GLS REGION V PLANNING & DEVELOPMENT COMMISSION GENESEE COUNTY ADMINISTRATION BUILDING 1101 BEACH STREET, ROOM 223. Tuesday, May 24, :00 P.M.

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1 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER GLS REGION V PLANNING & DEVELOPMENT COMMISSION GENESEE COUNTY ADMINISTRATION BUILDING 1101 BEACH STREET, ROOM 223 Tuesday, May 24, :00 P.M. AGENDA I. INTRODUCTION A. Roll Call B. Approval of the Minutes of the GLS Region V PDC Regular Meeting held March 22, 2016 (attached) C. Approval of the Agenda of GLS Region V PDC Meeting to be held May 24, 2016 D. Opportunity for the Public to Address the GLS Region V PDC E. Communications 1. Midway Disposal Construction Permit Application Package; Burnside Township, Lapeer County 2. Grand Blanc Township Sanitary Sewer Improvements Project 3. Caledonia Charter Township Water Distribution Improvements Project. II. ACTION ITEMS A. Financial Report 1. Report 2. Checks (handout) B. FPR ; City of Corunna, Heritage Park Development along the Shiawassee River (attached) C. FPR ; City of Flushing, construction of a 2,600 foot asphalt trail from Aberdeen Court to Winter s Eave Road (attached) D. FPR ; Atlas Township, Goodrich, Land Acquisition of acres on Hegel Road in Atlas Township (attached) E. FPR ; Genesee County Parks and Recreation, Development of a non-motorized trail segment along the Iron Belle Trail (attached) JN: dc K:\trans\REGIONV\Meetings\2016\Agendas\May\May.docx An Equal Opportunity Organization

2 F. FPR ; City of Flint, Land Acquisition, Transform failing infrastructure and blighted properties into community assets that encourage economic development (attached) G. FPR ; Goodland Township, Land Acquisition of 9 acres located behind the Goodland Township Hall (attached) H. FPR ; City of Clio, Reconstruction of the portion of the Pine Run Creek Trail located between the CSX Railroad and Center Street and also the construction of a defined trailhead off of Center Street (attached) I. FPR ; City of Clio, Construction of a defined trailhead to the Clio Bike Path, Pine Run Creek Trail, and the replacement of restroom facilities and improved vehicle parking (attached) J. FY 2017 GLS Region V Work Program (attached) III. IV. DISCUSSION ITEMS A. MAR Update (discussion) B. Region 6 Regional Prosperity Initiative Update (attached) C. MDOT Regional Traffic Safety Plans (attached) ANNOUNCEMENTS V. ADJOURNMENT Next Meeting July 26, 2016

3 GLS REGION V PDC March 22, 2016 The GLS Region V Planning and Development Commission met at 6:00 p.m. on Tuesday, March 22, 2016, in the Conference Room of the Genesee County Metropolitan Planning Commission (GCMPC), 1101 Beach Street, Room 223, Flint, Michigan. I. INTRODUCTION Chairperson Grinnell called the meeting to order at 6:00 p.m. A. Roll Call. Present: Alan Himelhoch, Derek Bradshaw, Gary Roy, Jeffrey Kelley, John Horvath, John Mandelaris, Richard Van Haaften, Robert McLaren, Sidney Grinnell. Absent/excused: Bill Henry, Charles Van Duren, Cheryl Clark, Christina Johnson, David Hetfield, Ed Benning, Julie Hales-Smith, Mary Ann Ketels, Mike Hemmingsen, Robert Johnson. Others Present: Jason Nordberg, Anna Pinter and Debby Compton. B. Approval of the Minutes of the GLS Region V PDC Regular Meeting held January 26, 2016 Motion: Action: Approve, Moved by John Mandelaris, Seconded by Jeffrey Kelley, to approve the minutes of the January 26, 2016 regular meeting as presented. Motion passed unanimously. (Approved minutes are on file in the GCMPC office) C. Approval of the Agenda of GLS Region V PDC Meeting to be held March 22, 2016 Chairperson Grinnell stated that we are adding Audit to the agenda under Action Items before item A. Motion: Action: Approve, Moved by Derek Bradshaw, Seconded by Richard Van Haaften, to approve the Agenda of the GLS Region V meeting to be held March 22, 2016, with the addition of Audit Report before item A under Action Items. Motion passed unanimously. (Document on file with minutes) D. Opportunity for the Public to Address the GLS Region V PDC No one spoke at this time.

