Purchasing Directors Meeting September 17, 2015

Transcription

1 Purchasing Directors Meeting September 17, 2015 Chad Poppell, Secretary

2 Agenda Introductions & Welcome Comments Roz Ingram Chief Judge Cohen - DOAH Rules Bruce Conroy, Special Counsel Hue Reynolds - OSD Professional Development Daniel May MFMP Judson Freeman Services and IT Bureau Cliff Nilson Goods Bureau Dick Chatel Hot Topics All 2

3 Chief Judge Cohen 3

4 Office of Special Counsel Amend Rules: 60A Request for Information 60A Alternate Contract Sources Amended Documents: Terms of Use Purchase Order September 1, 2015 Repeal Rule: 60A State Term Contracts 4

5 Office of Special Counsel Repeal PRIDE Rules: 60A Definitions 60A Issuance of Commodity Numbers 60A Listings for Term Contracts 60A-7004 Test, Review, and Evaluation of Corporation Products 60A Required Purchase of Corporation Products 60A Disputes 5

6 Hue Reynolds 6

7 Professional Development Florida Certified Contract Manager (FCCM) Attendance has been down this quarter. Classes in September have been less than 50% attended. If trend continues, will offer fewer classes. Next quarter: Travel to Fort Walton Beach, Jacksonville, and Gainesville Invitations for FWB sent on September 16. Travel is sent to all agency employees in area first come, first served Fewer classes in Tallahassee = less available slots. Sent number of slots available on September 16 You will need to determine who will be invited by September 23 7

8 Professional Development Florida Certified Contract Manager (FCCM) Ethics language change: Slides previously paraphrased the statute and now is direct quote of statute to provide more accuracy. Overall message is to follow-up with General Counsel, Chief Ethics Officer, and/or Florida Commission on Ethics whenever there is question about changing employment from state to vendor. 8

9 Ethics Review Prohibited Actions Online Modules Ethics Stage 1 Stage 2 Stage 3 Stage 4 Stage 5 Stage 6 Some examples of prohibited actions or conduct Former procurement professionals- An agency employee may not, after retirement or termination, have or hold any employment or contractual relationship with any business entity other than an agency in connection with any contract in which the agency employee participated personally and substantially through decision, approval, disapproval, recommendation, rendering of advice, or investigation while an officer or employee. pursuant to (3), Florida Statutes An agency employee may not, within 2 years after retirement or termination, have or hold any employment or contractual relationship with any business entity other than an agency in connection with any contract for contractual services which was within his or her responsibility while an employee. If the agency employee s position is eliminated and his or her duties are performed by the business entity, this subsection may be waived by the agency head through prior written approval for a particular employee if the agency head determines that the best interests of the state will be served thereby. pursuant to (4), Florida Statutes 9

10 Professional Development Florida Certified Contract Negotiator FCCN initial course is in active development Plan to have initial offerings in October and November Course is currently 2.5 days in length Recertification course is scheduled for September Invitations to all current FCCNs who expire through June 2016 Will begin offering course with more frequency (likely quarterly) 10

11 UNSPSC Commodity Code Governance United Nations Products and Services Classification (UNSPSC) code set V15 was implemented in MFMP during July 2014 (CR155). UNSPSC has since released 2 versions. V17 has over 77,000 codes, a 42% increase from V15. o UNSPSC v16 focus on drugs and pharmaceuticals o UNSPSC v17 focus on food items (Non GMO, organic) MFMP business logic for activating UNSPSC codes o All Segment level codes activated o All Family level codes activated o All Class level codes activated o All Services Commodity level codes are activated o Goods Commodity level codes are activated upon review and approval The Commodity Code Governance Group is reviewing the commodity level codes for Goods during the month of September for implementation into MFMP in October. Codes not added as part of this process, but available in UNSPSC V17, can be added to MFMP as a monthly Operational Data Update through a request to the customer service desk. XX Segment XX Family XX Class XX Commodity 11

12 MFMP Statewide Training The MFMP team will be offering in-person training in central Florida from October 19 th October 22 nd, Surveys were distributed to agency customers to determine the training curriculum and training locations. The MFMP team will be providing training in Bartow, FL the 19 th and 20 th. The MFMP team will be providing training in St. Petersburg, FL the 21 st and 22 nd. For more details on the training curriculum and to register for these statewide training opportunities, please visit MFMP U. 12

13 Transaction Fee Reduction The State Transaction Fee will be reduced from 1% to 0.7% beginning November 1st, The fee change is not retroactive and will be applied to transactions beginning November 1st, The MFMP Team is in the process of: o Revising MFMP Terms of Use with DMS legal. o Revising Rule 60A-1.031, which holds the current 1% Transaction Fee language. o Preparing communications regarding the Transaction Fee change. o Updating training materials: (e.g.: manuals, recorded training, job aids, presentations, website, and other notifications) o Preparing updates to the Vendor Information Portal and MFMP Buyer. 13

14 Services and Special Projects Bureau Updates IT Staff Augmentation RFP - Released September 1, Questions & Answers to be posted September 24, IT Independent Validation and Verification (IV&V) RFP - Released September 1, Questions & Answers to be posted September 24, P-Card ITN - Currently in Negotiations. Rental Vehicles - Contract executed August 27, 2015 with Enterprise Rent-A-Car & National Car Rental. - Contract effective September 30, Broker of Record for Excess Property Insurance - Awarded September 1, Currently in Contract development. 14

15 Updates IT/Telecom Bureau Licensing Solutions Providers of Microsoft Software and Services ITN ( L) In the negotiations stage of the solicitation process. Microsoft Licenses, Maintenance and Services ( ) Enterprise Agreement master terms and conditions still in negotiations with Microsoft. The current Enterprise Agreement expires October 31. Miscellaneous IT Equipment (250-WSCA-10-ACS) Contract expires September 30, 2015 Being replaced with ACS Contract number WSCA-15-ACS, Computer Equipment. Computer Equipment ( WSCA-15-ACS) On boarding 29 vendors for desktops, laptops, tablets, servers & storage 15

16 Awards Agricultural/Lawn Equipment Tires Goods Bureau Notice of Award posted on June 9, 2015 (19 Contractors) Contracts effective 9/1/15 through 6/30/17 (renewals available) ACS Participating Agreements yield wider choices and 15% greater savings ACS effective 8/24/15 through 3/31/19 Bridgestone & Michelin 8/27/15 through 3/31/17 Goodyear 16

17 Awards (continued) Defense Product Intent to Award posted 7/28/15 8 Contractors awarded Goods Bureau Contracts Executed this week. Effective 10/01/15 through 9/30/18 (renewals available) 17

18 Solicitations (future) Goods Bureau Motor Vehicle Multi Year (2 year, plus renewal) Multiple Award (up to 3 per representative Model) Scheduled for release Mid September 2015 Bulk Paper Scheduled for release mid September 2015 Reverse Auction Other Actions Tools Contract to be renewed through 11/16/16 18

19 Hot Topics Open Discussion 19

20 November 19, 2015 Next Meeting Please send suggestions regarding what you would like to talk about. 20