7. Next Meeting: August 6, 2015 at 8:00 a.m. America s Job Center of California, 880 Industrial Way, San Luis Obispo 8.

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1 MEMBERS: Carl Dudley, Chair Pacific Western Bank Louise Matheny, Vice Chair Morris & Garritano Pam Avila Paso Robles Chamber of Commerce Scott Black Department of Rehabilitation Lee Collins Department of Social Services Kirk Coviello SunRun, Inc. Kristin Flynn Sierra Vista Regional Medical Center Aline Graham PathPoint Charles Headington IBEW JATC Phillip Koziel CoastHills Credit Union Kevin Kuhn Westport International Verena Latona-Tahlman Cannon Corporation Michael Manchak Economic Vitality Corporation Patrick McGuire Mid-State Precision, Inc. Karen O Brien SLO Sports Therapy Grace Schoch-Manzano EDD-Workforce Services Mark Simonin Local IBEW 639 Scott Smith Housing Authority SLO Elizabeth Biz Steinberg CAPSLO Dr. Gilbert Stork Cuesta College Courtney Taylor Kirk & Simas Thomas Wood Martin Resorts, Inc. VISION: The Workforce needs of employers and job seekers in San Luis Obispo County are met. WORKFORCE INVESTMENT BOARD MEETING AGENDA Date: Thursday, May 7, 2015 Time: 8:00 AM 10:00 AM Location: America s Job Center of California, 880 Industrial Way, San Luis Obispo, CA 1. Call to Order and Introductions Dudley 2. Public Comment 3. Presentations: 3.1 Business Services Labor Market Report Hayter 4. Consent Items: Dudley 4.1 Approve the February 5, 2015 Minutes 5. Action/Information/Discussion: 5.1 Receive WIOA Regional Planning Area - Information/Discussion Item Bear 5.2 Receive WDB Membership and Bylaws Ad-hoc Committee Update - Information/Discussion Item 5.3 Receive Local Training Options Report - Information/Discussion Item Bear 5.4 Approve Sunsetting of the WIB Youth Council - Action Item Bear 5.5 Receive Update on PY 15/16 AJCC Service Design - Information/Discussion Item Garcia 5.6 Nomination and Election of Officers - Action Item Dudley 6. Reports: Chairperson s Report Dudley Committee Reports: Business Council Coviello Youth Council McGuire Central Coast Collaborative Bear Administrative Entity Updates: 6.1 Receive and Review Fiscal Agent s Budget Update Collins Provider Performance Reports: Garcia 6.2 a) Receive AJCC Operator Report b) Receive Youth Services / Cuesta Report c) Receive Henkels & McCoy Green Smart Youth Services Report 7. Next Meeting: August 6, 2015 at 8:00 a.m. America s Job Center of California, 880 Industrial Way, San Luis Obispo 8. Adjournment Bear Public Comment: Members of the public may address the committee on items appearing on the agenda. The public may also address items of interest to the committee which are within the jurisdiction of the WIB. However, in compliance with Government Code section (a), the committee shall take no action on any item not appearing on the agenda. Speakers are asked to limit their remarks to a maximum of three minutes. Equal Opportunity Employer/Program/Service. Auxiliary aids and services available upon request to individuals with disabilities. California Relay Service South Higuera Street P.O. Box 8119 San Luis Obispo, CA Phone (805) of 30

2 Item 3.1 HANDOUTS DISTRIBUTED AT THE MEETING Business Services Labor Market Report 2 of 30

3 Item 4.1 WORKFORCE INVESTMENT BOARD of San Luis Obispo County WIB MEETING MINUTES (Draft) Date: Thursday, February 5, 2015 Time: 8:00 a.m. Location: America s Job Center of California, 880 Industrial Way, San Luis Obispo, CA Present: Excused: Guests: Staff: Carl Dudley, Louise Matheny, Scott Black, Lee Collins, Kristin Flynn, Aline Graham, Charles Headington, Phillip Koziel, Verena Latona-Tahlman, Michael Manchak, Grace Schoch-Manzano, Mark Simonin, Biz Steinberg, Gil Stork, Courtney Taylor, Thomas Wood Angelo Arevalos, Pam Avila, Kirk Coviello, Kevin Kuhn, Patrick McGuire, Karen O Brien, Scott Smith Allison Schiavo (Goodwill), Justin McIntire (DOR), Matthew Green (Cuesta), Tracy Schiro (DSS), Eileen Rohlfing (WIA Regional Advisor) Nina Negranti (County Counsel), Dawn Boulanger, Reva Bear, Sarah Hayter Marisol Garcia, Michael Coughlin, Shannon Matuszewicz (County Counsel) 1. Call to Order: Chair Carl Dudley: called the meeting to order at 8:04 a.m. Quorum. 2. Public Comment: Chair Dudley: opened the floor to public comment without response. 3. Presentations: 3.1 Overview of Local Area Performance for PY thru PY Lee Collins (Member) provided the presentation, which is available as part of the agenda, describing the history of local Workforce Investment Board (WIB) performance. Member Collins noted a large increase in the amount of participants served in recent years and conversely a decrease in performance outcome percentages. Reva Bear (Staff) explained the direct correlation between these numbers, stating that as the WIB serves more participants, a greater percentage of the outcomes will not fully meet performance measures. Ms. Bear also noted that as the recovery from the recession continues, the WIB expects that the number of participants served will likely subside. Chair Carl Dudley, Member Gil Stork, Member Biz Steinberg, Ms. Eileen Rohlfing (WIA Regional Advisor) - speak 4. Consent Items: 4.1 Approval of the November 6, 2014 Minutes 4.2 Approval of revisions to the Budget and Scope of Work for use of PY Youth carryover funds 4.3 Approval of revisions to the Budget and Scope of Work for use of PY Adult and Dislocated Worker carryover funds 4.4 Approval of Rapid Response Policy The Board approves consent items 4.1, 4.2, 4.3 and 4.4. Motion: Scott Black Second: Biz Steinberg Abstentions: None Motion Passed Unanimously 3 of 30