4 E. Communications There were no Communications. II. ACTION ITEMS Audit Report Mr. Derek Bradshaw introduced Robert Klaczkiewicz of Smith & Klaczkiewicz, PC and Julie Zinger, GCMPC Accounting Supervisor. Ms. Julie Zinger had extra copies of the findings of the audit from Smith & Klaczkiewicz, PC available for the committee members to review. In addition, staff had mailed a copy to each committee member on March 7, 2016, to review prior to this meeting. Mr. Robert Klaczkiewicz stated that we have audited the financial statements of the Genesee-Lapeer-Shiawassee Region V Planning and Development Commission for the years ended September 30, 2014 and He stated that GLS Region V is allowed to do an audit every other year but we did audit both years. He stated that in the Auditor s opinion your financial statements are material correct. Mr. Klaczkiewicz reviewed their findings with the committee. Mr. Klaczkiewicz stated that he is able to report they had no findings, no comments, no recommendations, no significant deficiencies, no material weaknesses, everything looked good, the controls are in place and they are very happy with what they were able to do and accomplish. Mr. Klaczkiewicz thanked Ms. Zinger for doing an excellent job in getting them the information that they needed and all the schedules prepared. He stated that there are no issues with Region V for these two (2) years. Mr. Klaczkiewicz stated that the audit is public information so it is published on the states website for everyone to view. Motion: Action: Approve, Moved by Jeffrey Kelley, Supported by John Mandelaris, to approve the Audit Report as presented. Motion passed unanimously. (Document on file with minutes) A. Financial Report 1. Report Mr. Derek Bradshaw reviewed the financial report ending February 29, Motion: Action: Approve, Moved by Gary Roy, Supported by Jeffrey Kelley, to approve the Financial Report ending February 29, 2016 as presented. Motion passed unanimously. (Documents on file with minutes)

5 2. Checks Mr. Derek Bradshaw requested to have item 2. Checks moved to be presented between items E and F. Motion: Action: Approve, Moved by Jeffrey Kelley, Supported by John Mandelaris, to approve the moving of Checks to be presented between items E and F. Motion passed unanimously. B. FPR ; Village of Almont, 123 Branch Street Parking Lot Project/Phase III Pedestrian Alleyway Mr. Jason Nordberg stated that the Village of Almont is applying to the U. S. Department of Agriculture for federal assistance in the amount of $47,384 and is providing $11,846 in local funding for a total project cost of $59,320. He stated that these funds will be utilized to redevelop a blighted alley to provide a safe, attractive and accessible pedestrian link between a newly redeveloped parking lot and the downtown business district. Mr. Nordberg stated that this project represents Phase III of the Parking Lot Project for the Village of Almont. He stated that at this time staff is recommending that the Region V Planning and Development Commission endorse the Village of Almont, 123 Branch Street Parking Lot Project/Phase III Pedestrian Alleyway Development application as submitted to the Department of Agriculture. Motion: Action: Endorse, Moved by Alan Himelhoch, Supported by Jeffrey Kelley, to endorse the Village of Almont, 123 Branch Street Parking Lot Project/Phase III Pedestrian Alleyway Development application as submitted to the Department of Agriculture. Motion passed unanimously. (Document on file with minutes) C. I-69 Thumb Region Consulting Services Agreements Ms. Anna Pinter stated that a portion of the budget is allocated for the Regional Economic Development Collaboration which will continue the great work being done by the six economic development leads for the seven counties. She stated that the economic development agencies have acted as county leads in supporting the I-69 Thumb Region planning process, recruiting participants and coordinating activities and outcomes. She stated that the leadership of these agencies has been essential to the high level of participation and coordination in the Regional Prosperity Initiative. Ms. Pinter stated that the language in each of the six consulting services agreements are similar to the language approved in previous years. She stated that the Shiawassee Economic Development Partnership s (SEDP) agreement includes additional language which describes SEDPs role in supporting one of the 2016 partnership projects, AG-TDL Sector Links. Ms. Pinter stated that at this time staff requests that the GLS Region V Planning and Development Commission approve the

6 Consulting Services Agreements with each of the six economic development agencies and the first payment due under these agreements. Mr. Alan Himelhoch and Mr. John Mandelaris stated that they have not reviewed the agreements from a lawyer s standpoint. Motion: Action: Approve, Moved by Robert McLaren, Supported by Richard Van Haaften, to approve the I-69 Thumb Region Consulting Services Agreements and the first payment due under these agreements. Motion passed unanimously. (Documents on file with minutes) D. Budget Adjustments Mr. Derek Bradshaw reviewed the Budget Adjustment. He stated that a final grant award of $235,000 has been approved for 2016 Regional Prosperity funding. Mr. Bradshaw requested the following budget adjustments be approved. Consultants (100% Staff) $33,000, Supplies $1,500, Travel $500, Marketing $50,000, Projects $95,000, RPI County Leads $55,000. Motion: Action: Approve, Moved by Jeffrey Kelley, Supported by Robert McLaren, to approve the budget adjustments as presented. Motion passed unanimously. (Document on file with minutes) E. Michigan Transportation Planning Association Conference Mr. Jason Nordberg stated that the Michigan Transportation Planning Association is holding their Annual Planning Conference in Kalamazoo, Michigan from July 12 th through July 15 th. He stated that we typically send representatives to the conference depending on the committee interest. Mr. Derek Bradshaw recommended Christine Durgan go in his place because he is unable to attend this year. Discussion ensued. Motion: Action: Approve, Moved by Jeffrey Kelley, Supported by Alan Himelhoch, to approve sending up to three (3) members to the Michigan Transportation Planning Association Conference. Motion passed unanimously. Checks: Mr. Derek Bradshaw reviewed the checks. Motion: Action: Approve, Moved by Jeffrey Kelley, Supported by Richard Van Haaften, to approve the checks in the amount of $68, and to authorize the signing by the proper authorities. Motion passed unanimously. (Documents on file with minutes) F. Election of Officers

