ANNEX IV FINAL NARRATIVE REPORT

Transcription

1 ANNEX IV FINAL NARRATIVE REPORT This report must be completed and signed by the Signatory to the LoA. The information provided below must correspond to the financial information that appears in the financial report. Please complete the report using a computer Please expand the paragraphs as necessary. Please refer to the LoA and ToA document and address your report to the responsible officer FAO will reject any incomplete or badly completed reports. The answer to all questions must cover the reporting period as specified in point Description 1.1. Name of Service Provider: COOPI - Cooperazione Internazionale 1.2. Title of the Project: Support to vulnerable pastoralists and agro-pastoralists in Mandera County, Northern Kenya 1.3. LoA reference number: FAO: PR. NO. FAOKE Start date: 22 nd August End date of the reporting period: 30 th September Target country(ies) or region(s): Mandera County, Mandera East and Lafey districts 1.7. Final beneficiaries &/or target groups 1 (if different) (including numbers of women and men): The project has benefited 5 communities, 10 PFS and women traders and leaders directly. The number of beneficiaries is as follows: Host communities (10,000 people- 4,500 men and 5,500 women); previously formed PFS (100 member- 66 men and 34 women); newly form PFS (156 member-78 men and 78 women); women leaders and small scale traders (55 women). The activities of PFS and the host communities will indirectly benefit over 35, 000 people across Mandera County. 2. Assessment of implementation of Action activities 1 Target groups are the groups/entities who will be directly positively affected by the project at the Project Purpose level, and final beneficiaries are those who will benefit from the project in the long term at the level of the society or sector at large. Page 1 of 9

2 2.1. Executive summary of the Project Please give a general overview of the Project's implementation for its entire duration The project started in September 2011 and was initially set to end on 31 st August COOPI requested for a no cost extension for one month for the project to end on 30 th September 2012 and final report due on 31 st October The project was jointly implemented by COOPI and District Livestock Development Office (DLPO), Mandera East. The implementation process involved approval of project by District Steering Group (DSG), development of a Community Managed Disaster Risk Reduction (CMDRR) common understanding and involvement of PFS and cross border host communities in CMDRR. The CMDRR process also involved linking with the ALRMP in the initial stages and later the National Drought Management Authority (NDMA), currently under re-organisation. The design of the project and the involvement of government were meant to influence policy on Disaster risk reduction at national and regional level The project has been monitored by FAO, COOPI regional office, and the national Government with the Provincial Director of Livestock Production-North Eastern province- Garissa visiting the project twice to ensure that lessons and experiences learned are able to influence policy at national level. The project was implemented successfully and all activities completed as planned 2.2. Activities and results Please list all the activities in line with Annex 1(the ToA) of the LoA since the last interim report if any or during the reporting period Activity 1: Title of the activity: Conference at location W with X participants for Y days on Z dates Topics/activities covered <please elaborate>: Reason for modification for the planned activity - please elaborate on the problems - including delay, cancellation, postponement of activities, change in target, etc - which have arisen and how they have been addressed - (if applicable): Results of this activity - please quantify these results. Quantify results in terms of input quantities, days of support provided, number of beneficiaries (disaggregated by gender) etc where possible; refer to the various assumptions of the Logframe: The following table is a summary of activities undertaken and the progress achieved. All the activities reports are also annexed but due to their bulky sizes, they will be presented to FAO as soft copies for reference. Project Activities 1. Inception workshop through the DSG 2. Development of a DRM common understanding and guidelines for engagement with communities based structures and traditional institutions Progress A planning meeting to operationalize the project was held on 11 th September 2011 between COOPI and DLPO staff and the Provincial Director for Livestock Production- Northern Eastern. Thereafter, there was a special DSG at the request of COOPI to discuss and deliberate the project. The project was approved by the DSG and launched on 3 rd of November 2011 at the ARLMP conference hall in Mandera. The minutes of the special DSG are attached as Annex 1 and the monitoring reports for the PDLP- Garissa attached as Annex 2. A forum for developing the DRM guidelines was held in Mandera on 5 th December 2011, at ALRMP conference Hall. The organisations and government departments that participated included: DLPO, DAO, DVO, ALRMP, DLMC, COCOP, Islamic Relief, COOPI, RACIDA, YOPED, and MCVVN. There were 17 participants representing the organisations and government departments mentioned. A common framework for Page 2 of 9

