The friendly and ever-helpful CSC team: All calls to the following numbers put you into direct contact with the CSC:
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1 istockphoto 2015
2 The Client Service Centre (CSC) is the first point of contact with the Human Resources Division for both internal and external clients. The CSC strives to always provide all our clients with an efficient and professional service. The friendly and ever-helpful CSC team: Omega Alexander Illana Oliver Ricardo Steyn CSC: Manager CSC: Officer Administrative Officer All calls to the following numbers put you into direct contact with the CSC: If, due to high call volumes, your call is not answered immediately you are more than welcome to your enquiry to Such s are answered as soon as possible on the same day. Most of your enquiries can be answered immediately by the highly-trained CSC staff.
3 Contact CSC regarding the following matters: Remuneration o Remuneration dates wp-content/ uploads/2014/12/remuneration-affairs pdf o Loading accumulative-leave payout if it is more than 20 days (If less than 20 days, the applicant can capture it directly on the Oracle leave system) o Confirmation of employment o Confirmation of bank details to client o Confirmation of new employee s details o Wage cheques Available on Fridays from 12:00 The previous week s signed wage lists should be submitted for record-keeping purposes o Salary slips Clients who cannot print information themselves via SUN Employee Self Service may request it from the CSC Enquiries regarding advertised positions Leave o ALL leave enquiries should be directed to the CSC o With the exception of annual leave, sick leave and leave of absence, the CSC captures all leave types on the Oracle leave system o The CSC regularly provides training on the use of the Oracle leave system to leave administrators in faculties/support services For leave enquiries in your environment, please contact your leave administrator directly 3
4 Who is your leave administrator? Click on one of the links below: wp-content/ uploads/2015/03/2015-verlofadministrateurs- Stellenbosch.pdf or wp-content/ uploads/2015/03/2015-verlofadministrateurs- Tygerberg.pdf Correspondence o Research opportunity o Once-off study opportunity o Long leave o Confirmation of employment o Address confirmation o Visa letters please send the completed request form for visa letters ( ac.za/hr/wp-content/uploads/2014/04/requestfor-visa-letter.doc) directly to Ricardo Steyn at rzsteyn@sun.ac.za Policies/procedures/forms o More information on HR can be obtained at: o Information on policies and procedures is available from: documents/policies-and-procedures/ o Information on the different HR forms is available at: documents/hr-forms/ PRACTITIONERS AND OTHER STAFF You may contact your environment s practitioner by telephone or . Walk-in enquiries at their offices are welcome. Most of the Practitioners for the faculties can be found at their respective faculties. The 4 SU HR Quick Guide
5 Practitioners for the support service environments can be found at the Division. Who does what? Who can I contact in connection with... Environment AgriSciences Arts and Social Sciences Economic and Management Sciences and University of Stellenbosch Business School (USB) Education Engineering Sherrill February sf2@sun.ac.za Room 1021B, JS Marais Building, Faculty of AgriSciences Tel Belinda Coetzee wrightb@sun.ac.za Room 488, Faculty of Arts and Social Sciences Tel Keith Robain krobain@sun.ac.za Room 709, CGW Schoemann Building Tel Keith Robain krobain@sun.ac.za Room 445, USB, Bellville Park Campus Tel Sherrill February sf2@sun.ac.za Dean s Office, Faculty of Education Tel Abigail Lackay alackay@sun.ac.za Tel
6 Environment Law Medicine and Health Sciences Military Science Science Theology Kristin Rutgers Tel Fides Claassens Room 1063A, Clinical Building, Faculty of Medicine and Health Sciences, Tygerberg Campus Tel Fawzia Allie Room 1061, Clinical Building, Faculty of Medicine and Health Sciences, Tygerberg Campus Tel Louis Siebert Room 1066, Clinical Building, Faculty of Medicine and Health Sciences, Tygerberg Campus Tel Marzelle Benade Room 2017, AI Perold Building, Faculty of Science Tel Kristin Rutgers Tel SU HR Quick Guide
