2018 EASTERN CANADA USER GROUP. June 20th 22nd
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1 2018 EASTERN CANADA USER GROUP June 20th 22nd
2 2017 was a pivotal year in municipal asset management capacity building in Canada. It began on the heels of Ontario s Gas Tax Funding deadline for comprehensive asset management plans and ended with the adoption of Ontario s new asset management regulation O. Reg. 588/17. We also witnessed FCM s Municipal Asset Management Program (MAMP) in full swing, with municipalities across the country applying for grant funding for their asset management capacity building projects. This year, as we approach our annual Eastern Canada User Group to be held from June 20 th to the 22 nd, we are witnessing increased momentum in the development of asset management maturity at the local level. Capacity challenges in asset management still exist for most municipalities, but by leveraging grant funding, building more collaborative asset management teams and harnessing the full capabilities of asset management software, our clients are achieving greater and more sustainable outcomes for their asset management programs. We are excited to present a User Group agenda for 2018 that will introduce you to the new features and enhancements to our technologies that will further support your municipality s journey toward asset management maturity. Once again, workshops have been designed to facilitate hands on experience with the enhancements to our software modules. The program also includes numerous working sessions with several module streams, allowing attendees to focus their time and get the most out of the User Group. Of note this year is the launch of the new version of PSD s Capital Planning & Analysis (CPA) tool User Group attendees will have the chance to walk through CPA s Project Builder functionality which supports strategic project-level capital and operating planning. The first day of the conference is once again designed specifically for users of PSD Municipal Budgeting software (formerly FMW Web), with an opportunity to review enhancements to each module and engage in hands on working sessions. On Day Two, attendees will hear directly from FCM s Manager of Funding for MAMP and will be briefed on upcoming requirements for O. Reg As always, the Eastern Canada User Group will also serve as an opportunity to show our appreciation to our clients. In 2018 PSD will be celebrating its 15 th anniversary. From our roots as a publication focused on PSAB 3150 compliance, to a firm providing municipalities with research, consulting and software to strengthen asset management and budgeting capacity, we are honoured to have the opportunity to continue working with passionate municipal practitioners across the country. We hope that you can join us in London this June to learn, share feedback, connect with your peers, and help us celebrate a fantastic 15 years in this industry. Matthew Dawe Vice President P a g e 1
3 7:45 am 8:45 am Registration/Breakfast WEDNESDAY JUNE 20 th, :45 am 9:00 am Welcome & Opening Remarks 9:00 am 9:30 am FMW Enhancement Overview You Spoke, We Listened! 9:30 am 10:45 am WORKING SESSION Operating Plan 10:45 am 11:00 am Refreshment Break 11:00 am 12:00 pm WORKING SESSION Plan Requests 12:00 pm 1:00 pm Lunch 1:00 pm 1:45 pm WORKING SESSION Capital Planning & Analysis (CPA) & FMW Capital Plan Integration 1:45 pm 3:00 pm WORKING SESSION Reporting Tips & Tricks! 3:00 pm 3:15 pm Refreshment Break 3:15 pm 4:00 pm Open Forum Troubleshooting Tips 7:45 am 8:45 am Registration/Breakfast THURSDAY JUNE 21 st, :45 am 9:00 am Welcome & Opening Remarks 9:00 am 9:15 am FCM Municipalities for Climate Innovation Program (MCIP) Presentation 9:15 am 10:00 am 10:00 am 10:45 am Product Roadmap 10:45 am 11:00 am Refreshment Break FCM Municipal Asset Management Program (MAMP) Grant Funding Presentation 11:00 am 12:00 pm Asset Manager Top 10 Features You re Not Using And You Should Be! 12:00 pm 1:00 pm Lunch 1:00 pm 3:15 pm 3:15 pm 3:30 pm Refreshment Break WORKING SESSIONS Stream 1: Asset Manager Financials, Reporting & Database Management Stream 2: Works 3:30 pm 3:45 pm O. Reg. 588/17 Briefing A Review of Asset Management Requirements 3:45 pm 4:45 pm Asset Management Municipal Case Study 4:30 pm 6:00 pm Free Time 6:00 pm 7:00 pm Reception 7:00 pm 11:00 pm Dinner, Networking & Entertainment P a g e 2
4 FRIDAY JUNE 22 nd, :45 am 8:45 am Breakfast 8:45 am 9:00 am Introducing the Public Sector Digest Grant Writing & Inventory Service 9:00 am 10:30 am Capital Planning & Analysis (CPA) New Version 10:30 am 10:45 am Refreshment Break 10:45 am 12:00 pm The (Underrated) Value of GIS 12:00 pm 1:00 pm Lunch 1:00 pm 2:30 pm WORKING SESSION Stream 1: Capital Planning & Analysis (CPA) Stream 2: Works 2:30 pm 3:30 pm Support Session & Open Forum (Enhancements, Suggestions, Future Development) CLICK HERE TO REGISTER ONLINE P a g e 3
5 Wednesday, June 20 th, 2018 FMW Enhancement Overview You Spoke, We Listened! This session will focus on the FMW Enhancements brought forward from last years User Conference. WORKING SESSION Operating Plan This working session will help you understand more on Budgeting features relating to; Allocations, Calculations and Reforecasting. WORKING SESSION Plan Requests This working session will show how Plan Requests can facilitate the process for your Business Cases and/ or Decision Support Packages. A municipal client has been invited to present during this session. WORKING SESSION Capital Planning & Analysis (CPA) & FMW Capital Plan Integration This working session will be led by PSD, to show how the new CPA (Capital Planning & Analysis) module could be used to bring Grouped Assets/Projects into FMW. Part of this session will be interactive to include some client input and brainstorming relating to FMW integration. WORKING SESSION Reporting Tips & Tricks! This session will be focused on pre-set exercises in report designing, to include special features and functions to help support basic to advanced learning. Be prepared for hands on. We will also be presenting a case study on the use of detailed transaction reports. Open Forum Troubleshooting Tips This session will cover troubleshooting tips for both End Users and FMW Administrators. It will address the most frequently asked questions about support issues and provide information that will enable users and administrators to help themselves. There will also be an opportunity for Q & A. P a g e 4