3 3. Identification and appraisal of 5 communities within Kenya/Ethiopia Somali cluster cross border areas 4. Collection of baseline data and needs assessment for the identified communities 5. Support 5 cross-border communities to develop community managed disaster risk reduction plans through existing community structures and traditional institutions 6. Pilot 5 existing PFS in community managed disaster risk reduction planning that are linked to contingency plans in Mandera. 7. Establish 5 new PFS that are able to develop community managed disaster risk reduction plans that are linked to district contingency plans 8. Facilitate training of 2 PFS master trainers from Mandera County 9. Contribute towards development of PFS networks in Kenya and engaging communities in CMDRR initiatives was discussed and agreed. The stakeholders agreed on adopting a common training approach and guidelines based on training curriculum developed by IIRR. Minutes of the forum proceedings are attached as Annex 3. The identification was done jointly between COOPI, DLPO Mandera East, DLPO Lafey and consultation with VSF Suisse. Initially 6 sites were selected namely: Sala, Bur Bor, Khalalio, Gadudia, Hareri and Qumbisso. A baseline survey was conducted for 6 days from 30 th January 2012 to 4 th February 2012 for the identified communities. Survey carried out by COOPI and government personnel. Baseline data collected included population characteristics, economic activities, livelihood base and assets, cross-border relationships, and natural resources and sharing. The baseline report is attached as Annex 4. Out of the six communities identified, 5 were prioritized for CMDRR training namely: Khalalio, Bur Bor, Gadudia, Hareri, and Qumbisso. The communities were trained jointly with PFS members and the community CMDRR committee incorporated both the host community and PFS members. The CMDRR training reports are attached as Annex 5. The previously formed PFS groups that were actively involved in fodder production were trained in CMDRR with a major emphasis on preparing them to take a lead role in stock piling fodder/hay as a risk reduction product for livestock saving during drought. The 5 existing PFS that were trained and facilitated to have a contingency plans are: Aressa (Jin PFS), Sharafile (Sharif PFS) Bella (Wathajir PFS), Fiqow (Iftin PFS) and Sala (Holwethag PFS). The CMDRR reports are attached as Annex 6. Names and details of PFS (5-new and 5-old) including GPS locations are attached as Annex 7. Five new PFS were established as follows. Kamil PFS-Khalalio location (31 members 16 men, 15 women), Liban PFS -Bur bor Location (32 members, 15men 17 women), Bananey PFS - Gadudia Location (30 members, 15 women, 15 men), Towfiq PFS -Hareri Location (30 members, 15 men, 15 women) and Horsed PFS -Qubiso location (33 members 17 men, 16 women). The PFS formation and training reports are attached as Annex 8. The PFS members were trained jointly with the community and formed a joint CMDRR committee. Names and details of PFS (5-new and 5- old) including GPS locations are attached as Annex 7. There was further training of 10 PFS community facilitators between 7 and 9 th September 2012 (2 for each PFS). The PFS facilitators training report is attached as Annex 9. Two staff from the DLPO s office Mandera were identified for training. However only one attended the training as the second person was unwell during that period. The staff member completed the training and has been actively involved in formation and mentoring of the PFS in Mandera. The training was facilitated by FAO in Lodwar. An exchange visit was organised for PFs leaders to visit all the PFS supported by FAO in Mandera, to learn from each other. The exchange visit involved 17 people representing 10 PFS and Page 3 of 9

