalized as of September 30, Bappeda has asked DBE1 to send a letter to the governor summarizing the results of the research in order to provide inputs in formulating the 2012 provincial budget. DBE1 will present results to Bappeda, Dinas Pendidikan and dewan pendidikan in November 2012 and then provide back up support to Bappeda when making a formal presentation to the governor by mid November Sustainability Efforts DBE1 is aware that in many cases implementation of DBE1 program by district governments and governance organizations is not fully sustainable because of the frequent turn over of staff who receive technical training through provision of technical assistance. Further, many district education staff are not educators but general administrators; hence, many do not understand well concepts of education quality. Thus, DBE strategy for sustainability is to develop capacity of individuals and institutions who are likely to remain in present positions to provide technical assistance to schools and local governments to implement DBE1 programs and tools in the future. At the school level DBE1 has developed and implement a number of School Based Management (SBM) tools and programs. Since the very beginning of the project DBE1 has been intensively training a core of District Facilitators who are able to assist and train schools in implementing DBE1 SBM materials. The majority of District Facilitators are subdistrict level school supervisors; however, some school principals and university staff have also been trained. Although over 3,000 such persons have received some training through DBE1, we have focused our efforts on providing intensive training (both classroom and onthe-job training) to a core of about 400 persons whom will be certified by DBE1 (see Table 1). MONE s School Based Management Secretariat and DBE1 have developed a set of quantitative and Qualitative criteria for certification. DBE1 has been training university staff from four universities 1, LPMP in six provinces and Dinas Pendidikan/Provinsi West Java as Service Providers who will be able to provide technical assistance to district governments in implementing DBE1 tools and programs. Each person concentrates on a particular set of education management and governance skills according to his/her experience, but in a few cases an individual may be certified in more than one skill set depending upon interest and experience (see Table 1). The education skills sets include: finance, data and planning, personnel management and asset management. The first set of Service Providers was recruited from three universities and trained in early After an evaluation in early 2011, additional individuals from these institutions were recruited and an additional university (Universitas Negeri Malang) joined the program in LPMP and Dinas Pendidikan West Java-- focusing on personnel management and asset management, respectively--also joined the program in In July 2011 DBE1 manuals were updated and used in an intensive week-long training program for Service Providers. 1 Universitas Pendidikan Indonesia (Bandung), Universitas Negeri Makassar, Universitas Negeri Malang, Universitas Muhammadiyah (Solo). Decentralized Education Management and Governance - October 2010 to September

12 This has been followed up with on-the-job training and apprenticeship training. About 50 different persons from these institutions (including universities, LPMP, and provincial officials) have been receiving training, and the majority is expected to receive DBE1 certification before the project ends. In addition to the persons and institutions described above, DBE1 staff who meet criteria will also be included in the roster of persons who are certified to assist schools and local governments implement DBE1 programs. Thus, by the end of the project over 600 persons will have been certified to help sustain the implementation of programs and the use education management and governance tools developed by DBE1. The final activity will be to publicize the District Facilitator and Service Provider programs in the period November December Information about the programs will be provided in provincial closeout workshops in October Once certification is complete DBE1 will compile lists of certified persons including names, contact information, and areas of expertise. These lists will be publicized as follows: (i) handed out at final DBE1 policy dialogue workshop for high level GOI officials and international organizations in December 2011; (ii) posted on DBE web site; (iii) delivered in CD ROM to all participating DBE district and provincial education offices; (iv) coordination with USAID Kinerja project; and (iv) explore listing on MONE website and included in MONE s Pelangi newsletter. Monitoring& Evaluation Data, Deliverables and s In September 2010 DBE1 submitted its final Monitoring Progress Report on DBE1 project implementation performance. The project had been expected to end in 2010; thus, the M&E staff were terminated including termination in June 2010 of DBE1 District Coordinators who were responsible for monitoring and collecting data. The District Coordinators were also responsible for providing up-to-date information for the Project Data Monitoring System (PDMS); therefore since mid-2010 data at school and district levels was collected by DBE1 provincial specialists with the result that data collection has been somewhat limited compared with the first years of the project. A number of special reports related to meeting Contract Deliverables and activities specified in the #16 and #19 Task Order Modifications (see above) were produced during Year 6. These reports are listed in Appendix 1. USAID has been very professional and helpful to the project in terms of careful review and feedback on drafts of these reports. The original Task Order had a set of 16 Contract Deliverables. All of those had been met prior to Year 6. New Deliverables were added in subsequent Modifications, and in some cases Deliverables were modified from one contract moficattion to another. Because the Contract Deliverables are legally binding requirements, DBE1 has been tracking submission to USAID and updating the status of the deliverables in quarterly reports. Appendix 2 of this report provides the status of contract deliverables as of September 30, DBE1 fully expects to complete the remaining Deliverables by November In June 2010 DBE1 completed a major impact evaluation of its School based management programs. Subsequently in Year 6, three DBE1 staff published and article about the 6 Decentralized Education Management and Governance - October 2010 to September 2011

