A G E N D A. February 23, :00 p.m. Meeting will be held at:

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1 A G E N D A February 23, :00 p.m. Meeting will be held at: Madera County Workforce Assistance Center Conference Room 2037 W. Cleveland Avenue Madera, CA (559) REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Madera County Workforce Investment Corporation, may request assistance by contacting the Executive Assistant at Madera County Workforce Investment Corporation office, 2037 W. Cleveland Avenue, Madera, CA 93637; Telephone 559/ ; Fax 559/ This agenda and supporting documents relating to the items on this agenda are available through the Madera County Workforce Investment Corporation (MCWIC) website at These documents are also available at the Madera County Workforce Assistance Center office of the Executive Director. 1.0 Call to Order 1.1 Pledge of Allegiance 2.0 Additions to the Agenda Items identified after preparation of the Agenda for which there is a need to take immediate action. Twothirds vote required for consideration (Government Code Section (b)(2)) 3.0 Public Comment This time is made available for comment from the public on matters within the Board s jurisdiction. The comment period will be limited to 15 minutes. Each speaker will be limited to 3 minutes and only one speaker per subject matter. 4.0 Introductions and Recognitions 5.0 Adoption of Board Agenda 6.0 Consent Calendar 6.1 Consideration of approval of the Madera County Workforce Investment Corporation (MCWIC) meeting minutes October 27, Consideration of approval of the MCWIC meeting minutes November 15, Action Items 7.1 Consideration of approval of the financial reports for the July 1, 2016 through January 31, 2017 time period. 8.0 Information Items 8.1 Update on Allocations 1

2 8.2 Workforce Development Board (WDB) of Madera County Update 8.3 MCWIC Audit Update 8.4 Grants/Projects Update 8.5 Facilities Update 8.6 Form 700 due April 1, Workforce Assistance Center Ribbon Cutting: February, 27, :00 p.m. to 5:00 p.m. 9.0 Written Communication 10.0 Open Discussion/Reports/Information 10.1 Committee Members 10.2 Staff 11.0 Next Meeting March 23, Adjournment 2

3 AGENDA ITEM 6.1 MINUTES October 27, 2016 Convened at Madera County Workforce Assistance Center - Conference Room 441 E. Yosemite Avenue, Madera, CA (559) PRESENT: ABSENT: GUEST: OTHERS: Debi Bray, Mattie Mendez, Robyn Smith Bob Carlson, Victor Gonzalez, Eugene Bell, Roger Leach Elaine Craig, Tracie Scott-Contreras, Jessica Roche, Nicki Martin 1.0 Call to Order Meeting called to order by Chair Debi Bray at 2:17 p.m. 1.1 Pledge of Allegiance 2.0 Additions to the Agenda None. 3.0 Public Comment None. 4.0 Introductions and Recognitions Elaine introduced Pastor Roger Leach. The Board previously recommended recruiting members from the faith-based organizations in the community. Pastor Leach is considering joining the Corporation Board. 5.0 Adoption of Board Agenda Mattie Mendez moved to adopt the agenda, seconded by Robyn Smith. Vote: Approved unanimous Yes: Debi Bray, Mattie Mendez, Robyn Smith 6.0 Consent Calendar 6.1 Approve Madera County Workforce Investment Corporation (MCWIC) meeting minutes August 25, Approve MCWIC meeting minutes September 19, Action Items Agenda item 6.1 and 6.2 were discussed as a group. Mattie Mendez moved to approve items 6.1 and 6.2, seconded by Robyn Smith. Vote: Approved unanimous Yes: Debi Bray, Mattie Mendez, Robyn Smith 7.1 Approve appointment of Lindsay Callahan, United Way of Fresno and Madera Counties, to the MCWIC. 3

4 Lindsay was unable to attend today s meeting. Robyn Smith moved to approve, seconded by Mattie Mendez. Vote: Approved unanimous Yes: Debi Bray, Mattie Mendez, Robyn Smith 7.2 Consideration of determination of termination date for Out-of-School Youth (OSY) services contract. The Corporation Board previously asked that the termination of the OSY services contract be brought back for consideration. Staff have provided 3 budget scenarios to provide information as to the effect the early termination of the contract would have on staffing and on the budget: Recommended, Alternate 1 and Alternate 2. The recommended budget is based on termination of the OSY services contract as of 12/31/16. The Alternate 1 budget is based on keeping the contract to the end of its existing end date 6/30/17. The Alternate 2 budget runs to the end of the year but is reduced. Staff recommend approving the recommended budget and that the services for OSY be brought in-house. MCWIC staff would provide the services to the young adults including those that are already enrolled. Using Alternates 1 and 2 would mean budget deficits and possible staff layoffs. Mattie Mendez moved to approve the recommended budget with the early termination of the OSY services contract there was no second. No action was taken on this item. 7.3 Approval of final budget. 7.4 Approve financial reports through September 30, MCWIC Chair Election 7.6 MCWIC Vice Chair Election Agenda items 7.3, 7.4, 7.5, and 7.6 were tabled and will be discussed in a future meeting. 8.0 Information Items 8.1 Grants/Projects Update 8.2 Facilities Update 8.3 Update on AJCC One Stop Operator Procurement Audit 8.5 Facilitated Workforce Development Board (WDB) Session October 31, Workforce Innovation and Opportunity Act (WIOA) Board Roles and Responsibilities 9.0 Written Communication 9.1 Madera County Fall Job Fair 10.0 Open Discussion/Reports/Information 10.1 Committee Members 10.2 Staff 11.0 Next Meeting The next regularly MCWIC meeting on November 24, 2016 is cancelled due to the Thanksgiving holiday. A special meeting will be scheduled for November15, Adjournment Mattie Mendez moved to adjourn the meeting at 3:14 p.m., seconded by Robyn Smith. 4

5 AGENDA ITEM 6.2 MINUTES SPECIAL MEETING November 15, 2017 Convened at Madera County Workforce Assistance Center - Conference Room 441 E. Yosemite Avenue, Madera, CA (559) PRESENT: ABSENT: GUEST: OTHERS: Debi Bray, Lindsay Callahan, Victor Gonzalez, Roger Leach, Mattie Mendez Bob Carlson, Robyn Smith Elaine Craig, Tracie Scott-Contreras, Jessica Roche, Maiknue Vang, Nicki Martin 1.0 Call to Order Meeting called to order by Chair Debi Bray at 2:08 p.m. 1.1 Pledge of Allegiance 2.0 Additions to the Agenda None. 3.0 Public Comment None. 4.0 Introductions and Recognitions Board Directors and staff introduced themselves. 5.0 Adoption of Board Agenda Mattie Mendez moved to adopt the agenda, seconded by Victor Gonzalez. Vote: Approved unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Mattie Mendez 6.0 Consent Calendar 6.1 Approval of the Madera County Workforce Investment Corporation (MCWIC) meeting minutes October 27, Action Items Mattie Mendez moved to approve, seconded by Victor Gonzalez. Vote: Approved unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Mattie Mendez 5