4 exchange visits. 10. Ensure that HIV/AIDS, gender, peace building and conflict resolutions are mainstreamed in contingency planning process from grassroots level. was undertaken from 15 th to 17 October The report on the exchange visit is attached as Annex 10. After the exchange visits, the PFS were encouraged to start networking together so that they can learn, encourage each other and share information. A 2 day workshop for PFS leaders was held on rd October involving 18 participants. In summary: The network provides a platform for the PFS groups to have unity of purpose hence become stronger. Networks create inter PFS and interpersonal linkages which are beneficial to the groups and individuals in the medium run. Networks create a forum for sharing experiences, successes, failures and information among the PFS groups The report on the process of PFS network formation in Mandera is attached as Annex 11. The cross-cutting themes were mainstreamed in all stakeholder interactions and training activities. A 2 day workshop (11th -12 th July 2012 was held at CDF Hall Mandera town for market women, who are engaged in small scale businesses. The training focused on HIV/AIDS control, prevention, gender and related issues. The main aim of the workshop was create awareness on HIV/AIDS for women engaged in small-scale businesses. 30 women participated in the training (list attached in Annex 12) Another training was held on th July 2012 in Khalalio Health Centre to help women in leadership position in the following: To understand the role of women in peace building and conflict resolution To enable women understand their rights and gains in the constitution To enhance leadership skills and women empowerment Understand gender roles and responsibilities Enhance knowledge on HIV/AIDS, FGM and gender-based violence. 25 women participated in this workshop. List attached in Annex 12). The HIV/AID awareness was tailored to be in line with the Mandera County strategies and hence the activities were prioritised by the DSG Mandera, in order to complement ongoing initiatives by other stakeholder. The training reports for the 2 workshops are attached as Annex 12. Page 4 of 9

5 2.3. Activities that have not taken place Please outline any activity and/or publications foreseen in the contract, that have not taken place, explaining the reasons for these All the activities took place as planned What is your assessment of the results of the Project? Include observations on the performance and the achievement of outputs, outcomes, impact and risks in relation to specific and overall objectives, and whether the Project has had any unforeseen positive or negative results. (Please quantify where possible ; refer to indicators in the ToA) What has been the outcome on both the final beneficiaries &/or target group (if Purpose/ Specific Objective Result 1 INTERVENTION LOGIC To strengthen institutional and policy framework affecting resilience of pastoralists/agropastoralists communities and the diversification of their livelihoods Target communities are better prepared for disaster through community planning and action OBJECTIVELY VERIFIABLE INDICATORS o The District Contingency Plan incorporates actions plans from community and PFS DRM plans by the end of the project o At least 75% of the target community have DRR plans that are linked to the District contingency plan by the end of the project o At least 7 PFS actualised local level contingency measures by the end of the project PROGRESS The community (5 plans) and PFS (5 Plans) have been submitted to NDMA. The strategy of working hand in hand with the NDMA during community and PFS CMDRR process has ensured that all plans are mutually owned by the beneficiaries and the NDMA. However, NDMA is currently under re-organisation and hence the development of Mandera county contingency plan is not feasible at this point. There has been understandable commitment from NDMA that in the compilation of Mandera county contingency plans, all community action plans will be used as the baseline, thereby ensuring a link between the plans and the county contingency plan. For the 10 PFS supported under this project, they have been very active in actualising contingency measures, specifically ensuring that they have stockpiled emergency hay for use by livestock during drought periods. By the end of the project, the 10 PFS have stocked in excess of 20,000 bales of hay (each bale weighing about 15kgs), and they had also used some of the hay in feeding their animals during the dry season. different) Please quantify and relate to indicators in the ToA. The following is an example of the type of detail needed: increase area under cultivation (in ha) quantity of grain / hay / seed produced (/ha), changes in price for targeted produce through the project period income generated per beneficiary household as a result of the project, knowledge capture / level of knowledge transfer from training sessions Page 5 of 9