4 Item Action/Information/Discussion: 5.1 Discuss and provide input on Workforce Innovation and Opportunity Act (WIOA) Impacts: a) Discuss Functions and Duties of the Workforce Development Board b) Discuss Workforce Development Board Membership under WIOA to take effect July 2015 c) Discuss Proposed Committee Structure Ms. Bear presented the discussion item, which is available as part of the agenda, describing the impacts of Workforce Innovation and Opportunity Act (WIOA) implementation including the changeover of the Workforce Investment Board (WIB) to the Work Development Board (WDB). Ms. Bear explained that WIOA identifies thirteen local board functions (Item 5.1a); only three of which will be the same as WIA. Additionally Ms. Bear described the differences in composition the WDB (Item 5.1b). These changes will affect the qualifications for and amount of board members as well as marketing of the board. Finally, Ms. Bear described the proposed WIOA/WDB Committee structure (Item 5.1c), noting that the WIB still expects to receive more clarity from the Department of Labor regulations. Changes may include creation of new committees as well as ceasing and combining of current committees with the possibility of a higher frequency of meetings for the WDB. It was noted that these changes should make for a more engaged, effective and relevant Board. Chair Carl Dudley, Member Michael Manchak, Member Phillip Koziel, Ms. Eileen Rohlfing (WIA Regional Advisor) - speak Chair Dudley recommended the formation of and requested volunteers for an Ad-Hoc Committee to focus on developing the WDB and changes to the bylaws which will be required for WIOA implementation. Members Phillip Koziel, Michael Manchak, Biz Steinberg, Mark Simonin and Gil Stork volunteered to serve on the Ad-Hoc Committee. 5.2 Request Designation of an Ad Hoc Committee for One-Stop System WIOA Implementation and Cease the One-Stop System Leadership Committee Dawn Boulanger (Staff) presented the action item, which is available as part of the agenda, noting that the item was recommended by the One-Stop System Leadership Committee (OSSLC) and originally presented to the Executive Committee (EC) but was deferred to the full WIB. The Board approves the request of designating an Ad Hoc Committee for One-Stop System WIOA Implementation and ceasing of the One-Stop System Leadership committee. Motion: Michael Manchak Second: Louise Matheny Abstentions: None Motion Passed Unanimously 5.3 Receive Workforce and Economic Analysis Update Sarah Hayter (Staff) presented the final version of the Workforce and Economic Analysis Report, created for the WIB by BW Research Partnership. The report is available as an addendum to the agenda. Ms. Hayter noted that there have already been presentations of the report throughout the county, which were extremely well received. Chair Carl Dudley, Member Michael Manchak, Member Gil Stork, Member, Phillip Koziel, Ms. Reva Bear (Staff) - speak 4 of 30

5 Item Reports: 6.1 Reports: Chairman/Executive: Chair Dudley noted that the Executive Committee (EC) met on December 10, 2014 and January 14, 2015, approving Requests for Proposals (RFP) for Youth Services and Adult/Dislocated Worker Services as well as approving proposals for utilizing Carryover Funds. The EC will meet again on March 11, Business Council (BC): In BC Chair Kirk Coviello s absence, Ms. Bear noted that the BC met on December 16, 2014 and will meet again on February 17, The Committee will be focusing on ways of moving jobs from tier 3 (low paying) to tier 1 and tier 2. One-Stop System Leadership (OSSL): OSSL Chair Grace Schoch-Manzano noted that the OSSL canceled the January 12, 2015 meeting and referred to Item 5.2 of the agenda. Youth Council (YC): In YC Chair Patrick McGuire s absence, Ms. Boulanger noted that the YC met on December 10, 2014 and discussed usage of Youth Carryover Funds adding that the February Meeting was rescheduled to March 11, 2015 to address a RFP for Youth Carryover Funds. Workforce Collaborative of California s Central Coast (WCCCC): Ms. Bear noted that the WCCCC will focus on grant applications for apprenticeships and serving the AB 109 population. 6.2 Administrative Entity Update Member Collins presented the report, which is included in the agenda, explaining that the budget is going well and is on track. 6.3 WIB/EXEC Provider Performance Reports a) Receive One-Stop Operator Report b) Receive Youth Services / Cuesta Report c) Receive Review Green Smart Youth Services Report Ms. Boulanger presented the reports to the Board. The One-Stop Operator and Green Smart Services Reports are available as part of the agenda. The Youth Services / Cuesta Report is available as an addendum to the agenda.. 7. Next Meeting: 8. Adjournment: May 7, :00 10:00 AM America s Job Center of California 880 Industrial Way, 3 rd Floor San Luis Obispo, CA Chair Dudley: adjourned the meeting at 9:40 A.M. I, Michael J. Coughlin, Administrative Support Clerk of the Workforce Investment Board of San Luis Obispo, and its committees, do hereby certify that the forgoing is a fair statement of the proceedings of the meeting held Thursday, February 5, 2015 by the Workforce Investment Board of San Luis Obispo County. Dated: February 23, 2015 Michael J. Coughlin, WIB Administrative Support 5 of 30