7 Environment Rector s Division Centre for Inclusivity Corporate Marketing Development and Alumni Relations Office of the Ombudsman Chief Operating Officer Finance Purchasing and Provision Services Vehicle Fleet Commercial Services Accommodation Services Botanical Garden Langenhoven Student Centre Letting Office Matie Shop Matie Milk InnovUS & Commercialisation Gymnasium (Coetzenburg and Tygerberg) Head: Housing Office Woordeboek vir Afrikaanse Taal (WAT) Chief Operating Officer Facilities Management Facilities Services Planning and Development Property Services Risk Management and Campus Security Vice-Rector: Social Impact, Transformation and Personnel Community Interaction Maties Sport Campus Health Service Strategic Initiatives and Human Resources Word Fest Legal Services Transformation Office University Museum The Office for Institutional HIV Coordination Advancement Chené Roux cmroux@sun.ac.za Tel Susan Visagie sjv3@sun.ac.za Tel Sello Molapo sdm@sun.ac.za Division of Facilities Management, Hammanshand Road, Stellenbosch Tel Shuaib Patel spatel@sun.ac.za Tel
8 Environment Vice-Rector: Learning and Teaching Division Students Affairs Centre for Student Structures and Communities Centre for Student Counselling and Development Division for Prospective Students Centre for Student Recruitment and Career Counselling Bursaries and Loans Centre for Admission & Residence Placement Contact and Client Services Division for Academic Administration/ Registrar Institutional Registrat s Functions Student Administration Stellenbosch Student Administration Tygerburg Student Administration Bellville Park Division for Institutional Research & Planning Institutional Research Academic Planning & Quality Assurance Student Information Systems Institutional Information Division for Learning and Teaching Enhancement Centre for Teaching and Learning Centre for Learning Technologies Language Centre Vice-Rector: Research, Innovation and Postgraduate Studies Library and Information Service Division Research Development Postgraduate and International Office Information Technology STIAS Maryke King mking@sun.ac.za Tel Chené Roux cmroux@sun.ac.za Tel SU HR Quick Guide
9 Environment CHIEF DIRECTOR: STRATEGIC INITIATIVES AND HUMAN RESOURCES Personal Assistant Chriszelda Adendorff Tel Client Service Centre contact-us/ Employment Equity and the Promotion of Diversity employment-equity/ Employee Relations (Labour Affairs) documents/policies-andprocedures/#employee-relations Employee Wellness wellness/ Prof Tobie de Coning Administration Block B, 2 nd Floor Tel tjdc@sun.ac.za Johanna van Niekerk jvn@sun.ac.za Tel Sello Molapo sdm@sun.ac.za Division of Facilities Management, Hammanshand Road, Stellenbosch Tel Danie Mouton drmouton@sun.ac.za Tel Maureen Kennedy maureenk@sun.ac.za Tel Ricardo Steyn rzsteyn@sun.ac.za Tel
10 Management Information Systems Personnel Provisioning and Planning Remuneration, Benefits and Administration documents/remuneration-andbenefits/ Wessel Nolte Tel Johan Loubser Tel Luchelle Davids Tel Japie Kotzé Tel Peter-John Kirsten Tel Charné Pool Tel Medical Discovery Health (Alexander Forbes Representative on campus) documents/policies-andprocedures/#medical-benefits Office hours in Stellenbosch: Mondays/Tuesdays and Thursdays from 08:00 16:00 Office hours at Tygerberg: Wednesdays from 08:00 13:00 Marie-Louise du Toit Tel Clinical Building, Faculty of Medicine and Health Sciences Division, Tygerberg Campus Tel Alexander Forbes, 40 Dorp Street, Stellenbosch: Fridays from 08:30 16:00 10 SU HR Quick Guide
11 Environment Shared Service Centre Disability Insurance Surety Scheme Talent Management (Mentorships/Staff Development/On-boarding) mentoring/ staffdevelopment/ suconnect/ Marius Swart Tel Almene Potgieter Tel Alvira Albertus Tel Please rate our service: feedback/ HUMAN RESOURCES focuses on professional and stream-lined service-delivery to the benefit of Stellenbosch University s strategic initiatives, which includes the optimal support of the management of its human capital. also strives to always provide a professional consultation service to all staff members. SUN MeDIA 11
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