6 7.1 Approval of the appointment of Roger Leach, Valley West Christian Center, to the MCWIC. Roger was welcomed and thanked for joining the Board. Debi Bray moved to accept, seconded by Mattie Mendez. Vote: Approved unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Mattie Mendez 7.2 Approval of the final budget. The final budget was delayed due to the year-end close-out process, various new regulations and questions regarding the Out-of-School (OSY) services contract. Staff had previously recommended the early termination of the OSY services contract. After a review of the roles and responsibilities of the Workforce Development Board (WDB) of Madera County and the MCWIC, the WDB Executive Committee was asked to consider the early termination of the OSY services contract as of 12/31/17. Staff provided the Executive Committee the Recommended, the Alternate 1 and Alternate 2 budgets. Using the budget information provided, the Executive Committee approved the early termination of the OSY services contract. Staff are recommending that the MCWIC approve the Recommended budget as provided. Staff have been assigned to work the OSY program. Tracie Scott-Contreras is overseeing the transition of the program from Kings View to MCWIC. Mattie Mendez moved to approve the recommended budget as presented, seconded by Lindsay Callahan. Vote: Approved unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Roger Leach, Mattie Mendez 7.3 Approval of the financial reports through September 30, Staff provided the financial reports for consideration. The MCWIC runs on a cash-reimbursement system. There are no more than 3 days of cash on hand at a time per the law. Roger Leach moved to approve, seconded by Victor Gonzalez. Vote: Approved unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Roger Leach, Mattie Mendez 7.4 Approval of the development and implementation of a fundraising campaign. MCWIC is now in a position where they can start fundraising and would like create a campaign that would make it more visible. Would like to possibly place a donate button on the new website. The first fundraising effort will be with the Sunrise Rotary for their Xmas tree fundraiser on 12/3/16. Staff will research and develop a plan and consider building a policy for fundraising. Roger Leach moved to have staff develop a policy and plan for fundraising and bring them back to the board, Mattie Mendez seconded. Vote: Approved unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Roger Leach, Mattie Mendez 7.5 MCWIC Chair Election Per MCWIC bylaws, the Chair and Vice Chair must be elected every 2 years. Mattie Mendez nominated Debi Bray as the Chair, seconded by Roget Leach. Vote: Debi Bray as Chair unanimous 6

7 Yes: Lindsay Callahan, Victor Gonzalez, Roger Leach, Mattie Mendez Abstain: Debi Bray 7.6 MCWIC Vice Chair Election Victor Gonzalez nominated Mattie Mendez as the Vice Chair, seconded by Roger Leach. Vote: Mattie Mendez as Vice Chair unanimous Yes: Debi Bray, Lindsay Callahan, Victor Gonzalez, Roger Leach Abstain: Mattie Mendez 8.0 Information Items 8.1 Workforce Development Board (WDB) and Fiscal Agent Roles and Responsibilities MEMO The memo was prompted by Workforce Innovation and Opportunity Act (WIOA) mandates and definitions for Board roles and responsibilities. The review was prompted by an observation by an auditor. The MCWIC is responsible for approving fiscal and financial information whereas the WDB has authority over the program and oversees the policies that drive the services. 8.2 Update of Out-of-School Youth (OSY) Services Contract Staff do not anticipate in delays or decrease in services. 9.0 Written Communication None 10.0 Open Discussion/Reports/Information 10.1 Committee Members Debi Bray: welcomed Roger Leach. Victor Gonzalez: the banking controversy is dying down. Roger Leach: shared information about the curb stripe initiative. Mattie Mendez: thanked Roger Leach for his work on the In God We Trust campaign Staff None Next Meeting The December 22, 2016 meeting will be cancelled due to the Christmas holiday and a special meeting will be scheduled if necessary Adjournment Roger Leach moved to adjourn the meeting at 3:36 p.m., seconded by Mattie Mendez. 7

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14 Agenda Item 8.1 Consent Action Information To: From: Madera County Workforce Investment Corporation Elaine Craig, Executive Director Date: February 23, 2017 Subject: Update on Allocations Information: The State of California Employment Development Department has issued planning estimates for PY allocations for WIOA Adult, Dislocated Worker, and Youth funding. The estimates indicate an approximate $144,000 reduction in WIOA allocations for these three funding streams for our local area, as outlined below: The State has also issued a waiver of the requirement to expend or obligate 80% of formula funds for the current program year, so we anticipate carrying over more than 20% of current year allocations to assist with funding moving into next year. Financing: Workforce Innovation and Opportunity Act 14

15 AGENDA ITEM 8.1 Round 1 Round 2 Local Area Youth Adult Dislocated Worker Adult Dislocated Worker Grand Total Alameda $1,770,533 $249,899 $320,891 $1,416,096 $1,818,379 $5,575,798 Anaheim City $826,989 $119,474 $100,222 $677,018 $567,924 $2,291,627 Contra Costa $1,596,072 $236,433 $290,129 $1,339,787 $1,644,066 $5,106,487 Foothill $642,445 $99,233 $81,699 $562,323 $462,959 $1,848,659 Fresno $4,434,754 $629,026 $586,889 $3,564,480 $3,325,702 $12,540,851 Golden Sierra $956,813 $140,602 $165,582 $796,748 $938,298 $2,998,043 Humboldt $364,686 $47,772 $41,708 $270,706 $236,345 $961,217 Imperial $1,721,465 $256,016 $280,662 $1,450,756 $1,590,421 $5,299,320 Kern, Inyo, Mono $3,802,243 $550,026 $496,061 $3,116,816 $2,811,010 $10,776,156 Kings $613,404 $104,676 $83,430 $593,162 $472,773 $1,867,445 Los Angeles City $14,668,846 $2,133,868 $1,331,961 $12,091,918 $7,547,767 $37,774,360 Los Angeles $11,722,762 $1,687,539 $1,217,048 $9,562,720 $6,896,604 $31,086,673 Madera $624,691 $95,764 $84,246 $542,666 $477,397 $1,824,764 Mendocino $211,512 $32,272 $29,341 $182,877 $166,266 $622,268 Merced $1,277,570 $181,452 $174,026 $1,028,230 $986,149 $3,647,427 Monterey $1,461,907 $223,590 $268,307 $1,267,010 $1,520,409 $4,741,223 Mother Lode $376,589 $66,357 $57,533 $376,023 $326,022 $1,202,524 North Bay $720,898 $118,959 $124,195 $674,100 $703,774 $2,341,926 NoRTEC $2,288,871 $330,855 $293,773 $1,874,844 $1,664,715 $6,453,058 NCC $1,000,055 $139,051 $144,816 $787,956 $820,625 $2,892,503 NOVA-San Mateo $1,496,064 $226,930 $294,380 $1,285,935 $1,668,152 $4,971,461 Oakland City $1,373,921 $203,090 $145,133 $1,150,841 $822,417 $3,695,402 Orange $3,163,124 $441,212 $628,502 $2,500,201 $3,561,509 $10,294,548 Pacific Gateway $1,928,910 $265,304 $173,286 $1,503,390 $981,957 $4,852,847 Richmond City $359,257 $56,499 $37,121 $320,159 $210,355 $983,391 Riverside $6,163,335 $891,341 $846,711 $5,050,933 $4,798,032 $17,750,352 Sacramento $3,597,433 $515,805 $498,910 $2,922,892 $2,827,155 $10,362,195 San Benito $193,267 $27,413 $31,781 $155,339 $180,089 $587,889 San Bernardino $5,733,199 $816,481 $716,795 $4,626,725 $4,061,837 $15,955,037 San Diego $6,987,095 $960,619 $1,018,129 $5,443,509 $5,769,400 $20,178,752 San Francisco $1,250,588 $207,425 $242,570 $1,175,409 $1,374,565 $4,250,557 San Joaquin $2,700,790 $378,724 $362,794 $2,146,103 $2,055,832 $7,644,243 San Jose - Silicon Valley $2,392,024 $339,679 $359,487 $1,924,847 $2,037,094 $7,053,131 San Luis Obispo $640,085 $74,021 $72,412 $419,454 $410,334 $1,616,306 Santa Ana City $988,857 $145,496 $84,087 $824,476 $476,490 $2,519,406 Santa Barbara $1,173,687 $126,607 $133,230 $717,443 $754,972 $2,905,939 Santa Cruz $962,723 $127,035 $133,165 $719,867 $754,603 $2,697,393 SELACO $1,120,442 $159,868 $141,607 $905,918 $802,442 $3,130,277 Solano $934,038 $154,603 $160,625 $876,083 $910,206 $3,035,555 Sonoma $914,674 $129,512 $138,597 $733,903 $785,381 $2,702,067 South Bay $1,723,469 $264,467 $223,759 $1,498,645 $1,267,966 $4,978,306 Stanislaus $2,144,274 $310,499 $302,900 $1,759,495 $1,716,434 $6,233,602 Tulare $2,305,741 $329,439 $326,175 $1,866,819 $1,848,323 $6,676,497 Ventura $1,822,429 $250,449 $306,321 $1,419,210 $1,735,820 $5,534,229 Verdugo $782,068 $125,198 $108,401 $709,458 $614,272 $2,339,397 Yolo $693,967 $78,044 $77,698 $442,249 $440,288 $1,732,246 TOTAL $104,628,566 $15,048,624 $13,737,095 $85,275,539 $77,843,530 $296,533,354 15

