Presenter: Sandra Grant. Moderator: Mike Woodward. Fiscal Analyst

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1 Grant Writing

2 Presenter: Sandra Grant Fiscal Analyst National Grant Reader Grant writing Trainer 33 years in education Moderator: Mike Woodward Director of Marketing

3 How do I ask questions?

4 Grantwriting Magic

5 Preparation Finding a grant Grants.gov is a source for federal funding Directory On Line, Cooperating Collections for Private Foundations, Companies, Grantmakers. Salt Lake Nonprofits Association United Way of Northern Utah, Ogden Grand County Public Library, Moab

6 Rank Name/(State) 1. Bill & Melinda Gates Foundation (WA) Assets As of Fiscal Year End Date $29,889,702,125 12/31/ J. Paul Getty Trust (CA) 10,837,340,620 06/30/ The Ford Foundation (NY) 10,234,860,000 09/30/ The Robert Wood Johnson Foundation (NJ) 7,513,607,363 12/31/ W. K. Kellogg Foundation (MI) 6,813,784,639 08/31/ The William and Flora Hewlett Foundation (CA) 6,208,980,453 12/31/ Lilly Endowment Inc. (IN) 5,718,809,817 12/31/ John D. and Catherine T. MacArthur Foundation (IL) 5,014,059,260 12/31/ The California Endowment (CA) 4,657,176,628 02/28/2008 4,650,858,492 12/31/ The David and Lucile Packard Foundation (CA)

7 FIND GRANT OPPORTUNITIES All discretionary grants offered by the 26 federal grant-making agencies can be found on Grants.gov. You do not have to register with Grants.gov to find grant opportunities. However, once you are ready to apply for a grant, you will need to Get Registered. This process takes 3-5 business days up to 4 weeks if you experience any difficulties. Search Grant Opportunities

8 Zada Haws Community Grant Center Cooperating Collections are free funding information centers in libraries, community foundations, and other nonprofit resource centers that provide a core collection of Foundation Center publications and a variety of supplementary materials and services in areas useful to grantseekers.

9 Boiler plate resources Local and state demographics and data Risk and Protective Factor information, usually collected at the state level by Mental Health or Substance Abuse Kids Count Education information: reading, math, science scores, drop-out rates, free and reduced lunch, school violence data, students/adults needing H.S. completion, etc.

Abstract Needs to be developed to present to

10 Abstract Needs to be developed to present to collaborators prior to writing the grant. Needs to describe the program/project in a compelling way, it should spark interest in the reader and collaborator. Briefly describes the need and what will be done to address that need. Usually one page

Community Collaboration Build a Coalition Develop a Community Advisory Group Involve Key Leaders, Community Members, Business Owners, Youth,

11 Community Collaboration Build a Coalition Develop a Community Advisory Group Involve Key Leaders, Community Members, Business Owners, Youth, etc. Grants need to come from a need identified by a group Anything can be accomplished, if you don t care who gets the Credit Lordie Andrus

12 NEED How was the need identified, where were the statistics obtained? What was the source for the identified need, (Kid s Count, local stats from Police Dept). How many are involved, be specific, don t rely on national or state statistics. The need should be directly tied to the services described in the grant.

13 Part of Grant in Need or Management What meeting/group met to discuss this need and how they chose this source to address this need. You need an on-going advisory committee to facilitate the requirement in a grant to have identified a need and how a/the group plans to address this need and for the continuous improvement and evaluation Do not use data in the Need that you do not plan to address!

Example: if you have 25% of the youth involved in tobacco use, What are you using

14 Program Design Tie need to the activity. Tie the activity back to measuring the difference made to the need. Example: if you have 25% of the youth involved in tobacco use, What are you using to intervene? How or what will assess success, school survey? Identify success, such as 10% decrease in tobacco use in the first year.

15 Program Design Logistics 1. What is the time frame? 2. Make sure you describe how students/ participants will access the services such as: referral, application, membership, how are they to be recruited? 3. Pay attention to the Kinds of Activities that are required. 4. The absolute Priority, Is there one? They will fund only those applications that include, the array of services required and authorized by the grant announcement.

Project Design Quality of Project Design Vision - Paint the reader a picture of the program. Jointly submitted. Other collaborators, MOU s Communication, How will information be disseminated?

How are the activities tied to the core curriculum requirements. How is the afterschool program connected to the regular day program.

16 Project Design Quality of Project Design Vision - Paint the reader a picture of the program. Jointly submitted. Other collaborators, MOU s Communication, How will information be disseminated? Program announcements, outcomes etc. Goals and objectives are tied to outcomes that are measurable. Outcomes should remedy a need. The outcomes should have measurement tools. How are the activities tied to the core curriculum requirements. How is the afterschool program connected to the regular day program. (How are the students day teachers involved in homework, academic achievement, etc.) What research or evidence do you have that indicates the approach proposed will achieve success. Timeline How will students/families travel safely from home to afterschool program?

