THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

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1 THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA MINUTES - REGULAR SESSION FEBUARY 23, 2010 CALL TO ORDER, PLEDGE AND BOARD MEMBER COMMENT The regular meeting of the School Board of Volusia County, Florida was called to order by Chairman Candace Lankford at 4:00 p.m. Tuesday, February 23, 2010, at the DeLand Administrative Complex, 200 North Clara Avenue, DeLand, Florida, and opened with the Pledge of Allegiance to the Flag. Mrs. Smith recited the district Vision Statement and, noting the recognition for the Superintendent s Outstanding Achievement Award nominees and Black History month, stated it truly takes a village to raise a child. Present: Dr. Margaret A. Smith, superintendent; Mr. Michael Ciocchetti (substituting for Mr. Ted Doran, school board attorney); and the following board members: Ms. Candace Lankford, District 1, Chairman Mr. Stan Schmidt, District 3, Vice Chairman Mrs. Diane Smith, District 5 Ms. Judy Conte, District 4 Dr. Al Williams, District 2 MINUTES Action: Approval of February 8, 2010, Regular School Board Meeting minutes. Motion: Moved by Dr. Williams, seconded by Ms. Conte and carried unanimously. AGENDA CHANGES None. PUBLIC PARTICIPATION FOR APPROVAL ITEMS Barbara Reedy, president of the Volusia Educational Support Association (VESA), stated VESA members ratified the tentative agreement with the School Board and requested board approval. AGENDA AND CONSENT ITEMS Action: Approval of the school board agenda in its entirety as well as all proposed actions within the consent agenda, as follows. Motion: Moved by Mrs. Smith, seconded by Mr. Schmidt and carried unanimously. Curriculum and School Improvement Services 1. Approval of amending Contract #D12-09-VCS-BRIDGES (Community Partnership for Children/Volusia County Schools/BRIDGES) to include public records access per Florida Statute (1)(c), VCSB No Field trip request from Atlantic High for twenty-five Air Force Junior Reserve Officer Training Corp (AFJROTC) students to Washington, D.C. March 26-29, Programs/Grants Development Services 1. Submission to the Florida Department of Education Amendment #1 to the Carl D. Perkins Career and Technical Education Improvement Act grant for the school year in the entitlement area of secondary vocational program funds in the amount of $92, and authorized necessary budget amendments. 2. Agreement with Solution Tree of Bloomington, Indiana to provide for a professional services consultation contract for the school year in an amount of $26,000.00, VCSB No

2 February 23, 2010 Regular Session Page 2 Human Resources 1. Listed instructional, support and managerial/non-bargaining personnel appointments, transfers, leaves of absence, resignations and separations as recorded in the Supplemental Minute Book (SMB) for Human Resources. All vacant positions outside of the classroom and not directly related to student health and safety are subject to intensive review prior to being filled. Financial Services 1. January 31, 2010 Monthly Financial Statement including the cash report and the capital projects report. Facilities Services 1. Agreement with Hawkins, Hall & Ogle Architects, Inc., Daytona Beach, Florida, to provide professional architectural services for various projects that occur over a one-year period, in accordance with School Board Policy No. 602, VCSB No Declared an emergency to address the structural repairs to the canopy columns at Spruce Creek Elementary, Port Orange, Florida, in accordance with State Requirements for Educational Facilities, Section 4.1(4). 3. Renewal of the following Certificates of Qualification, in accordance with the Consultants Competitive Negotiation Act: a. Heffington & Associates, Daytona Beach, Florida, to provide real estate appraisal services; and b. Real Property Analysts, Inc. of Orlando, Winter Park, Florida, to provide real estate appraisal services. 4. Certificate of Prequalification, in accordance with School Board Policy No. 604, for Petersen Dean Roofing and Solar Systems, West Palm Beach, Florida, for roofing projects. 