NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS AGENDA

Transcription

1 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS AGENDA No BOD Date: June 22, 2018 Time: 9:00 a.m. to 12:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. UPCOMING EVENTS (Visit our website for more information nvca.on.ca Nature Days for Homeschoolers Thursday, June 28, :00 am 3:00 pm Tiffin Centre for Conservation, th Line, Utopia Camp Tiffin Summer Day Camp Weekly throughout July and August Tiffin Centre for Conservation, th Line, Utopia NVCA Board of Directors Meeting Friday, August 24, 2018 Staff-Board Breakfast at 8:30 am Meeting at 9:00 am Tiffin Centre for Conservation, th Line, Utopia Festival at Fort Willow Saturday, September 29, :00 am 3:00 pm Fort Willow Conservation Area, 2714 Grenfel Rd., Springwater Township Agenda Page 1

2 CALL TO ORDER 1. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST 2. MOTION TO ADOPT AGENDA Recommendation: RESOLVED THAT: the Agenda for Board of Directors Meeting #04-18-BOD dated June 22, 2018 be approved. 3. ANNOUNCEMENTS 4. PRESENTATIONS NVCA Risk Assessment Peter Alm, Water Resource Engineer Kristopher Robinson, GIS Technologist Recommendation: RESOLVED THAT: the presentation regarding NVCA Risk Assessment by Peter Alm, Water Resource Engineer and Kristopher Robinson, GIS Technologist be received. 5. DEPUTATIONS There are no deputations for this meeting. 6. DELEGATIONS There are no delegations for this meeting 7. HEARINGS There are no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. Agenda Page 2

3 8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members are requested to identify those items from the Consent List that they wish to have considered for separate discussion. 9. CONSENT LIST A) Adoption of Minutes A.1) Approval of Minutes of the Board of Directors Meeting BOD held on April 27, Recommendation: RESOLVED THAT: the Board of Directors approve the minutes of the BOD Board meeting held on April 27, A.2) Draft Minutes of the Nottawasaga Valley Source Protection Authority meeting NVSPA held on April 27, Recommendation: RESOLVED THAT: the Board of Directors receive the draft minutes of the NVSPA meeting held on April 27, B) Correspondence B.1) Update from Steve Holyst and Rick Gerber, Oak Ridges Moraine Groundwater Program dated March 19, 2018 regarding a 2017 Program Overview and 2018 Work Plan. Recommendation: RESOLVED THAT: the correspondence contained in this board agenda BOD be received. C) Staff Reports C-1) Staff Report BOD from the Director, Lands, Education and Stewardship Services regarding Simcoe County Arts Heritage and Culture Grant. Agenda Page 3

4 Recommendation: RESOLVED THAT: Staff Report No BOD regarding the use of $4, from the NVCA s Land Acquisition Reserve to partially match a Simcoe County Arts Heritage and Culture grant be approved as presented. C-2) Staff Report No BOD from the Director, Lands, Education and Stewardship Services regarding recommendations for Preferred Contractors Based on NVCA Request for Quote RFQ 01/2018 Recommendation: RESOLVED THAT: the Board of Directors approve Staff Report No BOD from the Director, Lands, Education and Stewardship Services regarding preferred contractors for Healthy Waters Projects based on NVCA RFQ1/2018; and FURTHER THAT: Rumball Excavation and Haulage, Janalco Ltd., GSS Engineering Consultants and GEO Morphix Ltd. be confirmed as preferred contractors for NVCA Healthy Waters projects based on price quotes and credentials submitted as part of NVCA RFQ 01/2018. C-3) Staff Report No BOD from the Director, Lands, Education and Stewardship Services regarding the use of Deferred Project Levy in the Healthy Waters Program Recommendation: RESOLVED THAT: the Board of Directors approve Staff Report No BOD regarding the use of deferred project levy for the Healthy Waters Program; and FURTHER THAT: the NVCA Healthy Waters Program Utilize up to $20,000 of Deferred Project Levy Funds to balance the 2018 Budget. C.4) Staff Report No BOD from the Director, Watershed Management Services regarding Permits/Approvals under the Conservation Authorities Act for the Period of December 6, 2017 to June 7, Agenda Page 4

5 Recommendation: RESOLVED THAT: the NVCA Board of Directors receive Staff Report No BOD that summarizes the permits and approvals issued by staff for the period of December 6, 2017 to June 7, C.5) Staff Report No BOD from the Director, Watershed Management Services regarding Engineering Plan Review Services Recommendation: RESOLVED THAT: the NVCA Board of Directors receive Staff Report No BOD that outlines the need for engineering plan review services and the Board of Directors approve the remaining funding being secured through the use of reserves (up to $50,000). C.6) Staff Report No BOD from the Communications Coordinator regarding Communications Report April 12 to June 8, 2018 Recommendation: RESOLVED THAT: Staff Report No BOD regarding NVCA Communications April 12 to June 8, 2018, be received. C.7) Staff Report No BOD from the Chief Administrative Officer regarding a NVCA Foundation, construction and Project Funding. Recommendation: RESOLVED THAT: Staff Report No BOD regarding the establishment of a new registered Foundation under the Corporations Act in the Province of Ontario; and FURTHER THAT: the Foundation begin a project to raise funds supporting a new Science Building on the Tiffin Campus with initial funding supported by $250,000 from the NVCA Capital Reserve. Agenda Page 5

6 C.8) Staff Report No BOD from the Director, Lands, Education and Stewardship Services regarding Land Securement Program Issues and Opportunities. Recommendation: RESOLVED THAT: Staff report BOD regarding Land Securement Program Issues and Opportunities be approved as presented. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Recommendation: RESOLVED THAT: agenda items number(s), having been identified as requiring separate discussion, be referred for discussion under Agenda Item #10; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. 11. CLOSED SESSION Recommendation: RESOLVED THAT: this meeting of the Board of Directors No BOD move into closed session at a.m. to address matters pertaining to: a) a proposed or pending acquisition/disposition/leasing of land for authority purposes, Staff Report No BOD from the Director, Lands, Education and Stewardship Services regarding lot severance and transfer of NVCA property legally known as Part Lot 11, Concession 2, Township of Oro Medonte. Agenda Page 6

7 RESOLVED THAT: the Board of Directors rise from closed session at a.m. and report progress. ADJOURN Recommendation: RESOLVED THAT: the Board of Directors adjourn at to meet again on August 24, 2018 or at the call of the Chair. Agenda Page 7

8 Watershed Flood Risk Assessment for the Nottawasaga Valley Summary March 2018 * Introduction The Nottawasaga Valley Conservation Authority (NCVA) conducted a Watershed Flood Risk Assessment for the Nottawasaga Valley with funding from Public Safety Canada s National Disaster Mitigation Program. The objective the study was to provide NVCA and communities with a better understanding of the extent of damages/risk possible from flooding events. The communities of Alliston, Angus, Collingwood, Creemore, Elmvale, Shelburne, and Stayner, in Simcoe County, Ontario, were selected for the study based on the estimated number of potentially affected structures within the floodplain. Analysis Flood models were created using best available watershed information. It should be noted that the data used and the analysis performed was not the equivalent of engineered floodplain mapping (for development purposes, current NVCA regulation mapping will govern). These flood models were used to determine the overall impacts a variety of storm scenarios would have on each individual community. The factors investigated in this study were as follows: total damages for each scenario flood warning time (time of concentration) annual expected damages: current return periods and projected climate change return periods affected population affected roads for pedestrian access affected roads for vehicular access * Summary Author: Kristopher Robinson, Water Resource/GIS Technologist, NVCA. Funding for this project was provided the National Disaster Mitigation Program. Alternative Formats: If you require this document in an alternative format, please contact NVCA at admin@nvca.on.ca or Agenda Page 8

9 Agenda Page 9

10 Next Steps NVCA will work with municipal staff to find opportunities to update floodplain mapping for the most at-risk communities. Creemore, Stayner, Alliston and Collingwood are all good candidates for floodplain mapping updates. Future flood studies should include updated hydrology data and should produce floodplain mapping for the 2, 5, 10, 25, 50, 100-year and regional (Timmins) storm events. In unconfined urban drainage systems, 2-dimensional hydraulic modelling may be beneficial for better understanding flood risk. NVCA is undertaking a floodplain mapping exercise for Wasaga Beach, including watershed hydrology for the Nottawasaga River (expected completion by March 2019). The updated hydrology (flow) data produced through this work will be available to support additional flood studies within the Nottawasaga River drainage area. While this study improves the understanding of flood risk in the Nottawasaga Valley watershed, there is much future work that could be done to improve knowledge of the impacts of flooding. Although this study has provided a perspective of how local communities may be affected by flooding and the possible extent of flood damages, there are many opportunities for refinement as data becomes available. Improvement to model inputs such as an improved Digital Terrain Model (DTM), surveyed culverts, an updated hydrologic model, better property characterization data and engineering floodplain mapping could be incorporated into the risk assessment in the future. This flood risk assessment study should be revisited and updated periodically as new data becomes available. NVCA staff will continue to work with municipalities and landowners where opportunities for flood mitigation projects are identified. More information The full Watershed Flood Risk Assessment report, with appendices, is available on the NVCA s website at or by contacting NVCA at or admin@nvca.on.ca. Agenda Page 10

11 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES No BOD Date: April 27, 2018 Time: 9:00 a.m. to 11:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. Present: Deputy Mayor Gail Ardiel, Chair Councillor Keith White, Vice Chair Councillor Doug Lougheed, Past Chair Councillor Bob Meadows Councillor Gail Little Councillor Ron Orr Councillor Connie Leishman Councillor Deb Doherty Councillor Fred Nix Councillor Keith Lowry Councillor Phil Hall Councillor Walter Benotto Mayor Bill French Deputy Mayor Nina Bifolchi Regrets: Councillor Terry Mokriy Councillor Rose Romita Councillor Darren White Councillor Donna Jebb Blue Mountains (Town) Essa (Township) Innisfil (Town) Adjala-Tosorontio (Township) Amaranth (Township) Bradford West Gwillimbury (Town) Clearview (Township) Collingwood (Town) Mono (Town) Mulmur (Township) Oro-Medonte (Township) Shelburne (Town) Springwater (Township) Wasaga Beach (Town) Grey Highlands (Municipality) Barrie (City) Melancthon (Township) New Tecumseth (Town) Staff: Doug Hevenor, Chief Administrative Officer, Byron Wesson, Director, Lands, Education and Stewardship Services, Chris Hibberd, Director, Watershed Management Services, Sheryl Flannagan, Director, Corporate Services. Laurie Barron, Coordinator, CAO and Corporate Services/Recorder CALL TO ORDER Chair Ardiel called the meeting to order at 9:00 a.m. 1. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST None declared. Agenda Page 11

12 2. MOTION TO ADOPT AGENDA RES: Moved by: D. Doherty Seconded by: B. French RESOLVED THAT: the Agenda for Board of Directors Meeting #03-18-BOD dated April 27, 2018 be adopted as amended to correct duplicate numbers C-4. Carried. 3. ANNOUNCEMENTS 3.1 Councillor Fred Nix, Mono Township receives Life Time Achievement Award. Councillor Nix was recognized with a special award celebrating his 28-year commitment to the NVCA. The Town of Mono Council nominated Fred for this well-deserved award. 3.2 New NVCA Staff were introduced/recognized by their respective Directors. Watershed Management Services Julie Panovski, Regulations Assistant Andrew Fera, Regulations Technician Emma Perry, Planner Mark Hartley, Senior Engineer Amy Knapp, Planner Danial Dyce, Regulations Technician Land, Education and Stewardship Services Jonathan Cortese, Forestry Technician Corporate Services Haleigh Ferguson, Administrative Assistant 4. PRESENTATIONS 2017 NVCA Financial Statements KPMG LLP Chartered Accountants, Tiffany Cecchetto, Partner RES: Moved by: B. Meadows Seconded by: W. Benotto RESOLVED THAT: the Board receive the 2017 NVCA Financial Statements as presented by KPMG LLP Chartered Accountants; and FURTHER THAT: a copy be sent to the Ministry of Natural Resources and Forestry, Conservation Ontario and be placed on the NVCA website. Carried. Agenda Page 12

13 5. DEPUTATIONS There were no deputations for this meeting. 6. DELEGATIONS There were no delegations for this meeting 7. HEARINGS There were no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. 8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify those items from the Consent List that they wish to have considered for separate discussion. 9. CONSENT LIST A) Adoption of Minutes A.1) Approval of Minutes of the Board of Directors Meeting BOD held on February 23, RES: Moved by: R. Orr Seconded by: D. Doherty RESOLVED THAT: the Board of Directors approve the minutes of the BOD Board meeting held on February 23, Carried. B) Correspondence B.1) B.3) Letter from NVCA to Ministry of Municipal Affairs dated February 28, 2018 re: Protecting Water for Future Generations: Growing the Greenbelt in the outer Ring EBR posting NVCA comments. Copy of letter from Blue Mountain Watershed Trust to the Premier Wynne dated March 21/18 regarding an application to reconstruct Side Road 26/27 in the Township of Clearview before the Environmental Land Tribunals of Ontario, File No Urbaniak v. Ontario (NEC) Approved by consent. RESOLVED THAT: correspondence B.1) and B.2) of agenda BOD be received. Agenda Page 13

14 C) Staff Reports C-1) Staff Report No BOD from the Director, Watershed Management Services Regarding a request for quote for ecology review services. Approved by consent. RESOLVED THAT: Staff Report No BOD regarding the ecology review be received; and FURTHER THAT: the following firms be included in a roster of consultants to provide ecological review support to the NVCA. North-South Environmental Inc. R.J. Burnside and Associates Dougan and Associates Natural Resource Solutions Inc. (NRSI) Beacon Environmental C-2) Staff Report No BOD from the Director, Watershed Management Services Regarding the appointment of Ms. Angela Mills as Risk Management Inspector. Approved by consent. RESOLVED THAT: Staff Report No BOD regarding the appointment of Ms. Angela Mills as Risk Management Inspector as required under Sections 48 (1-3) of the Clean Water Act, 2006 be approved; and FURTHER THAT: a certificate of appointment be issued as required by Section 48(3) of the Act. C-4) Staff Report No BOD from the Director, Corporate Services regarding the 2018 First Quarter Budget Report. Approved by consent. RESOLVED THAT: the Board of Directors receive Staff Report No BOD regarding the 2018 first quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Agenda Page 14