13 evaluation in Journal of Development Effectiveness and RTI also published a policy brief on the evaluation. In 2010 two RTI staff began work on analyzing DBE1 data a type of Meta-analysis based on data from over 30 districts in order to produce inputs for GOI national education policy. A draft report was completed by December However, at that time DBE1 was asked by the Deputy Minister of Education to expand its tool for calculating school operational costs to also calculate costs for meeting Minimum Service Standards and full basic education access (PBPSA). Because the data expected from this expanded tool was to be of great value to the Meta-analysis, it was put on hold until data from the new PBPSA became available. USAID has approved travel for one member of the Meta-analysis team to return to Indonesia in October and December 2011 to complete the study. DBE1 has planned to present the results of the analysis to high level GOI and International education partners at a workshop in December Nation-Wide BOS Training MONE received a grant of AUD 20 million to train all schools in the country to manage and report on the use of BOS funds. Informally MONE has referred to this as the BOS training program. DBE1 was asked to join as a member of the team from the very beginning of the planning of the program in spring As the preparation of training materials proceeded additional emphasis was place on school level planning and the data to be supplied for the planning though a tool called School self Evaluation. Based on DBE1 s assessment of the training package, time training schools in the highly technical BOS reporting procedures would not be sufficient. Although DBE1 had critical doubts about the quality and feasibility of the program, we continued to take an active part including raising our concerns wit the BOS raining team management both on and off the record. Training program implementation began in the July-September quarter. DBE has been officially tasked by MONE to monitor the training. Initial monitoring results indicate that the program is not effective in meeting its stated objectives. DBE1 submitted an initial report on the program to USAID in January 2011 and will submit a final report in November 2011 (see Appendix 1 and 2). The final report will focus on inputs for USAID to provide follow up support to schools and districts in future projects. Decentralized Education Management and Governance - October 2010 to September

14 APPENDIX 1 Record of DBE1 Reports September 2010 October 2011 No. Name of Documents Type of Document Date Received 1 Laporan KF, Kajian Pengembangan Model Penyelenggaraan Penuntasan Buta Aksara di Jatim 2 Deliverable 20: The Certification of Service Providers for DBE1 Programs 3 Assessment of DBE1 ICT Innovations Private Public Partnership Grants 4 Assessment of the Feasibility of Including School-Based Management Materials in the PGSD, UNILA Evaluation Report 10-Oct Sep Sep Sep-11 5 Quarterly Report 25 (April - Juni 2011) Report 29-Jul-11 6 Revised Quarterly Report 24 (January - March 2011) Report 16-Jun-11 7 Revised Work Plan Year 6-7 (May - December 2011) Workplan 9-Jun-11 8 Laporan DBE1 Participation in 2011 BOS Replication of School Based Management Activities and Adoption/Adaptation of DBE1 School Based Management Materials by Mone BOS Training team 9 Laporan Biaya Personal "The Impact of BOS on Parents Cost for Education" 10 Deliverable 28: Provincial Plans and Policies Facilitated by DBE1 in Aceh and East Java 7-Jun-11 7-Jun May Revised Quarterly Report No. 23 Report 13-Apr Deliverable 27: Managing Public Education Personnel the Development of DBE1's Personnel Management System 13 Deliverable 26: Managing Public Education assets the Development and Dissemination of DBE1's Asset Management System 14 Deliverable 25 : Report 4 Institutionalization and Transfer of Materials 8-Apr Mar Mar The DBE1 Service Provider Program; an Evaluation 30-Mar Annual Report Year 5 Annual Report 11-Mar Quarterly Report No. 22 Quarterly Report 16-Feb Dissemination of Good Practice Report 19-Jan Deliverable 24 DBE1 Collaboration with SEDIA Project in Aceh 31-Jan-11 8 Decentralized Education Management and Governance - October 2010 to September 2011

15 No. Name of Documents Type of Document Date Received 20 Deliverable 18 : DBE1 Participation in Preparation of 2011 BOS Training Program 31-Jan Draft: Work Plan Year 6-7 (October Juni 2011) Workplan 16-Dec Revised Quarterly Report No. 21 Quarterly Report 29-Nov Work Plan Year 6-7 (October Juni 2011) Report 16-Dec Panduan AKPK Manual 8-Oct Panduan Teknis Software AKPK Manual 8-Oct Panduan BOSP Manual 8-Oct Monitoring Progress Report 7 Evaluation Report 4-Oct-10 Decentralized Education Management and Governance - October 2010 to September