16 AGENDA ITEM 8.1 WIOA FORMULA PLANNING ESTIMATE ALLOCATIONS PY This provides Workforce Innovation and Opportunity Act (WIOA) Title I formula estimate allocations for each Local Workforce Development Area (Local Area), for the Adult, Youth, and Dislocated Worker funding streams for Program Year (PY) These allocations are based on the estimated allotment levels issued by the U.S. Department of Labor, Employment and Training Administration to the states in Training and Employment Guidance Letter 14-16, dated January 13, These allotment levels are provided as an estimate for planning purposes and will change based on the enacted PY 2017 full-year appropriation expected in April The planning estimates in this notice can provide Local Areas with a general idea of how their funding will change in PY 2017, assuming there are no major increases or decreases enacted by Congress. The WIOA prescribes a specific method to calculate sub-state hold harmless levels. These hold harmless provisions were established to help mitigate year-to-year volatility in funding levels. Under WIOA, hold harmless provisions ensure that each Local Area receives no less than 90 percent of their average percentage share from the two prior years. The Local Areas that receive more than 100 percent of their average percentage share from the previous two years will be proportionately reduced by the amount of total funding necessary to ensure that all Local Areas receive at least 90 percent of their average percentage share from the two prior years. The allotment to California and the amounts available for the formula allocation to its Local Areas are listed below. Attachment 1 reflects the total amount Local Areas will receive for each of the funding streams for PY Additionally, Attachment 2 provides a breakdown of how each of the three funding streams is allocated. PY Title I Total Federal Allotment Amount Available for Formula Allocation Youth Program $123,092,430 $104,628,566 Adult Program $118,028,427 $100,324,163 Dislocated Worker Program $152,634,373 $91,580,625 16

17 If you have any questions, please contact Laura Caputo from the Financial Management Unit at or by phone at /S/ JAIME L. GUTIERREZ, Chief Central Office Workforce Services Division Attachment is available on the internet: 1. Youth, Adult, and Dislocated Worker Activities Program Estimate Allotments 2. WIOA Estimate Funding SFY

18 AGENDA ITEM 8.2 A G E N D A February 16, :00 p.m. Meeting will be held at: Madera County Workforce Assistance Center Executive Conference Room 2037 W. Cleveland Avenue Madera, CA (559) REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Workforce Development Board of Madera County, may request assistance by contacting the Executive Assistant at Madera County Workforce Investment Corporation office, 2037 W. Cleveland Avenue, Madera, CA 93637; Telephone 559/ ; Fax 559/ If a quorum of the Workforce Development Board is not present at the time of the meeting BUT a quorum of the Workforce Development Board Executive Committee IS present, an Executive Committee board meeting will be conducted in place of the Workforce Development Board. This agenda and supporting documents relating to the items on this agenda are available through the Workforce Development Board website at These documents are also available at the Madera County Workforce Assistance Center office of the Executive Director. 1.0 Call to Order 1.1 Pledge of Allegiance 2.0 Additions to the Agenda Items identified after preparation of the Agenda for which there is a need to take immediate action. Twothirds vote required for consideration (Government Code Section (b)(2)) 3.0 Public Comment This time is made available for comment from the public on matters within the Board s jurisdiction. The comment period will be limited to 15 minutes. Each speaker will be limited to 3 minutes and only one speaker per subject matter. 4.0 Introductions and Recognitions 5.0 Adoption of Board Agenda 6.0 Consent Calendar 6.1 Consideration of approval of the Workforce Development Board (WDB) meeting minutes December 15, Consideration of approval of the Executive Committee meeting minutes February 2, Action Items 7.1 Consideration of approval of the resignation of Ernie Flores, Central Valley Opportunity Center, from the WDB. 7.2 Consideration of approval of the application of Jorge DeNava, Central Valley Opportunity Center, for appointment to the WDB. 7.3 Consideration of approval of the resignation of Sofia Morales, Employment Development Department, from the WDB. 18

19 7.4 Consideration of the ratification of the transfer of funds from the Dislocated Worker funding stream to the Adult funding stream in the amount of $95, Consideration of the ratification of the WDB of Madera County s application to be America s Job Center of California adult and dislocated worker career services provider. 7.6 Consideration of revised strategic goals to align with the Workforce Innovation and Opportunity Act (WIOA). 8.0 Information Items 8.1 MCWIC Update 8.2 Financial and Program Activity Update 8.3 Grants/Projects Update 8.4 Facilities Update 8.5 One Stop Certification 8.6 MOU Phase II 8.7 Website and Branding 8.8 Strategic Regional and Local Workforce Development Plans 8.9 Regional One Stop Operator Procurement 8.10 Local Workforce Board Review of WIOA Title II Adult Education and Family Literacy Act Grant Application 8.11 Young Adult Program Update 8.12 Workforce Assistance Center Ribbon Cutting February 27, 2017 from 3:00 p.m. to 5:00 p.m. 9.0 Written Communication 10.0 Open Discussion/Reports/Information 10.1 Committee Members 10.2 Staff 11.0 Next Meeting April 20, Adjournment 19

20 AGENDA ITEM 8.2 Executive Committee MINUTES February 2, 2017 Convened at Madera County Workforce Assistance Center - Conference Room 2037 W. Cleveland Avenue, Madera, CA (559) PRESENT: ABSENT: GUEST: OTHERS: Bob Carlson, Brett Frazier, Kelly Woodard Pat Gordon, Robyn Smith Elaine Craig, Tracie Scott-Contreras, Gail Lopez, Jessica Roche, Maiknue Vang, Nicki Martin 1.0 Call to Order Meeting called to order by WDB Vice Chair Brett Frazier at 2:42 p.m. 1.1 Pledge of Allegiance 2.0 Additions to the Agenda None. 3.0 Public Comment None. 4.0 Introductions and Recognitions None. 5.0 Adoption of Board Agenda Bob Carlson moved to adopt the agenda, seconded by Kelly Woodard. Vote: Approved unanimous Yes: Bob Carlson, Brett Frazier, Kelly Woodard 6.0 Consent Calendar None. 7.0 Action Items 7.1 Consideration of approval for the transfer of funds from the Dislocated Worker funding stream to the Adult funding stream in the amount of $95,000. Staff requested approval to transfer funds between funding streams. There are less unemployed customers coming in for services. Staff will use for Adult training services and will carry-over as much 20

21 funds as allowed for the incoming fiscal year. Kelly Woodard moved to approve, seconded by Bob Carlson. Vote: Approved unanimous Yes: Bob Carlson, Brett Frazier, Kelly Woodard 7.2 Consideration of approval of the Workforce Development Board of Madera County s application to be America s Job Center of California Adult and Dislocated Worker Career Services Provider. Originally, local Workforce Boards were not allowed to provide Career Services and procuring a One Stop provider was mandatory. The State has now allowed and provided a mechanism that will allow local boards to provide career services via a Governor waiver. The Workforce Development Board can apply to provide career services by submitting an application that also has to be submitted and approved by the Chief Local Elected Official for Madera County. Kelly Woodard moved to approve, seconded by Bob Carlson. Vote: Approved unanimous Yes: Bob Carlson, Brett Frazier, Kelly Woodard 8.0 Information Items None. 9.0 Written Communication None Open Discussion/Reports/Information None Next Meeting March 23, 2017 if needed Adjournment Meeting adjourned at 2:49 p.m. 21