6 Thursday, June 21 st, 2018 FCM Municipalities for Climate Innovation Program (MCIP) Municipalities across Canada are exploring opportunities to integrate climate change considerations into their asset management programs. FCM s MCIP program, provides funding, training and resources to help municipalities adapt to the impacts of climate change and reduce greenhouse gas (GHG) emissions. FCM s Jacquie Taylor, Funding Services Manager for the Municipalities for Climate Innovation Program, will provide an overview of the MCIP program, followed by a Q&A. FCM Municipal Asset Management Program (MAMP) Grant Funding Presentation FCM s MAMP program, supported by the federal government, is providing training, resources and grant funding for Canadian municipalities to build asset management capacity. FCM s Michael Burt, Manager of Funding for the Municipal Asset Management Program, will provide an overview of the MAMP funding program, followed by a Q&A. Product Roadmap Join Peter Scott, Chief Technology Officer and Matt Dawe, VP of PSD, for a look back at the software rollouts from the past 12 months and a look ahead at what innovations are planned for Asset Manager - Top 10 Features You re Not Using and should be! This session will highlight 10 major features clients may not be utilizing to their potential and how they can enhance both your year end financial reporting as well as your overall asset management program. WORKING SESSIONS Stream 1: Asset Manager Financials, Reporting & Database Management This working session will review database structure and classifications and ways to improve your data structure to support financial reporting and asset management. We will also be reviewing and working through the new reporting section that will be launched prior to the conference. Stream 2: Works This session will demo some of the municipal use case examples of current Works users, that are leveraging CityWide Works to optimize workflow process, manage communications, as well as increase transparency and accountability within their organization. Bring your laptops and come prepared to get some hands-on assistance from our expert implementation and training staff who will be available during the second half of the session to provide one-on-one or group assistance with your current Works configuration. O. Reg. 588/17 Briefing - A Review of Asset Management Requirements As of January 1st, 2018, Ontario municipalities became subject to O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure. PSD s Policy Analyst will provide a brief overview of the upcoming deadlines and requirements for Ontario municipalities to remain compliant with the regulation. Asset Management Municipal Case Study P a g e 5
7 Friday, June 22 nd, 2018 Introducing the Public Sector Digest Grant Writing & Inventory Service PSD has launched a new Municipal Grant Inventory Service! Subscribers receive weekly customized s notifying them of newly available grants and those with pressing deadlines and gain access to an up-todate online Grant Inventory List. In this brief session, attendees will get a glimpse of the Grant Inventory service and learn how PSD can assist with completing grant applications. Capital Planning & Analysis (CPA) New Version This session will take an in-depth look at the new version of CityWide CPA. We will walk through how to develop a financial strategy to support your asset management plans as well as highlighting the new functionality called Project Builder. Project Builder allows clients to develop a long-term strategic capital and operating plan down to the project and asset level. The (Underrated) Value of GIS Better decision making, improved communication and the ability to be more efficient through asset visualization. These are just some of the benefits being realized by clients using CityWide s GIS module. This session will start by showcasing new features of the product and the product roadmap. Seamless workflows into your Asset Manager inventory and Works operations (Service Requests and Work Orders) will be demonstrated. It will wrap up with a comprehensive discussion on various integration options with other common systems found within the Municipality. WORKING SESSIONS Stream 1: Capital Planning & Analysis (CPA) This working session will provide you with the working knowledge of how to develop your financial plan and long-term capital and operating plans. This is a working session so be prepared to start building your plans live in CPA. Note: A copy of your major capital projects already planned or approved would be helpful for this session. Stream 2: Works This session will explore some of the top new tools and features that have been added to CityWide Works over the past year. We ll review how you can utilize these features to further customize Works to better fit your individual user and business process needs. We will also be discussing the future of existing Works functionality and enhancements and changes in the upcoming year. Support Session & Open Forum This session is designed for clients to utilize our resources and ask any questions specific to your data. PSD Staff will be available to work live within your database for any of our applications. Our resources can resolve issues, help you implement additional features or make recommendations on any part of the system. Please come with any questions or comments for this interactive session. P a g e 6
8 Pricing 2018 PSD User Group Agenda PSD FMW SESSIONS June 20 th 1 Delegate 2 + Delegates $ $ (per person) PSD CITYWIDE SESSIONS June 21 st 22 nd 1 Delegate 2 + Delegates $ $ (per person) ALL SESSIONS Full Event, June 20 th 22 nd 1 Delegate 2 + Delegates $ $ (per person) NOTE - Hot breakfast and lunch will be provided each day. Our Gala dinner is on Thursday, June 21 st. LOCATION AND LODGING We have arranged a room block at the London Lamplighter Inn & Conference Centre at a rate of $ per night. 591 Wellington Road, London, Ontario, N6C 4R3 (519) When making your reservation please indicate that you are attending the Public Sector Digest event to ensure that you receive the correct pricing. PLEASE REMEMBER TO BRING YOUR LAPTOP! If you have any questions, please contact Tyler Tiffin. ttiffin@publicsectordigest.com or x 2728 CLICK HERE TO REGISTER ONLINE P a g e 7
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