6 Item 5.1 Workforce Investment Board Information and Discussion Item May 7, 2015 AGENDA ITEM NO: 5.1 SUBJECT: Receive Information on Proposed WIOA Regional Planning Area ACTION REQUIRED: Receive information on and discuss requirements of proposed WIOA Regional Planning Area SUMMARY NARRATIVE: The California Workforce Investment Board (CWIB) and Employment Development Department released proposed regional planning areas via workforce service draft directive WSDD 116 (Attachment 1). Per draft directive, the San Luis Obispo County local workforce area is included in a Central Coast planning region that includes San Benito, Santa Cruz, Monterey, and Santa Barbara counties (see Attachment 2). The Workforce Innovation and Opportunity Act (WIOA) Section 106 (c) outlines the requirements for a regional planning process that results in: A. The preparation of a regional plan; B. The establishment of regional service strategies, including use of cooperative service delivery agreements; C. The development and implementation of sector initiatives for in-demand industry sectors or occupations for the region; D. The collection and analysis of regional labor market data (in conjunction with the State); E. The establishment of administrative cost arrangements, including the pooling of funds for administrative costs, as appropriate for the region; F. The coordination of transportation and other supportive services, as appropriate for the region; G. The coordination of services with regional economic development services and providers; and H. The establishment of an agreement concerning how the planning region will collectively negotiate and reach agreement with Governor on local levels of performance for, and report on, the performance accountability measures described in section 116c, for local areas. Local board placement in regional planning units is based primarily on economic data, the location of WIOA client populations, the way these populations fit into regional economies, commute patterns between counties (based on labor market data provided by the State s labor market information division), and the geographic distribution of industry sectors. The draft directive provides additional information on the methodology behind the recommendation. STAFF COMMENTS: Staff and members from WIBs in the region will meet to begin preliminary planning conversations during the CWA Spring conference in Anaheim later this month. The deadline for comments on the draft directive is May 29, of 30

7 WORKFORCE SERVICES DRAFT DIRECTIVE TRANSMITTAL Item Attachment 1 Number: WSDD-116 Date: April 30, 2015 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: IDENTIFICATION OF WIOA REGIONAL PLANNING UNITS SUBJECT MATTER HIGHLIGHTS This directive transmits the Governor s proposed regional planning areas as required under Section 106 of the Workforce Innovation and Opportunity Act. A map depicting each regional boundary and the rationale supporting this recommendation are included as attachments. COMMENTS DUE May 29, 2015 Comments can be submitted through one of the following ways: 1) Fax CWIB, Attention: Daniel X. Patterson at (916) ) CWIBInfo@CWIB.ca.gov (Include draft comments in the subject line) 3) Mail CWIB / P.O. Box / MIC 45 / Sacramento, CA All comments received by the end of the comment period will be considered before the final directive is issued. The State does not respond individually to each comment received. However, a summary of comments will be released with the final directive. Comments received after the specified due date will not be considered. If you have any questions, contact the CWIB at (916) Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of 4 7 of 30

8 WORKFORCE SERVICES DRAFT DIRECTIVE Item Attachment 1 Number: WSDD-116 Date: April 30, 2015 D TO: SUBJECT: EXECUTIVE SUMMARY WORKFORCE DEVELOPMENT COMMUNITY IDENTIFICATION OF WIOA REGIONAL PLANNING UNITS Purpose R The Employment Development Department (EDD) and the California Workforce Investment Board (CWIB) wish to communicate the proposed regional planning areas as required by Section 106 of the Workforce Innovation and Opportunity Act (WIOA). Scope This directive applies to all local workforce investment boards and their chief local elected officials. Effective Date A Upon signature by the Governor. REFERENCES WIOA Section 106(a) Regions WIOA Section 106(c) Regional Coordination F This directive contains only state imposed requirements. STATE-IMPOSED REQUIREMENTS FILING INSTRUCTIONS Retain this directive until further notice. BACKGROUND The WIOA requires that the Governor identify WIOA planning regions in the state. The purpose of identifying these regions is to align workforce development T activities and The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 2 of of 30

9 Item Attachment 1 D resources with larger regional economic development areas and available resources, to provide coordinated and efficient services to job seekers and employers. The WIOA also requires the Governor to consult with the local boards and chief local elected officials in the local areas. The proposed regional planning units, including the methodology and rationale to support this recommendation, have been presented to the CWIB s WIOA Implementation Workgroup, and the CWIB is now seeking public comment. All comments must include data that supports any recommendation to modify the proposed boundaries. Comments that do not include data and supporting documentation will not be considered. R POLICY AND PROCEDURES The WIOA Section 106(a) requires the Governor to identify WIOA planning regions in the state and enumerates specific elements that must be considered as part of this process. Local board placement in regional planning units is based primarily on economic data, the location of WIOA client populations, the way these populations fit into regional economies, commute patterns between counties, and the geographic distribution of industry sectors. A While the boundaries of the proposed regional planning units were largely set by giving weight to the foregoing economic data and by starting with regional economic market boundaries drawn by the EDD s Labor Market Information Division (LMID), proposed regional planning unit boundaries were modified to take into account the number of local workforce investment areas in a region, the size of the area covered, and the boundaries and planning regions of existing regional workforce consortia. In addition, the following principles and other considerations were also applied to the development of these regional planning units: F Local Workforce Boards will only be required to plan in one regional planning unit. Boards will always plan in the macro-regional economic markets where the majority of their populations are located. Regional planning units respect the existing administrative boundaries of Counties and Local Workforce Investment Boards. Regional planning boundaries provide some deference to T existing planning relationships, provided that boards plan inside the macro-regional economic market where the majority of their populations reside. Regional planning units carved out of larger regional economic markets correspond, as much as possible, with the boundaries of sub-regional economic markets. Principles Page 3 of 4 9 of 30