22 AGENDA ITEM 8.2 MINUTES December 15, 2016 Convened at Madera County Workforce Assistance Center - Conference Room 441 E. Yosemite Avenue, Madera, CA (559) PRESENT: ABSENT: GUEST: OTHERS: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter (3:14), Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard Casey R. Diaz, John Fitzer, Ernie Flores, Gabriel Gil, Terry Nichols, Ivan Otamendi, Chuck Riojas, Jim Rodriguez, Ruben Zarate John Chamberlin, Steven Gutierrez Elaine Craig, Tracie Scott-Contreras, Gail, Lopez, Jessica Roche, Maiknue Vang, Nicki Martin 1.0 Call to Order Meeting called to order by WDB Chair Pat Gordon at 3:09 p.m. 1.1 Pledge of Allegiance 2.0 Additions to the Agenda None. 3.0 Public Comment None. 4.0 Introductions and Recognitions Directors, staff and guests introduced themselves. 5.0 Adoption of Board Agenda Staff requested that agenda item 7.1 be pulled as Mr. Diaz re-appointment has not been confirmed. Brett Frazier moved to pull item 7.1 and adopt the agenda, seconded by Carey Wilson. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 6.0 Consent Calendar 6.1 Ratify Workforce Development Board (WDB) Meeting Minutes September 15, Approve Executive Committee Meeting Minutes October 27, Ratify the re-appointment of David Salter, Private Sector, to the WDB for an additional 3 year term: 11/26/16 to 11/26/19. 22

23 7.0 Action Items Brett Frazier moved to approve the items on the Consent Calendar, seconded by Kelly Woodard. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.1 Approval of the re-appointment of Casey Diaz, Diaz Trucking, to the WDB for an additional 3 year term: 1/28/17 to 1/28/20. Item pulled from agenda. 7.2 Approval of the resignation of John Fitzer, Vice President, Madera & Oakhurst Community College Centers, from the WDB. 7.3 Approval of the application and appointment of Claudia Habib, Vice President, Madera & Oakhurst Community College Centers. Agenda items 7.2 and 7.3 were discussed as a group. John Fitzer is going back into a classroom to teach and will no longer be available to sit on the Workforce Development Board (WDB). Claudia Habib is the Vice President, Madera & Oakhurst Community College Centers and will be replacing John Fitzer on the WDB. Kelly moved to approve items 7.2 and 7.3, seconded by David Hernandez. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.4 Approval of a letter to the Employment Development Department Workforce Services Division requesting a waiver to the 80% expenditure requirement. Staff have requested this waiver to allow for as much funds as possible to be carried over into the incoming fiscal year due to the first allocation on 7/1/17 for not being enough to conduct business until the second allocation scheduled for 10/1/17. The State has provided a waiver the last 2 years but we are not notified until May or June. Brett Frazier moved to approve, seconded by Kelly Woodard. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.5 Approval of revisions to WDB policies. Staff provided a list of policies and revisions to the policies. Policies numbered 1 to 18 do not include any substantive changes to them and are edits to remove notice of proposed rule-making (NPRM) and to include final regulations. The Incumbent Worker policy has been in place for some time but has not been used. A small employer recently requested services under the Incumbent Worker policy. The new law changes the funding for incumbent worker training toward up-skilling employees so that they can advance within their existing jobs. Employers must also contribute towards trainings under this policy but are allowed to use salaries to cover the requirement. It is a requirement that the Incident Reporting policy be updated and shared annually. Staff have updated the policy and provided it as required. The OJT policy previously required that the minimum wage to use an OJT be $1 above minimum wage. This inadvertently hurt small employers because they typically can t pay $1 above the minimum wage. The OJT policy was revised to include a sliding scale based on the number of employees to help the smaller employers. Sliding 23

24 scale for salary reimbursement based on employees: 1-20=75%, 21-35=70%, 36-50=60%, 51 and above=50%. The Supportive Services policy was revised to clarify that needs related payments such as mortgage or car payments and such are not covered under the policy. Carey Wilson moved to approve, seconded by Mike Fursman. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.6 Approval of the early termination of the Out-of-School Youth (OSY) services contract and effective December 31, 2016 and final budget. Staff recommend formal approval for the early termination of the OSY services program and budget effective 12/31/16. The OSY program will be brought in-house and services will be provided by Workforce staff. The Executive Committee approved the termination in October. Previously, the WDB approved that the program be brought in-house at the end of the contract term in September, 2017 however, staff recommended the early termination of the contract so that services can be provided in-house with workforce staff which would allow for some costs savings to the overall budget. Mike Fursman moved to approve, seconded by Carey Wilson. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.7 Approval of the retraction of the request for proposals (RFP) for the One Stop Procurement. The WDB previously approved letting a RFP in September. Shortly after the meeting took place, the State released guidance on a Governor waiver that local boards can use to apply to provide Career Services. Bidders conferences were scheduled and took place before the waiver information was received. All bidders were provided the information on the waiver and were advised that staff would be recommending that the Board apply for the waiver and that the RFP be retracted. Carey Wilson moved to approve, seconded by Pat Gordon. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter (3:14), Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.8 Approve letting a Request for Proposal (RFP) for a local One Stop Operator. Madera is taking the lead and will collaborate with Kings, Merced, San Joaquin and Stanislaus county for a sub-regional One Stop Operator. An Operator needs to be in place by 7/1/17. Staff would like to procure a One Stop Operator alone if a regional RFP does not work out. The Operator would report directly to the WDB. All areas are writing their own Scope of Work and will compare their needs against the each other s needs. Staff is concerned that the Scope of Work would not be sufficient to attract a quality Provider. It is possible that Madera could pull out of the sub-regional effort and procure an Operator on their own. Brett Frazier moved to approve letting a RFP for a One Stop Operator and that staff bring recommendations back as to the viability of a sub-regional Operator to the WDB, seconded by Kelly Woodard. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David 24

25 Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.9 Approval of the restructuring of the WDB Executive Committee to include composition and meeting schedule. Restructuring the Executive Committee was discussed as an information item previously. At that time, disbanding the Executive Committee was suggested. Currently, staff recommend that the Executive Committee continue to meet on an as-needed basis for those instances where Special or Emergency meetings may need to take place. Otherwise the WDB would conduct the majority of the necessary business. Mike Fursman moved to approve, seconded by Les Taylor. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.10 Approval of revising the WDB meeting calendar in order to schedule meetings every 2 months: February, April, June, August, October, and December. Brett Frazier moved to approve, seconded by David Hernandez. Vote: Approve unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.11 Approval to revise the WDB bylaws to include the restructuring of the WDB Executive Committee and WDB meeting schedule. Staff will revise the bylaws to reflect the new meeting calendar. A notice will be sent 7 days prior to the meeting where the bylaws will be approved. Brett Frazier moved to approve, seconded by Nichole Mosqueda. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 7.12 Approval of Phase II Memorandum of Understandings (MOU) negotiations and timeline. Phase II of the MOU process involves negotiating the financial part of the process. The Workforce Innovation and Opportunity Act (WIOA) mandates that all partners must contribute towards the operation of the One Stop even those partners who are not co-located within the One Stop. If Partners cannot come to an understanding for the MOUs, the State will step in and facilitate the process. All MOUs must be submitted to the State by 3/15/17. Mike Fursman moved to approve, seconded by Brett Frazier. Vote: Approved unanimous Yes: Michelle Brunetti, Bridget Carpenter, Brett Frazier, Mike Fursman, Pat Gordon, Laura Gutile, David Hernandez, Bobby Kahn, Sofia Morales, Nichole Mosqueda, Robert Poythress, David Salter, Les Taylor, Kimberly Thomas, Cindy Vail, Carey R. Wilson, Elizabeth Wisener, Kelly Woodard 25