5. Renewal of the following Certificates of Prequalification, in accordance with School Board Policy No.604: a. Anderson & Shah Roofing, Inc., Largo, Florida, for roofing projects; b. BE & K Building Group, LLC, Maitland, Florida, for general construction projects; c. Ellis Mechanical Corporation, Longwood, Florida, for mechanical projects; d. Giles Electric Company, Inc., South Daytona, Florida, for electrical projects; e. Giles Electric Company, Inc., South Daytona, Florida, for fire alarm & communication services projects; f. H.J. High Construction Company, Orlando, Florida, for general construction projects; g. Halifax Paving, Inc., Ormond Beach, Florida, for general construction projects; h. Kenyon & Partners, Inc., Tampa, Florida, for general construction projects; i. P. W. Hearn, Inc., Cocoa, Florida, for general construction projects; j. R. L. Burns, Inc., Orlando, Florida, for general construction projects; k. Saboungi Construction, Inc., Ormond Beach, Florida, for general construction projects; l. Strategic Facilities Development, Inc., Longwood, Florida, for general construction projects; m. Strategic Facilities Development, Inc., Longwood, Florida, for mechanical projects; n. Stuart Lyons Roofing, Inc., Daytona Beach, Florida, for roofing projects. 6. Final construction documents (phase III) drawings and specifications for the following construction projects; a. Renovations for building 500 (HVAC) at DeLand Middle, DeLand, Florida, (Parker Stephens, Inc.), (LCIF). Current construction cost estimate is $177,000 and current available funds are $100,000. A budget amendment may be required for award of contract from the capital fund balance; b Canopy at parent loop at Edgewater Public, Edgewater, Florida, (Facilities Design), (school funded). Current construction cost estimate is $40,000; and

3 February 23, 2010 Regular Session Page 3 c. Partial reroofing at Westside Elementary, Daytona Beach, Florida, (A/R/C Associates), (LCIF). Current construction cost estimate is $670,510 and current available funds are $408,633. A budget amendment may be required for award of contract from the capital fund balance. 7. Change Order Number 39 (add) to the construction contract for High School DDD (University High), Orange City, Florida, (Schenkel Shultz Architecture), (COPS fund balance). 8. Certificate of Substantial Completion for replacement facility at Daytona Transportation, Daytona Beach, Florida, (Borrelli + Partners, Inc.), (LCIF). 9. Certificates of Final Inspection for the following construction projects: a. Nine classroom addition at Forest Lake Elementary, Deltona, Florida, (Hawkins, Hall & Ogle Architects), (classroom for kids); and b. HVAC renovation, building 8 at Seabreeze High, Daytona Beach, Florida, (Sabiston Engineering Group), (LCIF). Administrative Services Purchasing as recorded in the SMB for Bids: 1. Bid No. MTS-026AB, A/C Parts & Supplies, for Facilities Services/Maintenance Department. 2. Bid Renewals: a. Bid No.CL-917GH, Classroom/Office Paper Products, for Purchasing & Warehouse Services. b. Bid No.S-749AB, Service of Fire Extinguishers, Related Equipment, Purchase of Parts & Equipment, for Facilities Services/Maintenance Department. 3. Piggyback Bids: a. Bid No EST, Classroom Supplies & Equipment Catalog Discount Bid, for District-wide use. b. Bid No , Copy Paper Products, for Purchasing/Warehouse Services. c. RFP No. S (JH), Employee Benefits Consulting Services, for Insurance & Employee Benefits. d. RFP No , Benefits Consultant Services, for Insurance & Employee Benefits. Office of the Superintendent Donations Listed by school, donation amount, purpose of donation, and donor: Creekside Middle: $1,000.00, Basketball Program, Michael Panaggio, Daytona Beach, FL Deltona High: $500.00, Key Club Convention, Kiwanis Club of Deltona, Deltona, FL Hinson Middle: $500.00, Family/Consumer Science Program, John Downey, Ormond Beach, FL New Smyrna Beach High: $2,000.00, Art Program, Jean Radmacher, Port Orange, FL New Smyrna Beach Middle: $1,000.00, Field Trip Fund, New Smyrna Beach Middle PTSA, NSB, FL Port Orange Elementary: $1,000.00, Gifted Program, Yuan Li, Port Orange, FL: $1,000.00, Gifted Program, Jeff D. Evans-State Farm Insurance, Port Orange, FL Seabreeze High: $1,250.00, Joe Nelson Memorial Scholarship Fund, Seabreeze Class of 1958, Daytona Beach, FL Community Information Services 1. The School Calendar Committee members, in accordance with School Board Policy No. 322, VCSB No SUPERINTENDENT S ANNOUNCEMENTS Volusia County Spelling Bee: February 25, 1:00 p.m., Port Orange Elementary.