10 D Other Considerations Item Attachment 1 Regional planning unit boundaries are typically consistent with, or nested inside, the historical economic development area boundaries determined by California s nonoperational Economic Strategy Panel. An examination of the location and number of Adult Education providers in the Adult Education consortia was undertaken to ensure that there were a sufficient number of providers in each regional planning unit. A complete description R of the process and methodology used for identifying these regional planning units and the map of the regional units are included as attachments to this directive. Following the public comment period and completion of the necessary analysis, the final recommendations will be presented to the CWIB s Executive Committee and full Board in June Their recommendations will be provided to the Governor for final approval. In the near future, the local boards within each regional planning unit will be required to develop a regional plan that establishes A such things as regional service strategies, development and implementation of sector initiatives, and administrative cost arrangements. ACTION Bring this directive to the attention of the appropriate staff and the chief local elected officials in the local area. INQUIRIES F For more information, please contact Daniel X. Patterson at (916) , or Daniel.Patterson@cwib.ca.gov. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachments are available on the internet: 1. Proposed Regional Planning Units 2. Map of LMID Economic Markets 3. Regional Planning Unit Methodology T Page 4 of 4 10 of 30

11 Proposed Regional Planning Units Item Attachment 2 With LMID Economic Markets and Submarkets Northern Capital North State Coastal CWIB Proposed Regional Planning Units LMID Market Boundary LMID Sub Market Division Local Workforce Investment Board Area (LWIA) North Coast Capital Sacramento North Bay San Francisco Bay Area Middle Sierra East Bay Eastern Sierra Bay-Peninsula San Joaquin Valley San Joaquin Valley and Associated Counties Coastal Coastal Ventura Los Angeles Basin Southern Inland Empire Orange Southern Border Cartography By: Labor Market Information Division California Employment Development Department March 2015 Southern Border File: C of 30

12 Item Attachment 3 LMID Economic Regions and Subregions for Regional Economic Analysis Profiles Counties in Numbered Subregions: 2 Economic Regions Northern Sacramento San Francisco Bay Area Northern Region 1. Butte, Colusa, and Glenn 2. Lassen, Modoc, Plumas, Shasta, Sierra, Siskiyou, Tehama, and Trinity 3. Del Norte, Humboldt, and Mendocino San Joaquin Valley Eastern Sierra Coastal Southern Southern Border Numbered Subregions County Lines Sacramento Region 4. Alpine, El Dorado, Nevada, Placer, Sacramento, and Yolo 5. Sutter and Yuba San Francisco Bay Area Region 6. Alameda, Contra Costa, and Solano 7. Lake, Napa, and Sonoma 8. Marin, San Francisco, San Mateo, and Santa Clara San Joaquin Valley Region 9. San Joaquin, Stanislaus, and Merced 10. Fresno, Kern, Kings, Madera, and Tulare Eastern Sierra Region 11. Amador, Calaveras, Inyo, Mono, Mariposa, and Tuolumne Coastal Region 12. Monterey, Santa Cruz, and San Benito 13. Santa Barbara and San Luis Obispo Southern Region 14. Los Angeles 15. Orange 16. San Bernardino and Riverside 17. Ventura Southern Border Region 18. San Diego 19. Imperial 15 Cartography by: Labor Market Information Division Employment Development Department November of 30 C052

13 Item 5.2 Workforce Investment Board Information and Discussion Item May 7, 2015 AGENDA ITEM NO: 5.2 SUBJECT: Bylaws and Workforce Development Board Membership Ad Hoc Committee ACTION REQUIRED: Receive a report on activities of the Bylaws and WDB Ad Hoc Committee. SUMMARY At the February 2015 meeting of the WIB, Chair Dudley called for an ad hoc committee to address membership and structure of the Workforce Development Board (WDB) to comply with the Workforce Innovation and Opportunity Act (WIOA) which takes effect in July Volunteers were solicited and members Koziel, Manchak, Simonen, Steinberg, and Stork volunteered. The committee has met twice (in March and May) to review membership requirements, expanded role of the WDB under WIOA, and modifications to the current board and structure to best meet the expectations for local boards under WIOA. The committee provides the following report. Ad Hoc Committee Tasks Propose WDB Membership Composition o 19 members minimum to meet WIOA requirements; Committee proposes a 21 members (down from 35 current seats) Identify/Propose changes to Bylaws o No member term limits o Add Scope, Authorizing legislation, citations, etc o Standing Committees o 25 Maximum seats Propose Standing Committees (Youth, Operations, Industry Sector/LMI, and Exec) Review modifications to WDB Member Job Description to better align with WIOA WDB requirements Review changes to WDB Membership Application Propose Scope and Schedule of full WDB meetings based on WIOA Propose Scope of Executive Committee meetings The Department of Labor released guidance in late April indicating that WIOA-compliant local boards must be in place by the end of the first quarter of program Proposed Committees & Considerations 1. Youth partners with expertise in youth services, countywide focus youth employment and training 2. Operations Addresses One-Stop System and partner concerns and countywide services to job seekers 3. Industry Sector/LMI (replaces Business Council) to focus on regional planning, employer engagement, business services, and sector strategies. 4. Executive Committee Based on WDB s heightened responsibility for strategic actions as well as its role as convener; Executive Committee could continue to act as program/fiscal oversight committee. 13 of 30