16 Appendix 2 Deliverables Status: September 31, 2011 Updated as per Task Order Modification 16, dated November 2010 Deliverables Due Status Documents Deliverable 1: Five Year Indicative Plan and annual Work Plans: Annual work plans produced for the project annually for submission to USAID. Due: Annual work plan submission for approval by USAID. Final year 5-6 work plan submitted December 2010 Work plan Documents. Deliverable 2: Establishment, staffing, and functioning of Central and Provincial offices, Modify staffing with approval of USAID as necessary. Due: Establishment, staffing, and functioning of Central and Provincial offices, within three months of award. Modifications as necessary for the length of the project. Provincial offices reestablished and functioning and minimum required staff by November Staffing to be modified as needed Included in Work plan. Deliverable 3: Develop and Update Performance Monitoring Plan (PMP) and a Results Framework specifying indicators, baseline data and targets to measure progress at both activity and Project Objective level. Data will be used as inputs to USAID s Annual Report to AID/W. Due: Annual report submitted to USAID for life of project. Final PMP Submitted October M&E results reported annually as required Annual Reports. Deliverable 4: District or Town selection, to be done in collaboration with other IQDBE partners and subject to USAID approval. Conduct a selection of new sub-districts and schools for replication in collaboration with local governments. USAID anticipates the number of schools to be targeted for replication to be approximately 7,000, and the contractor must have USAID approval on the selection criteria and the total number of schools and sub-districts to be selected. Where practical, the selection of new sub-districts and schools would be coordinated with other DBE partners. Due: Initial selection within three months of award. Criteria for new district selection to be submitted and approved during the fourth year of the project implementation. By end of fourth year more than 7,000 schools were implementing at least one DBE1 program under the dissemination program Updated in quarterly reports. Selection of any new districts in Aceh will use the same approach, but after the completion of the 2008 assessment. 18 districts mandated in Aceh modification signed by USAID July 2009 RTI proposals for Aceh modification. Deliverable 5: USAID anticipates the number of schools to be targeted for replication to be approximately 15,000, and the contractor must have USAID approval on the selection criteria and the total number schools, sub-districts and districts to be selected. Due: During the six year of the project implementation. 15,572 dissemination schools 10 Decentralized Education Management and Governance - October 2010 to September 2011

17 Deliverables Due Status Documents Deliverable 6: District Coordinators hired and trained to work with local governments, school committees, and schools on planning, budgeting, and management to support improved basic education. Contractor will modify scope of work (SOW) of District Coordinators to include replication and to meet local government and project s priorities in the remaining period of the project. In expanded areas in Aceh. District Coordinators hired and trained to work with local governments, schools committees and schools on planning, budgeting and management to support improved basic education. Due: In first six months of year one for initial districts; at least three months before years three and four, for staff required in those years. Modification of SOW during the third year of the project implementation. SOWs Submitted April 2007 SOW submissions. Deliverable 7: Assessment of Education Management Information System (EMIS) in Indonesia Due: During the first year of program implementation. Report dated June Deliverable 8: Develop, implement, update and maintain Project Data Management System (PDMS) regularly and provide periodic and ad hoc analyses to USAID. Due: Develop and implement during the first year of the program. Continue on regular basis ONGOING UNTIL END OF PROJECT No Deliverable 9: Develop, implement, and maintain agreement with the implementers of the DBE2 and DBE3 contracts on how to share best practices. Due: Develop and implement during the first year of program. Continue on regular basis. Agreement developed in first year of project and continues until end of the project. Agreements included in quarterly reports. Deliverable 10: Develop medium-term education sector development plans (Renstra) for at least 45 project district governments; and prepare at least 20 annual plans and budget (Renja) using developed Renstras. Due: By the end of the fifth year of assistance to local government. 45 Renstra completed 20 Renja completed (Not including Aceh expansion) Document (in Bahasa Indonesia) with District stakeholders. Deliverable 11: Develop education finance plans and budgets (AKPK = District Education Finance Analysis, and BOSP = School Unit Cost Analysis) respectively in at least 45 and 49 project districts to support education sector development plans. Due: By the end of the fifth year of assistance to local government. 46 AKPK completed 67 BOSP completed (Not including Aceh expansion) Document (in Bahasa Indonesia) with District stakeholders. Deliverable 12: Develop initial analysis in sufficient detail and depth of the issues related to increasing democratic interaction in education governance, rationalizing and increasing local funding for basic education, and increasing transparency and accountability in the education sector. Complete a second report describing progress and recommendations to implement greater democratic participation, transparency, and accountability in the education sector. Due: Initial analysis within first year of award. Complete second report during the fourth year of the project implementation. #2 submitted May 2009 #3 submitted May 2010 s. Report 2 includes Deliverables12, 13 and 23. Decentralized Education Management and Governance - October 2010 to September