26 8.0 Information Items 8.1 WDB Trees for Charity Fundraising Results A single individual donated $500 for the Workforce tree. There were lots of compliments on the tree. Staff would like to form a consortium for the following year in order to gain a higher bid for the workforce tree. 8.2 Presentation by John Chamberlin, Consultant, for the Regional/Local Plan Process John Chamberlin provided information on the plan process. 8.3 Workforce Innovation and Opportunity Act (WIOA) Board Roles and Responsibilities Staff will start working on responses and will work on transferring the information to the WDB Dashboard. 8.4 Update on WDB Dashboard Staff provided information on the dashboard and will continue to provide updates in all meetings. 8.5 OSY Mentoring and Work-based Learning Job Sites Mentoring is a requirement for the young adult program. Staff invited the Board to volunteer as a mentor or to consider offering their locations as a job site for young adults. Staff are not allowed to be mentors. 8.6 MCWIC Update Information provided within the agenda packet. 8.7 Financial and Program Activity Update Upon review of the Boards roles and responsibilities, the WDB s role involves approval of items such as the operational budget which was being brought before the Madera County Workforce Investment Corporation. Staff will also provide the WDB information for performance measures. 8.8 Grants/Projects Update Information provided within the agenda packet. 8.9 Facilities Update Staff are hoping to move into the new building during the third week of January. The new location is approximately 30,000 square feet: Madera Adult School houses approximately 18,000 square feet of the building. The Department of Social Services, Employment Development Department and the Department of Rehabilitation will be co-located in the building. Staff are talking to the State Center about staffing and creating a mini college center within the One Stop. 9.0 Written Communication None Open Discussion/Reports/Information 10.1 Committee Members None Staff None Next Meeting February 16, Adjournment Meeting adjourned at 4:24 p.m. due to loss of quorum. 26

27 Agenda Item 8.3 Consent Action Information To: From: Madera County Workforce Investment Corporation Elaine Craig, Executive Director Date: February 23, 2017 Subject: MCWIC Audit Update Information: The Report of Independent Auditors is on Page 1. The purpose of this report is to inform the users of the report and financial statements the following: o Management s responsibilities o Auditor s responsibilities o The auditing standards in which the audit was conducted o The OPINION on the financial statements o References to the other reports and opinions in the audit package. The Opinion on the financial statements was UNMODIFIED, in layman s terms, a clean opinion. In addition to the opinion on the financial statements, the auditors opine on the schedule of expenditures of federal awards on Page 15. This schedule summarizes the federal awards MCWIC expended during the year ending June 30, MCWIC received a clean opinion on this schedule. In addition, the auditors have included the following reports o o Report on internal control over financial reporting and on compliance with laws and regulations Page The auditor s did not come across any significant deficiencies or material weaknesses. Report on compliance for each major federal program and internal control over compliance - The auditors expressed an unmodified opinion on compliance with MCWIC s major federal program. The auditors did not report any significant deficiencies or material weaknesses. The summary on Page 23, recaps the results of the audit and the identification of the major federal programs. Financing: Workforce Innovation and Opportunity Act 27

28 AGENDA ITEM 8.3 Report of Independent Auditors and Financial Statements with Supplementary Information Madera County Workforce Investment Corporation DRAFT June 30,

29 CONTENTS REPORT OF INDEPENDENT AUDITORS 1 FINANCIAL STATEMENTS Statement of financial position 4 Statement of activities 5 Statement of functional expenses 6 Statement of cash flows 7 Notes to financial statements 8 SUPPLEMENTARY INFORMATION Schedule of expenditures of federal awards 15 Notes to the schedule of expenditures of federal awards 16 Schedule of grant expenses workforce innovation and opportunity act 17 SINGLE AUDIT REPORTS REPORT OF INDEPENDENT AUDITORS ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 19 DRAFT REPORT OF INDEPENDENT AUDITORS ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE 21 Schedule of findings and questioned costs 23 Summary schedule of prior audit findings 25 29

30 REPORT OF INDEPENDENT AUDITORS DRAFT To the Board of Directors Madera County Workforce Investment Corporation Madera, California Report on the Financial Statements We have audited the accompanying financial statements of Madera County Workforce Investment Corporation (a non-profit organization), which comprise the statement of financial position as of June 30, 2016, and the related statements of activities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We concluded our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. 30

31 Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the 2016DRAFT financial position of Madera County Workforce Investment Corporation as of June 30, 2016, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The schedule of grant expenses on page 24 is presented for purposes of additional analysis and is not a required part of the financial statements. The accompanying schedule of expenditures of federal awards on page 19, as required by Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, is presented for purposes of additional analysis and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have issued our report dated, 2016, on our consideration of Madera County Workforce Investment Corporation s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Madera County Workforce Investment Corporation s internal control over financial reporting and compliance. Fresno, California, 31

32 DRAFT FINANCIAL STATEMENTS 32

33 STATEMENT OF FINANCIAL POSITION JUNE 30, 2016 ASSETS CURRENT ASSETS Cash and cash equivalents $ 225,641 Grants receivable 438,387 Accounts receivable, net 9,629 Prepaid expenses 2,502 Total current assets 676,159 PROPERTY, PLANT, AND EQUIPMENT, NET 37,172 Total assets $ 713,331 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable $ 401,709 Accrued payroll and related expenses 103,350 Total current liabilities 505,059 COMMITMENTS AND CONTINGENCIES - NET ASSETS Temporarily restricted 14,797 Unrestricted 193,475 DRAFT 208,272 Total liabilities and net assets $ 713,331 33

34 STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2016 Temporarily Unrestricted Restricted Total Revenues, gains, and other support Grants and contracts $ 4,871,146 $ - $ 4,871,146 Contributions Rental and other income 27,334-27,334 Charges for services 106, ,892 5,006,018-5,006,018 Net assets released from restrictions 11,232 (11,232) - Total revenues, gains, and other support 5,017,250 (11,232) 5,006,018 Expenses Program services 4,948,012-4,948,012 Supporting services 9,287-9,287 Total expenses 4,957,299-4,957,299 Change in net assets 59,951 (11,232) 48,719 Net assets, beginning of year 133,524 26, ,553 Net assets, end of year $ 193,475 $ 14,797 $ 208,272 DRAFT 34

35 STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2016 Workforce Madera Program Services Innovation County Dept City of Madera and Disability of Corrections Prop 39 Department Community Total Opportunity Employment Realignment Pre- of Social Development Foundation Program Supporting Total Act Initiative Services Apprenticeship Services Block Grant Grants Services Services Expenses Salaries $ 1,181,633 $ 526 $ 48,109 $ - $ 25,310 $ - $ 6,060 $ 1,261,638 $ 30,182 $ 1,291,820 Payroll taxes 102, ,449-2, ,626 2, ,416 Employee benefits 182, ,860-3,196-1, ,136 3, ,845 Materials and supplies 20, , , ,390 1,462 31,852 Overhead and operating expenses 380,161 3,635 11,377 1,800 28, , ,712 (28,856) 399,856 Client program expenses 30, , ,492-32,492 Subcontracted program services 2,881, ,076-3,668-2,889,018-2,889,018 $ 4,779,843 $ 4,416 $ 73,887 $ 5,876 $ 59,757 $ 13,000 $ 11,233 $ 4,948,012 $ 9,287 $ 4,957,299 DRAFT 35

36 STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2016 CASH FLOWS FROM OPERATING ACTIVITIES Increase in net assets $ 48,719 Adjustment to reconcile increase in net assets to net cash provided by operating activities: Depreciation 21,685 Bad debt expense 1,435 Changes in operating assets and liabilities: Decrease in grants receivable 145,336 Increase in other receivable (1,393) Increase in prepaid expenses (2,502) Decrease in accounts payable (7,883) Decrease in accrued payroll and related expenses (5,865) Net cash provided by operating activities 199,532 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of property and equipment (35,452) Net cash used in investing activities (35,452) NET INCREASE IN CASH AND CASH EQUIVALENTS 164,080 CASH AND CASH EQUIVALENTS, beginning of year 61,561 CASH AND CASH EQUIVALENTS, end of year $ 225,641 DRAFT 36