7 Mr. Jason Nordberg stated that the three officer positions are up for nominations and opened the floor for nominations. There were no nominations from the floor. Motion: Action: Approve, Moved by Jeffrey Kelley, Supported by Robert McLaren, to re-elect the current officers for another year. Motion passed unanimously. III. DISCUSSION ITEMS A. MAR Update Mr. Derek Bradshaw stated that at the last meeting they approved doing a statewide study of the effects of the Regional Prosperity Initiative. He stated that we are now three (3) years in so the question is, what did we get for the money, and what s good and what s bad. Mr. Bradshaw stated that what they ended up doing is dividing up the cost. Each region of the Regional Prosperity Initiative is kicking in 2%, so our share would be about $4,700 to $4,800. He stated that we can then come back and present results; show what we have accomplished in our region. Mr. Bradshaw stated that he also attended the Governor s Economical Education Summit in Grand Rapids. He stated that the focus this year was on high school. They are really pushing high school activities; getting the kids out in the workforce and finding out what they are interested in. Mr. Bradshaw stated that he was elected to represent MAR on the Statewide Asset Management Council. He stated that it is a three (3) year term that starts the end of April. Discussion ensued. B. Region 6 Regional Prosperity Initiative Update Ms. Anna Pinter stated that staff continues to work on the partnership projects that are funded both under the 2015 budget and the newly funded 2016 budget. Ms. Pinter passed out flyers regarding the Talent Tours and stated that they started last year. She stated that staff reevaluated things and we still have money so we are going to keep them available until June. She stated that there have been about 1400 students that have benefitted from this funding and we have more requests. Ms. Pinter stated that the craft agriculture directory project is nearing completion. She presented a screen shot of the interactive map explaining how it works and talked about some of the businesses that are already on there. She stated that staff received many additions to the directory. Ms. Pinter stated that the online version of the map is expected to be made available on the I-69 Thumb Region website in the coming weeks, with hard copies following soon after. Ms. Pinter stated that the Education Action Team met on March 10 th to discuss the Work-Based Education Programs report. She stated that Upjohn presented their draft findings to the group including employment data and available training programs in the region, and implementation strategies to optimize training programs. She stated that the group

8 provided comments on the report and a final draft is expected in mid- April. Ms. Pinter stated that progress is also being made on the regional square footage study. She stated a conference call was held between Economic Development partners and Olsson Associates on February 24 th to discuss their findings. She stated that Olsson Associates provided information on specific sites in the region and how the lack of available site information may effect development opportunities. C. Governor s Regional Transit Mobility Initiative Update Ms. Anna Pinter stated that KFT Group, the consultant that is working on the Regional Transit Mobility recently sent out the Phase II report, which includes information from their September workshop. She stated that staff plans to provide feedback on the phase I report in the next couple of weeks. Ms. Pinter stated that MDOT is asking all assigned agencies to organize a meeting with each of the transit agencies in their respective prosperity regions. She stated that after this meeting, MDOT wants a report on the interest of moving forward with creating a strategic plan for the region, if there is interest; what do we see as the next steps, what funding is available, what funding would be needed. Ms. Pinter stated that the next statewide conference call is scheduled for April 18 th so we should have more information after that. Discussion ensued. D. Lapeer County Parks and Recreation Plan Update Ms. Anna Pinter stated that the Lapeer County Parks and Recreation Plan has been completed, locally approved, and sent to the Michigan Department of Natural Resource (DNR) for final review and approval. She stated that staff should hear back from the DNR by April 1, Ms. Pinter stated that if anyone should have any questions they can contact Shane Kelley of the GCMPC office. E. MDOT Regional Traffic Safety Plans Mr. Jason Nordberg stated that the first meeting of the stakeholders was held on Wednesday, March 9 th. He stated that the stakeholders discussed their biggest concerns regarding safety in their areas and what they saw as their vision for this process. Mr. Nordberg stated some of the concerns were; distracted driving and incapacitated driving to name a few. He stated that the next stakeholder meeting is planned for some time in May, and invitations will be sent out to all local units of government and road agencies in the region. Mr. Nordberg stated that staff will keep the committee updated. F. FY Rural Task Force (RTF) Call for Projects Update Mr. Jason Nordberg stated that staff worked in partnership with the small cities and villages in Lapeer and Shiawassee counties, along with the county road commissions and transit agencies for each county, to develop the FY 2017 to 2020 schedule of transportation projects for the

9 Region V Rural Task Force. He stated that the list of projects has been approved by the Region V Rural Task Force (RTF) and was submitted to MDOT for final approval. Discussion ensued. IV. ANNOUNCEMENTS Derek Bradshaw stated that this week he had the honor of promoting Jacob Maurer, Damon Fortney and Shane Kelley from Planner I s to Planner II s. V. ADJOURNMENT Chairperson Grinnell adjourned the meeting at 6:55 p.m. Respectfully submitted, Debby Compton, Secretary Genesee County Metropolitan Planning Commission