15 C-5) Staff Report No BOD from the Communications Coordinator regarding the Communications Report, February 10 to April 11, Approved by consent. RESOLVED THAT: Staff Report No BOD regarding NVCA Communications, February 10 to April 11, 2018 be received. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES Moved by: C. Leishman Seconded by: K. Lowry RESOLVED THAT: agenda items number(s) B.2, C.3 and C.5, having been identified as requiring separate discussion, be referred for discussion under Agenda Item #10; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried. B-2) Copy of letter from the Municipality of Grey Highlands to Hon. Kathleen Wynne regarding a request for increase in transfer payment allocation in support of Conservation Authorities. RES Moved by: D. Doherty Seconded by: P. Hall RESOLVED THAT: Item B-2) regarding the Municipality of Grey Highlands letter to the Hon. Kathleen Wynne re: a request for increase in transfer payment allocation in support of Conservation Authorities be forwarded to NVCA watershed municipalities. Carried. C-3) Staff Report No BOD from the Director, Lands, Education and Stewardship Services and the Director, Watershed Management Services regarding the Township of Springwater s Swaley Drain. The board directed staff to continue to work with Springwater Township on improvements to the Swaley Drain in the Minesing Wetlands (under the Drainage Act). Agenda Page 15

16 RES: Moved by: F. Nix Seconded by: B. French RESOLVED THAT: Staff Report No BOD regarding the Township of Springwater s Swaley Drain project be received and approved. Carried. C-4) Staff Report No BOD from the Director, Corporate Services regarding Board Member Per Diem Increase. RES: Moved by: D. Lougheed Seconded by: N. Bifolchi WHEREAS: Staff were directed to seek approval of the Ontario Municipal Board (OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of living increase to NVCA members per diems of 2.3%, representing the Ontario Consumer Price Index (CPI) inflation rate from December 2013 to November 2014; and WHEREAS: Staff have received confirmation from the Ontario Municipal Board in January, dated August 27, 2017 for approval of a 2% increase to board member per diem amounting to an extra $1.61 per meeting, retroactive to January 1, 2016; therefore BE IT RESOLVED: that the Board of Directors approve a per diem increase of 2% retroactive to January 1, 2018 which can be done within current budget. Carried. 11. CLOSED SESSION RES: Moved by: W. Benotto Seconded by: F. Nix RESOLVED THAT: this meeting of the Board of Directors No BOD move into closed session at 10:14 a.m. to address matters pertaining to: Personal matters about an identifiable individual, including Authority staff; and THAT: Sheryl Flannagan, Director, Corporate Services be in attendance. Carried. RES: Moved by: K. Lowry Seconded by: P. Hall RESOLVED THAT: the Board of Directors rise from closed session at 11:12 a.m. and report progress. Carried. Agenda Page 16

17 RES: Moved by: D. Lougheed Seconded by: D. Doherty RESOLVED THAT: the Board of Directors confirm direction given in closed session. Carried. 12. OTHER BUSINESS Councillor Doherty advised NVCA staff that Collingwood Council is concerned with the length of time planning applications are taking to review and issue. NVCA s Director, Watershed Management Services advised that there certainly is an increased volume of permits and that NVCA senior management are working to increase NVCA s staff complement in order to address this increased workload. ADJOURN RES: Moved by: W. Benotto Seconded by: K. Lowry RESOLVED THAT: the Board of Directors adjourn at 11:20 a.m. to meet as the Nottawasaga Valley Source Protection Authority; and THAT: the next meeting of the Board of Directors will be June 22, 2018 or at the call of the Chair. Carried. Chair Gail Ardiel Doug Hevenor Chief Administrative Officer Approved by this day of, 2018 Agenda Page 17

18 NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY (NVSPA) NVSPA DRAFT MINUTES Friday, April 27, :00 a.m. to 12:00 noon Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. Present: Deputy Mayor Gail Ardiel, Chair Councillor Keith White, Vice Chair Councillor Doug Lougheed, Past Chair Councillor Bob Meadows Councillor Gail Little Councillor Ron Orr Councillor Connie Leishman Councillor Deb Doherty Councillor Fred Nix Councillor Keith Lowry Councillor Phil Hall Councillor Walter Benotto Deputy Mayor Nina Bifolchi Regrets: Councillor Terry Mokriy Councillor Rose Romita Councillor Darren White Councillor Donna Jebb Mayor Bill French Blue Mountains (Town) (left at 11:30 a.m.) Essa (Township) Innisfil (Town) Adjala-Tosorontio (Township) Amaranth (Township) Bradford West Gwillimbury (Town) Clearview (Township) Collingwood (Town) Mono (Town) Mulmur (Township) Oro-Medonte (Township) Shelburne (Town) Wasaga Beach (Town) Grey Highlands (Municipality) Barrie (City) Melancthon (Township) New Tecumseth (Town) Springwater (Township) Staff: Doug Hevenor, Chief Administrative Officer, Byron Wesson, Director, Lands, Education and Stewardship Services, Chris Hibberd, Director, Watershed Management Services, Sheryl Flannagan, Director, Corporate Services. Laurie Barron, Coordinator, CAO and Corporate Services/Recorder CALL TO ORDER Chair Ardiel called the meeting to order at 11:00 a.m. Agenda Page 18

19 1. ADOPTION OF AGENDA RES: Moved by: D. Doherty Seconded by: B. Meadows RESOLVED THAT: the agenda for the Nottawasaga Valley Source Protection Authority NVSPA dated April 27, 2018 be approved. Carried. 2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None noted. 3. MINUTES Minutes of the Nottawasaga Valley Source Protection Authority NVSPA dated March 24, RES: Moved by: G. Little Seconded by: D. Lougheed RESOLVED THAT: the Minutes of the Nottawasaga Valley Source Protection Authority NVSPA dated March 24, 2017 be approved. Carried. 4. CORRESPONDENCE a) A letter from the Minister of the Environment and Climate Change to Chair Lynn Dollin South Georgian Bay Lake Simcoe SPC and NVCA Chair Gail Ardiel dated February 14, 2018 regarding an amended source protection plan including the assessment report of the NVCA Source Protection Area. RES: Moved by: B. Meadows Seconded by: R. Orr RESOLVED THAT: correspondence contained in the NVSPA agenda NVSPA be received. Carried. Chair Gail Ardiel left the meeting at 11:30 a.m. Vice Chair Keith White chaired the remainder of the meeting. REPORTS 5. Source Protection Committee Update Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Committee Agenda Page 19

20 RES: Moved by: W. Benotto Seconded by: F. Nix RESOLVED THAT: the report of the South Georgian Bay Lake Simcoe Source Protection Committee Chair, Lynn Dollin dated April 27, 2018 be received. 6. An overview of the Source Water Implementation Annual Report. Bill Thompson, Manager, Integrated Watershed Management Lake Simcoe Region Conservation Authority. Carried. RES: Moved by: G. Little Seconded by: D. Doherty RESOLVED THAT: the presentation regarding the overview of the Source Water Implementation Annual Report by Bill Thompson, Manager, Integrated Watershed Management, Lake Simcoe Region Conservation Authority be received. Carried. 7. Presentation by Ryan Post, Senior Hydrogeologist, Engineering Services, Nottawasaga Valley Conservation Authority regarding Source protection authority work plan for 2018 and highlights of RES: Moved by: W. Benotto Seconded by: G. Little RESOLVED THAT: the presentation by Ryan Post, Senior Hydrogeologist, Engineering Services, Nottawasaga Valley Conservation Authority regarding source protection authority work plan for 2018 and highlights of Carried. 8. OTHER BUSINESS None noted. ADJOURN RES: Moved by: R. Orr Seconded by: F. Nix RESOLVED THAT: the Nottawasaga Valley Source Protection Authority meeting adjourn at 12:00 noon to meet again at the call of the Chair. Carried. Vice Chair Keith White Doug Hevenor, Chief Administrative Officer Approved this day of Agenda Page 20

21 Credit Valley Conservation Nottawasaga Valley Conservation Toronto and Region Conservation Lake Simcoe Region Conservation Central Lake Ontario Conservation Kawartha Conservation Ganaraska Region Conservation Otonabee Conservation Lower Trent Conservation 2017 PROGRAM OVERVIEW & 2018 WORK PLAN TO: YPDT Executive Steering Team FROM: Steve Holysh & Rick Gerber DATE: March 19, 2018 RE: 2017 Overview/2018 Work Plan Oak Ridges Moraine Groundwater Program (ORMGP; aka YPDT-CAMC) Background The Oak Ridges Moraine Groundwater Program (ORMGP) was initiated in 2001, driven by the encroachment of development onto the Oak Ridges Moraine and the recognition of an absence of high quality environmental data and analyses, particularly with respect to groundwater. Since inception, the program has provided partner agencies with an actively managed water-related database and the regional geological and groundwater context for on-going day-to-day water resource management activities (e.g. development review, PTTW review, watershed management, source water protection, etc.). The framework for the program is succinctly summarized in the adjacent figure, taken from the Council of Canadian Academies 2009 report The Sustainable Management of Groundwater in Canada. Mandate The mandate of the ORMGP partnership is to provide a multiagency, collaborative approach to collecting, analyzing and disseminating water resource data as a basis for effective stewardship of water resources. The ORMGP builds, maintains and provides to partnered agencies the regional geological and hydrogeological context for ongoing groundwater studies and management initiatives within the partnership area. Agenda Page 21

22 As such the program will: Build and maintain a master database of water-related information that is accessible to all partner agencies; Build and maintain a digital geological construction of the subsurface layers that is accessible to all partner agencies; Build and maintain a numerical groundwater flow model(s) that can be used to address any number of issues that arise at any of the partner agencies; Coordinate and lead investigations that will acquire new field data that will strategically infill key data gaps; Provide technical support to Source Water Protection Teams to ensure that interpretations used in source water are consistent with the regional understanding; Provide technical support to planning authorities to ensure that Official Plan policies are developed in a manner which makes them consistent with up to date groundwater science as derived from the project; and Provide technical support to all partnered agencies for addressing other Provincial legislation. Further information regarding the program can be found at Program area - Note that for data management purposes the program area comprises the entirety of three Source Water Protection (SWP) Regions: 1) Credit/Toronto/Central Lake Ontario (CTC); 2) Southern Georgian Bay - Lake Simcoe (SGBLS); and 3) Trent Conservation Coalition (TCC). Focus of work is largely directed to the GTA municipalities (York, Peel, Durham, and Toronto) and their associated Conservation Authorities (CAs). Agenda Page 22

23 Review 2017 Highlights 2. Analysis & Modelling Completion and circulation of A Guide for Actively Managing Watershed-Scale Numerical Models in Ontario ; Website tool created to assist in analysing surface water flows at gauged stations; Contributions to Terms of Reference for Durham and Peel Region modelling studies 1. Database specialty tables created within database to enhance website functionality; incorporation of script to regularly update surface water data within the database; added this year - 28,000 boreholes; 1,500 reports; 20 million temporal data records; continued enhancement of website for quick access to program data and information; agreement from Executive Steering Committee to share data & website with consulting community. 3. Other Further enhancements to pass-worded section of website ( access provided to additional staff Provincial and Federal technical staff for peer review; Presentation to consulting community of pass-worded section of website ( and proposed collaborative hydrogeology initiative introduced; Continued monitoring of 20 field sites to assist with infilling of data gaps; Communications continued technical collaboration with various agencies including MOECC (water quantity steering committee); GSC; Hydro One; Municipality of Clarington; Univ. of Waterloo; Guelph Univ.; Univ. of Western Ont.; York Univ.; Communications invited to speak at various forums including Ontario Water Works Association, Peel Region Managers, GSC/OGS Open House, TTC, BC Environment, City of Ottawa, University of Toronto. 4. Budget Program delivered within available funds - no planned increase for 2018; Program Component 2017 Staff Costs (Wages + Benefits) $659,200 Office Costs + Disbursements $61,500 Computer + Software $16,600 Consultant/Services $28,400 Administration $12,900 Total $778,600 Agenda Page 23

24 Review 2017 (Detailed Summary) The following provides a more detailed overview of activities undertaken through the Oak Ridges Moraine Groundwater Program through DATABASE The database was refined and improved through 2017 with continued use of SQL 2016 to manage the database. As in previous years, the discussion of database issues has been broken into four categories: Additions; Corrections; Accessibility and Software/Hardware Management. 1a Additions Key 2017 additions to the database included: An updated WWIS database was obtained in September 2017 from the MOECC and about 18,000 new well records were brought into the database the MOECC well records are up-to-date as of March 2017; Approximately 1500 new documents were brought into the library; Updating of York Region water level and chemistry data that had not yet been imported into the master database owing to database divergence (note that a data merge tool continues to be investigated which will allow for water levels and chemistry data to be directly imported from York to the master database); Peel Region and Durham Region municipal monitoring data continued to be regularly appended to the database; An updated PTTW dataset was acquired from MOECC and the water taking permits updated; Miscellaneous well and associated data from several consulting reports were brought into the database; In total approximately 22 million temporal records (chemistry, water levels, etc.) were added in 2017 this large number reflects the import of outstanding York Region data, as well as the updating of climate and stream flow data from Environment Canada. 1b 1c Corrections In a similar manner to what has been undertaken in the past, the import of an update of WWIS records necessitated the running of several quality assurance procedures needed to check and correct information coming into the database owing to inaccuracies within the WWIS digital data (e.g. check that screen top is above screen bottom, check that geology layers have tops above bottoms, check water levels are not below bottom of the well, compare invalid coordinates against listed townships and maps on well record forms (i.e. checking of coordinates), etc.); Temporal data within the database was parsed into separate tables to allow for improved data accessibility, in particular for web site performance. All surface water related measurements were taken from D_Interval_Temporal_2 and moved to a newly created D_Interval_Temporal_5. Similarly climate related data was moved from D_Interval_Temporal_2 to D_Interval_Temporal_3. Note that Sitefx (database access software) is programmed to pull data from any temporal data table and can therefore still be used to view these data; With the ability to screen water wells on the website and readily access the original water well record via the MOECC website corrections to individual wells was made much more simple. Accessibility 2017 saw considerable changes and improvements to the website. Within the website s Geocortex mapping package a new map window now consolidates much of the information that was previously Agenda Page 24