4 February 23, 2010 Regular Session Page 4 All County Music Festival Elementary Showcase: February 26, 7:00-9:00 p.m., DeLand High. Volusia County Social Studies Fair: February 27, DeLand High; public may view projects at 1:00 p.m.; Awards Ceremony at 1:30 p.m. Next School Board Meeting: March 9, 4:00 p.m., DAC-Board Room. SUPERINTENDENT S PRESENTATIONS Dr. Margaret A. Smith, superintendent, stated the district is continuing prudent fiscal management and shared information regarding state and federal funding changes that are negatively impacting the district. State sales tax, document stamp, property assessment, lottery and trust funds are all down while Volusia County s residential property assessment is down 15% and commercial is down 16%; expecting loss of $800 million in the upcoming budget year; Florida needs $1 billion in federal funds to cover Medicaid and Medicare programs; governor s budget identified an additional $179 per student funding, but revenue sources are uncertain; student funding over the last three years is down $452; voluntary prekindergarten enrollment is up which will require $42 million more of the budget; contributions to the Florida Retirement System by school districts will go up; Florida has enrolled 1,500 students from the recent Haiti crisis; an effort is underway to amend the class size amendment to give flexibility with the class by class cap, but would require a three fifths vote of the legislature; the Revenue Estimating Conference will meet March 12 to allocate to Committees available revenue. Federal Race to the Top is a competitive grant with specific criteria to meet that could mean an additional $5-15 million for Volusia; it will be announced in April if Florida is a winner; school districts would receive a template for a final scope of work due in ninety days with funds expected in September; a portion of Title I funds will now be competitive and related to performance pay and student achievement; deliberations started in the House about the Elementary and Secondary Education Act (ESEA) reauthorization, however reauthorization is not expected this year; a draft of guidelines is now available for Innovation Grants for which districts can apply directly to the federal government; Innovation Grants are for working with partners such as universities, social agencies and businesses and Volusia looks forward to submitting an outstanding application. Board discussion ensued. RECOGNITIONS Superintendent s Outstanding Achievement Award Nominees and Winner Mr. Chris Hill, FUTURES Foundation secretary, recognized the 2009 Superintendent s Outstanding Achievement Award winner, Margaret Haley, River Springs Middle office specialist, and nominees (below). Ms. Haley and the nominees received a certificate from FUTURES and a goodie bag filled with gifts from the community which was presented by Ms. Barbara Reedy, VESA president, and Cathy Inglima, VESA vice president. The annual award honors support staff who have demonstrated outstanding commitment, teamwork, cooperation and innovation in the workplace. Mary Jo Woronoff, Coronado Beach Elem. Teri Judge, Spirit Elementary Pamela Rivas, DeLand High Katrina Bessette,Spruce Creek Elementary Linda Prettyman, Deltona High Barbara Martin, Spruce Creek High Sharon Love, Deltona Middle Angela Daleo, Sunrise Elementary Debbie Spath, Friendship Elementary Maria Frank, Sweetwater Elementary Diane Mathis, Holly Hill Middle Sandra Joy Barfield, Taylor Middle High Vanessa Mitchell, Horizon Elementary Lisa Parker, Timbercrest Elementary Margo Peer, Indian River Elementary Kenneth Cary, Tomoka Elementary Lawrence Carr, III, New Smyrna Beach High Agnes King, ESE/Student Services Julie Crouch, New Smyrna Beach Middle Janis Reid, Finance Kavita Aswani, Ormond Beach Middle Frankie Dunn, MIS Georgia Montgomery, Southwestern Middle Elizabeth Thayer, Personnel Services

5 February 23, 2010 Regular Session Page 5 Resolution recognizing Read Across America Day, March 2 Ms. Nancy Wait, director for community information services, and Ms. Barbara Reedy, VESA president, presented Resolution recognizing Read Across America Day as March 2nd for board approval. Ms. Reedy presented each board member with a book. Action: Approval of Resolution Motion: Moved by Dr. Williams, seconded by Mr. Schmidt and carried unanimously. ADMINISTRATIVE APPOINTMENTS Ms. Peromnia Grant, assistant superintendent for human resources, presented the superintendent s recommendations for the following administrative appointments, as recorded in the Supplemental Minute Book for Human Resources Action: Approval of Assistant Principal Transfer: John Devito to Assistant Principal at University High from ESE assistant principal at Pine Ridge High. Motion: Moved by Mrs. Smith, seconded by Ms. Conte and carried unanimously. Action: Approval of Assistant Principal Appointment: Tracy Hines to ESE Assistant Principal at Pine Ridge High from instructional ESE specialist. Motion: Moved by