14 Item Disabilities Committee (still to be determined if a standalone committee or combined with Operations) STAFF COMMENTS The committee will meet again in June before proposing changes for review by the Executive Committee at its June or July meeting. Final changes will be submitted foal of the full WIB at its August 2015 meeting. 14 of 30

15 Item 5.3 Workforce Investment Board Information Item May 7, 2015 AGENDA ITEM NO: 5.3 SUBJECT: Local Training Options ACTION REQUIRED: Receive a report on local training options. SUMMARY Per WIOA, all training provided must be in in-demand occupations and growing sectors. Training, particularly on-the-job and incumbent worker training is a part of employer engagement strategies. State mandates a minimum of 30% of total WIA/WIOA adult and dislocated worker allocations to be designated for training costs effective program year Training Name Intended Audience Employer Contribution WIB s Role Benefits, Opportunities & Challenges Individual Training Account (ITA) WIA/WIOA eligible job seekers requiring skills training to secure employment. No direct involvement. Trainees typically unemployed. Recommend new providers for placement on ETPL (State approves based on placement rates and accreditation). Sets training cap ($8,000). Not a fully viable option until private and public placement rates (70%), tracking, and reporting clarified. On-the Job (OJT) Unemployed job seekers % of wages depending upon waivers to existing rules. Outreach to potential employers. Sets total reimbursement cap ( $6,000) Counts as placement. Incumbent Worker Under-employed, under-skilled employees. WIA/WIOA eligible if using Adult funds. Sliding scale employer contribution with reimbursement. Provision of proof of potential layoffs if training not provided. Approve local policy governing process to ensure compliance with five distinct State and Federal guidance directives. Can be funded w/ up to 20% Adult/Dislocated Worker or up to 20% of Rapid Response to avert layoffs. Limited to skill attainment activities. Cannot be merely to increase competitiveness of business or employer. 15 of 30

16 Item 5.3 Customized WIOA/WIA eligible job seekers. Businesses/employers needing assistance in securing a skilled workforce. Employer pays for training and reimbursed 50-90% based on # of employees and upon meeting retention requirements Establish/approve local policy. Employer selects training provider (does not have to be on ETPL). Can serve group of employers. Employee cannot be earning a selfsufficient wage. Registered Apprenticeship WIA/WIOA eligible job seekers. Employers can be union, nonunion, single or multiple employer, public or private sector, large or small employers. 100% of wages Pays for costs of required supplemental instruction (RSI) up to 144 hours. Requires partnership between AJCC and apprenticeship programs registered with the State Division of Apprenticeship Standards (DAS). Employment Training Panel (ETP) Employers willing to work directly with the State s ETP to negotiate contract for training reimbursement. Employer determines training needs, duration, schedule, delivery method, and selects trainer. Staff and contractors may refer employers to ETP contact. On average, employers must pay a minimum of $16 per hour ($13 with employer paid health benefits). General reimbursement is $15 per person, per hour of training. Contracts with Institutions of Higher Ed. Trainees must be WIA/WIOA eligible. N/a Assess current training offerings in the area to ensure contracts are not duplicating offerings already provided in the area. Competitive procurement required. 16 of 30

17 Item 5.4 Workforce Investment Board Action Item May 7, 2015 AGENDA ITEM NO: 5.4 SUBJECT: Approve Sunsetting of the WIB Youth Council ACTION REQUIRED: Request approval to sunset the current WIB Youth Council and initiate a Workforce Development Board Youth Committee under WIOA in Program Year SUMMARY NARRATIVE: The implementation of the Workforce Innovation and Opportunity Act (WIOA) in July 2015 brings about changes to the membership, role, and responsibilities of a local youth committee. Under WIA the local board may, at its discretion create committees comprising entirely of board members. However, under WIOA, all committees must include subject matter experts who are not members of the Workforce Development Board (WDB). The Youth Council of the WIB, while meeting the requirements of WIA, the Youth Council does not meet the structure of a Youth Committee as recommended under the new WIOA legislation. WIOA shifts the focus of its committees to serve as advisory groups comprised of subject-matter experts in the community rather than oversight councils comprised of mandated membership. Committees under WIOA must still be chaired by a member of the local board. WIOA states the role of a youth committee is to provide information and to assist with planning, operational, and other issues relating to the provision of services to youth, which shall include community-based organizations with a demonstrated record of success in serving eligible youth Sec. 107 (b)(4)(a)(ii). WIOA states that committees of a Workforce Development Board are optional. Thus, a Youth Council as mandated under current legislation is no longer required. Through discussions at the current Youth Council and Ad-Hoc Committees which are examining the changes to Workforce Development Boards and Committee structure under WIOA, it has been a consensus that a committee focusing on countywide youth education and employment services would be beneficial to the work of the workforce board. Committee changes under WIOA were an agenda discussion item at the March 11, 2015 meeting. Engagement of current Youth Council members appears to be waning as recent meetings have not met quorum and several members have been absent for consecutive meetings. The changes of WIOA fit timely with an assessed need for a revitalization and re-focus of the mission of a youth committee. With a changing role that encourages a WIOA Youth Committee to look outward into the community at opportunities for collaboration and expansive thinking beyond just WIA/WIOA funded programming and maintains the involvement of those currently engaged while expanding membership to convene locally identified experts, this group will be positioned to truly fill the role of an impactful advisory body to the local board. STAFF COMMENTS: WIB Staff request approval to sunset the WIA Youth Council as it currently exists and re-authorize a new Youth Committee to meet the membership, roles, and responsibilities outlined in WIOA. It is proposed that the group cease following its next meeting on for June 10, Appointment of a Chair of the new Youth Committee is needed as the current Youth Council Chair informed the Executive Committee at the April 08, 2015 meeting of his intent to step down from that role. Outreach to expand membership beyond those currently engaged and recruit community members with expertise regarding youth will take place during the first quarter of Program Year (PY) A youth forum is also in the 17 of 30

