SPACES Programming Survival Guide 2014 Everything you need in one handy packet By: Harrison Kamiya and Shelley Kuang. No current examples
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1 SPACES Programming Survival Guide 2014 Everything you need in one handy packet By: Harrison Kamiya and Shelley Kuang Overview Utilizing the SPACES Program Sorter Access vs. Retention (neither) Internal vs. Co-Sponsored Novel vs. Traditional Small Scale vs. Large Scale Common Results AINS Access-Internal-Novel-Small-Scale AITS Access-Internal-Traditional-Small-Scale ACTS Access-Co-Sponsored-Traditional-Small-Scale ACNS Access-Co-Sponsored-Novel-Small-Scale Queer Arts Workshop (Castle Park HS) APSA LEAP Tutoring Program (Crawford HS) I Can Go to College Campaign KP CORE Afterschool Program (Morse HS) No current examples ASA s Celebration of Africa (Crawford HS) AINL Access-Internal-Novel-Large-Scale AITL Access-Internal-Traditional-Large-Scale ACTL Access-Co-Sponsored-Traditional-Large-Scale ACNL Access-Co-Sponsored-Novel-Large-Scale SIAPS Calfornia Coast College Tour SIAPS Southern California College Tour KP encore (Overnight Program) High School Conferences HmSA 1st Annual Youth Conference RINL Retention-Internal-Novel-Large-Scale RITL Retention-Internal-Traditional-Large-Scale RCTL Retention-Co-Sponsored-Traditional-Large-Scale RCNL Retention-Co-Sponsored-Novel-Large Scale Seeing U in GradUate School Graduate School Tour Queer Culture Show MEChA National Conference 2013 RINS Retention-Internal-Novel-Small-Scale RITS Retention-Internal-Traditional-Small-Scale RCTS Retention-Co-Sponsored-Traditional-Small-Scale RCNS Retention-Co-Sponsored-Novel-Small-Scale All Aboard the SPACES Programming Train ASP Booklending Program KP s Annual Alumni Mixer APSA Conference Poets in Justice Spoken Word Night (CCC) Last Updated: 04/28/2014 page 1
2 Creating a Timeline Quarter at a Glance Example Timeline (Google Calendar) Last Updated: 04/28/2014 page 2
3 The Funding Process hints: ALWAYS refer to the calendar posted on the SPACES website Room Reservations & Venues Most Common Rooms to Reserve University Centers Most efficient way to reserve a room via One Stop: 1. Check on reservations.ucsd.edu for the daily room availability 2. Call ROOM (7666) a. Have this information ready: (Name, Student Organization, Date/Time of Event, Room Set-Up, Additional Requests) Last Updated: 04/28/2014 page 3
4 PC West Red Shoe Room (Sun God Lounge) Green Table Room (Sun God Lounge) Bear Room (Sun God Lounge) ERC Room Muir Room Warren Room (3rd Floor) Marshall Room PC Ballroom West A/B PC East PC Ballroom East The Forum Sixth College Room PC Dance Studio (Must submit liability waivers 24 hours in advance) Student Center Dolores Huerta Room/Philip Vera Cruz Room Student Services Center Multipurpose Room (Room is managed under a different entity) Classroom Space Request Form Last Updated: 04/28/2014 page 4
5 Community Spaces All of the following centers have rooms available for reservation Cross-Cultural Center: Raza Resource Centro: LGBT Center: Women s Center: Black Resource Center: SPACES: spaces@ucsd.edu Outdoor Facilities Refer to link above for different outdoor venues or special facilities. Please note that these spaces have special provisions and/or expenses. 1. Matthews Quad 2. Town Square 3. Fields (Muir, Marshall, Warren, RIMAC, Baseball) 4. PC Plaza 5. Sun God Lawn Special Venues 1. Great Hall 2. Institute of Americas 3. International Center 4. Mandeville Auditorium 5. Porter s Pub 6. Village West Fifteen Budgeting 101 Review the restrictions 1. Any guest speaker/performer that has not made an initial commitment to the requested event 2. Any non-verified price quote 3. Awards and honors 4. Banners 5. Decorations 6. Film, video, and film/video processing/purchase 7. Instructors, referees or umpire fees Last Updated: 04/28/2014 page 5
6 8. Insurance/Damage Waiver 9. Membership fees 10. Newspaper advertising 11. Parking spaces 12. Permanent equipment or maintenance of equipment 13. Postage/Shipping Costs 14. Printing Costs 15. Uniforms or club apparel Review the guidelines: Last Updated: 04/28/2014 page 6
7 Publicizing Your Program Banners & Posters Make free posters at the One Stop Poster Room from 9AM - 4PM Hang posters on MONDAY Mornings for the best spot Refer to posting restrictions and guidelines Electronic Utilize Listservs/newsletters PC Marquee & Video Connect PC Information Table Executing Your Program Creating a Master Task List Last Updated: 04/28/2014 page 7
8 Program Evaluations Example: 1 = Strongly Disagree 2 = Disagree 3 = Neutral 4 = Agree 5 = Strongly Agree I feel confident in planning a program Comments I feel I can successfully publicize my program Comments I feel comfortable with budgeting my program Comments COMMENTS and ADDITIONAL FEEDBACK Last Updated: 04/28/2014 page 8
SPACES Programming Survival Guide 2014
SPACES Programming Survival Guide 2014 Everything you need in one handy packet By: Harrison Kamiya and Shelley Kuang Overview Utilizing the SPACES Program Sorter Access vs. Retention (neither) Internal
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