25 found in several individual maps. This map provides users with the ability to present different information sets onto one map (i.e. geological layers and wells). The site allows for users to readily undertake various types of analyses via the internet; The movement of the database to SQL 2016, which was undertaken largely for the purposes of capitalizing on its compatibility with the R Statistical package, has already proven to be advantageous in that ORMGP staff have been able to use R to create and provide the high quality statistical analyses of streamflow information via the program s website; The Citrix Xendesktop platform that was established in 2016 on the ORMGP server at Central Lake Ontario Conservation Authority offices continued to be used by technical ORMGP staff, as well as partner agency staff, to interact with the master database. On the Citrix Server platform, users can access either: i) the master database - for users wishing (and permitted) to make permanent changes; or ii) the weekly database (see below) - for users looking to review and make use of the most recent data within the database; The system has been stable through 2017 and has performed up to expectations. Via the internet, the database and several related software programs can be utilized for viewing and interacting with the master database. Staff will continue to make use of this platform to provide ready access to the program s database and information. 1d Software/Hardware Management In order to keep the database up-to-date and readily accessible to the partner agencies there is continual maintenance and review of the program s software and hardware capabilities was a year of general stability with respect to database management, minimal new equipment and/or software was required. In 2017, the following tasks have been undertaken with respect to the program s software and hardware management: Database switched in early 2017 to SQL 2016 version; Database management workflows reconfigured in early 2017 to work within Citrix platform. With respect to the backing up of the database, the following key points are relevant to the new system: o The database resides on a server at CLOCA which is continually backed up through VEEAM backup system server software should there be a power failure or database glitch, the database can be restored from a short term backup in very short order; the VEEAM software stores multiple versions of the database which are eventually overwritten with subsequent, more recent backups; o on a weekly basis (every Sunday) the following steps are automatically transacted: the database is written to a different CLOCA based server (this copy is dubbed the weekly database ) and is made available for use via the program s website to share data with the outside community; this database is automatically transferred/written to an ORMGP server at TRCA s offices (this copy is used by ORMGP staff to interact with, review and check the database); o over the long term, copies of the weekly database are held off-site (along with backups at TRCA and CLOCA) and monthly copies are held indefinitely should they be required; 2017 saw the continued use and expansion of the W tables within the database in order to speed up the retrieval of data from maps on the website; W tables synthesize much of the temporal data within the database (e.g. min, max, avg. values) and are scripted/coded to refresh every weekend so that they are always providing up-to-date information to the website; To ensure partners have the ability at their own offices to use software products (e.g Viewlog, Sitefx, or other) to review/access/qa/evaluate their data held in the ORMGP database, a cut of each partner Agenda Page 25

26 agency data set is distributed (in SQL and or Access format) at least two times per year (more often if needed/requested). 2. ANALYSIS & MODELLING The following initiatives either carried through from 2016 or were initiated in Model Review In 2017 the final numerical models provided to the program under the Model Custodianship program were reviewed and a brief report prepared for the Trent Conservation Coalition. As part of the ongoing model review, it should also be noted that staff continue to have communication with software developers to discuss modelling code, at a high technical level, and to provide input regarding suggested error bug fixes and/or improvements to existing software codes (e.g. discussions continue to be held with the developers of GSFLOW, HydroGeoSphere, Deflt3DFM, Mike SHE, and GWVistas). Under a technical review and assessment agreement, staff are in the process of acquiring, from Deltares in the Netherlands, an early version of proprietary hydrodynamic circulation modelling software that can potentially assist the Lake Ontario Collaborative group with modelling initiatives in Lake Ontario. Model Subcommittee At the LSRCA office, staff hosted a summer meeting of the modelling subcommittee. The purpose of the committee is to exchange ideas and techniques for enhancing numerical model use across the program study area. Model Management Report The report for this project A Guide for Actively Managing Watershed-Scale Numerical Models in Ontario was finalized in 2017 and has been distributed to the province, and circulated through various SWP boards. The report provides direct guidance to water resource managers on various aspects of numerical modelling, including: i) common pitfalls in the commissioning of new numerical models; ii) how to make effective use of numerical models for water management decisions; and iii) recommended procedures for maintaining and updating numerical models so that they can continue to be relevant and effective in assisting staff with understanding and managing water resources. Yonge Street Aquifer In partnership with staff from the Geological Survey of Canada and York Region, a detailed analysis of the geology and hydrogeology of the Yonge Street Aquifer carried on through A technical paper was submitted to the Canadian Journal of Earth Sciences. Peer review comments were received in December, and final submission is expected in Ducks Unlimited Wetlands and Flood Mitigation in Ontario: Natural Adaptation to extreme rainfall, the final report on this joint project with Ducks Unlimited was submitted in summer Work continues to transfer this ground-breaking study to a technical journal paper, planned for a 2018 submission. This study was focused on determining the economic value of wetlands in mitigating flooding, however it comprised many unique technical modelling approaches including an innovative ensemble modelling approach, the transfer of real storm dynamics from an actual 2015 Toronto storm over to Mississauga, and a unique approach to developing a finite element model mesh. Surface Water Analyses As an initial pilot project to test the capabilities of the R statistical package to work with the program s SQL database, the program s surface water data has been updated and a series of analysis packages have been offered on the program website. On the fly, users are able to select a stream gauge location and then to undertake analyses of the data. The user is able to change the selection of the range of days for which any Agenda Page 26

27 analysis will be undertaken and the statistics are updated dynamically as the date range is changed. Standard streamflow analyses such as baseflow separation, flow frequency analyses and trend analyses are all available on the website. Miscellaneous technical support York providing technical assistance in re-purposing the York Tier 3 numerical model to delineate capture zones for newly drilled municipal wells in the Newmarket area; technical assistance in working with Viewlog, a visualization and analysis software; continued to assist in facilitating data migration from York database into the ORMGP Master database (merge tool plus import of 2017 water level, pumping and chemistry data); continued work with Ross Hodgins (retired MOECC) to capture historical knowledge into the program s files; Provide technical support on Richmond Hill flowing well and area dewatering history. Peel met with senior project management team to provide overview of program (March 2017); provided data and geological support to consultant for East-West Peel Trunk Sewer project; provided technical support in preparing Terms of Reference for Region-wide modelling initiative; Durham met with monitoring consultant to establish process for migrating data into the database; checked Durham data within database to ensure consistency with data assembled by region s consultant - imported and updated database through fall 2017 in preparation for future numerical modelling initiatives; provided technical assistance in preparing Terms of Reference for renewed Durham-wide modelling initiative. Toronto met with city staff to discuss groundwater program initiative and to foster better integration of city work with ORMGP work; provided overview of program s web-based data access/analysis site to the Toronto Transit Commission. TRCA provided GSFLOW, PRMS and MIKE SHE support for modelling of three wetlands as background for the preparation of the Wetland Water Balance document; assisted in the siting and drilling of a new multi-level monitoring well within the Carruthers Watershed and partnered with Geological Survey of Canada and the University of Ottawa to ship core to Ottawa for further scientific analyses; currently assisting with the monitoring of new Carruthers well; provided technical support in preparing the geological and hydrogeological overview of the Carruthers Watershed in support of the TRCA s Carruthers Watershed Plan; assisted in adding new wells and importing of monitoring data into the program s database; in co-operation with TRCA, provided technical expertise to Town of Richmond Hill in the North Leslie Secondary Plan area where upward groundwater pressures must be properly considered prior to development approval; provided overview of ORMGP to TRCA management team. LSRCA provided technical support to prepare technical Terms of Reference and in selecting preferred consultant to undertake environmental flows project in the East Holland Watershed; assisted in the development of environmental flow analysis for the Lovers Creek watershed. A journal paper has been prepared and planned for submission by mid 2018; Agenda Page 27

28 currently helping on technical steering committee to assist in guiding of the East Holland modelling project; provided technical Viewlog training to assist staff with future geological mapping initiatives. CLOCA continued to provide technical support with respect to the Ontario Hydro facility in the Municipality of Clarington; presentation of program and website to the board. CVC provided overview of ORMGP (and in particular the program s website) to CVC technical water management staff (December 2017); provided technical assistance in terms of importing data into the database using Sitefx. NVCA provided support to staff as they presented the program s website to numerous agencies across the NVCA watershed most municipalities are now familiar with program; presentation of program and website to the board; provided a technical evaluation of Innisfil Creek drought modelling project. 3. OTHER PROGRAM INITIATIVES Over the course of 2017 a number of other initiatives also formed part of the overall work program. Website Through 2017 the partnership with GIS staff from Central Lake Ontario Conservation Authority (CLOCA) continued with a focus on enhancing the program s pass-worded section of the website. Enhancements to the Geocortex mapping tool on site have improved the ability of technical staff to make use of the vast data and information sets assembled through the project. Staff hosted a ½ day session in October where local consultant companies were invited to see an overview of the website and to provide input into partnership arrangements with the ORMGP. Partnership with consulting companies was initiated early in Report Library in 2017 the Rural Development Consultants (RDC) reports were moved into the library resulting in a significant increase in reports being made available through the program. As in previous years, in 2017 a summer student was retained to further assist in getting other miscellaneous reports into the database resulting in the addition of some 1500 new reports to the library database. Of note was the effort made by Region of Peel staff in 2017 to incorporate over 200 reports to the library. Field Work Staff continue to monitor a suite of approximately 40 wells to help in charactering specific hydrogeological settings that have been identified across the study area. Ontario Climate Advisory Committee as part of the task of considering the future use and updating of the available groundwater flow models across the program study area, staff continued to attend and contribute to this working group that advocates for best management practices in terms of collecting, managing and distributing climate information in Ontario. Lake Ontario Collaborative following on technical SWP work, the Regional Municipalities of Peel and Durham along with the City of Toronto have begun exploring ways of maintaining: i) a Lake Ontario dynamic circulation model for the purposes of assessing spills and potential impact to water intakes within the lake; and ii) real time data acquired from monitoring stations to be established out in Lake Ontario to provide necessary data for the modelling process. In 2017, staff have attended several meetings with the collaborative partners and have provided some preliminary ideas and costing for assisting the group. Ontario Water Quantity Protection External Working Group ORMGP staff were invited to sit on this advisory panel to provide expertise and advice to MOECC staff as they assess water use and future management procedures related to the current moratorium on bottled water permitting. Agenda Page 28

29 Isotope Project in collaboration with the University of Waterloo and York Region, staff continue to collaborate on a project to collect samples across the program study area for isotopic analyses. Results will be used to assist in groundwater flow system delineation with a view to providing independent field checks on numerical groundwater flow models. Communications/Analyses In 2017 ORMGP staff were invited to present or meet with various external agencies on behalf of the partner agencies. Attended a January technical session hosted by the MOECC regarding possible enhancements to the Water Well Information System (WWIS) and, in February, provided follow up technical presentations and recommendations to the MOECC s consultant and project team; Presented two papers ( Database Management A Path Forward for Ontario s Groundwater ; and Long Term Groundwater Monitoring ) at a local one day forum of the Ontario Water Works Association held in February in Mississauga, Ontario; Invited to present an overview of the program s website to the annual Ontario Geological Survey (OGS)/Geological Survey of Canada (GSC)/Conservation Authority Open House held in March in Guelph, Ontario; Presented a paper Application of a hydrogeological conceptual model, south central Ontario at the Geological Association of Canada Mineralogical Association of Canada (GAC-MAC) Annual Conference held in May in Kingston, Ontario; Provided overview presentations in May to the Board of the Central Lake Ontario Conservation Authority (CLOCA) and in October to the Board of the Nottawasaga Valley Conservation Authority (NVCA); Continued to provide technical expertise and peer review to the Town of Richmond Hill regarding development proposals in sensitive area of artesian pressures on the flank of the Oak Ridges Moraine; Continued with providing technical oversight and facilitation between different parties with respect to groundwater issues (including establishing a long term monitoring program) surrounding the construction of a transformer station on the Oak Ridges Moraine in the Municipality of Clarington; Interactive day with Grade 4 students discussing water and geology (Pleasantville Public School, Richmond Hill); Annual lecture on Water Resources Management to undergraduate and graduate students at the University of Toronto Scarborough; In 2017 the program became more well known around the province and staff were invited to present to staff at a number of different agencies including: o The Neptis Foundation as they worked on their project Capacity and Constraints on Water and Wastewater Systems in the Greater Golden Horseshoe: Report on Phase 1 (June 2017); o City of Ottawa staff as they embark on a similar program to manage their subsurface geological and hydrogeological data (April 2017); o City of Barrie as staff also were interested in better management of their subsurface information; o Environment Canada s Ottawa staff requested a web-based presentation of program s website in July as they look for alternatives to provide public access to environmental assessment date; o British Columbia s Environment Ministry staff requested a web-based presentation of program s website in November as they evaluate alternate means of making groundwater data accessible to the public; o Toronto Transit Commission (TTC) requested overview presentation of the website to evaluate potential for collaboration in further understanding Toronto s subsurface (November 2017); o Presentation (December, 2017) to Southern Ontario Stream Monitoring Assessment and Research Team (SOSMART) with a view to showcasing data management to this group of CA and provincial surface water researchers and managers. Agenda Page 29

30 4. BUDGET SUMMARY The four senior partners (City of Toronto, Regional Municipalities of York, Peel and Durham) each contributed $175,000 in 2017 (Total of $700,000). In addition, work undertaken in collaboration with SWP, resulted in some additional technical work (website development and model harmonization) being contributed to the program. The program s base expenses for the 2017 are summarized below base costs as well as estimated 2018 base costs are also provided. Program Component (est.) Staff Costs (Wages + Benefits) $635,000 $659,200 $675,000 Office + Disbursements $40,500 $61,500 $50,000 Computer + Software $76,800 $16,600 $17,000 Consultant/Services $44,200 $28,400 $25,000 Administration $12,500 $12,900 $13,000 Total 809,000 $778,600 $780,000 The program was completed within an acceptable budget in With the additional funds obtained through SWP, there is some flexibility in the program budget, and therefore no budget increase has been requested for Agenda Page 30