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13 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jacob Maurer, Planner II DATE: May 24, 2016 SUBJECT: FPR ; City of Corunna, Heritage Park Development along the Shiawassee River. The City of Corunna is applying for $288,600 from the Michigan Natural Resource Trust Fund which will be matched with $101,400 in other funds for a total project cost of $390,000. Funding will be utilized to create ADA accessible access, within Heritage Park, to the Shiawassee River. Amenities that will be added include a new sidewalk and an ADA accessible kayak launch. These proposed improvements will be paired with the removal of the failing Corunna Dam. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for development of the City of Corunna s ADA accessible sidewalk and kayak launch. An Equal Opportunity Organization JM:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR City of Corunna-Heritage Park Development.docx

14 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jacob Maurer, Planner II DATE: May 24, 2016 SUBJECT: FPR ; City of Flushing, construction of a 2,600 foot asphalt trail from Aberdeen Court to Winters Eave Drive. The City of Flushing is applying for $300,000 from the Michigan Natural Resource Trust Fund which will be matched with $239,200 in other funds for a total project cost of $539,200. Funding will be utilized to construct a 2,600 foot asphalt trail connection from Aberdeen Court to Winters Eave Drive in the City of Flushing. The trail has been identified as a priority both locally and regionally. Additionally there have been discussions of connecting this new trail to the existing Flushing River Trail through a signed, on-street route. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for construction of the City of Flushing s asphalt trail. An Equal Opportunity Organization JM:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR City of Flusing-2,600 ft Asphalt Trail.docx

15 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jason Nordberg, Principal Planner DATE: May 24, 2016 SUBJECT: FPR ; Atlas Township, Goodrich, Land Acquisition of acres on Hegel Road in Atlas Township. The Genesee County Parks and Recreation Commission (GCPRC) is applying for $547,500 in acquisition funds from the Michigan Natural Resource Trust Fund which will be matched with $182,500 in other funds for a total project cost of $730,000. Funding will be utilized to purchase acres on Hegel Road in Atlas Township. The property s proposed use would include passive recreation, hiking, bird watching, fishing, paddle sports, and environmental education use by Goodrich Schools. This proposed property acquisition is consistent with GCPRC s 5 Year Plan. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for GCPRC s land acquisition. An Equal Opportunity Organization Jn:dc K:\trans\REGIONV\Meetings\2016\FPR\FPR GCP&R-Atlas Township-Land Acquisition.docx

16 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jacob Maurer, Planner II DATE: May 24, 2016 SUBJECT: FPR ; Genesee County Parks & Recreation, Development of a Non-Motorized Trail Segment along the Iron Belle Trail The Genesee County Parks and Recreation Commission (GCPRC) is applying for $300,000 from the Michigan Natural Resource Trust Fund which will be matched with $1,229,000 in Federal Funds and $788,900 in other funds for a total project cost of $2,317,900. Funding will be utilized for the development of a 3.4 mile section of non-motorized pathway, extending the Flint River Trail, and building upon the Iron Belle Trail route. The proposed trail extends from Genesee Road to Irish Road in Genesee and Richfield Townships. This project is supported through the current GCPRC Five Year Parks, Recreation, and Open Space Plan and is an identified route in the current Genesee County Regional Trail Plan. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for construction of the 3.4 mile non-motorized pathway extension of the Flint River Trail. An Equal Opportunity Organization JM:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR GCP&R-Development-Non-Motorized Trail.docx

17 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jason Nordberg, Principal Planner DATE: May 24, 2016 SUBJECT: FPR ; City of Flint, Land Acquisition, Transform failing infrastructure and blighted properties into community assets that encourage economic development. The Genesee County Parks and Recreation Commission (GCPRC) is applying for $18,700,000 in acquisition funds from the Michigan Natural Resource Trust Fund which will be matched with $6,300,000 in other funds for a total project cost of $25,500,000. Funding will be utilized to purchase 107 acres along the Flint River, located in the City of Flint. The project would secure properties along the riverfront area for riverbank restoration, recreation improvements, ecosystem restoration, develop & connect key portions of the statewide Iron Belle Trail, enhance community connectivity, and allow for improved storm water & flood control. This proposed property acquisition is consistent with GCPRC s 5 Year Plan and the City of Flint s Master Plan. Furthermore, this project is consistent with the goals of the Flint River Corridor Alliance, Genesee County Land Bank Authority, and the Flint Downtown Development Authority. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for GCPRC s land acquisition. An Equal Opportunity Organization JN:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR City of Flint-Land Acquisitions.docx