Dr. Williams, seconded by Mrs. Smith and carried unanimously. STUDENT DISCIPLINE Mr. Tim Huth, deputy superintendent for operations and governmental affairs, presented the committee recommended student suspensions: Action: Extend the suspension of students Alpha ID 1JPPY, 1LLQJ, 1LJLL, 1PCOS, 1KIRO, 1LKQB, 1LVKX, 1NKQC, 1MDKX, 1MCJQ, 1LWEJ, 1MCHU, 1LQNL, 1NEQA, 1RCQO, 1MTPW, 1MNNP, 1QACR, 1QPCU, 1QPCT, 1LMYZ, 1LIUK, 1KIDH, 1PBZQ, 1KKSH, 1LISW, 1MZOF, 1OKCA, 1MAVF, 1PZTN, 1PJOA, 1QGKG, 1NWVZ, 1KUGR, 1KJZJ, 1MPHH, 1LBSX, 1QQZP, 1MKPX, 1PKBJ, 1MQQC, 1MKIJ, 1KTDC and 1NHLL from school attendance through March 9, 2010 for the purpose of further study and evaluation. Motion: Moved by Mr. Schmidt, seconded by Dr. Williams and carried unanimously. TENTATIVE AGREEMENT WITH THE VOLUSIA EDUCATIONAL SUPPORT ASSOCIATION Mr. Richard Kizma, chief counsel, and Dr. Robert Moll, deputy superintendent for financial and business services, presented information regarding the tentative agreement between the School Board of Volusia County and the Volusia Educational Support Association (VESA) for the fiscal years. Mr. Kizma stated the tentative agreement is for three years, with reopeners the second and third years; VESA members ratified the agreement. Mr. Kizma expressed appreciation to Ms. Barbara Reedy, VESA president, the VESA bargaining team and the district bargaining team for their hard work, and highlighted Article 16-Compensation and Article 17-Benefits/Terminal Pay. Dr. Moll provided the economic impact of the settlement to the district: cost of the step increase is 1.78%; additional $75 bonus to employees with twenty or more years of service is.07%; total increase of 1.85% or $499,524. Chairman Lankford thanked all for their hard work. Action: Approval of the tentative agreement between the School Board of Volusia County and the Volusia Educational Support Association (VESA) for the fiscal years, VCSB No Motion: Moved by Dr. Williams, seconded by Ms. Conte and carried unanimously. ADVERTISE NEW ATTENDANCE BOUNDARIES FOR ELEMENTARY Z, BLUE LAKE, FREEDOM, GEORGE MARKS, ORANGE CITY, STARKE, VOLUSIA PINES, AND WOODWARD AVENUE ELEMENTARY SCHOOLS Ms. Saralee Morrissey, director for site acquisitions and intergovernmental coordination, presented information regarding the request to advertise new attendance boundaries in preparation for the August 2010 opening of Elementary Z in DeLand. The primary goal was to populate Elementary Z and balance elementary student populations in the area. Ms.

6 February 23, 2010 Regular Session Page 6 Morrissey presented: current DeLand area elementary attendance zones; current year enrollment and Level of Service (LOS) data; objectives; community meetings; Scenarios 1, 2 and 3 maps and enrollments/los data; Scenario 4 map and enrollment/los data; other issues; and school board action April 13 th public hearing and final board action. Board discussion ensued; Ms. Lankford complimented Ms. Morrissey and her team for a stellar job. Action: Approval to advertise new attendance boundaries for Elementary Z, Blue Lake, Freedom, George Marks, Orange City, Starke, Volusia Pines, and Woodward Avenue elementary schools, pursuant to Scenario 4. Motion: Moved by Mrs. Smith, seconded by Ms. Conte and carried unanimously. The chairman recessed the meeting for a short break; the meeting resumed at 6:00 p.m. PUBLIC PARTICIPATION Doug Thomas shared concerns regarding the student cell phone policy. Jim Cameron, senior vice president of government relations for Daytona Regional Chamber, invited everyone to Volusia Day in Tallahassee on March 24; this year s theme is Jobs for Volusia. CHARTER WITH THE VOLUSIA CHARTER SCHOOL OF EXCELLENCE, INC. Mr. Rich Kizma, chief counsel, and Dr. Chris Colwell, deputy superintendent for instructional services, presented information regarding the proposed contract with Volusia Charter School of Excellence for a school of the arts with a focus on dance, music, drama and the visual arts, serving grades K-8 and located in Lake Helen. Volusia Charter School of Excellence, Inc. merged with the Ivy Hawn Charter School of the Arts that had unsuccessfully submitted a charter application last fall. Mr. Kizma stated in October 2009 the board approved the Volusia Charter School of Excellence charter application, reviewed the contract development process and presented an overview of the contract. Dr. Colwell noted work began in on this charter school process, thanked Mr. Ron Renna, chairman of the board, and the instructional services staff, and reviewed the academic design of the contract this is the first charter school 100% aligned with Volusia County Schools elementary and middle school curriculum, instructional materials and assessments. Mr. Kizma reviewed contract language due to an expanded statutory amendment regarding ethics and regarding an education service provider/management company. Board discussion ensued. Action: Approval of the charter with the Volusia Charter