18 Item 5.4 planning stages and anticipated to take place in first quarter of PY This event will assist with increasing community awareness about the workforce board and WIOA youth services in the county and sparking interest of potential committee members. A new WIOA Youth Committee will begin convening during the first quarter of PY and will craft the local mission and identify the initial projects of this committee s role in San Luis Obispo County. 18 of 30

19 Item 5.5 Workforce Investment Board Information/Discussion Item May 7, 2015 AGENDA ITEM NO: 5.5 SUBJECT: Receive Update on PY 15/16 AJCC Service Design SUMMARY NARRATIVE: Primary factors influencing service design changes in the San Luis Obispo County America s Job Center of CA (AJCC) for Program Year are: 1. Implementation of the new Workforce Innovation and Opportunity Act (WIOA) legislation as of July 01, 2015; 2. The local area s failure to meet mandated performance outcomes for Adult and Dislocated Worker entered employment rates during Program Year ; and 3. Need to better provide services throughout San Luis Obispo County. 1. WIOA WIOA implementation brings a new, more customer focused approach to service delivery by streamlining the tiers of service to just two service categories: Career Services and Training Services. Job seekers will no longer progress through multiple levels of service to get to more individualized assistance and will be provided the services best assessed, in collaboration with AJCC staff, to meet their needs. This allows AJCC staff to better meet the unique needs of each person engaged in WIOA services through more immediate access to appropriate interventions. This change places a greater emphasis on the ability of AJCC staff to conduct initial assessments that fully and accurately identify the needs of job-seekers and connect them with the appropriate level of WIOA services. It is anticipated the AJCC will enroll a higher number of job seekers into services under the structure of WIOA. Basic services that a job seeker may access on their own are extremely limited in scope as defined under WIOA, and thus most job-seekers will likely require interventions which constitute formal enrollment into the program. This means more job seekers will be captured into each performance measure cohort, thereby requiring a heightened focus on engagement with enrolled job seekers to maintain active participation in services until all employment goals are met. WIOA also requires specialized service strategies to meet the needs of target populations with multiple barriers including individuals with disabilities and offenders re-entering the workforce. In Program Year (PY) , the AJCC operator will be drafting and implementing a plan to identify, develop and articulate the specific strategies that will be utilized to respond to the unique needs of each of these target populations. 2. Performance The local area failed to meet WIA mandated performance outcomes in entered employment rates for both Adults and Dislocated Workers (A/DWs) during PY13-14, which lead to corrective action planning and an evaluation of services provided through the AJCC. PY entered employment rates were based on job seekers exiting services between January 2012 and September 2013 (thus, individuals served in both PY and 12-13). Historically, the local are achieved it s A/DW measures while 19 of 30

20 Item 5.5 serving a conservative number of individuals enrolled at the intensive services level. Beginning in PY 11-12, the local area changed its approach to serve a higher number of job seekers; specifically, the numbers of job seekers counting in the performance measure for A/DWs increased 450% from PY to PYs and This change negatively impacted performance, not merely because the numbers increased, but also because case management approaches were not modified in time to have an effective impact during the same program year. Case management and engagement approaches needed to adapt to an increase in job seekers receiving a low level of staff assisted services (in comparison to intensive level interventions). Changes in service delivery strategies, including the implementation of the Integrated Service Delivery model currently in place at the AJCC, have strengthened assessment of job-seeker needs, increased access to a broader range of services and the creation of specialized events including industry-based networking groups, employer forums and training provider fairs are projected to have a positive impact on performance. However, as performance is measured in multiple quarters after a jobseeker exits the program, WIB and AJCC staff are in the early stages of assessing the impact of these modified interventions. Administrative Entity and AJCC staff are engaged in training to support the local area s increased ability to track and case manage individuals enrolled at all levels of service, to improve staff ability to utilize the State CalJOBS data tracking and case management system. Increased capacity for performance tracking and reporting through the CalJOBS system is being developed through State and local training as well as engagement with other local areas with expertise in these areas. The AJCC has also submitted an initial corrective action plan outlining programmatic and administrative changes implemented in response to not meeting performance outcomes. Modifications have been made in the areas of service delivery, CalJOBS data entry and performance tracking, and staff support and training. The Administrative Entity will continue to work with the AJCC operator in the coming program year to identify measures that track the effectiveness of these modifications. 3. County-Wide Services With the absence of a WIA/WIOA funded job center in North County and the closing of the 5-cities job center as of June 30, 2015, services are being re-designed to emphasize community-based service delivery by AJCC staff to be implemented in the northern and southern parts of the county beginning Program Year The closure of the 5-cities job center will impact that community in that a facility will no longer exist that exclusively provides WIA/WIOA services, however job-seekers and employers in South County will continue to have access to these services through the communitybased services delivered by AJCC staff. The AJCC operator is in the process of establishing formal agreements with community agencies where AJCC staff will administer employment training and education services in individual, group and workshop settings. Embedding services in the community in this manner and strengthening partnerships with compatible service providers is a common and effective strategy utilized in other social service programs in SLO County that assist individuals in achieving self-sufficiency. This approach will also increase the opportunity for the job center to leverage resources existing in the community and is aligned with the overall goal of WIOA of streamlining services. These expanded county-wide services will better support communities throughout SLO County that are in need of increased employment, training/education, and workforce development services. Attachment 5.5 highlights service design changes planned for program year of 30