37 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2016 NOTE 1 NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of activities Madera County Workforce Investment Corporation (the Organization) is a California nonprofit public benefit corporation incorporated in The Organization received its tax exempt status as a 501(c)(3) organization from the Internal Revenue Service in The Organization is located in Madera, California and has satellite offices in Chowchilla, California and Oakhurst, California. The Organization was formed with the purpose of securing more private sector jobs for the unemployed and working poor, attracting greater employer participation in all aspects of local employment and training activities, and acting as an administrative entity to assist in the implementation of the Workforce Investment Act (WIA) in Madera County, in a manner that is responsive to the needs of the private sector. The Organization is also authorized to receive contributions and to make donations to, and otherwise aid and support, legally permissible undertakings consistent with the above-stated purposes. Basis of presentation The Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets as follows: Unrestricted These generally result from revenue generated by receiving grants, unrestricted contributions, providing services, and receiving interest from investments, less expenses incurred in providing program-related services, raising contributions (fundraising expenses), and performing administrative functions. Temporarily restricted Gifts of cash and other assets are temporarily restricted support if they are received with donor stipulations that limit the use of the donated assets. When a donor restriction expires, that is, when a stipulated time restriction ends or the purpose of the restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. The Organization had temporarily restricted net assets of $14,797 at June 30, DRAFT Permanently restricted These net assets are restricted by donors who stipulate that resources are to be maintained permanently, but permit the Organization to expend all of the income (or other economic benefits) derived from the donated assets. The Organization did not have any permanently restricted net assets. Method of accounting The Organization uses the accrual basis method of accounting in accordance with accounting principles generally accepted in the United States of America. Use of estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. 37

38 NOTE 1 NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Cash and cash equivalents For purposes of reporting the statement of cash flows, the Organization considers all highly liquid investments with an original maturity of three (3) months or less to be cash equivalents. Accounts at each financial institution are insured by the Federal Deposit Insurance Corporation up to $250,000. At June 30, 2016 there were no uninsured cash balances. Grants and accounts receivable Accounts receivable consist primarily of rental income in addition to reimbursed administrative fees charged to sub-lessees. Receivables are written off through an allowance for doubtful accounts when the Organization determines the payments will not be received. Allowance for doubtful accounts at June 30, 2016 was $1,435. All accounts receivable are non-interest bearing. Grants receivable are primarily awards from federal and State of California grants for services provided under cost reimbursement agreements. These receivables are considered fully collectible and, therefore, no allowance for doubtful accounts has been recorded in the accompanying financial statements. Exchange transactions Revenues earned from contracts and grants with state and federal agencies are considered to be exchange transactions. Revenue from exchange transactions are reported gross of any related expense in the accompanying financial statements. Property and equipment It is the Organization s policy to capitalize property and equipment over $500. Purchased property and equipment is capitalized at cost. Donated property and equipment is recorded at fair value at the date of the gift. Expenditures that increase the life of the related assets are capitalized. Repairs and maintenance, including planned major maintenance activities, are charged to operations when incurred. Depreciation is computed using the straight-line method over the following estimated useful lives: DRAFT Furniture and fixtures 5 10 years Office and computer equipment 3 5 years Vehicles 5 years Advertising costs Advertising costs, except for costs associated with direct-response advertising, are charged to operations when incurred. The costs of direct-response advertising are capitalized and amortized over the period during which the future benefits are expected to be received. There were no costs required to be capitalized during the year ended June 30, Advertising costs during the year ended June 30, 2016 were $10,

39 NOTE 1 NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Income taxes The Organization is a tax-exempt corporation under section 501(c)(3) of the Internal Revenue Code and section 23701(d) of the State of California Corporate Code. The Organization is subject to taxation on any unrelated business income. The Organization does not believe its unrelated business income activities result in a material tax liability and therefore no tax provision has been recorded in the financial statements. Uncertain tax positions The Organization recognizes the effect of income tax positions only if those positions are more likely than not of being sustained. The Organization does not believe its financial statements include any uncertain tax positions. Fundraising expenses Fundraising expenses are expensed as incurred. Revenue from fundraising events is recognized in the period in which the event takes place. The Organization did not have any fundraising activity during the year ended June 30, NOTE 2 GRANTS RECEIVABLE The following grants receivable from funding sources were due to the Organization as of June 30, 2016: Amount % of Total State of California, Employment Development Department $ 417,546 95% City of Madera, Community Development 9,101 2% Madera County, Department of Social Services 6,341 2% Other 5,399 1% DRAFT $ 438, % 39

40 NOTE 3 PROPERTY AND EQUIPMENT Property and equipment consisted of the following at June 30, 2016: Amount Computer equipment $ 87,567 Office equipment 12,583 Vehicles 2,125 Furniture and fixtures ,825 Less: accumulated depreciation (65,653) NOTE 4 OBLIGATIONS UNDER OPERATING LEASES $ 37,172 The Organization leases office space and office equipment under operating leases, which require certain minimum monthly rental payments. The leases vary in terms and expire between February 2018 and May The future minimum rental payments as of June 30, 2016 are as follows: Years Ended June 30, Amount 2017 $ 6, , ,937 $ 18,007 DRAFT Total rent expense included in the statement of activities and functional expenses for the year ended June 30, 2016 was $77,225. NOTE 5 RENTAL INCOME UNDER OPERATING LEASES The Organization sub-leases a portion of its office facilities to a non-related party. The sub-lease expires June of Rental income on all leases for the year ending June 30, 2016 was $8,974, which includes utility and other administrative charges allocated proportionately to the sub-lessor based on square footage leased. 40

41 NOTE 6 RETIREMENT PLAN The Organization maintains a 457 Retirement Plan (the Plan) covering all active full-time employees. All full-time employees are eligible to participate in the Plan after completing a six month introductory period. The Organization contributes 6% of the employee s compensation for the year. The employer contribution for the year ended June 30, 2016 was $72,686 and is included within employee benefits on the statement of functional expenses. NOTE 7 NET ASSETS Temporarily restricted net assets consisted of the following at June 30, 2016: Amount Wells Fargo Foundation Veterans Assistance Project $ 7,074 Wells Fargo Foundation Resources for Single Female Parent Non-Working Households 4,265 Chukchansi Community Grant Program for Computers 3,458 NOTE 8 CONTINGENCIES AND CONCENTRATIONS Federal and State Grants $ 14,797 Amounts received from grant agencies are subject to audit and adjustment by grantor agencies, principally the state and federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the Organization. There are no pending audits or proposed adjustments at this time. DRAFT 41

42 NOTE 8 CONTINGENCIES AND CONCENTRATIONS (CONTINUED) Economic Dependency Over 95% of the Organization's total support and revenue is derived from state and federal grants. Grant and contract revenue for the year ended June 30, 2016 consists of the following: Amount % of Total Programs Workforce Innovation and Opportunity Act: National Emergency Grants $ 2,077, % Dislocated worker program 1,020, % Adult program 904, % Youth program 777, % 4,779, % CCP Realignment 73, % CDBG Block Grant 13, % Disability Employment Initiative 4, % NOTE 9 SUBSEQUENT EVENTS $ 4,871, % The date to which events occurring after June 30, 2016, the date of the most recent statements of financial position, have been evaluated for possible adjustment to the financial statements or disclosure is, 2016, which is the date on which the financial statements were available to be issued. There were no subsequent events required to be disclosed. DRAFT 42