31 2018 WORK PLAN ONGOING/UPCOMING TASKS 1. DATABASE RELATED Task 1.1 City of Toronto Library Capture The city of Toronto, including the TTC, have expressed an interest in hiring summer students to assist with inputting hydrogeological/geotechnical reports into the library. Staff will work with the city to ensure smooth process for moving key reports into the database. Benefits: Improved access to subsurface information within the City of Toronto. Estimated Timeline: Start up Summer Task Assessment of Consultant Partnerships Over the course of 2018 staff will monitor external partner agency interaction with the database, both through the program s website, as well as through the Citrix platform, and make any necessary adjustments as the year progresses. Benefits: This task will ensure continued ready access to the program data by technical staff. With an expanded number of hydrogeologists examining the database and the various maps, models and other products prepared under the program, it is more likely that errors and omissions will be discovered and reported, leading to overall improvements in the deliverables to the groundwater community for important water-related decision making. For government agencies, this also allows for staff to utilize software that they do not have in-house. Estimated Timeline: Ongoing through Task 1.3 Knowledge Management Capture Staff have been considering for some time the most effective means of capturing nuggets of groundwater related knowledge into the program s management system and database. After some deliberation, staff intend to capture such knowledge into a new table within the database. The intent of this new table will be to capture hard to gather stories that might have significant bearing on future groundwater practitioners (e.g flowing conditions, buried valleys, areas of poor water quality, etc.). One way of capturing such information would be to interview experienced consultants to gain insights on their most unusual or surprising groundwater stories over their careers. Capturing this information as an x, y, coordinate along with some specific fields and a story (case study) would round out the information capture. Benefits: This type of exercise would build on the types of data and knowledge capture activities that are already undertaken through the program. Frequently, this type of information would either not have been reported or reports might not constitute the main document library held at the ORMGP. Having a mapped layer of such cautionary locales where a synthesized story is readily available via the ORMGP website would benefit the overall understanding of water resources across the study area. Estimated Timeline: Initial map available on website Fall Task 1.4 Improved Elevation Control Over the years, as improvements are made, specifically with respect to elevations and coordinates of wells/boreholes, staff have noted that periodically such changes/updates can necessitate a cascading need to also update other elevation related data tied to any particular well (e.g. water levels, geological picks, etc.). This is the case especially with values that have been imported into the database with elevation units of masl (as opposed to depth units of metres). If such changes are not made to the data at the same time as the change is made, then having to return to a particular location at a later time and validate whether these data have been updated or not has proven difficult. In 2018 staff will implement some technical changes within the database to better record the well elevation at the time of a water level or geological pick entry so that a better tracking of Agenda Page 31

32 elevations and updates can take place. This will entail the creation of additional tables, changes to the existing underlying tables and modification to related views. Benefits: This task will provide for improved management of elevation related data within the database, particularly geological picks and water levels. Estimated Timeline: Fall Task Improved migration of consultant data into the database This task did not get fully carried out in 2017 and is repeated here given the opportunity it reflects, especially now that consultants are partnering with the ORMGP. With the broadening of access to the program s database and website, the importing of newly collected consultant data (including all data from borehole geology information to water levels and water quality data) could be more efficient. Improvements can be made by offering standard data formatting templates (in either Microsoft Excel or Access formats) on the website. Contract documents from any of the thirteen partner agencies can be drafted to explicitly require the use of ORMGP templates from the website as a requirement of winning any particular groundwater related project. Benefits: With the movement to the digital collection of logger files via hand held devices, it would be beneficial to all agencies if consultants could readily transfer collected information directly into a standard template that would facilitate the importing of data into the database. Estimated Timeline: Fall Task Continued improvement and expansion to the database The database is now 62.3 gigabytes in size and continues to grow as new information is appended. Along with York Region staff, in 2018 there will be an attempt to contact golf course owners with a view to attain and import into the database long-term water related data from golf courses in the study area will see continued work on a process to automate the import of York Region data into the master database. Updates to the MOECC WWIS and PTTW will take place over the course of Data from various partner agencies will continue to be imported into the database. Staff will enable search routines that will automatically acquire and add into the database new Environment Canada streamflow and climate data, thus keeping these data sets up-todate moving forward. Benefits: Improved data quality and additional data input to the database will enhance any studies/work that would be undertaken in support of development or construction activities. Estimated Timeline: Ongoing through ANALYSIS & NUMERICAL MODEL RELATED Task Model Harmonization With some 70 numerical models having been generated across the geographical study area of the program, there remains a need to move towards a single authoritative path forward. Having initiated this task in 2017, with a focus on the geological layering, future work will also harmonize other hydrogeological attributes of the many models (e.g. hydraulic conductivity, porosity, etc.). As an initial key building block for numerical groundwater modeling, the geological/hydrostratigraphic layers need to be refined to incorporate any beneficial changes/insights obtained within the various modelling studies. Benefits: This task will initially see the consolidation of many phases of geological interpretation into a common authoritative set of surfaces that will extend across the entirety of the Oak Ridges Moraine drainage area. For each agency, this will continue to prove to be a significant benefit in that they can confidently provide a set of information and interpretive layers to any ongoing capital works project that involves subsurface excavation or tunneling. When provided to consultants, the set of layers allows for all parties (including staff and consultants working in adjacent agencies) to speak with a common language when referring to the subsurface stratigraphy. Agenda Page 32

33 Estimated Timeline: Ongoing through 2018 Task 2.2 Updated Water Budget Tool The website currently holds a water budget tool that allows for users to select an area of interest and run a water budget analysis. There are additional ways for this part of the website to be enhanced including: adding the ability for users to view the value at any given cell while the mouse hovers over the cell; providing results that have been obtained using different analysis techniques; providing summaries on a more frequent basis (e.g. monthly); Task Mapping of Known Groundwater Problem Areas This task was initiated in A wealth of information exists within the program information and analysis system to better inform projects as to subsurface conditions to be expected prior to commencement of any large construction/infrastructure projects. This task will result in regional-scale mapping of areas that are characteristic of various hydrogeological settings (buried valleys, shallow water table conditions, confined aquifer settings, groundwater under pressure, etc.). The hydraulic head and water table surface maps for the various hydrostratigraphic units will be updated to incorporate all observed data. Benefits: By having an understanding of subsurface conditions prior to project commencement, partner agency staff (both consultants and government) can provide preliminary knowledge regarding overall project cost and necessary efforts. Such regional maps can provide a screening tool prior to the detailed work necessary for project design. Estimated Timeline: Initial draft - summer Task 2.4 Investigation into Online Model Executables There has been an interest in ensuring that the numerical models developed over recent years are made available for more widespread use than is currently the case. A possible solution is to develop on-line executables (e.g. input pumping rate, location, and aquifer model run would return drawdown at a municipal well; run particle tracking routines, etc.) that would allow for non-modelers to gain insights from models for various water management decision-making and quickly assess potential impacts to their water supply. Benefits: Such tools would allow for technical staff from partner agencies to gain insights from already constructed models thus extending the benefit of the models into the future. Estimated Timeline: Initial application/tool fall OTHER INITIATIVES A key initiative in activities related to communication and outreach activities will focus on continued enhancement of the program s website to deliver data, information and knowledge in an easily accessible manner. Over 2018 the goal for the website is to build upon the successes of 2017 by offering newer and better ways to access, view and analyze data, all to benefit partner agency staff. Staff will continue to explore additional statistical options that SQL 2016 presents in terms of its linkage with the R statistical software package (additional charts, graphs, etc.). The technical content currently available on the website will be enhanced by providing additional insight pieces that succinctly summarize different hydrogeological analyses that have made effective use of the vast store of data in the database. A prominent goal of the program s website continues to be to reduce the need for extensive knowledge regarding how to use various individual specialized software packages (e.g. Sitefx, GIS, SQL Management Studio). Task 3.1 Ongoing Website Improvement As the website is used by staff from various agencies we will be seeking input and ideas for improving upon the maps and tools currently available on the website. Improvements are anticipated in terms of providing long term trends for pumping rates and for groundwater quality from various maps on the website. Report ready and printable geological borehole logs are also expected to be generated on the fly within the website environment. Agenda Page 33

34 Benefits: all actions directed to the website will be focused on providing smarter and easier ways to explore the data within the database, thereby reducing the time needed to acquire data for decision making. Estimated Timeline: Ongoing. Task 3.2 Website Database Access In order to make more effective use of the program s database, staff will continue to explore ways to provide users with more direct access to the database, and in particular the Views since they succinctly synthesize much of the information within the database. It is proposed that access be provided through a searchable mapping interface as well as through forms that are linked to the database. Benefits: having on-line access to the database will allow practitioners from partner agencies to show and search for information while at meetings away from the office. This capability will allow outside agencies (e.g. consultants, environmental groups, provincial agencies, etc.) to gain an understanding as to the comprehensive nature and magnitude of the database and foster an appreciation as to how it can change work patterns at many agencies across the study area. Estimated Timeline: Winter Task 3.3 GIS Platform Staff are currently working on establishing a GIS platform (using freely available and powerful programs (Quantum GIS/QGIS and GRASS GIS) that will host a variety of groundwater related information (e.g. geological and model layers, etc.). This will enable other more common GIS applications to work with the vast amount of information currently available in the program. Staff having typical GIS skills will be able to much more easily access data via this platform. Benefits: wider access to information via tool sets that are readily used by many staff. Estimated Timeline: Winter Agenda Page 34

35 Staff Report: BOD Date: 22/06/18 To: From: Chair and Members of the Board of Directors Byron Wesson Director, Lands, Education and Stewardship Services SUBJECT: Simcoe County Arts Heritage and Culture Grant Recommendation RESOLVED THAT: Staff Report No BOD regarding the use of $4, from the NVCA s Land Acquisition Reserve to partially match a Simcoe County Arts Heritage and Culture grant be approved as presented. Purpose of Staff Report The purpose of this staff report is to highlight the need in identifying new partnership opportunities for NVCA land use through the Arts, Heritage and Culture clubs within our watershed. Background Throughout each year a variety of initiatives take place on NVCA owned lands that seek to optimize self-sufficiency while ensuring property conservation and protection. Long term property leases or rentals, daily/weekly bookings for camping, weddings, movie productions and special events are all a part of our approved activities schedule. Staff work Agenda Page 35

36 diligently to maximize our facilities to their full potential but know more can be done. The County of Simcoe has an annual Arts, Heritage and Culture grant program that builds organizational capability and sustainability in existing and new local organizations, invests in community-based cultural activities that promote awareness, access, participation and appreciation of arts and heritage; and encourages collaborative opportunities and partnerships. To further self-sufficient efforts within our lands program a grant proposal was submitted to Simcoe County that highlighted the desire to enhance our partnership outreach with the Arts, Heritage and Culture community. Thus further utilizing our property use potentials. Our grant proposal was successful for a total of $8, and is to be matched by NVCA dollars/in kind support. Issues/Analysis NVCA has a number of assets throughout the watershed, including properties (with and without infrastructure). Funding from the Simcoe County Arts Heritage and Cultural Grant program will allow NVCA to hire a consultant to facilitate a series of meetings that reach out to a variety of user groups who may be interested in using our assets. This project will allow us to develop the framework for future partnerships with local art clubs and community groups etc. The goal is to match community needs with facilities and properties that are owned/managed by the NVCA and to develop a strategy to foster the connection between potential user groups of all guilds with NVCA. Potential project partners will be contacted and a series of meetings will be facilitated with like organizations (i.e. visual arts representatives will meet together, creative artists would be grouped together, natural heritage groups would be grouped together). The facilitator will then review with each of these user groups their current, previous and future uses/requirements. Working towards the future use of NVCA s facilities/resources by these organizations is our overarching focus. The contract facilitator will then develop a summary from these meetings that will outline how NVCA can move forward fostering new partnerships. Agenda Page 36

37 Relevance to Authority Policy/Mandate This project address goals and objectives from Section 6.0 in the NVCA Business plan including: 1. Promote a healthy, sustainable watershed. 2. Protect life and property from natural hazards. 3. Lead, partner and collaborate. Impact on Authority Finances The grant from Simcoe County is to be matched by NVCA through cash and in kind support (existing staff time, room rentals). The cash component of $4, is proposed to come from the NVCA s Land Acquisition Reserve. This reserve currently sits at $109,000. All other costs for this project would fall within the approved 2018 budget. Reviewed by: Original Signed by Byron Wesson Director, Lands, Education & Stewardship Services Approved for submission by: Original Signed by Doug Hevenor Chief Administrative Officer Agenda Page 37

38 Staff Report: BOD Date: 22/06/2018 To: From: Chair and Members of the Board of Directors Fred Dobbs Manager, Stewardship Services SUBJECT: Recommendations for Preferred Contractors Based on NVCA Request for Quote RFQ 01/2018 Recommendation RESOLVED THAT: the Board of Directors receive Staff Report No BOD from the Director, Lands, Education and Stewardship Services regarding preferred contractors for Healthy Waters Projects based on NVCA RFQ1/2018; and FURTHER THAT: Rumball Excavation and Haulage, Janalco Ltd., GSS Engineering Consultants and GEO Morphix Ltd. be confirmed as preferred contractors for NVCA Healthy Waters projects based on price quotes and credentials submitted as part of NVCA RFQ 01/2018. Purpose of the Staff Report The purpose of this Staff Report is to confirm preferred contractors to provide support for NVCA Healthy Waters projects to be completed between 2018 and Agenda Page 38

39 Background The NVCA issued a publicly-advertised RFQ in 2014 for heavy machinery, trucking, engineering and river morphology services for implementation of water quality and fish habitat improvement projects to be supported through the Lake Simcoe South Eastern Georgian Bay Cleanup Fund. The unit price quotes were confirmed for the period 2014 through 2017 and preferred contractors were identified. The 2018 RFQ provides an opportunity to update the list of preferred contractors for the period of 2018 to 2021 in order to streamline implementation of new Healthy Waters projects. Issues/Analysis The recommendations for preferred contractor status were based on the lowest unit price quotes submitted for contractors with the appropriate experience and expertise on or within close proximity to watercourses or wetlands. Relevance to Authority Policy/Mandate The Healthy Waters Program aligns closely with one of the NVCA s 3 strategic directions documented on page 8 of the Business Plan which is to Protect, Enhance and Restore with the goal of protecting, enhancing and restoring the watershed to support a healthy environment, healthy communities and healthy lifestyles by anticipating and taking action to address watershed impacts and pressures. Impact on Authority Finances The proposed recommendation is revenue neutral as it confirms preferred contractors to use for implementation of projects where funding has been secured. Reviewed by: Original Signed by Byron Wesson Director, Land, Education & Stewardship Services Approved for submission by: Original Signed by Doug Hevenor Chief Administrative Officer Agenda Page 39