18 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jason Nordberg, Principal Planner DATE: May 24, 2016 SUBJECT: FPR ; Goodland Township, Land Acquisition of 9 acres located behind the Goodland Township Hall. Goodland Township (Lapeer County) is applying for $67,000 in acquisition funds from the Michigan Natural Resource Trust Fund which will be matched with $22,400 in other funds for a total project cost of $89,400. Funding will be utilized to purchase 9 acres of land adjacent to Goodland Township Hall and Historic Library. The property would provide Goodland Township with their first public park. Residents are interested in developing this property to include a walking path, pavilion, play equipment, and a parking lot. This proposed property acquisition is consistent with the goals, objectives, and action plan outlined in Goodland Township s 5 Year Park and Recreation Plan. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for Goodland Township s land acquisition. An Equal Opportunity Organization Jn:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR Goodland Township-Land Acquisition.docx

19 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jacob Maurer, Planner II DATE: May 24, 2016 SUBJECT: FPR ; City of Clio, Reconstruction of the portion of the Pine Run Creek Trail located between the CSX Railroad and Center Street and also the construction of a defined trailhead off of Center Street. The City of Clio is applying for $256,400 from the Michigan Natural Resource Trust Fund which will be matched with $90,100 in other funds for a total project cost of $346,500. Funding will be utilized to reconstruct a portion of the Pine Run Creek Trail and to develop a defined trailhead off of Center Street. This project is supported in the current Clio Area Five Year Parks and Recreation Plan and is an identified route in the current Genesee County Regional Trail Plan. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for construction of a trailhead and reconstruction of a portion of the Pine Run Creek Trail. An Equal Opportunity Organization Jn:JM:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR City of Clio-Development-Trail Improvement.docx

20 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Jacob Maurer, Planner II DATE: May 24, 2016 SUBJECT: FPR ; City of Clio, construction of a defined trailhead to the Clio Bike Path, Pine Run Creek Trail, and the replacement of restroom facilities and improved vehicle parking. The City of Clio is applying for $262,500 from the Michigan Natural Resource Trust Fund which will be matched with $90,300 in other funds for a total project cost of $352,800. Funding will be utilized to construct a defined trailhead to the Clio Bike Path and improve/replace current restroom facilities, and improve vehicular parking. This project is supported in the current Clio Area Five Year Parks and Recreation Plan and is an identified route in the current Genesee County Regional Trail Plan. Staff recommends that the Region V Planning and Development Commission endorse the MDNR grant application to the Michigan Natural Resource Trust Fund for construction of a trailhead and improvement of current facilities. An Equal Opportunity Organization Jn:JM:dc K:\trans\REGIONV\Meetings\2016\FPR\Memo-FPR City of Clio-Development - Trailhead Development and Restrooms.docx

21 Genesee-Lapeer-Shiawassee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) MEMORANDUM TO: Members of the Genesee-Lapeer-Shiawassee Region V Planning & Development Commission FROM: Jason Nordberg, Principal Planner DATE: May 24, 2016 SUBJECT: FY 2017 GLS Region V Work Program The Work Program identifies work items and the amount of funding budgeted for each item in the upcoming 2017 Fiscal Year. The main work items for the 2017 Fiscal Year include staff time for grant administration, traffic counting, the Highway Performance Management System (HPMS) and Asset Management (PASER survey). MDOT is continuing to provide an allocation of $19,000 for Regions to provide annual transportation technical assistance for non-metropolitan areas of the state to manage the Rural Task Force (RTF) and Small Urban programs. This year staff is requesting an additional $5,000 in funding to cover staff costs for the RTF in addition to the $19,000. An additional $2,000 is being provided by MDOT from the Comprehensive Transportation Fund (CTF) for our continued participation in the Regional Transit Study. Funding for Region V work items primarily come from State grants. Staff is proposing a budget of $99,423. This funding request is based upon the amount received in the 2016 fiscal year with an addition $7,000 being proposed for work related to the RTF and regional transit study project. Staff recommends that the Genesee-Lapeer-Shiawassee Region V Planning & Development Commission approve the FY 2017 GLS Region V Work Program with an allocation of $99,423, as well as, the authority for Derek Bradshaw to sign all contracts and agreements related to the work program. An Equal Opportunity Organization JN::dc K:\trans\REGIONV\Meetings\2016\FY2017_WorkProgramMemo.docx II J

22 GLS Region V FY 2017 Regional Transportation Planning Work Program October 1, 2016 September 30, 2017

23 Table of Contents Committee Introduction Budget. 5 I. Program Management II. Technical Assistance to MDOT III. Technical Assistance to Member Agencies IV. Management of Rural Task Force and Small Urban Programs V. Public Involvement and Consultation Process for Non-Metropolitan Areas VI. Public Involvement for Air Quality Conformity VII. Asset Management

24 GLS REGION V PLANNING AND DEVELOPMENT COMMISSION OFFICERS Sidney Grinnell - Shiawassee County Chairperson Gary Roy - Lapeer County Vice Chairperson Derek Bradshaw - Genesee County Fiscal Officer COMMITTEE MEMBERS Genesee County: Alan Himelhoch John Mandelaris Ed Benning Charles Van Duren (alt) Robert Johnson (alt) Jeffrey Kelley Bill Henry Christina Johnson Mary Ann Ketels (alt) Lapeer County: Cheryl Clark Michael Hemmingsen Dyle Henning (alt) Richard Van Haaften Lenny Schneider (alt) Shiawassee County: Julie Hales-Smith John Horvath Robert McLaren - 3 -