18 Deliverables Due Status Documents Deliverable 13: Develop materials on local government education planning, management and governance, as well as participatory community school management practices. Develop summary report that will help DBE1 refines its replication strategy to meet efficient and effective dissemination of best practices. Due: Eighteen months from contract award, with comprehensive updates at the end of year three and end of activity. #2 submitted May 2009 #3 dated January s. Report# 2 includes Deliverables12, 13 and 23. Report# includes Deliverables 13 and 23. Deliverable 14: Document outcomes highlighting DBE1 best practices, how they were developed, tested, and the extent of successful replication. The report will inform MONE and MORA on the implementation of national policy at the lower level (districts and schools) and the recommendations for national policy dialogues. Due: Comprehensive updates at the end of year three and year four #3 submitted September 2008 #4 submitted July 2009 #5 submitted January 2010 #6 Final submitted June 2010 s. Deliverable 15: For each PPA (Public Private Alliance), prepare a report describing summary of the contribution of the parties, including the amount of leverage brought by the contractor; a description of private resources and level of innovations; and a summary of how the interests and objectives of each partner converge. PPA initiatives in the remaining period of the program depend on directions from USAID/Office of Education. Due: On semi-annual basis. Final report submitted August 2010 Semi annual reports. Final Report. Deliverable 16: Develop and implement ICT education hotspots project with demonstrated scalability and sustainability using small grants. Final report describing lessons learned, recommendations, and impact of the ICT-based small grants. Due: Design completed within first year of the activity, subject to mid-term evaluation in 2007, including updated business plan with actual semi-annual financial data. Final report is due in June Final Evaluation report submitted September 2011 based on USAID feedback on first draft Final Assessment Report Deliverable 17: Prepare special reports/analyses occasionally requested, including input to planed mid-term and final evaluations in 2008 and Due: Upon request with delivery as agreed by the COTR. ONGOING UNTIL END OF PROJECT Deliverable 18: Develop and implement a program for how local governments and foundations can replicate School Based Management Activities to other schools/areas. Reports on adoption/adaptation of DBE1 School Based Management materials by team of MONE and other stakeholders in preparation for nation-wide BOS training planned to take place in Due: Develop program in December 2008 and revise in December Selection of target schools/areas for replication or expansion during Year 4. Implementation completed in year 5. Brief interim report on DBE1 participation in working groups preparing 2011 BOS training program within MONE by January 2011; Summative report explaining extent to which DBE1 school-based materials are used in the anticipated nation-wide BOS training to take place in 2011 and description of PARTIALLY Development of replication program completed in Selection of schools/target areas completed in Participation in BOS training working groups is ongoing. Report 1 completed: submitted January Report 2 to be submitted November 2011 Two Special Reports to be prepared. 12 Decentralized Education Management and Governance - October 2010 to September 2011

19 Deliverables Due Status Documents modifications in original materials by May Deliverable 19: With written concurrence from MONE and USAID, place staff at MONE s School Based Management secretariat to provide the networking and liaison between MONE, USAID, and DBE123. Due: During the fourth year of program implementation. Assignment commenced October Assignment completed September No Deliverable 20: Assist central and local government institutions as well as donors in identification, training, and standardsetting for certification of service providers in education management and governance that can implement DBE1 programs throughout the country. Report on the number of facilitators/trainers/service providers certified by DBE1 and a description of how the information has been disseminated the GOI and donor agencies. Due: Assistance completed during the fourth year of program implementation. Final report is due in May 2011; however, the Contractor must include interim report in every quarterly report through the end of the project. School level Service Providers (SP) criteria established with MONE certified. Report submitted September 2011 Included in quarterly reports. Final Report to be prepared. Deliverable 21A*: Update materials for training on local governance to improve communication and coordination within and between education stakeholders (legislative members, education council, local media, non-governmental organizations) promoting transparency and accountability in education sector. The training and other activities will be conducted with local governments and civil society organizations. Due: During the third and fourth years of the project implementation. The training of new legislatures will be completed in year five. Training for district legislatures completed in Report on governance training materials submitted July Results included in quarterly reports.. Deliverable 21B*: Design expansion or replication of DBE1 program in Aceh, to be implemented in Aceh with contributions from the Aceh provincial government, and dependent on funding and approval from USAID. Recommendations are derived from an assessment conducted by the contractor in the third year of the contract. Due: Design due during the third year of the project implementation and, subject to the availability of additional funds, implementation during fourth and fifth years. Design and feasibility study completed July Replication targets met in Additional work with provincial government will continue in Implementation progress in quarterly reports. Feasibility Study Report. Deliverable 22: Carry out pilot data collection and maintenance activity in Aceh in collaboration with MONE (Pusat Statistik Pendidikan or Center for Education Statistics). Results of the pilot activity submitted to GOI to improve MONE s Education Management Information System (EMIS). Monitor and report the continuation of collaboration with MONE in carrying out recommendations of the pilot projects in Aceh to improve MONE s Education Management Information System (EMIS). Due: Data collection during the fourth and fifth year of the project. Monitor and report continuation during the sixth year of the project. PARTIALLY Pilot conducted in 2 districts in Aceh. Results Initial results disseminated to MONE/PSP staff nationwide. Six new districts disseminating program. Pilot assessment initial report discussed with USAID December submitted STTA contracted to conduct final Assessment findings discussed December Final Report on pilot to be submitted.april Final report on MONE follow- up on pilot to be submitted October Decentralized Education Management and Governance - October 2010 to September