40 Staff Report: BOD Date: 22/06/2018 To: From: Chair and Members of the Board of Directors Fred Dobbs Manager, Stewardship Services SUBJECT: Use of Deferred Project Levy in Healthy Waters Program RESOLVED THAT: the Board of Director approve Staff Report No BOD regarding the use of deferred project levy for the Healthy Waters Program; and FURTHER THAT: the NVCA Healthy Waters Program Utilize up to $20,000 of Deferred Project Levy Funds to balance the 2018 Budget. Purpose of the Staff Report The purpose of this staff report is to authorize the use of funding within the Healthy Waters deferred project levy account to ensure a balanced 2018 Healthy Waters program. Background The NVCA Healthy Waters Program (120) applies $10,000 annually from general operational levy to support project implementation and provide Agenda Page 40

41 critical leverage in obtaining new project funds. This permits staff to confirm matching funds in advance for grant applications. Many funders require that applicants demonstrate a 50% partner contribution rate in project proposals which are typically submitted in November and December. By the time the funding applications have been confirmed and/or approved in May of the following year, staff in some cases can substitute an alternate source of funds to match (e.g. use approved provincial dollars to match federal) and transfer some of the above project levy into a deferred account for use in future applications. A total of 30% of the staff costs in the Healthy Waters Program are covered by levy with the other 70% obtained through special project funding applications. Between 2014 and 2016, the bulk of the staff funding was obtained through the Environment Canada and Climate Change s Lake Simcoe and Southeastern Georgian Bay Cleanup Fund. Starting in 2017, staff began to explore new funding partnerships (e.g. with Bruce Power) in order to fill the gap left by the end of the Cleanup Fund program. This work continues into Issues/Analysis In 2018, Healthy Waters program staff has developed a wide range of new projects and submitted funding applications to a variety of funding partners in the both the government (e.g. Ontario Trillium Fund) and private sectors (e.g. TD Canada Trust). As a result of these applications, new funding has been confirmed from many sources. Bruce Power for example has confirmed $75, in support for 2018 and other new funding sources are currently being negotiated. Challenges exist however due to the limited number of billable hours available for staff to earn revenue through confirmed projects, while continuing to use unbillable hours to develop new projects and funding applications. If required at the end of the year (e.g. program is in a deficit) staff are requesting permission to use up to $20,000 in funds from the Healthy Waters deferred project account to bridge the shortfall. This request is similar to the one provided by the Board of Directors in These funds would cover some of the staff time used to negotiate funding agreements, Agenda Page 41

42 develop new field projects and pursue partnerships which will form the basis for future funding applications. Relevance to Authority Policy/Mandate The Healthy Waters Program aligns closely with one of the NVCA s 3 strategic directions documented on page 8 of the Business Plan which is to Protect, Enhance and Restore with the goal of protecting, enhancing and restoring the watershed to support a healthy environment, healthy communities and healthy lifestyles by anticipating and taking action to address watershed impacts and pressures. Impact on Authority Finances The proposed recommendation is an important step for balancing the 2018 Healthy Waters Budget. Using deferred project levy funds to supplement staffing revenue in 2018 will provide an opportunity to develop new projects and partnerships that will ensure the sustainability of the program through 2019 and beyond. Our Healthy Waters deferred project levy account currently sits at $53,500. Reviewed by: Original Signed by Byron Wesson Director, Land, Education & Stewardship Services Approved for submission by: Original Signed by Doug Hevenor Chief Administrative Officer Agenda Page 42

43 Staff Report No.: BOD Date: June 22, 2018 To: From: Chair and Members of the Board of Directors Chris Hibberd Director, Watershed Management Services SUBJECT: Permits/Approvals under the Conservation Authorities Act for the Period of December 6, 2017 to June 7, Recommendation RESOLVED THAT: the NVCA Board of Directors receive Staff Report No BOD that summarizes the permits and approvals issued by staff for the period of December 6, 2017 to June 7, Purpose of the Staff Report The purpose of this staff report is to provide the Board of Directors with a summary of the permits/approvals issued under Section 28 of the Conservation Authorities Act and provide information outlining how the Ministry of Natural Resources and Forestry (MNRF) permit response timelines are being met. Background As a result of an amended regulation to the Conservation Authorities Act Section, 28 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation, NVCA staff have been delegated the authority to approve permissions consistent with board approved policies and guidelines. On August 28, 2015, the Board of Directors approved a new reporting format and reporting timelines, with the removal of property owner information. Monthly reporting was changed to a biannual reporting. This new format allows for increased transparency and freeing up of staff time, to devote to permit approvals and issuance. As outlined in MNRF s May 2010 Policies and Procedures for Conservation Authority Plan Review and Permitting Activities, permit applications under the Conservation Authorities Agenda Page 43

44 Agenda Page 44

45 In the majority of the instances (97%), NVCA staff met the prescribed timelines as outlined in the MNRF guideline document and noted in the Background section of this staff report. For further discussion related to personal information and to ensure compliance with the Municipal Freedom of Information and Protection of Privacy Act, these discussions should be held in closed session. Relevance to Authority Policy Permits issued under Regulation 172/06 are in compliance with Section 28 of the Conservation Authorities Act. Impact on Authority Finances Permit issuance and reporting is completed within the confines of the approved 2018 budget under staff salaries and program expenses. Reviewed by: Original Signed by Chris Hibberd, Director Watershed Management Services Approved for submission by: Original Signed by Doug Hevenor Chief Administrative Officer Attachment: Summary of Permits/Approvals and Clearances Dec 6, 2017 to June 7, 2018 Agenda Page 45

46 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, 2018 CITY OF BARRIE Proposal Description Date Issued: LOT 2 CON 14 Tree grubbing, earthworks and construction of temporary 18-Mar-29 erosion control measures LOT 6 CON 1 for the installation of an NPS 4 PE IP gas pipeline service 18-Apr-24 extension. MUNICIPALITY OF GREY HIGHLANDS Proposal Description Date Issued: LOT 80 CON 2 SDR for the replacement of existing culverts at the same location. 18-May-15 TOWN OF BLUE MOUNTAINS Proposal Description Date Issued: LOT 11 CON 1 for a fish passage improvement project on black ash creek. 18-Feb-20 TOWN OF BRADFORD WEST GWILLIMBURY Proposal Description Date Issued: LOT 24 CON 5 For the construction of a detached garage. 18-Apr LOT 9 CON 12 for the construction of a single family dwelling and 18-May-03 improvements to the driveway. TOWN OF COLLINGWOOD Proposal Description Date Issued: LOT 43 CON 9 construction of an attached garage addition 17-Dec-20 LOT 40 CON 8 For the installation of an NPS 4 PE IP Gas pipeline. 18-Jan-02 June 08, 2018 sa-mod: rb-v2.0.0 Page 1 of 8 Agenda Page 46

47 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 44 CON 8 for the partial demolition and renovation on the existing 18-Feb-01 residence,and construction of a new addition, and detached garage LOT 42 CON 10 for works to remove a woody debris jam from the Black Ash 18-Feb-15 Creek floodway LOT 43 CON 9 for the renovation and addition to the existing structure and the 18-Mar-05 construction of a detached garage LOT 40 CON 8 Construction of municipal pre-servicing infrastructure including 18-Apr-04 storm sewers, sanitary sewers, water mains, road to base asphalt, utlity conduits and street lighting LOT 44 CON 9 For the construction of a gas header service to various new 18-Apr-13 sites LOT 40 CON 6 for the construction of a 2-storey single family swelling with a 18-May-03 crawl space and an attached garage LOT 40 CON 10 For grubbing, topsoil stripping and earthworks in preparation for 18-May-08 the proposed development including the construction of two sediment ponds which outlet into Black Ash Creek LOT 43 CON 9 for the two-storey addition to the existing two-storey home. 18-May LOT 45 CON 10 for site alteration and development including earthworks, site 18-May-18 grading and servicing to facilitate the construction of a multi-unit residential development (Balmoral Village) in the regulated area at the above noted location as indicated on the noted drawings/reports, subject to the following conditions: LOT 41 CON 8 18-May LOT 40 CON 8 Permit for new SFD on lot in subdivision. 18-Jun-01 LOT 40 CON 8 Permit for new SFD on lot in subdivision (Pretty River Estates) 18-Jun LOT 43 CON 9 for construction of a single storey washroom and terminal 18-Jun-07 facility within a regulated area (floodplain - Pretty River Spill) June 08, 2018 sa-mod: rb-v2.0.0 Page 2 of 8 Agenda Page 47

48 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, 2018 TOWN OF MONO Proposal Description Date Issued: LOT 20 CON 3 WHS construction of a single family dwelling, driveway and septic 17-Dec-13 system LOT 24 CON 1 EHS for the removal of existing modular horse barn and replacement 18-May-25 with a new barn. TOWN OF NEW TECUMSETH Proposal Description Date Issued: LOT 7 CON 4 installation on an inground pool 17-Dec LOT 10 CON 4 for the demolition of the existing garage and its replacement 18-Jan-31 with a new garage at a new location and an addition to a single family dwelling LOT 10 CON 7 for the construction of a detached garage. 18-Feb-20 LOT 7 CON 4 for the construction of an enclosed deck and swimming pool. 18-May-03 TOWN OF WASAGA BEACH Proposal Description Date Issued: LOT 25 CON 9 Proposed storm sewer outlet works 17-Dec LOT 25 CON 6 For the proposed construction of a: 140 sq. / ft. (10 x 14 ) unheated patio enclosure 17-Dec LOT 11 CON 15 For the construction of a new 143 sq./ ft. (11 x 13 ) hard top 17-Dec-13 awning over the existing deck LOT 33 CON 1 construction of a residential duplex 17-Dec-14 LOT 34 CON 3 construction of a new single family dwelling 17-Dec-18 June 08, 2018 sa-mod: rb-v2.0.0 Page 3 of 8 Agenda Page 48

49 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 3 CON 14 EAST OF SUNNIDALE ROAD 17-Dec LOT 1 CON 15 addition to an existing single family dwelling 18-Feb-02 LOT 35 CON 4 construction of a new single family dwelling 18-Feb-02 LOT 35 CON 4 extension of a roof line covering an existing deck 18-Feb-02 LOT 37 CON 4 construction of a new single family dwelling 18-Feb-16 LOT 22 CON 8 For site alteration and pre-servicing. 18-Feb LOT 32 CON 1 for works within a regulated area including excavation, 18-Mar-02 stockpiling and removal of deleterious material and import sub-grade material within rights-of-ways LOT 23 CON 8 for the installation of NPS 6 PE Gas mains. 18-Mar-07 LOT 2 CON 14 for a NPS 4 PE IP Gas pipeline crossing under Lamont Creek. 18-Mar LOT 25 CON 9 for site alteration and development including grading, servicing 18-Mar-16 and building construction within a regulated area LOT 27 CON 9 For the construction of a single family dwelling. 18-Apr-03 LOT 4 CON 15 for the construction of a new single family dwelling. 18-Apr-13 LOT 27 CON 9 For an addition to an existing building. 18-Apr LOT 7 CON 16 For the renovation and addition of existing building plus a 18-Apr-13 garage LOT 35 CON 4 For the construction of a single family dwelling. 18-Apr-25 LOT 35 CON 4 For the construction of a single family dwelling. 18-Apr LOT 2 CON 14 Permit for watercourse alteration to install utilities under Lamont 18-Apr-30 Creek June 08, 2018 sa-mod: rb-v2.0.0 Page 4 of 8 Agenda Page 49

50 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 34 CON 1 for the demolition and reconstruction of a new single family 18-May-02 dwelling with attached garage LOT 25 CON 9 For the construction of a new entrance to the public works 18-May-14 yard LOT 35 CON 4 for the construction of a single family dwelling. 18-May-24 LOT 33 CON 1 for the construction of an enclosed front entrance. 18-May LOT 3 CON 14 EAST OF for the rehabilitation of the bridge at the above noted location. 18-May-29 SUNNIDALE ROAD TOWNSHIP OF ADJALA-TOSORONTIO Proposal Description Date Issued: LOT 22 CON 3 construction of a new single family dwelling replacing and 17-Dec-08 exsiting single family dwelling LOT 22 CON 3 replacement of an existing accessory structure 17-Dec-13 LOT 14 CON 4 Construction of a new detached 2 car garage. 18-Jan-09 LOT 22 CON 3 modifications to existing foundation and house addition 18-Feb-01 LOT 19 CON 3 For the installation of an in-ground pool. 18-Mar-16 LOT 25 CON 3 for the construction of a new garage. 18-Apr-13 LOT 7 CON 6 for the construction of a new single family dwelling. 18-May-10 TOWNSHIP OF CLEARVIEW Proposal Description Date Issued: LOT 15 CON 9 construction of a detached garage 17-Dec LOT 29 CON 4 construction of a single family dwelling, associated septic 17-Dec-13 system and driveway June 08, 2018 sa-mod: rb-v2.0.0 Page 5 of 8 Agenda Page 50

51 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 5 CON 4 addition to an existing barn 17-Dec LOT 24 CON 3 for site alteration and development including grading, servicing 18-Feb-22 and road construction associated with the construction of single family homes within a regulated area of the subdivision referred to as Ridgeview Estates at the above noted location as indicated on the noted drawings/reports, subject to the following conditions: LOT 24 CON 8 for the construction of a driveway access. 18-Apr LOT 37 CON 6, LOT 36 For the rehabilitation of bridge Apr-04 CON LOT 10 CON 7 WEST OF For the constructiobn of farm structures. 18-Apr-23 SUNNIDALE ROAD LOT 10 CON 6 for the construction of a single family dwelling with a 2 car 18-Apr-24 garage and a workshop LOT 27 CON 2, LOT 26 for the crossing of Lamont Creek and the installation of a 18-May-14 CON 2 waterline, meter and a yard hydrant LOT 13 CON 12 for the construction of a single family dwelling. 18-May LOT 10 CON 6 for the construction of a 2 storey single family dwelling with no 18-Jun-05 basement. TOWNSHIP OF ESSA Proposal Description Date Issued: LOT 31 CON 3 placement of a new classroom portable 17-Dec-12 LOT 32 CON 9 construction of a new detached accessory storage shed 17-Dec-13 LOT 19 CON 9 detached garage 17-Dec LOT 14 CON 3 construction of a drivway and associated fill placement and site 17-Dec-13 grading (PHASE 1) June 08, 2018 sa-mod: rb-v2.0.0 Page 6 of 8 Agenda Page 51