25 INTRODUCTION The Michigan Department of Transportation (MDOT) recognizes the importance of the state-local partnership in delivering a safe and efficient transportation system. The Regional Transportation Planning Program (RTPP) was created by the MDOT Bureau of Transportation Planning (BTP) in 1974 in order to contract various planning services to be performed by the State Planning and Development Regions to assist BTP and local units of government. The RTPP requires each participating regional planning agency to have an annual work program in accordance with a three-year Master Agreement. Since 1984 the State Legislature has set a budget of $488,800 of Act 51 s Michigan Trunkline Fund (MTF) for the RTPP. The scope of work identified in the annual work program includes specific activities identified to assist MDOT and local communities. Over the years, the work elements and funding levels of the basic work program have been stable. In previous years the basic work program contained the following work elements: Administration, Technical Assistance to MDOT, Highway Performance Management System, Public Involvement and Local Technical Assistance. For FY 2017, the work program continues to have a budget of $488,800 for the basic work elements of the work program. The BTP has also allocated part of the State Planning and Research (SPR) Program funding to provide annual transportation technical assistance for non-metropolitan areas of the state. In FY 2017, each regional planning agency, with exception of SEMCOG, will receive funding, as needed and if available, from the FY 2017 SPR program to assist MDOT and the Regional Planning Agencies in: Improving public involvement and the consultation process in nonmetropolitan areas of the state. Managing the Rural Task Force and small urban program. Providing interagency coordination and public involvement for air quality conformity in non-attainment areas for ozone and PM2.5 (Only for Regional Planning Agencies with non-attainment counties) - 4 -

26 GENESEE, LAPEER, SHIAWASSEE REGION V TRANSPORTATION PLANNING PROGRAM FUNDING REQUEST SUMMARY FY 2017 (October 1, 2016 to September 30, 2017) Michigan Transportation Funded Work Items MDOT TOTAL Program Management $10,000 $10,000 Technical Assistance to MDOT $22,000 $22,000 $ 2,000 $ 2,000 CTF Technical Assistance to Member Agencies $ 2,000 $ 2,000 Management of Rural Task Force and Small Urban $22,000 $22,000 Public Involvement and Consultation Process for $ 1,500 $ 1,500 Non-Metropolitan Areas Public Involvement for Air Quality Conformity $ 500 $ 500 Asset Management $39,423 $39,423 TOTAL $99,423 $99,

27 I. Program Management Objectives Prepare and adopt annual work program. Prepare progress reports and invoices no less than quarterly. Ensure expenditures are well documented and cost effective. Prepare a Final Acceptance Report (FAR) on the status of the work activities and products, within ninety (90) days from the end of the fiscal year. Assist the auditors in carrying out general and specific audits of programs annually. Send such audit reports to the Program Coordinator. Products 1. The following will be submitted to the Program Coordinator by the Agency for reimbursement of costs incurred in conjunction with the work activities identified in the work program. (a.) Progress reports that summarize accomplishments and attendance at applicable meetings for each work item. (b.) Invoices for payment, at least quarterly, from the funding source as per the project authorizations. (c.) Receipts of equipment purchased, i.e. traffic counters, computer hardware and software, etc. (d.) Itemization of program expenses in terms of work items, including salaries, fringe benefits, indirect costs and other direct costs. (e.) Tabulation of progress by work item, indicating the amount and percent billed the current billing period and to date. 2. The FAR on the status of activities and products in the work program will be submitted to the Program Coordinator within ninety (90) days following the contractual period in the work program, as specified within the Master Agreement. The FAR is a performance evaluation, not a financial audit and must contain the following information for each work item: - 6 -

28 (a.) Products completed (b.) Products not completed and reason for lack of completion. (c.) The amount of funds budgeted and expended. (d.) Work items that are to be continued next year. Budget: $10,000 (MTF) - 7 -

29 II. Technical Assistance to MDOT Objectives Assist in various tasks to update the Statewide Long-Range Transportation Plan (MI Transportation Plan), and the Statewide Transportation Improvement Program (STIP). Provide support for specific department issues and/or requests for information on transit, special projects and/or program development issues. Activities 1. Assist in conducting transportation related workshops, including but not limited to, workshops for access management, Heritage Routes, Functional Classification updates, transit, non-motorized transportation, safety and non-metropolitan area elected officials. Activities may include locating adequate facilities, registering participants, scheduling speakers and other meeting management related activities. 2. Provide staffing and technical planning assistance in the area of transportation. 3. Conduct transportation studies as needed. 4. Assist in identifying transportation interest, programs and projects as appropriate for the STIP and the Statewide Long-Range Transportation Plan. 5. As appropriate, assist the MDOT Office of Passenger Transportation and local transit providers in the development of regional transit plans. 6. Statewide Travel Demand Model: a. Review and provide feedback on REMI socio-economic forecasting outputs and assist in reviewing and allocating data to statewide traffic zones. b. Verify statewide model network inventories. c. Provide traffic counts, as available, for model update not covered in acquiring traffic counts for the Highway Performance Monitoring System (HPMS)