43 SUPPLEMENTARY INFORMATION DRAFT 43

44 Pass-Through Grantor/Federal Grantor/Program Title Federal CFDA # SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2016 Pass-Through Grantor s Number Passed Through to Subrecipients Total Costs Expended Workforce Innovation and Opportunity Act Cluster U.S. Department of Labor Passed through State of California Employment Development Department Workforce Services Division: Title I-A: Workforce Innovation and Opportunity Act Adult /202/1026/1032 $ 904,391 Title I-D: Workforce Innovation and Opportunity Act Dislocated Workers /293/501/502/540/541/2014 1,020,513 Title I-Y: Workforce Innovation and Opportunity Act Youth $ 534, ,685 Total Workforce Innovation and Opportunity Act Cluster 534,568 2,702,589 Other programs U.S. Department of Labor Passed through State of California Employment Development Department Workforce Services Division: Employment Service/Wagner Peyser Funded Activities ,416 Workforce Innovation and Opportunity Act National Emergency Grant ,991,802 2,077,254 Passed through the City of Madera Community Development Block Grant ,000 DRAFT Total other programs 1,991,802 2,094,670 Total expenditures of Federal awards $ 2,526,370 $ 4,797,259 44

45 NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2016 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of presentation The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of Madera County Workforce Investment Corporation (the Organization) under programs of the federal government for the year ended June 30, The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Organization. Relationship to financial reports Information included in the accompanying Schedule is in substantial agreement with the information reported in the related financial reports for major programs. Program costs The Organization accounts for and reports on the costs of program activities covered under the federal grant awards on an accrual basis. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Indirect costs The Organization has not elected to use the 10-percent de minimus indirect cost rate allowed under the Uniform Guidance. DRAFT 45

46 SCHEDULE OF GRANT EXPENSES WORKFORCE INNOVATION AND OPPORTUNITY ACT FOR THE YEAR ENDED JUNE 30, 2016 Dislocated National Adult Worker Youth Emergency Program Program Program Program Total Salaries $ 458,014 $ 545,185 $ 155,722 $ 22,711 $ 1,181,632 Payroll taxes 39,281 47,841 13,643 1, ,498 Employee benefits 74,716 77,134 29,022 1, ,641 Materials and supplies 9,704 10, ,791 Overhead and operating expenses 124, ,564 44,113 58, ,161 Client program expenses 8,083 21, ,846 Subcontracted program services 190, , ,568 1,991,802 2,881,274 $ 904,391 $ 1,020,513 $ 777,685 $ 2,077,254 $ 4,779,843 DRAFT 46

47 DRAFT SINGLE AUDIT REPORTS 47

48 REPORT OF INDEPENDENT AUDITORS ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF DRAFT FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Directors Madera County Workforce Investment Corporation Madera, California We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of Madera County Workforce Investment Corporation (a non-profit organization), which comprise the statement of financial position as of June 30, 2016, and the related statements of activities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements, and have issued our report thereon dated, Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered Madera County Workforce Investment Corporation s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Madera County Workforce Investment Corporation s internal control. Accordingly, we do not express an opinion on the effectiveness of Madera County Workforce Investment Corporation s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable probability that a material misstatement of the entity s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. 48

49 Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses 2016DRAFT or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether Madera County Workforce Investment Corporation s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of Madera County Workforce Investment Corporation s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Madera County Workforce Investment Corporation s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Fresno, California, 49

50 REPORT OF INDEPENDENT AUDITORS ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE To the Board of Directors Madera County Workforce Investment Corporation Madera, California Report on Compliance for Each Major Federal Program We have audited Madera County Workforce Investment Corporation s compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of Madera County Workforce Investment Corporation s major federal programs for the year ended June 30, Madera County Workforce Investment Corporation s major federal programs are identified in the summary of auditor s results section of the accompanying schedule of findings and questioned costs. Management s Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor s Responsibility Our responsibility is to express an opinion on compliance for each of Madera County Workforce Investment Corporation s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Madera County Workforce Investment Corporation s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. DRAFT We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of Madera County Workforce Investment Corporation s compliance. 50

51 Opinion on Each Major Federal Program In our opinion, Madera County Workforce Investment Corporation complied, in all material respects, 2016DRAFT with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, Report on Internal Control over Compliance Management of Madera County Workforce Investment Corporation is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered Madera County Workforce Investment Corporation s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Madera County Workforce Investment Corporation s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Fresno, California, 51

52 SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2016 Section I - Summary of Auditor's Results Financial Statements Type of auditor's report issued on whether the financial statements audited were prepared in accordance with GAAP: Internal control over financial reporting: Material weakness(es) identified? Yes X No Significant deficiency(s) identified that are not consider to be material weaknesses? Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major federal programs: Material weakness(es) identified? Yes X No Significant deficiency(s) identified that are not considered to be material weaknesses? Type of auditor's report issued on compliance for major federal programs: Any audit findings disclosed that are required to be reported in accordance with section 2 CFR (a)? Yes X No Identification of Major Federal Programs CFDA Number Name of Federal Program/Cluster U.S. Department of Labor - Workforce Innovation and Unmodified Opportunity Act - National Emergency Grant Workforce Innovation and Opportunity Cluster U.S. Department of Labor - Workforce Innovation and Opportunity Act - Dislocated Workers U.S. Department of Labor - Workforce Innovation and Opportunity Act - Youth U.S. Department of Labor - Workforce Innovation and Opportunity Act - Adult Unmodified None reported None reported Unmodified Type of Auditor's Report Issued on Compliance for Major Federal Program DRAFT Unmodified 52

53 Dollar threshold used to distinguish between Type A and Type B programs: $750,000 Auditee qualified as "low-risk auditee"? Yes X No None reported None reported Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs DRAFT 53

54 SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FOR THE YEAR ENDED JUNE 30, 2016 Types of Findings: There were no reportable findings related to federal award reporting for the fiscal year ended June 30, DRAFT 54

55 Agenda Item 8.4 Consent Action Information To: From: Madera County Workforce Investment Corporation Elaine Craig, Executive Director Date: February 23, 2017 Subject: Grants/Projects Update Information: CCP/AB109: This contract was renewed for with a decrease in funding from the Department of Corrections. We continue to provide in custody job readiness workshops at the Madera County Department of Corrections facility however the staffing has been reduced and is only available to conduct the workshops. Evaluations from the participants, and DOC staff, have been excellent, and some of the participants have started to come into the Center after they are released from the facility and are ready to begin training or job search. We are also conducting specialized, 3 hour orientation sessions four times per month for individuals referred from County Corrections and Probation. The sessions assist these customers to access the services they need to become employed. We are scheduling a meeting with DoC/Probation to discuss the potential for expanded services and a potential increase in funds. Dislocated Worker Additional Assistance Grant: This funding expired May 31, 2016 and we were successful in expending the entire amount. We are also continuing to assist Chukchansi since they have reopened with their workforce needs. Wells Fargo Grants: We continue to provide resources and assistance to veterans in the community with the second round of funds from Wells Fargo in the amount of $10,000. The intent for use of this second round of funding is to continue with the work started last year. We will continue to recruit Veteran Mentors, increase advertising and outreach to the Veteran community, participate in all Veteran-oriented community events, and continue to add resources and options to improve our web-based Veteran Resource Center, including the addition of an on-line interest form. We were provided with a showcase window at the County Government Center and provided a veteran display specific to veterans with a sign that thanked Wells Fargo for the opportunity to serve veterans with their funding. We have also received $15,000 to assist single parent female households, now extended to single parent male households, with a staff navigator and mentor to identify community resources and navigate barriers and challenges faced by this particular population. We have mentors assisting us with focus groups and surveys as well as outreach into the community to better determine the needs of this particular population. We were again invited to submit a letter of interest and subsequently an application for a rural workforce development $75,000 grant (this is invitation only) and though we were a finalist, ultimately we were not one of the successful applicants. We were recently contacted by Wells Fargo and asked to submit a proposal for up 55