17 Why did you choose this design? Engage Youth in acts of required helpfulness Provide for bonding similar to an extended family Be am optimistic, caring leader, counselor, facilitator Create and encourage opportunities for participation and involvement Provide more intensive intervention for those most vulnerable Assess strengths, competencies and protective factors along with weaknesses, deficits and risks[1] [1] Source: Emmy Werner and Ruth Smith, Overcoming the Odds, 1992

18 Timeline (not my favorite) Schedule of Completion Months May Activities Hire Staff Create Signs Signs in Place X Contract w/. Teachers Curriculum Writing XXXXXXXXXXX Curriculum completed Oct. June Nov. July Dec. Aug. Jan. Sept. Feb. Web Site operational Apr. XXXXXX ($88,200.00) XXXXXXXX (?????) XXXXXXXXXXXXXX ($8,350.00) X (Graphic Artist $7,000.00) Tours of Garden XXXXXXXXXXXXXXXXXXXXXXXXXXXXX ( Supplies $11,350.00) Evaluation X X Program Presentations XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX (Curriculum & Brochure $12,500.00) + (Maps $750.00) Volunteer Recognition Mar. X X ($5,000.00) XXX ($500.00) XXXXXXXX ($1,500.00) Final Report IMLS Training X Date unknown ($2,000.00) Total IMLS Funding Indirect Costs ( )

19 Timeline components Who is responsible When is it to be done Hiring Start up Evaluation Meetings of advisory board Timeline as it relates to programming

20 Support letters Memorandum of Understanding Support letters should describe the actual support to be given: Staff time, materials, supplies, money etc. Not just feel good stuff, like We really support this program. MOU s are contracts

21 MOU Describe what each partner will provide Must be signed by both parties

22 Management Plan How many staff are to be hired?. How many participants are to be served? What is the ratio child to adult? Provide job descriptions for all staff hired under the proposal. Provide an organizational chart. Describe the training for staff. Describe how information on the program is deseminated.

23 Job Description Program Director, Name if known (Resume attached) Director s time on the grant is matching State funds at 25% of the salary Duties: Manage the fiscal component of the grant Hire and supervise, Community Coordinators. Supervise the Prevention Specialist assigned at 50% Match and 50% grant (full time). Oversee the Evaluation and Data collection of this grant. Coordinate services with the Communities of Promise Coalition. Facilitate the grant and the Goals and Objectives. Report the outcomes. Attend National Meetings relevant to the grant. Coordinate services with the Davis County School District. Provide Training or facilitate training, Communities That Care and Prevention Dimensions.

24 Organizational Chart This chart should show the chain of command for the grant. It should also depict the grant in regards to the overseeing agent. Use a format that allows for advisory versus authority

25 NCEA National Community Education Association Organizational Chart NCEA Board Executive Board President, Past Pres., Secretary Eight Regional Directors Executive Director Part Time Advocate in Washington Program Manager Training Coordinator Secretarial Staff

26 Why use a Logic Model To clarify activities, influences and objectives of the project. To help create performance measures tailored specifically to the project To enable project stakeholders to revisit and re-evaluate project inputs and outputs.

27 Components of a Logic Model Community Need Resources available for carrying out the intended activities Outputs that are a direct result of activities and are stepping stones to outcomes. Outcomes for participants and communities. Outputs, Outputs can be the count of beneficiaries receiving service, amount of service delivered, or number of participants conducting service. (How many students did What for How Long?) Intermediate Outcomes, These are the changes or benefits experienced by your service-learning students in the timeframe of your program. Knowledge gained or skills achieved. End Outcomes, These reflect the changes you hope to produce beyond the timeframe of your project. Usually achieved through informal questionnaires and discussions.

28 Logic Model [1] Need to be Addressed or Goal: Activity 5/19/06 Evaluation End Outcomes Measurement Tool: Measurement Tool: Outputs Measurement Tool: [1] Intermediate Outcomes

29 Diversity How will it be addressed by the grant How will it be measured What will be included, training, hiring, program specific, etc. Most grants have a requirement to address diversity

30 Budget Put nothing in the budget that is not listed in the program. If you purchase computers, how will they be used in the program? Tell why already existing computers are not sufficient or not accessible. Utilize not more that 10% for evaluation. An outside evaluator can prove more legitimate and cost effective than hiring it done within.

31 Budget and cost effectiveness Check it for cost effectiveness the cost of the grant by how many people will be served, put this in the grant. Make sure figures match and are correct!!!!!

32 Budget Narrative Should include detailed of all line items. description Explanation of matching funds must be included. Explain the percentages of salaries and where they come from

33 NINE STEPS TO DEVELOP A PROGRAM SUSTAINABILITY PLAN Identify and define the problem Determine and explore the root cause of the problem Describe the resulting need Define and clarify the described outcome Develop and share a vision Define the support needed to accomplish the vision Develop your case for support

34 Get it in on time!!! Hall of States Don t send information later, it may never catch up to your grant. Provide the required number of copies!

35 Electronic Submissions Register immediately CCR Duns number Practice submitting Do not exceed number of words or pages Can be submitted manually (Not recommended) Follow directions Follow up after submitting for acceptance

36 Final thoughts Use their forms Do not improvise, do what is requested Have someone not familiar with the grant read it for understanding and to catch acronyms and catchy phrases not used by everyone. Only use the recommended number of pages Provide a table of contents.

37 Good Luck If you don t get this grant Request the comments these are the answers, and when you write next time it will be what is fundable/ wanted. It takes two years to start reaping the benefits

38 Question and Answers

39 Contact Information Presenter: Sandra Grant Fiscal Analyst National Grant Reader Grant writing Trainer 33 years in education Moderator: Mike Woodward Director of Marketing Visit: Phone: Recorded Webinars:

Grant Writing Session Part I Introduction to Grant Writing. What is a grant? Copyright 2017 by Dr. Bruce Sliger 1

Grant Writing Session Part I Introduction to Grant Writing. What is a grant? Copyright 2017 by Dr. Bruce Sliger 1 Grant Writing Session 2017 2017 Dr. Bruce Sliger ALL RIGHTS RESERVED. No part of this work covered by the copyright hereon may be reproduced or used in any form or by any means; graphic, electronic, or