30 d. Collect and submit data items for HPMS in conjunction with MDOT s HPMS Coordinator. Staff will review and update the HPMS database sample segments using MDOT supplied spreadsheets that contain only the data items needing to be updated for each sample in the format provided. e. Non Trunk-line Federal Aid Program (NTFA). Staff will provide support to the NTFA in the cross-agency coordination effort of gathering existing traffic count data on the non trunk-line federal aid roads. Budget: $24,000 ($22,000 MTF and $2,000 CTF) - 9 -

31 III. Technical Assistance to Member Agencies Objective Provide services to local transportation agencies to improve existing and new multi-modal transportation systems, and identify actions to improve the area s transportation system. Activities 1. Assist local units of government in obtaining grant funds to improve existing and new multi-modal transportation systems, and identify actions to improve the area s transportation system. 2. Assist local agencies seeking to improve and expand the public transportation and to promote improved transportation systems for all modes. 3. Coordinate planning to promote safety, livable communities and environmental sustainability. 4. Work with local agencies to assess impacts of transportation of projected land uses in the region. 5. Review and/or develop proficiency in traffic crash data. 6. Prepare and Report to Regional Boards and local agencies on the status of transportation planning work program activities and tasks. Products Provide Program Coordinator with a copy of any reports produced as a result of these activities. Budget: $2,000 (MTF)

32 IV. Management of the Rural Task Force and Small Urban Programs Objective To assist MDOT in the management of the Rural Task Force (RTF) and Small Urban programs. Activities 1. Schedule, set-up and facilitate RTF project selection meetings and Small Urban meetings. 2. Ensure a cooperative planning process is being followed, and the correct functional classification, and system is identified, and eligible work is submitted. 3. Ensure balance sheets and/or E-Files are properly managed with updated information. 4. Ensure the required public involvement and consultation process is completed, by providing citizens, affected public agencies, Tribal Governments, private transportation providers and other interested parties with notice and opportunity to comment on proposed transportation projects, plans and programs. 5. Submit eligible projects to MDOT as approved by the RTF committees. 6. Submit proof of public involvement and meeting minutes as part of monthly or quarterly progress reports. 7. Submit All Season Road changes to MDOT. Budget: $22,000 (MTF)

33 V. Public Involvement and Consultation Process for Non-Metropolitan Areas Objectives To provide for non-metropolitan local official participation in the development of the State Long-Range Transportation Plan (LRTP) and the STIP. To provide opportunities for the public to review and comment in the development of the LRTP and STIP. To manage consultation with local elected officials, local officials with responsibility for transportation, public agencies, general public, Tribal Governments, businesses and organizations in accordance with the Statewide Planning Process Public Participation Plan. Activities 1. Work with MDOT on public involvement issues, including organizing meetings, focus groups and advisory committees. 2. Conduct local program meetings and ongoing communication and technical assistance in non-metropolitan areas of the state to provide information on various state and federal programs. 3. Document the RTF s public involvement and consultation processes. 4. Partner with educating and training local officials with regard to state and federal funded programs, policies applications and other key information. 5. Respond to requests from both the public and private sector to provide information on state and federal transportation programs, projects, funding and to stay informed on local issues. 6. Participate in statewide conferences, meetings, seminars, forums and training sessions on state and federal programs available to local communities

34 7. Assist MDOT in keeping elected public officials, general public, local planning agencies and Tribal Governments informed early of the list of projects in the Five-Year Program and of the investment strategies, funding assumptions, economic benefits and impacts on the various modes. 8. Assist in the creation and maintenance of a list serve for managing the electronic distribution of information to the local elected officials. Budget: $1,500 (MTF)

35 VI. Public Involvement for Air Quality Conformity Objectives To comply with the provisions of MAP-21 and the transportation conformity provisions of the Clean Air Act for non-attainment areas for ozone and particular matter (PM2.5). To provide local interagency coordination in the transportation planning process. To provide results and gain input for the air quality conformity process to all interested individuals, citizens, and organizations (public and private). Activities 1. Attend air quality training courses and seminars to become fluent in conformity/non-conformity regulations, language and issues. 2. Conduct and participate in interagency discussions and consultation at a statewide and/or region-wide level to discuss and evaluate attainment strategies pertaining to air quality conformity as part of the statewide transportation planning process. (For Ozone and PM 2.5 Non-Attainment Areas/ Counties) Budget: $500 (MTF)