6 Through the PFS activities there has been increase in usage of Daua river for growing of fodder that is stored as hay, for use during critical times. At some point during the dry season, there was a stock of about 40,000 bales of hay. During the dry season most of this hay was used to feed host community livestock and by the end of the project there was about 20,000 bales of fodder stored by the PFS as groups and as individual members. At the moment, the cost of 1 bale of Hay is about Ksh /=. There has been observed increase of income generated from hay production with some PFS member reporting that they have been able to scale up livelihood businesses, or able to pay from school fees for their children from fodder production. FAO is in the process of documenting the success stories from the PFS Please list all materials (and no. of copies) produced during the Project on whatever format (please enclose a copy of each item, except if you have already done so in the past). Please state how the items produced are being distributed and to whom. Reports and materials produced and how they will be distributed. NO DOCUMENT DISTRIBUTION TO WHO 1 DSG minutes capturing the project approval and COOPI and copy to FAO inception 2 Report on Stakeholder workshop on CMDRR common understanding (1 report) All participating stakeholders and a copy to FAO 3 Baseline report on 5 cross border communities identified for CMDRR training (1 report) COOPI, DLPO, a copy to FAO 4 Formation and training reports for PFS Formation (5 Copy to FAO, COOPI, DLPO reports) 5 Training report for PFS community facilitators (1 report) Copy to FAO, DLPO, COOPI 6 CMDRR process reports for 5 cross border communities Copy to FAO, COOPI, (5 report) DLPO, NDMA, and CMDRR committee 7 CMDRR process reports for 5 existing PFS (old PFS formed under separate funding)- 5 reports CMDRR process reports for 5 cross border communities 8 Reports on PFS network formation and exchange visits Copy to FAO, COOPI, DLPO, and PFS groups 9 Reports on HIV/Aids awareness and gender Copy to FAO and COOPI mainstreaming (2 reports) 10 Provincial Directors monitoring reports Copy to FAO and COOPI 2.7. Describe if the Project will continue after the support from FAO has ended. Are there any follow up activities envisaged? What will ensure the sustainability of the Project? The project activities especially mentoring of the PFS groups will continue through the support of DLPO office. There is need to have follow-up trainings on the new groups, especially considering there they are engaged in fodder production which requires constant mentoring to ensure that planting, harvesting and storage is done appropriately. There are also emerging opportunities like livestock fattening, value addition of livestock products and up scaling of fodder production through seed production at local level. Through the involvement of DLPO and NDMA, the sustainability of the project is foreseen 2.8. Explain how the Project has mainstreamed cross-cutting issues such as promotion of human rights, gender equality, democracy, good governance, children's rights and indigenous peoples, environmental sustainability and combating HIV/AIDS (if there is a strong prevalence in the target country/region). The project has mainstreamed cross cutting issues as follows: Page 6 of 9

7 Human right: The project was targeting minority groups who occupy the riverine areas and have been in the past neglected due to lack of social and political voice, thereby ensuring that they get opportunities to improve their livelihoods. Gender equality: the project adopted a proactive approach of ensuring fair representation of gender in project activities. In this respect, the PFS groups have a 50: 50 representation of men and women. Democracy & good governance: There was full involvement of beneficiaries in decisions relating to the project and full disclosure of project resources to DSG and the beneficiaries. Children and indigenous peoples right: The project ensures that no infringement of peoples right and although the project was not dealing with children, the issue of ensuring that there is no child labour involvement in project activities was observed. Environmental sustainability: The activities undertaken were considered not to have very little if any impact on the environment Combating HIV/AIDS- The project supported the awareness campaigns in Mandera County. Through the DSG priority activities were selected and funded to complement the on-going HIV/AIDS awareness, especially for the small scale traders in Mandera town that are considered to be a major group that is vulnerable to HIV/AIDS spread How and by whom have the activities been monitored / evaluated? Please summarise the results of the feedback received, including from the beneficiaries. The project was monitoring at three levels as follows: Internal monitoring of all project activities by COOPI: This involved regular field visits by the regional coordinating team to check on implementation of activities. External Monitoring by Government: The Provincial Director Livestock Production made 2 visits during the project implementation to ensure that the staffs under the DLPO office were doing the right things in relation to government strategy. Monitoring by FAO team from Nairobi and Garissa: This was to check whether the implementation was as proposed and advice on whether there was need for any changes in approach. The monitoring showed that the project was progressing well and any challenges were noted, discuss and resolved What has your organisation learned from the Project and how has this learning been utilised and disseminated? The major learning has been the added advantages of working closely with government departments to tap the available human resources and also ensure sustainability after project end and the government will continue to monitor the activities. Projects should be designed to complement other on-going initiatives and complement long term government strategies of ASAL development. The experiences and lessons learned with PFS will be shared with other development actors and stakeholders, especially under the ECHO funded Drought Risk Reduction programme. 3. Partners and other Co-operation 3.1. How would you assess the relationship between your organisation and National, County / District level authorities in the target areas? How has this relationship affected the Project? COOPI has good working relationship with National and County level authorities and work very closely in implementation of project activities. This project has strengthened the working relationships with the local authorities, especially the DLPO and NDMA offices Where applicable, describe your relationship with any other organisations involved in the target area, how have you coordinated with these organizations to ensure complementarities? Page 7 of 9