52 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 24 CON 1 construction of a new covered deck 17-Dec LOT 22 CON 7 for the construction of a new a new addition over the existing 18-Jan-02 garage LOT 32 CON 10 detached garage and septic system 18-Jan-31 LOT 17 CON 11 construction of a new pole barn 18-Feb-02 LOT 31 CON 3 for the installation of an NPS 1 PE IP gas service. 18-Feb LOT 13 CON 5 for the removal of the existing poplar landfill cap and its 18-Mar-05 replacement with a synthetic liner and clay cap LOT 30 CON 4 for the construction of a new a storage shed. 18-May LOT 24 CON 5, LOT 23 for the removal of fallen trees and woody debris. 18-May-31 CON 5 TOWNSHIP OF MULMUR Proposal Description Date Issued: LOT 12 CON 2 ECL 17-Dec LOT 20 CON 1 ECL for the demolition of a single storey portion of an existing 18-Feb-23 dwelling and the construction of a new addition to an existing single family dwelling LOT 12 CON 4 ECL for the construction of a single family dwelling (bungalow) with a 18-Mar-13 walkout basement and 3 car garage LOT 17 CON 1 WCL for the construction of a single family dwelling and pool. 18-Jun-05 TOWNSHIP OF ORO-MEDONTE Proposal Description Date Issued: LOT 1 CON 3, LOT 2 construction of a new snow making pond, fill placement and site 17-Dec-18 CON 3 grading June 08, 2018 sa-mod: rb-v2.0.0 Page 7 of 8 Agenda Page 52

53 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 3 CON 7 construction of a single family dwellings 17-Dec LOT 55 CON 2 for the installation of an NPS 1 ST and PE IP gas pipe service 18-Jan-05 extension LOT 2 CON 11, LOT 1 For the removal and replacement of an existing pumphouse 18-Jan-31 CON LOT 2 CON 9, LOT 3 Renewal of permit for phase 1B 1C. 18-Mar-15 CON LOT F CON 2 for the construction of a new piglet nursery barn 18-Mar-19 LOT 2 CON 13 for the construction of a new single family dwelling and septic. 18-May-10 TOWNSHIP OF SPRINGWATER Proposal Description Date Issued: LOT 5 CON 5 For the completion of a partially constructed new 40 x 30 addition to the existing giraffe barn. 18-Jan LOT 64 CON 1 replacement of an existing cottage 18-Feb-01 LOT 69 CON 1 For the replacement of an existing deck. 18-Feb LOT 64 CON 1 for the construction of a new addition and deck to the existing 18-Mar-01 cottage, and an accessory building LOT 68 CON 1, LOT 67 for the proposed two replacement of two natural gas 18-Mar-22 CON 1 by-passes LOT 6 CON 8 for the upgrades to the existing Queen Street sewage pump 18-May-10 station. Total Records 101 June 08, 2018 sa-mod: rb-v2.0.0 Page 8 of 8 Agenda Page 53

54 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, 2018 CITY OF BARRIE Proposal Description Date Issued: LOT 2 CON 14 Tree grubbing, earthworks and construction of temporary 18-Mar-29 erosion control measures LOT 6 CON 1 for the installation of an NPS 4 PE IP gas pipeline service 18-Apr-24 extension. MUNICIPALITY OF GREY HIGHLANDS Proposal Description Date Issued: LOT 80 CON 2 SDR for the replacement of existing culverts at the same location. 18-May-15 TOWN OF BLUE MOUNTAINS Proposal Description Date Issued: LOT 11 CON 1 for a fish passage improvement project on black ash creek. 18-Feb-20 TOWN OF BRADFORD WEST GWILLIMBURY Proposal Description Date Issued: LOT 24 CON 5 For the construction of a detached garage. 18-Apr LOT 9 CON 12 for the construction of a single family dwelling and 18-May-03 improvements to the driveway. TOWN OF COLLINGWOOD Proposal Description Date Issued: LOT 43 CON 9 construction of an attached garage addition 17-Dec-20 LOT 40 CON 8 For the installation of an NPS 4 PE IP Gas pipeline. 18-Jan-02 June 08, 2018 sa-mod: rb-v2.0.0 Page 1 of 8 Agenda Page 54

55 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 44 CON 8 for the partial demolition and renovation on the existing 18-Feb-01 residence,and construction of a new addition, and detached garage LOT 42 CON 10 for works to remove a woody debris jam from the Black Ash 18-Feb-15 Creek floodway LOT 43 CON 9 for the renovation and addition to the existing structure and the 18-Mar-05 construction of a detached garage LOT 40 CON 8 Construction of municipal pre-servicing infrastructure including 18-Apr-04 storm sewers, sanitary sewers, water mains, road to base asphalt, utlity conduits and street lighting LOT 44 CON 9 For the construction of a gas header service to various new 18-Apr-13 sites LOT 40 CON 6 for the construction of a 2-storey single family swelling with a 18-May-03 crawl space and an attached garage LOT 40 CON 10 For grubbing, topsoil stripping and earthworks in preparation for 18-May-08 the proposed development including the construction of two sediment ponds which outlet into Black Ash Creek LOT 43 CON 9 for the two-storey addition to the existing two-storey home. 18-May LOT 45 CON 10 for site alteration and development including earthworks, site 18-May-18 grading and servicing to facilitate the construction of a multi-unit residential development (Balmoral Village) in the regulated area at the above noted location as indicated on the noted drawings/reports, subject to the following conditions: LOT 41 CON 8 18-May LOT 40 CON 8 Permit for new SFD on lot in subdivision. 18-Jun-01 LOT 40 CON 8 Permit for new SFD on lot in subdivision (Pretty River Estates) 18-Jun LOT 43 CON 9 for construction of a single storey washroom and terminal 18-Jun-07 facility within a regulated area (floodplain - Pretty River Spill) June 08, 2018 sa-mod: rb-v2.0.0 Page 2 of 8 Agenda Page 55

56 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, 2018 TOWN OF MONO Proposal Description Date Issued: LOT 20 CON 3 WHS construction of a single family dwelling, driveway and septic 17-Dec-13 system LOT 24 CON 1 EHS for the removal of existing modular horse barn and replacement 18-May-25 with a new barn. TOWN OF NEW TECUMSETH Proposal Description Date Issued: LOT 7 CON 4 installation on an inground pool 17-Dec LOT 10 CON 4 for the demolition of the existing garage and its replacement 18-Jan-31 with a new garage at a new location and an addition to a single family dwelling LOT 10 CON 7 for the construction of a detached garage. 18-Feb-20 LOT 7 CON 4 for the construction of an enclosed deck and swimming pool. 18-May-03 TOWN OF WASAGA BEACH Proposal Description Date Issued: LOT 25 CON 9 Proposed storm sewer outlet works 17-Dec LOT 25 CON 6 For the proposed construction of a: 140 sq. / ft. (10 x 14 ) unheated patio enclosure 17-Dec LOT 11 CON 15 For the construction of a new 143 sq./ ft. (11 x 13 ) hard top 17-Dec-13 awning over the existing deck LOT 33 CON 1 construction of a residential duplex 17-Dec-14 LOT 34 CON 3 construction of a new single family dwelling 17-Dec-18 June 08, 2018 sa-mod: rb-v2.0.0 Page 3 of 8 Agenda Page 56

57 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 3 CON 14 EAST OF SUNNIDALE ROAD 17-Dec LOT 1 CON 15 addition to an existing single family dwelling 18-Feb-02 LOT 35 CON 4 construction of a new single family dwelling 18-Feb-02 LOT 35 CON 4 extension of a roof line covering an existing deck 18-Feb-02 LOT 37 CON 4 construction of a new single family dwelling 18-Feb-16 LOT 22 CON 8 For site alteration and pre-servicing. 18-Feb LOT 32 CON 1 for works within a regulated area including excavation, 18-Mar-02 stockpiling and removal of deleterious material and import sub-grade material within rights-of-ways LOT 23 CON 8 for the installation of NPS 6 PE Gas mains. 18-Mar-07 LOT 2 CON 14 for a NPS 4 PE IP Gas pipeline crossing under Lamont Creek. 18-Mar LOT 25 CON 9 for site alteration and development including grading, servicing 18-Mar-16 and building construction within a regulated area LOT 27 CON 9 For the construction of a single family dwelling. 18-Apr-03 LOT 4 CON 15 for the construction of a new single family dwelling. 18-Apr-13 LOT 27 CON 9 For an addition to an existing building. 18-Apr LOT 7 CON 16 For the renovation and addition of existing building plus a 18-Apr-13 garage LOT 35 CON 4 For the construction of a single family dwelling. 18-Apr-25 LOT 35 CON 4 For the construction of a single family dwelling. 18-Apr LOT 2 CON 14 Permit for watercourse alteration to install utilities under Lamont 18-Apr-30 Creek June 08, 2018 sa-mod: rb-v2.0.0 Page 4 of 8 Agenda Page 57

58 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 34 CON 1 for the demolition and reconstruction of a new single family 18-May-02 dwelling with attached garage LOT 25 CON 9 For the construction of a new entrance to the public works 18-May-14 yard LOT 35 CON 4 for the construction of a single family dwelling. 18-May-24 LOT 33 CON 1 for the construction of an enclosed front entrance. 18-May LOT 3 CON 14 EAST OF for the rehabilitation of the bridge at the above noted location. 18-May-29 SUNNIDALE ROAD TOWNSHIP OF ADJALA-TOSORONTIO Proposal Description Date Issued: LOT 22 CON 3 construction of a new single family dwelling replacing and 17-Dec-08 exsiting single family dwelling LOT 22 CON 3 replacement of an existing accessory structure 17-Dec-13 LOT 14 CON 4 Construction of a new detached 2 car garage. 18-Jan-09 LOT 22 CON 3 modifications to existing foundation and house addition 18-Feb-01 LOT 19 CON 3 For the installation of an in-ground pool. 18-Mar-16 LOT 25 CON 3 for the construction of a new garage. 18-Apr-13 LOT 7 CON 6 for the construction of a new single family dwelling. 18-May-10 TOWNSHIP OF CLEARVIEW Proposal Description Date Issued: LOT 15 CON 9 construction of a detached garage 17-Dec LOT 29 CON 4 construction of a single family dwelling, associated septic 17-Dec-13 system and driveway June 08, 2018 sa-mod: rb-v2.0.0 Page 5 of 8 Agenda Page 58

59 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 5 CON 4 addition to an existing barn 17-Dec LOT 24 CON 3 for site alteration and development including grading, servicing 18-Feb-22 and road construction associated with the construction of single family homes within a regulated area of the subdivision referred to as Ridgeview Estates at the above noted location as indicated on the noted drawings/reports, subject to the following conditions: LOT 24 CON 8 for the construction of a driveway access. 18-Apr LOT 37 CON 6, LOT 36 For the rehabilitation of bridge Apr-04 CON LOT 10 CON 7 WEST OF For the constructiobn of farm structures. 18-Apr-23 SUNNIDALE ROAD LOT 10 CON 6 for the construction of a single family dwelling with a 2 car 18-Apr-24 garage and a workshop LOT 27 CON 2, LOT 26 for the crossing of Lamont Creek and the installation of a 18-May-14 CON 2 waterline, meter and a yard hydrant LOT 13 CON 12 for the construction of a single family dwelling. 18-May LOT 10 CON 6 for the construction of a 2 storey single family dwelling with no 18-Jun-05 basement. TOWNSHIP OF ESSA Proposal Description Date Issued: LOT 31 CON 3 placement of a new classroom portable 17-Dec-12 LOT 32 CON 9 construction of a new detached accessory storage shed 17-Dec-13 LOT 19 CON 9 detached garage 17-Dec LOT 14 CON 3 construction of a drivway and associated fill placement and site 17-Dec-13 grading (PHASE 1) June 08, 2018 sa-mod: rb-v2.0.0 Page 6 of 8 Agenda Page 59

60 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 24 CON 1 construction of a new covered deck 17-Dec LOT 22 CON 7 for the construction of a new a new addition over the existing 18-Jan-02 garage LOT 32 CON 10 detached garage and septic system 18-Jan-31 LOT 17 CON 11 construction of a new pole barn 18-Feb-02 LOT 31 CON 3 for the installation of an NPS 1 PE IP gas service. 18-Feb LOT 13 CON 5 for the removal of the existing poplar landfill cap and its 18-Mar-05 replacement with a synthetic liner and clay cap LOT 30 CON 4 for the construction of a new a storage shed. 18-May LOT 24 CON 5, LOT 23 for the removal of fallen trees and woody debris. 18-May-31 CON 5 TOWNSHIP OF MULMUR Proposal Description Date Issued: LOT 12 CON 2 ECL 17-Dec LOT 20 CON 1 ECL for the demolition of a single storey portion of an existing 18-Feb-23 dwelling and the construction of a new addition to an existing single family dwelling LOT 12 CON 4 ECL for the construction of a single family dwelling (bungalow) with a 18-Mar-13 walkout basement and 3 car garage LOT 17 CON 1 WCL for the construction of a single family dwelling and pool. 18-Jun-05 TOWNSHIP OF ORO-MEDONTE Proposal Description Date Issued: LOT 1 CON 3, LOT 2 construction of a new snow making pond, fill placement and site 17-Dec-18 CON 3 grading June 08, 2018 sa-mod: rb-v2.0.0 Page 7 of 8 Agenda Page 60