36 VII. Asset Management Objective Provide technical assistance to the Asset Management Council as required by Public Act 499 of Activities 1. Attend a one day training seminar on the use of the Pavement Surface Evaluation and Rating (PASER) system. 2. Participate as part of a three-person team (including MDOT and city/county) that will rate the federal-aid eligible roads in the region. 3. Provide results of PASER ratings to local agencies for review and revision where appropriate. 4. Publicly display PASER ratings on web site or through other public means so that ratings are available for public review and useable for project and planning development activities. 5. Transmit PASER ratings and roadway data (i.e., traffic counts) on forms supplied by the MDOT Asset Management Coordinator. 6. Monitor and report to MDOT Asset Management Coordinator status of projects awarded in the past calendar year. 7. Contract with counties and cities for participation in data collection efforts. 8. Coordinate asset management training and demonstration projects within their jurisdictions. 9. Provide other assistance as may be requested by the Asset Management Council. Products 1. Road network loaded into RoadSoft. 2. PASER data collected on Act 51 roads in the region. 3. Web based or other public display of PASER ratings

37 4. Report on PASER and other roadway data and transportation project completion information for the region. 5. List of projects for three (3) years (regardless of funding source) for all Act 51 agencies in the region. 6. Quarterly reports submitted to MDOT Asset Management Coordinator. Upon Billing Submittal: Costs incurred will be reimbursed upon review and approval of detailed documentation to be submitted to the MDOT Asset Management Coordinator. Invoice. Itemizing of program expenses in terms of work items and cost groups, including charges to direct salaries, fringe benefits, indirect costs, and other direct costs. Tabulation of progress by work item, (not by groupings of work items) indicating the amount and percent billed in the current period and to date. (The requirement to report by specific work item is to allow us to track what it costs to have specific services provided. When lumped together with other activities, this becomes impossible.) The Agency shall bill at least quarterly. A FAR summary on the status of activities and products in the work program will be submitted to the MDOT Asset Management Coordinator. This report shall be submitted within 90 days following the contractual period of the work program, as specified within the Master Agreement. It must: Cover the fiscal year just ended. Be a performance evaluation, not a financial audit. Indicate for each work item: 1. Whether stipulated products were indeed produced; 2. The amount of funds budgeted and expended; 3. Whether the work item was completed (if not, then its status); 4. If the work item is to be continued next year. If not already submitted, include attachments consisting of major products developed, or describing such products produced, when and to whom they were provided, if providing the entire product is not reasonable. Be submitted to the MDOT Asset Management Coordinator for review and approval. Budget: _$39,423 (MTF)

38 Genesee-Lapeer-Shiaw assee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Damon Fortney, Planner II Genesee County Metropolitan Planning Commission DATE: May 24, 2016 SUBJECT: Region 6 Regional Prosperity Initiative Update Staff continues to work on 2015 partnership projects and has started on 2016 projects. The Craft Agriculture directory is now up and running on the I-69 Thumb Region website which features local businesses and producers throughout the region. Staff is working on promotional materials and a printed version of the directory to help market small businesses in the region. Upjohn Institute provided a final draft of the I-69 Thumb Region Work-Based Education Programs report and presented findings to the April Steering Committee meeting. Staff worked with Upjohn on some small updates to the report and they completed the final draft in late April. This report will guide the use of 2016 funds allocated for an education related project. Olsson Associates is nearing completion of the Site Strategy and Square Footage study for the region. They presented their final report to economic developers and stakeholders on May 12 th. Olsson is also working with the economic development agencies to develop marketing materials for the region. They provided copies of a draft regional marketing piece at the May 12 th meeting, and a final version will be ready for printing and distribution in the coming weeks. The next Steering Committee meeting is scheduled for June 9, 2016 at 10:30am at the Lapeer City Hall. DF:dc k:\trans\regionv\meetings\2016\region 6 update - may.docx An Equal Opportunity Organization

39 Genesee-Lapeer-Shiaw assee Region V Planning and Development Commission ROOM BEACH STREET FLINT, MICHIGAN TELEPHONE (810) FAX (810) DEREK BRADSHAW FISCAL OFFICER MEMORANDUM TO: FROM: Members of the GLS Region V Planning and Development Commission Damon Fortney, Planner II Genesee County Metropolitan Planning Commission DATE: May 24, 2016 SUBJECT: MDOT Regional Traffic Safety Plans The Michigan Department of Transportation (MDOT) continues to work with GLS Region V to develop a Regional Traffic Safety Plan for Genesee, Lapeer and Shiawassee Counties. Several meetings will be held throughout the year for stakeholders to provide input including road agencies, transit agencies, police and sheriff s departments from the region. These meetings will be interactive allowing discussion of what our emphasis areas should be and what targets should be set for improving safety. The first stakeholder meeting was held in March. Atkins Group, the consultant creating the plans, provided an overview of the project and reviewed traffic crash data for the region. Stakeholders discussed their biggest concerns regarding safety in their areas and what they saw as their vision for this process. The next stakeholder meeting is scheduled for Friday, May 20 th at 10:00 a.m. in the MTA Administration Building. Invitations were sent out to all local units of government and road agencies in the region. This meeting will include discussion of safety targets and a group exercise to select strategies for improving safety. If you have any questions about the Regional Traffic Safety Plan, please feel free to contact me at (810) or dfortney@co.genesee.mi.us. DF:JN:dc k:\trans\regionv\meetings\2016\trafficsafetyplans_may.docx An Equal Opportunity Organization