20 Deliverables Due Status Documents monitoring. Report November Deliverable 23: Design and implement a pilot activity with a university to test the delivery of education management training on-line to district and schools. The scope of the pilot activity is subject to USAID approval and should include at least one tool from DBE1, such as school development planning (RKS) or unit cost analysis (AKPK). The purpose of the study is to test ways to disseminate DBE1 management and governance training materials to wider audience. Due: During the fourth and fifth year of project implementation. Design complete and activity commenced 2010 with Sampoerna Foundation. Report October 2011 to be prepared. Deliverable 24: Report on agreements made with the SEDIA project in Aceh for collaboration on district and provincial level management and governance including explanation how DBE1 will maintain quality control throughout the collaboration. The implementation of the collaboration will be regularly reported in the required Quarterly reports and other reports requested by the COTR. Due: January, 2011 Report completed: submitted January Implementation to continue in Report on Agreements. Deliverable 25: Produce a final report describing the transfer and the consolidation of DBE1 products (training materials, manuals, reports regarding local government and school education planning, management, and governance, as well as community participation in management practices) to MONE and MORA. Due: Report is due by March 2011 Final report submitted March 31, 2011 Deliverable 26: Report on extent and result of dissemination of Asset management program including description of collaboration with GOI and other stakeholders. Due: Report is due by March 2011 Final report submitted March 31, 2011 Deliverable 27: Report on extent and results of dissemination of Personnel management program including description of collaboration with GOI and other stakeholders. Due: Report is due by March 2011 Report submitted September 2011 Deliverable 28: Report on provincial level policies/plans facilitated by DBE1 in East Java and Aceh and results of discussions with other provinces regarding such assistance from the DBE1. Due: Report is due by May 2011 UNDERWAY Program implementation is being monitored Report to be submitted November Decentralized Education Management and Governance - October 2010 to September 2011

21 Appendix 3 Status of project documents uploaded in USAID Development Experience Clearinghouse (DEC) Report Report on Implementing School-Based Management in Indonesia: The DBE1 Experience: Report on Good Practices in Implementing Indonesian Decentralized Basic Education Policies Date uploaded to DEC Monitoring Progress Report 1 dated September, Monitoring Progress Report 2 dated September, Monitoring Progress Report 3 dated November, Monitoring Progress Report 4 dated June, USAID Chevron Vocational Training Monitoring and Evaluation (final report DBE1 special report) dated September Annual Report III Oct 2007 Sep Annual Report IV Oct 2008 Sep Study of Legal Framework/Summary of Laws of Regulations (2007) Study of Legal Framework/Summary of Laws of Regulations (2009) Replication of DBE1 School Dev Planning Oct Public Private Alliance Sept 2008 Year Public Private Alliance Sept 2007 Year Public Private Alliance Year 1 dated 14 August School Reconstruction Central Java Monitoring Progress Rpt 1 August District Ed. Finance Analysis (DEFA) Oct EMIS Assessment June ICT Grants Sept 2006 DBE1 ICT Grants Report Review of Materials on Education Planning, Management and Governance June More Effective Decentralized Education Management and Governance Oct06_Sept07 Annual Report Year 2 More Effective Decentralized Education Management and Governance April 05_Sept06 Annual Report Year Policy Reform in Education Planning Oct Decentralized Education Management and Governance - October 2010 to September