61 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 3 CON 7 construction of a single family dwellings 17-Dec LOT 55 CON 2 for the installation of an NPS 1 ST and PE IP gas pipe service 18-Jan-05 extension LOT 2 CON 11, LOT 1 For the removal and replacement of an existing pumphouse 18-Jan-31 CON LOT 2 CON 9, LOT 3 Renewal of permit for phase 1B 1C. 18-Mar-15 CON LOT F CON 2 for the construction of a new piglet nursery barn 18-Mar-19 LOT 2 CON 13 for the construction of a new single family dwelling and septic. 18-May-10 TOWNSHIP OF SPRINGWATER Proposal Description Date Issued: LOT 5 CON 5 For the completion of a partially constructed new 40 x 30 addition to the existing giraffe barn. 18-Jan LOT 64 CON 1 replacement of an existing cottage 18-Feb-01 LOT 69 CON 1 For the replacement of an existing deck. 18-Feb LOT 64 CON 1 for the construction of a new addition and deck to the existing 18-Mar-01 cottage, and an accessory building LOT 68 CON 1, LOT 67 for the proposed two replacement of two natural gas 18-Mar-22 CON 1 by-passes LOT 6 CON 8 for the upgrades to the existing Queen Street sewage pump 18-May-10 station. Total Records 101 June 08, 2018 sa-mod: rb-v2.0.0 Page 8 of 8 Agenda Page 61

62 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, 2018 CITY OF BARRIE Proposal Description Date Issued: LOT 2 CON 14 Tree grubbing, earthworks and construction of temporary 18-Mar-29 erosion control measures LOT 6 CON 1 for the installation of an NPS 4 PE IP gas pipeline service 18-Apr-24 extension. MUNICIPALITY OF GREY HIGHLANDS Proposal Description Date Issued: LOT 80 CON 2 SDR for the replacement of existing culverts at the same location. 18-May-15 TOWN OF BLUE MOUNTAINS Proposal Description Date Issued: LOT 11 CON 1 for a fish passage improvement project on black ash creek. 18-Feb-20 TOWN OF BRADFORD WEST GWILLIMBURY Proposal Description Date Issued: LOT 24 CON 5 For the construction of a detached garage. 18-Apr LOT 9 CON 12 for the construction of a single family dwelling and 18-May-03 improvements to the driveway. TOWN OF COLLINGWOOD Proposal Description Date Issued: LOT 43 CON 9 construction of an attached garage addition 17-Dec-20 LOT 40 CON 8 For the installation of an NPS 4 PE IP Gas pipeline. 18-Jan-02 June 08, 2018 sa-mod: rb-v2.0.0 Page 1 of 8 Agenda Page 62

63 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 44 CON 8 for the partial demolition and renovation on the existing 18-Feb-01 residence,and construction of a new addition, and detached garage LOT 42 CON 10 for works to remove a woody debris jam from the Black Ash 18-Feb-15 Creek floodway LOT 43 CON 9 for the renovation and addition to the existing structure and the 18-Mar-05 construction of a detached garage LOT 40 CON 8 Construction of municipal pre-servicing infrastructure including 18-Apr-04 storm sewers, sanitary sewers, water mains, road to base asphalt, utlity conduits and street lighting LOT 44 CON 9 For the construction of a gas header service to various new 18-Apr-13 sites LOT 40 CON 6 for the construction of a 2-storey single family swelling with a 18-May-03 crawl space and an attached garage LOT 40 CON 10 For grubbing, topsoil stripping and earthworks in preparation for 18-May-08 the proposed development including the construction of two sediment ponds which outlet into Black Ash Creek LOT 43 CON 9 for the two-storey addition to the existing two-storey home. 18-May LOT 45 CON 10 for site alteration and development including earthworks, site 18-May-18 grading and servicing to facilitate the construction of a multi-unit residential development (Balmoral Village) in the regulated area at the above noted location as indicated on the noted drawings/reports, subject to the following conditions: LOT 41 CON 8 18-May LOT 40 CON 8 Permit for new SFD on lot in subdivision. 18-Jun-01 LOT 40 CON 8 Permit for new SFD on lot in subdivision (Pretty River Estates) 18-Jun LOT 43 CON 9 for construction of a single storey washroom and terminal 18-Jun-07 facility within a regulated area (floodplain - Pretty River Spill) June 08, 2018 sa-mod: rb-v2.0.0 Page 2 of 8 Agenda Page 63

64 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, 2018 TOWN OF MONO Proposal Description Date Issued: LOT 20 CON 3 WHS construction of a single family dwelling, driveway and septic 17-Dec-13 system LOT 24 CON 1 EHS for the removal of existing modular horse barn and replacement 18-May-25 with a new barn. TOWN OF NEW TECUMSETH Proposal Description Date Issued: LOT 7 CON 4 installation on an inground pool 17-Dec LOT 10 CON 4 for the demolition of the existing garage and its replacement 18-Jan-31 with a new garage at a new location and an addition to a single family dwelling LOT 10 CON 7 for the construction of a detached garage. 18-Feb-20 LOT 7 CON 4 for the construction of an enclosed deck and swimming pool. 18-May-03 TOWN OF WASAGA BEACH Proposal Description Date Issued: LOT 25 CON 9 Proposed storm sewer outlet works 17-Dec LOT 25 CON 6 For the proposed construction of a: 140 sq. / ft. (10 x 14 ) unheated patio enclosure 17-Dec LOT 11 CON 15 For the construction of a new 143 sq./ ft. (11 x 13 ) hard top 17-Dec-13 awning over the existing deck LOT 33 CON 1 construction of a residential duplex 17-Dec-14 LOT 34 CON 3 construction of a new single family dwelling 17-Dec-18 June 08, 2018 sa-mod: rb-v2.0.0 Page 3 of 8 Agenda Page 64

65 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 3 CON 14 EAST OF SUNNIDALE ROAD 17-Dec LOT 1 CON 15 addition to an existing single family dwelling 18-Feb-02 LOT 35 CON 4 construction of a new single family dwelling 18-Feb-02 LOT 35 CON 4 extension of a roof line covering an existing deck 18-Feb-02 LOT 37 CON 4 construction of a new single family dwelling 18-Feb-16 LOT 22 CON 8 For site alteration and pre-servicing. 18-Feb LOT 32 CON 1 for works within a regulated area including excavation, 18-Mar-02 stockpiling and removal of deleterious material and import sub-grade material within rights-of-ways LOT 23 CON 8 for the installation of NPS 6 PE Gas mains. 18-Mar-07 LOT 2 CON 14 for a NPS 4 PE IP Gas pipeline crossing under Lamont Creek. 18-Mar LOT 25 CON 9 for site alteration and development including grading, servicing 18-Mar-16 and building construction within a regulated area LOT 27 CON 9 For the construction of a single family dwelling. 18-Apr-03 LOT 4 CON 15 for the construction of a new single family dwelling. 18-Apr-13 LOT 27 CON 9 For an addition to an existing building. 18-Apr LOT 7 CON 16 For the renovation and addition of existing building plus a 18-Apr-13 garage LOT 35 CON 4 For the construction of a single family dwelling. 18-Apr-25 LOT 35 CON 4 For the construction of a single family dwelling. 18-Apr LOT 2 CON 14 Permit for watercourse alteration to install utilities under Lamont 18-Apr-30 Creek June 08, 2018 sa-mod: rb-v2.0.0 Page 4 of 8 Agenda Page 65

66 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 34 CON 1 for the demolition and reconstruction of a new single family 18-May-02 dwelling with attached garage LOT 25 CON 9 For the construction of a new entrance to the public works 18-May-14 yard LOT 35 CON 4 for the construction of a single family dwelling. 18-May-24 LOT 33 CON 1 for the construction of an enclosed front entrance. 18-May LOT 3 CON 14 EAST OF for the rehabilitation of the bridge at the above noted location. 18-May-29 SUNNIDALE ROAD TOWNSHIP OF ADJALA-TOSORONTIO Proposal Description Date Issued: LOT 22 CON 3 construction of a new single family dwelling replacing and 17-Dec-08 exsiting single family dwelling LOT 22 CON 3 replacement of an existing accessory structure 17-Dec-13 LOT 14 CON 4 Construction of a new detached 2 car garage. 18-Jan-09 LOT 22 CON 3 modifications to existing foundation and house addition 18-Feb-01 LOT 19 CON 3 For the installation of an in-ground pool. 18-Mar-16 LOT 25 CON 3 for the construction of a new garage. 18-Apr-13 LOT 7 CON 6 for the construction of a new single family dwelling. 18-May-10 TOWNSHIP OF CLEARVIEW Proposal Description Date Issued: LOT 15 CON 9 construction of a detached garage 17-Dec LOT 29 CON 4 construction of a single family dwelling, associated septic 17-Dec-13 system and driveway June 08, 2018 sa-mod: rb-v2.0.0 Page 5 of 8 Agenda Page 66

67 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 5 CON 4 addition to an existing barn 17-Dec LOT 24 CON 3 for site alteration and development including grading, servicing 18-Feb-22 and road construction associated with the construction of single family homes within a regulated area of the subdivision referred to as Ridgeview Estates at the above noted location as indicated on the noted drawings/reports, subject to the following conditions: LOT 24 CON 8 for the construction of a driveway access. 18-Apr LOT 37 CON 6, LOT 36 For the rehabilitation of bridge Apr-04 CON LOT 10 CON 7 WEST OF For the constructiobn of farm structures. 18-Apr-23 SUNNIDALE ROAD LOT 10 CON 6 for the construction of a single family dwelling with a 2 car 18-Apr-24 garage and a workshop LOT 27 CON 2, LOT 26 for the crossing of Lamont Creek and the installation of a 18-May-14 CON 2 waterline, meter and a yard hydrant LOT 13 CON 12 for the construction of a single family dwelling. 18-May LOT 10 CON 6 for the construction of a 2 storey single family dwelling with no 18-Jun-05 basement. TOWNSHIP OF ESSA Proposal Description Date Issued: LOT 31 CON 3 placement of a new classroom portable 17-Dec-12 LOT 32 CON 9 construction of a new detached accessory storage shed 17-Dec-13 LOT 19 CON 9 detached garage 17-Dec LOT 14 CON 3 construction of a drivway and associated fill placement and site 17-Dec-13 grading (PHASE 1) June 08, 2018 sa-mod: rb-v2.0.0 Page 6 of 8 Agenda Page 67

68 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 24 CON 1 construction of a new covered deck 17-Dec LOT 22 CON 7 for the construction of a new a new addition over the existing 18-Jan-02 garage LOT 32 CON 10 detached garage and septic system 18-Jan-31 LOT 17 CON 11 construction of a new pole barn 18-Feb-02 LOT 31 CON 3 for the installation of an NPS 1 PE IP gas service. 18-Feb LOT 13 CON 5 for the removal of the existing poplar landfill cap and its 18-Mar-05 replacement with a synthetic liner and clay cap LOT 30 CON 4 for the construction of a new a storage shed. 18-May LOT 24 CON 5, LOT 23 for the removal of fallen trees and woody debris. 18-May-31 CON 5 TOWNSHIP OF MULMUR Proposal Description Date Issued: LOT 12 CON 2 ECL 17-Dec LOT 20 CON 1 ECL for the demolition of a single storey portion of an existing 18-Feb-23 dwelling and the construction of a new addition to an existing single family dwelling LOT 12 CON 4 ECL for the construction of a single family dwelling (bungalow) with a 18-Mar-13 walkout basement and 3 car garage LOT 17 CON 1 WCL for the construction of a single family dwelling and pool. 18-Jun-05 TOWNSHIP OF ORO-MEDONTE Proposal Description Date Issued: LOT 1 CON 3, LOT 2 construction of a new snow making pond, fill placement and site 17-Dec-18 CON 3 grading June 08, 2018 sa-mod: rb-v2.0.0 Page 7 of 8 Agenda Page 68

69 SUMMARY OF PERMITS/APPROVALS Range From : December 6, 2017 To June 7, LOT 3 CON 7 construction of a single family dwellings 17-Dec LOT 55 CON 2 for the installation of an NPS 1 ST and PE IP gas pipe service 18-Jan-05 extension LOT 2 CON 11, LOT 1 For the removal and replacement of an existing pumphouse 18-Jan-31 CON LOT 2 CON 9, LOT 3 Renewal of permit for phase 1B 1C. 18-Mar-15 CON LOT F CON 2 for the construction of a new piglet nursery barn 18-Mar-19 LOT 2 CON 13 for the construction of a new single family dwelling and septic. 18-May-10 TOWNSHIP OF SPRINGWATER Proposal Description Date Issued: LOT 5 CON 5 For the completion of a partially constructed new 40 x 30 addition to the existing giraffe barn. 18-Jan LOT 64 CON 1 replacement of an existing cottage 18-Feb-01 LOT 69 CON 1 For the replacement of an existing deck. 18-Feb LOT 64 CON 1 for the construction of a new addition and deck to the existing 18-Mar-01 cottage, and an accessory building LOT 68 CON 1, LOT 67 for the proposed two replacement of two natural gas 18-Mar-22 CON 1 by-passes LOT 6 CON 8 for the upgrades to the existing Queen Street sewage pump 18-May-10 station. Total Records 101 June 08, 2018 sa-mod: rb-v2.0.0 Page 8 of 8 Agenda Page 69

70 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, 2018 CITY OF BARRIE Clearance Type Date Issued LOT 4 CON Feb LOT 1 CON Feb LOT 3 CON Mar-18 TOWN OF BRADFORD WEST GWILLIMBURY Clearance Type Date Issued May-18 TOWN OF COLLINGWOOD Clearance Type Date Issued LOT 38 CON 5 13-Dec LOT 41 CON 7 19-Dec LOT 37 CON 5 26-Mar LOT 44 CON 8 05-Apr LOT 44 CON 8 10-Apr LOT 42 CON 9 18-Apr LOT 43 CON 9 03-May-18 TOWN OF INNISFIL Clearance Type Date Issued June 07, 2018 sa-mod: rb-v2.0.0 Page 1 of 7 Agenda Page 70