21 Item Attachment Building bridges to employment! Program Year America s Job Center of CA (AJCC) Service Delivery Model Highlights Job Center services Expand workshop listings to better meet needs of job seekers Greater emphasis on customer service at initial point of contact to increase engagement and facilitate access to WIOA-funded training services Offer evening hours to better meet the needs of the underemployed Community-based services Build upon existing partnerships with library system, HASLO, Sheriff s Office, DSS, and Cuesta to provide services in previously underserved regions One-on-one and small group services on a weekly basis (Spanish services provided once a month in each region) AJCC staff assigned to a region will conduct community and employer outreach to ensure an active network of referrals and to develop a regional expertise to match job seekers to the needs of local businesses Offer services during evening hours to better meet the needs of the underemployed Special quarterly events like SLOCares (a community resource fair) and Job Seeker Academy (a job fair/training/education event) to generate community interest and foster collaborative partnerships Virtual services Smart classroom at SLO AJCC site to facilitate virtual access to workshops, recruitment events, and training provided to job seekers throughout our service area Provide one-on-one services through the use of technology, through the use of Skype, Facetime, and other video conferencing platforms Two locations to serve you in San Luis Obispo County or Industrial Way San Luis Obispo, CA Phone (805) Fax (805) East Grand Avenue, Suite H Grover Beach, CA Phone (805) of 30 Fax (805)

22 Item 5.6 Workforce Investment Board Action Item May 7, 2015 AGENDA ITEM NO: 5.6 SUBJECT: Election of Officers (Chair and Vice-Chair) ACTION REQUIRED: Call for Nominations and Election of WIB Officers SUMMARY NARRATIVE: The presiding officers of the WIB, a Chairperson and Vice-Chairperson, have two year terms of office beginning July 1 st and ending on June 30 th, two years later. WIB bylaws require the election of officers to be in accordance with Robert s Rules of Order and WIA requires that Officers be business seat representatives. Method for Nominating Candidates: Nominations are made from the floor and any member may call out to nominate someone and may do so without being recognized by the Chair. Seconds are not necessary. The Chair then announces that the person is nominated. When it appears that everyone who wishes to has made a nomination, the Chair will close the nominations. It is not necessary to make a motion to close the nominations. Nomination for Chair is done separately from Vice-Chair. Voting: Voting will be done by ballot, when multiple nominations are made, or by "acclamation", when only one candidate has been nominated. It is not necessary for persons nominated to abstain from voting. If no candidate receives a majority, balloting continues, retaining on the ballot all candidates who do not voluntarily withdraw. The election is final when the Chair announces the result and if the candidate is present and does not decline or is absent but has previously consented to serve. Vice Chair Election: Process is the same for the Vice-Chair. 22 of 30

23 Item 6.2a Building bridges to employment! WIB PROVIDER PERFORMANCE REPORT America s Job Center of CA (AJCC) Q3 - Program Year 14/15 Major Projects AJCC staff participated in training/development activities in Quarter 3: Job Placement Association conference, Bring Your A Game train-the-trainer, Skillscan facilitation and career coaching. AJCC Center hosted a Training Provider Fair/Open House in Quarter 3: 5 training providers participated and 30 job seekers attended. AJCC staff are preparing for community-based services to begin July 1, We have secured locations in North County and South County to deliver group events and one-to-one career facilitation. MOUs signed with a CBO and government entity to co-locate staff. Metrix Certification Track program launched in January. 18 user licenses were assigned to 17 job seekers. 2 job-seekers are ready to take certification exam; 84% skills gain registered since implementation. AJCC REPORT CARD PROGRAM YEAR 2014/15 REPORT PERIOD: Quarter 3 (March 31, 2014) TRAINING EXPENDITURES PY 2013/14 Carryover PY 2014/15 Budget Total Goal Q1 Actual Q2 Actual Q3 Actual Q3 Obligated Q4 Obligated YTD Total YTD % of Goal SB-734 Training Requirement $ 94,659 $ 172,319 $ 266,978 $ 24,593 $ 47,835 $ 30,925 $ 103,353 39% Adult $ 44,489 $ 82,713 $ 127,202 $ 15,872 $ 36,278 $ 23,058 $ 19,623 $ 22,080 $ 75,208 59% Dislocated Worker $ 50,170 $ 89,606 $ 139,776 $ 8,720 $ 11,557 $ 7,867 $ 12,520 $ 36,203 $ 28,144 20% Allowable Leverage $ 6,678 $ 114,879 $ 121,557 $ 21,088 $ 31,374 $ 16,690 $ 69,152 57% FISCAL OUTCOMES Budgeted Q1 Q2 Q3 YTD Invoiced Remaining Budget Personnel $ 586,193 $ 127,349 $ 141,103 $ 125,644 $ 394,096 $ 192,097 Operations $ 195,259 $ 22,190 $ 17,622 $ 71,027 $ 110,839 $ 84,420 Participant Costs $ 296,478 $ 25,375 $ 53,214 $ 33,269 $ 111,858 $ 184,620 Youth Contract $ 595,025 $ 133,400 $ 126,027 $ 138,471 $ 397,898 $ 197,127 TOTALS $ 1,672,955 $ 308,313 $ 337,966 $ 368,411 $ 1,014,691 $ 658,264 Two locations to serve you in San Luis Obispo County or Industrial Way San Luis Obispo, CA Phone (805) Fax (805) East Grand Avenue, Suite H Grover Beach, CA Phone (805) of 30 Fax (805)