School of Excellence, Inc., VCSB No Motion: Moved by Mrs. Smith, seconded by Ms. Conte and carried unanimously. CHANGES WITHIN GRADUATION RATE CALCULATIONS Dr. Chris Colwell, deputy superintendent for instructional services, and Ms. Allene Dupont, director for K-12 curriculum, provided an overview of changes in the graduation rate calculations for Florida and the impact of the changes on our school district. Presentation points included: historical perspective since the Cohort Model began in graduation and drop-out rates ten year trend for Florida and the district indicate positive improvements for Volusia; starting this year high school accountability (grade) will have a new component based on graduation rate, acceleration courses and college readiness; National Governors Association (NGA) rate for and ; new Federal Uniform Rate for use beginning exceptional education students who receive special diplomas instead of standard diplomas will no longer be counted toward the graduation rate and students transferring into an adult education program will not count unless they earn a standard diploma within four years of starting ninth grade; types of graduation rates Florida Regular Rate, NGA Rate, NCLB Rate and Federal Uniform Rate; Volusia school-by-school graduation rate by type data; withdrawals that potentially impact graduation and drop-out rates data; percent of students with disabilities earning standard or special diploma data; current special diploma candidates, grades 9-12; and action plan. Board discussion ensued. Due to a long-term agreement, Volusia s adult education program is run through Daytona

7 February 23, 2010 Regular Session Page 7 State College. Dr. Colwell stated over eighty percent of the district s mild exceptional education students are tracking for a standard diploma and that Dr. Smith directed staff to look at every mild exceptional education student. ITEMS FROM SCHOOL BOARD MEMBERS, SUPERINTENDENT OR BOARD ATTORNEY FOR DISCUSSION, ANNOUNCEMENT OR APPROVAL Board members enjoyed the FUTURES bowl-a-thon-mr. Schmidt mentioned that FUTURES was also sponsoring a Wii bowling event; and the VIPS (Volunteers In Public Schools) Recognition Day-compliments to Ms. Mary Bruno, director for career, technical and community education, and Ms. Pat Travis, volunteer program facilitator. Dr. Williams attended the movie premier for Filling the Gap, a movie about black history produced by Mary Fears, a retired Volusia school librarian; the movie is available for classroom use through Safari Montage. Mr. Schmidt provided a brief update of the FUTURES Board meeting and thanked FUTURES for the support of the Teacher of the Year event; he also attended a Volusia Teachers Organization Governmental Relations Committee meeting. Mrs. Smith attended the Scrub Jay Festival sponsored by the City of Deltona and noted Ms. Louise Chapman, environmental teacher on assignment, and the Learn and Serve students were assisting with the events held at the Lyonia Preserve. Ms. Lankford reported discussions from the Florida School Boards Association long-range planning meeting: changes to the Federal Relations Network meeting may hold a Florida meeting in conjunction with the Florida League of Cities and the Florida Association of Counties; and Learning First Alliance may change focus to a district and/or regional meeting and include higher education and business representatives. Ms. Lankford: complimented Dr. Chris Colwell, Mr. Bobby Menendez, area superintendent, and Mr. Russ Tysinger, director for maintenance and operations, for their presentation to the Pierson Elementary community regarding upgrading the campus instead of proceeding with the split campus; applauded Blue Lake Elementary for their black history luncheon, complimented Ms. Carol Thames, principal, and her staff with special commendation to Ms. Barbara Rutherford, paraprofessional, and noted many County leaders attended the annual event; and attended the Volusia Council of Governments (VCOG) meeting where two major issues were discussed, how the TRIM notices were presented, and the upcoming Volusia Growth Management Commission meeting regarding the proposed Farmton development. Dr. Smith announced that as the result of an outstanding effort by students, parents and staff $38, was raised for the Haiti Earthquake Relief Effort to go to the American Red Cross. Dr. Smith shared the following information and handouts: Rally in Tally is March 25-the Volusia County Council of PTAs will be arranging for busing; Fund Education Now-will speak at the Rally in Tally and encouraging attendance-the district is compiling talking points; and Florida 2010 Ballot Measures information from the VCOG meeting. Dr. Smith announced that at the March 23, 2010 regular school board meeting budget information would be presented beginning the budget development process. Meeting adjourned at 7:47 p.m. APPROVED BY THE SCHOOL BOARD IN OPEN SESSION March 9, 2010 Chairman Secretary