71 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, LOT 16 CON 4 27-Mar LOT 7 CON 6, LOT 6 CON 6, LOT 7 CON 5, LOT 6 CON 5 18-Apr-18 TOWN OF MONO Clearance Type Date Issued LOT 14 CON 1 EHS 20-Dec LOT 19 CON 4 EHS 21-Dec LOT 25 CON 1 EHS 30-Jan LOT 8 CON 3 EHS 31-Jan LOT 10 CON 3 EHS 12-Mar LOT 16 CON 4 EHS 22-May-18 TOWN OF NEW TECUMSETH Clearance Type Date Issued LOT 10 CON 8 29-Jan LOT 9 CON Mar LOT 7 CON 3 29-Mar LOT 7 CON 3 22-May LOT 9 CON 5 30-May LOT 3 CON Jun-18 June 07, 2018 sa-mod: rb-v2.0.0 Page 2 of 7 Agenda Page 71

72 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, 2018 TOWN OF WASAGA BEACH Clearance Type Date Issued LOT 3 CON 14 WEST OF SUNNIDALE ROAD 09-Feb LOT 8 CON Feb LOT 11 CON Feb LOT 21 CON Feb LOT 34 CON 2 09-Mar LOT 1 CON Mar LOT 34 CON 2 28-Mar LOT 24 CON Apr LOT 21 CON Apr LOT 24 CON Apr A CON May LOT 7 CON May LOT 36 CON 4 28-May LOT 34 CON 3 04-Jun-18 TOWNSHIP OF ADJALA-TOSORONTIO Clearance Type Date Issued June 07, 2018 sa-mod: rb-v2.0.0 Page 3 of 7 Agenda Page 72

73 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, LOT 12 CON 3 24-Jan LOT 1 CON 1 29-Jan LOT 11 CON 4 13-Apr LOT 5 CON 7 16-Apr LOT 15 CON 6 20-Apr LOT 25 CON 3 18-May LOT 5 CON 6 01-Jun LOT 11 CON 5 06-Jun-18 TOWNSHIP OF AMARANTH Clearance Type Date Issued LOT 23 CON 3 02-Feb LOT 31 CON 4 21-Feb-18 TOWNSHIP OF CLEARVIEW Clearance Type Date Issued LOT 6 CON Dec LOT 24 CON 9 20-Dec LOT 4 CON 6 18-Jan LOT 36 CON 7 22-Jan-18 June 07, 2018 sa-mod: rb-v2.0.0 Page 4 of 7 Agenda Page 73

74 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, LOT 22 CON Jan LOT 41 CON Jan LOT 25 CON 2 WEST OF SUNNIDALE ROAD 31-Jan LOT 24 CON 10, LOT 23 CON 10, LOT 22 CON Mar LOT 41 CON Mar LOT 28 CON 5 28-Mar LOT 15 CON 2 24-May LOT 3 CON 3 29-May-18 TOWNSHIP OF ESSA Clearance Type Date Issued LOT 30 CON 9 06-Dec LOT 22 CON 7 13-Feb LOT 28 CON Feb LOT 31 CON 4 23-Feb LOT 7 CON 7 26-Mar LOT 10 CON 9 31-May-18 TOWNSHIP OF MULMUR Clearance Type Date Issued June 07, 2018 sa-mod: rb-v2.0.0 Page 5 of 7 Agenda Page 74

75 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, LOT 15 CON 3 ECL 02-Feb LOT 28 CON 5 19-Mar LOT 28 CON 4 28-May-18 TOWNSHIP OF ORO-MEDONTE Clearance Type Date Issued LOT 6 CON Mar LOT 6 CON 2 21-Mar LOT 6 CON 3 10-Apr LOT D CON 2, LOT 10 CON 2 11-Apr LOT 16 CON 4 16-Apr LOT 35 1ST EAST PENETANGUISHENE ROAD 20-Apr LOT 20 1ST EAST PENETANGUISHENE ROAD, LOT 19 1ST EAST 22-May LOT 24 1ST EAST PENETANGUISHENE ROAD 07-Jun-18 TOWNSHIP OF SPRINGWATER Clearance Type Date Issued LOT 17 CON 4, LOT 18 CON 4 16-Jan LOT 71 CON 1 15-Feb LOT 3 CON 4 27-Feb-18 June 07, 2018 sa-mod: rb-v2.0.0 Page 6 of 7 Agenda Page 75

76 SUMMARY OF CLEARANCES Range From : December 6, 2017 To June 7, LOT 5 CON Feb LOT 68 CON 1 02-Mar LOT 6 CON 9 20-Mar LOT 8 CON 5 26-Mar LOT 4 CON 7 28-Mar LOT 13 CON 9 28-Mar LOT 64 CON 1 10-Apr LOT 13 CON 6 19-Apr LOT 14 CON 3 19-Apr LOT 14 CON 3 19-Apr LOT 14 CON 6 01-May LOT 10 CON 3 02-May LOT 2 CON 3 17-May LOT 5 CON 5 18-May LOT 8 CON 2 30-May-18 Total Records 96 June 07, 2018 sa-mod: rb-v2.0.0 Page 7 of 7 Agenda Page 76

77 Staff Report: BOD Date: June 22, 2018 To: From: Chair and Members of the Board of Directors Chris Hibberd Director, Watershed Management Services SUBJECT: Engineering Plan Review Services Recommendation RESOLVED THAT: the NVCA Board of Directors receive Staff Report No BOD that outlines the need for engineering plan review services and the Board of Directors approve the remaining funding being secured through the use of reserves (up to $50,000). Purpose of the Staff Report The purpose of this staff report is to provide the Board of Directors with an overview of the current plan review workload and a means to address the engineering review component of the workload. Background The NVCA's Planning Services role is to provide environmental planning expertise to guide municipal and other land-use planning decisions on a watershed basis, consistent with current applicable federal and provincial legislation and policies, authority policy and municipal planning policy. Planning Services has three major components including; plan input and review; regulations and permitting; and, strategic planning. This report focuses on plan input and review component, which consists of the review of planning and development applications involving the Authority's mandate under legislation such as Planning, Niagara Escarpment, and Environmental Assessment Acts. Staff provide comments on Municipal Official Plans, Zoning Bylaws, subdivision and consent applications, Niagara Escarpment applications, and projects under the Environmental Assessment Act. Agenda Page 77

78 NVCA's Engineering Department provides technical support in review of permit and planning applications. A key review component is stormwater. NVCA s 2013 Engineering Guidelines note the following: Stormwater refers to rainfall and snowmelt that seeps into the ground or runs off the land into storm sewers, streams and lakes. In an undeveloped condition, the hydrologic cycle includes multiple components such as infiltration, evaporation and evapotranspiration that occur due to the natural vegetated state of the land. Through development, the hydrologic cycle is modified as more impervious surfaces are introduced. Impervious surfaces prevent water from infiltrating into the ground, thereby reducing the amount of vegetation available for evapotranspiration and causing increases in volume of runoff that enters directly into the receiving watercourse. As well, there is a more direct path between the impervious surface and the receiving watercourse, which results in a subsequent increase in peak flows. Increased volume to the receiving watercourse can have multiple impacts to the watercourse such as a longer period of higher flows after rainfall events and longer periods of sustained erosion that may result in down-cutting or widening of the watercourse. As well, there is an impact to the water balance as volume is being lost from groundwater Increased peak flows to watercourses downstream of development will increase existing flooding hazards. An increase in flows will result in an increase of the existing erosive forces of water that form the watercourse. Increased erosive force can cause meander patterns to change and become more pronounced, thereby increasing the erosion hazards associated with a watercourse both in confined and unconfined systems. Stormwater management is incorporated into the design of new development applications in order to address increased volume and peak flows and degraded water quality. Stormwater management is meant to counteract the changes to receiving systems by this shift in the hydrologic cycle. Issues/Analysis Since 2014, NVCA has seen an increase in the number of applications from 1065 in 2014 to 1900 in Many of the applications require engineering review of stormwater and other engineering related matters. The steady influx applications along with the recent retirement and turnover of engineering staff (made up of 3 Full Time Employees (FTE)) since 2016 has resulted in a review backlog. Subsequently, staff and Board members have been receiving numerous complaints regarding the length of NVCA review times. Agenda Page 78

79 The plan review workload as of June 1 st includes 104 total active files comprised of the following: 70 subdivisions. 8 pre-consultation inquiries. 16 Official Plan and Zoning Amendments, Site Plans; Municipal projects, Committee of Adjustment, and Niagara Escarpment Commission applications. 10 permit applications related to the above developments. Last fall to help with engineering review, NVCA brought in an engineer on a 6 month contract that ended May 1, In addition, NVCA s Senior Engineer started at the conservation authority March Currently, the engineering staff is back to the historic 3 FTE. However, please note that of the 3 FTE only 1 engineer is responsible for 100% plan review and management, 30% of the second engineer s time is dedicated to plan review, the remaining 70% of their time is dedicated to flood forecasting and special projects and the third staff member is responsible for permit engineering review. Please note that permit numbers are above and beyond the workload list as outlined above. In summary, we have the equivalent of 1.3 engineering staff completing plan review; the accumulated review backlog has proven to be a challenging task for current engineering staff. To address the backlog staff are recommending developing a roster of engineering consultants that could assist in technical review. Specific applications would be circulated to the preferred consultants for engineering review. The intent is to reduce the current number of active applications to a more manageable amount though both external and in-house engineering review. Relevance to Authority Policy NVCA s Strategic Plan includes the following goal: To protect, enhance and restore the watershed to support a healthy environment, healthy communities and healthy lifestyles by anticipating and taking action to address watershed impacts and pressures. Impact on Authority Finances A portion of the cost of engagement of consultants would need to be addressed outside of the approved budget. A portion of the cost would realize through recognized user fee revenues and staff. NVCA staff are recommending that the remaining funding being secured through the use of reserves (up to $50,000). Reviewed by: Original Signed by Chris Hibberd Director, Watershed Management Services Approved for submission by: Original Signed by Doug Hevenor Chief Administrative Officer Agenda Page 79

80 Staff Report: BOD Date: 22/06/18 To: From: Chair and Members of the Board of Directors Doug Hevenor Chief Administrative Officer SUBJECT: Foundation, Construction and Project Funding Recommendation RESOLVED THAT: Staff Report No BOD regarding the establishment of a new registered Foundation under the Corporations Act in the Province of Ontario; and FURTHER THAT: the Foundation begin a project to raise funds supporting a new Science Building on the Tiffin Campus with initial funding supported by $250,000 from the NVCA Capital Reserve. Purpose of Staff Report The purpose of this staff report is to recommend for approval the need to establish a registered Foundation in the Province of Ontario representing the capital needs of the NVCA. With the establishment of said Foundation the first major project being the creation of a new Science Building located on the Tiffin Campus with initial funding supported by $250,000 from the NVCA Capital Reserve. Background On December 6, 1982 the NVCA established the Nottawasaga Valley Conservation Foundation (Ont. Corp. # ). This former Foundation accomplished major funding campaigns raising funds for the construction of the Jose Centre and Nix Building. This Foundation failed August 12, 2008 and was discontinued. At this time former CAO, Wayne Wilson informed the BOD would not be a problem for the NVCA to establish a new Foundation, as CRA s issues were not with the NVCA but rather the NVCF. Agenda Page 80

81 In 2017 the BOD directed former CAO, Gail Wood to defer action regarding the Foundation to the incoming CAO. In the fall of 2017 CAO was directed to investigate the establishment of a foundation to support Capital funding of the NVCA. To spear head a funding drive the former Foundation identified a major funding project, the Jose Environmental Learning Centre. The NVCA contributed funding from its capital reserve to support this project. Issues/Analysis Currently 27/36 CAs in Ontario operate Foundations. Based on our watershed population funding could reach $136,000 a year based on 200,000 population. Success will result from having efficient staff, NVCA support for the Foundation and a Board that adheres to charity laws and good governance. Establishing the Foundation would require the following. Some of the key initial steps include: Identifying a Foundation Coordinator (FC) Applying for the certificate of incorporation including articles of incorporation; Registering the office and BOD; Developing the letter of patents for the Foundation; Completing a name search report; Registering under the Canada revenue Agency as a charity; Creating director bylaws, administrative bylaws and operational standards; Developing records standards; Appointing officers; Purchasing accounting software; Setting up banking The FC would be responsible for agendas, minutes, staff reports, policies, procedures tax returns etc. under the direction of the NVCA CAO. As a focal point for funding Staff are suggesting we proceed to build a New Science Building (NSB) on the Tiffin Campus. This building would mirror the existing Hix Building facing west and running south from the boardwalk. (See NVCA Administrative Building #2.jpg) The NSB would see the movement of all monitoring staff from the Jose Environmental Learning Centre. This would allow the education component of the NVCA to take over the entire building for educational purposes. Currently both monitoring and education they are running out of room in the building. With the addition of the NSB the authority could also provide year round potable washroom facilities for the public. Currently we do not have such and visitation is demanding that we develop these amenities for the public. Agenda Page 81

82 This part about washrooms may sound trivial but if we intend to grow our revenues it is paramount that we grow our facilities to accommodate our visitor needs. The NSB would then house all of monitoring science work and in doing so provide the NVCA with an opportunity to expose this vital work to our many educational visitors though some type of interactive science lab or viewable science lab. Relevance to Authority Policy/Mandate Both the NVCA s current Strategic and Business Plans address the need for suitable funding in order to operate the NVCA effectively. The creation of a Foundation provides potential to acquire more funds on a sustainable basis. Since the original Foundation failed it is of utmost importance that the new Foundation operate following all the legal requirements and legislation applicable within the Province of Ontario. Impact on Authority Finances Staff believe that by developing a new Foundation, constructing a new Science Building and providing NVCA Funding to the project we will be able move our organization forward. Initial costs for the NSB are targeting between $1.2 Million and $1.8 Million dependent on finishes and furnishing. Through an existing contractual agreement with the Architect, John Hix we can avoid the costly and timely process of tendering for the Design Architect. So we will see some cost benefits for following the same foundational building ground imprint by being able to use the existing Hix Building drawings and plans. We will have to have a Public Bid Process for the construction phase of the proposed NSB. However, the builder of the original Hix Building may be able to offer the NVCA an economy of scale due to the firms intimate construction knowledge gained through the original Hix Building construction. Staff will be able to re-arrange work assignments for key individuals to accommodate the work required to operate the Foundation. Our goal is to initially establish the Foundation and then to slowly grow its administrative and fundraising over time. Approved for submission by: Original Signed by Doug Hevenor Chief Administrative Officer Attachment: Hix Building #2 Agenda Page 82

83 Agenda Page 83