24 Item 6.2a Building bridges to employment! PROGRAM OUTCOMES AJCC REPORT CARD PROGRAM YEAR 2014/15 REPORT PERIOD: Quarter 3rd (March 31, 2015) Contract PY Goal 2013/14 Q1 Q2 Q3 Q4 PY Actual 2014/ /15 YTD Total Universal Access New AJCC Visitors Total Visits to AJCC Progress Toward Goal WIA Core Registrations * 61% Adults Dislocated Workers * Contracted Goal is 10% of total number of new visitors to be registered into WIA Core Services WIA Intensive/Training Adults % New OJT Placements % New Training Enrollments % Dislocated Workers % New OJT Placements % New Training Enrollments % Metrix Licenses Issued % Perfomance Measures Adults Employed Exits % 90-Day Retention 0 Average Earnings 0 Dislocated Workers Employed Exits % 90-Day Retention 0 Average Earnings 0 Two locations to serve you in San Luis Obispo County or Industrial Way San Luis Obispo, CA Phone (805) Fax (805) East Grand Avenue, Suite H Grover Beach, CA Phone (805) of 30 Fax (805)

25 Item 6.2b Cuesta College WIA Youth Services Provider Performance Report Quarter 3 The information obtained in this report originates from Cuesta College s internal data report. The information was compared to CalJOBS data and was confirmed. CalJOBS data also includes an additional 8 youth that have exited the WIA program in 2014/2015 Program Year. Cuesta has reported that 7 of the 8 youth were exited in the prior Program Year 2013/2014 and it is believed that this discrepancy occurred during the VOS to CalJOBS conversion. Target Measures In-School Youth 1. A minimum of 51 WIA eligible In- School youth will be served in PY (an estimate of 12 carry-in) with a minimum of thirty-nine (39) being new youth. YTD Cuesta Performance Data Total # of youth served 40 # of carry-in 12 # of new youth 28 # of youth cases closed this quarter pending soft exit 5 YTD Total # of youth exited 10 YTD CalJOBS Performance Data Total # of youth served 45 * # of carry-in 17 # of new youth 28 # of youth cases closed this quarter pending soft exit 5 YTD Total # of youth exited 18 ** % of total youth served in PY are placed in employment or education in the first quarter after exit quarter % of youth served in PY attain a diploma, GED, or certificate by the end of the third quarter after the exit quarter % of youth increase in one or more educational functioning levels. It is important to note that not all youth are basic skills deficient when enrolled in the program. 40% (6/15) of closed and/or exited youth were employed or enrolled in an education program. 80% (12/15) of closed and/or exited youth attained a diploma, GED, or certificate. 67% (10/15) of closed and/or exited youth increased in one or more educational functioning levels. 45% (9/20) of closed and/or exited youth were employed or enrolled in an education program.*** 80% (16/20) of closed and/or exited youth attained a diploma, GED, or certificate.*** 25 of 30

26 Item 6.2b Cuesta College WIA Youth Services Provider Performance Report Quarter 3 Target Measures Out-of-School Youth YTD Cuesta Performance YTD CalJOBS Performance 5. A minimum of 30 WIA eligible Outof-School youth will be served in PY It was estimated that subcontractor would carry-in 5, however 1 exited in June. Cuesta only carried-in 4 OSY. (an estimate of 5 carry-in) with a minimum of twenty-six (26) being new youth. Total # of youth served 21 # of carry-in 4 # of new youth 17 # of youth cases closed this quarter pending soft exit 7 YTD Total # of youth exited 9 Total # of youth served 23 * # of carry-in 7 # of new youth 16 # of youth cases closed this quarter pending soft exit 7 YTD Total # of youth exited 12 ** % of total youth served in PY are placed in employment or education in the first quarter after exit quarter. 44% (7/16) of closed and/or exited youth were employed or enrolled in an education program. 53% (10/19) of closed and/or exited youth were employed or enrolled in an education program. *** % of youth served in PY attain a diploma, GED, or certificate by the end of the third quarter after the exit quarter. It is important to note that not all out-ofschool youth enter the program without a diploma, GED, or certificate % of youth increase in one or more educational functioning levels. It is important to note that not all youth are basic skills deficient when enrolled in the program. 56% (9/16) of closed and/or exited youth attained a diploma, GED, or certificate. 69% (11/16) of closed and/or exited youth increased in one or more educational functioning levels. 69% (13/19) of closed and/or exited youth attained a diploma, GED, or certificate. *** * CalJOBS Detailed Reports, Case Management Reports, Application Report ** CalJOBS Detailed Reports, Case Management Reports, Exited Cases, Program- WIA, Customer Group-Older Youth and Younger Youth *** CalJOBS Detailed Reports, Case Management Reports, Case Closure Reportable Performance Indicators, Report Type- Both, Program- WIA, Customer Group-Older Youth and Younger Youth 26 of 30