8 COOPI have teamed up closely with VSF Suisse which was undertaking similar activities in Mandera County. However due to different time frames of the project implementation, COOPI finalised it project before VSF and hence it was not possible to combine resources as VSF project is ending next year. The project sites were selected jointly with VSF to avoid overlap 3.3. Where applicable, outline any links and synergies you have developed with other actions. This project has developed strong synergies with other projects especially the ECHO funded Drought Risk Reduction projects, whereby the PFS has been identified as major actors in producing fodder for use during drought times If your organisation has received previous grants in view of strengthening the same target group, in how far has this Project been able to build upon/complement the previous one(s)? (List all previous relevant grants). This project was mainly focusing on capacity development of PFS and host communities in CMDRR. Previous grants have focused on improving production potential of the riverine communities. During the project implementation COOPI has sourced resources from other donors to support the PFS in fodder storage and also improving the marketing potentials of the hay as sources of income to PFS and individual members. Previous grants from FAO and other donors that have been complemented or have complemented this project include: 1. Enhancing Livestock production to Support Vulnerable populations along Daua Riverine in Greater Mandera District, Northern Kenya (FAO Oct 2009-Dec 2010); 2. Strengthening Community Managed Drought Risk Reduction in Northern Kenya and Southern Ethiopia (ECHO/-HF/BUD/2010/01002)- July 2010 to December 2011; 3. Emergency Support to Distressed Households in Mandera County, North Eastern Kenya (ERF-DMA ) -May-September 2011; 4. Emergency Water Supply Response for Drought Affected Persons in Mandera County, Northern Eastern Kenya (KCO/COOPI/WASH/2011/123)-July 2011 to April 2012; 5. Support to Drought Affected Pastoralists and Agro pastoralists in Mandera County, Kenya (OSRO-KEN-105-OCHA) September 2011 to February 2012); 6. Scaling-up Community Managed Drought Risk Reduction in Northern Kenya and Southern Ethiopia (SCMDRR) (ECHO/-HF/BUD/January 2012-June 2013); 3.5. How do you evaluate co-operation with the services of FAO? 4. Visibility The co-operation from FAO has been excellent and COOPI has always received prompt response on any support needed. Through field monitoring, FAO has guided COOPI and advice on how to improve the implementation How is the visibility of FAO being ensured in the Action? COOPI informed the DSG and the beneficiaries of the source of funding for this project. As suggested in the LOA, DSG and Beneficiaries were informed that the funding for this project is from the European Union through FAO. The project did not have any visibility budget and hence no visibility materials were purchased. It is recommended that in future there should be a visibility budget to cater for visibility materials in the field. FAO may wish to publicise the results of Projects. Do you have any objection to this report being published? If so, please state your objections here. COOPI has no objection Page 8 of 9

9 Name of the contact person for the Project: Damiano Lotteria Signature: Location: Nairobi Date report due: 31 st October 2012 Date report sent: Page 9 of 9