56 to $20,000. A discussion ensued about the scope of work that would be considered and we have submitted a proposal to fund a dedicated HiSET class, with instructor and clerical support and flexible hours for customers and we were recently notified that we were successful for that amount and project and will be receiving funds in the near future. Staff have also reached out to PG&E in order to apply for grant monies for their 2016 award period and received a positive response for us to be an applicant for community education and training. We have subsequently held a conference call with PG&E and have identified an area where there is mutual interest for an application and project working with Individuals with a Disability. We are waiting for PG&E to post their application online to complete and submit our project for consideration. We continue to check the PG&E website for open applications but have recently been advised that they are in the process of re-vamping their grant program and that applications would most likely not be available until However, because we have worked with PG&E on a number of very successful projects, we were asked about any other projects we would like to fund and we have suggested a Veterans Resource Center in the new facility and that is being considered with the potential for up to $20,000 funding. Disability Employment Initiative: We have successfully completed this project and continue to increase our Ticket to Work assignments and revenue. We received funding to provide Technical Assistance to Merced County, as they are a recent DEI grant recipient. We have since been awarded another round of Disability Employment Accelerator funds, while these funds will continue to assist customers with disabilities the focus is employer/business services to include an HR Hotline and a new website for the local system. Disability Employment Accelerator Grant: We have been awarded funds through this grant of approximately $166,000 to assist individuals with a disability gain employment and/or receive upgrade skills training for retention or advancement and to educate, inform and engage employers. We are currently completing the application for funds for submission to EDD. We have been awarded these funds as indicated in the DEI. Community Development Block Grant: We received $13,000 from the City of Madera for to serve adult low-income City of Madera residents. We are to enroll at least ten (10) participants. This is the third year we have been awarded these funds. We have submitted a application and presented at both the Review Advisory Committee and the City Council and have tentatively been awarded $10,000. Final approval is scheduled on August 2, These funds will assist with the dedicated HiSET class with Madera Adult School. The City is still pending receipt of these funds from HUD. As of this date, we have indeed received $10,000 and signed the contract with the City. We are constantly searching for funding opportunities through various Foundations and other institutions due to our non-profit status. We are building a system in that we are notified of grant opportunities and the deadline dates so we do not miss appropriate and viable opportunities. The Central California Workforce Collaborative, with Madera as the lead, received $20,000 for the Governor s Office Slingshot Initiative which is being administered by the State Board for the planning phase of this project, which has been successfully developed. Fresno will be the lead for the $1m implementation phase. This initiative is to regionalize and enhance collaboration and partnerships with stakeholders for training and employment of valley residents. While the Valley is known for its collaboration and regional efforts around workforce development, the approach of this initiative is unique in that it encourages and allows for out of the box and risk taking projects to enhance access to career pathways and self-sufficiency. The planning phase brought numerous partners together such as EDC, Community Colleges and manufacturing employers to determine the need of the workforce 56

57 specific to manufacturing, advanced manufacturing, value added manufacturing with the intent to utilize the $1m funds to implement and/or resolve the challenges and needs identified by the Compact with strategies such as prior learning assessment and reciprocity for demand curriculum across community college campuses. Fresno WIB is the lead on the $1m project. National Emergency Jobs Driven Grant: The Central California Workforce Collaborative have been successfully implementing this grant for long-term unemployed customers across the region, with Madera as the lead. This project requires 30% of the total funds, which is approximately $3m for the region, to be spent on work-based learning activities such as OJT, Intern/Extern, PWEX, Job Shadow. This grant will also fund a regional economic and skills gap analysis with local data also being provided. This will assist in the local and regional plans that are required but also will benefit employers and partners to determine needs and gaps in the local communities. We have recently requested an extension of six months and a modification to the eligibility criteria in order to expend the dollars associated with this grant and to increase the number of participants regionally. The request for six months was ultimately denied by DoL but EDD provided us with a three month extension to September 31, 2016 and has now provided an extension through March 31, Recently, the CCWC approved paying for a nationally recognized Business U Boot Camp for Business Specialists staff in the region. This Boot Camp will be held on January 17, 2017 at the Madera Muni Golf Course with approximately 35 participants. The California Workforce Investment Board has approved our application to be designated a High Performing Workforce Board and we have subsequently received approximately $54,000 for that designation. We were required to reapply for Board Certification by March 31, We believe at this time that we have received a conditional certification due to not meeting the required percentage for labor representation. Since then, we have received a nomination from the local labor council, along with additional private sector members, which will bring us compliant with membership and will receive full certification. We have received the written notice of full certification from the State Board. The California Workforce Investment Board has also approved our application for designation as a local workforce investment area under WIOA as well as certification of the Workforce Development Board under WIOA. This is a requirement of WIOA and will be for a two year period for the local area and we will be required to reapply in March 2016 for continued certification of the WDB. We have recently received the Directive to begin the process for recertification of the WDB with the application due to EDD by March 31, The recertification application was approved by the Board of Supervisors at their meeting on March 15, 2016 and has been submitted to EDD and the State Board. We received conditional certification due to a lack of the required labor representative percentage. This was due to a misunderstanding/interpretation of the law. This has since been resolved and we recently received notification from the state board that the WDB will be fully certified. Under the auspices and umbrella of the WDB, staff will be facilitating and hosting employer resource events. In October staff will be facilitating an employer event sponsored by PGE and SBDC/Fresno State with a number of partner agencies such as EDC and GoBiz, where in information and resources will be provided to local employers. This was a very successful event with over 30 employers attending. We have since collaborated with the Madera Chamber of Commerce and the California Employer Association to co-host/co-sponsor employer training events. We have also successfully contracted for an HR Hotline made available to Madera County employers at no cost. This was made possible from the DEA funds. We have submitted a grant application to the Department of Labor under the Strengthening Working Families Initiative solicitation. The grant application was developed in partnership 57

58 with SCCCD/Madera Community College Center, the Community Action Partnership of Madera County, and the Greater Madera County Industry Association via the Economic Development Commission. The program, if funded, will serve unemployed and underemployed residents of Madera County who are parents, and for whom child care creates a barrier to training and employment. The grant will focus on the provision of training in the Advanced Manufacturing sector and provides resources for child care costs. A portion of the grant will also be provided to SCCCD/Madera Community College Center to increase student capacity in the Advanced Manufacturing programs through the addition of faculty, counseling time, and the provision of updated equipment and tools for the program. We have been notified that we were not a successful award for these funds. Only one workforce development area in California received these funds and it was in San Diego. We have also submitted a grant application for Veterans Employment Assistance Program (VEAP) funds in partnership with Merced County WIB. We have received these funds in the past and have identified manufacturing as the sector for training. We have been notified that we have indeed been awarded these funds and we will be the lead on this project. We are currently enrolling eligible veterans under this grant focused in Manufacturing. We have applied for America s Promise Grant as a region with Fresno as the lead. This is a four year, $6 million application with manufacturing training identified as the targeted industry. This grant, if received, will build capacity at the community colleges and allow for more advanced training in manufacturing related trades. Unfortunately, we were not successful in receiving this grant. We will also be submitting an application to the State Board for the Workforce Accelerator Grant with the intent to serve individuals who are limited English proficiency by providing, through contract ed, a customized and dedicated class for the participants. Potentially we would target incumbent workers and provide the class at the worksites or at a central location with flexible days and times to accommodate the participants. We are still pending notification of awards for these funds. Unfortunately, we did not receive this grant. Staff submitted an application for a technology grant in which only non-profit organizations could apply. This was due to a court settlement with the Attorney Generals office related to technology infractions by a private company. We collaborated with the Library and submitted the grant application to replace and provide technology equipment and software to the main library branch and the outlying branches. Unfortunately, we did not receive these funds but have subsequently received grant opportunities for the library and have forwarded them the information. Staff continue to work on WIOA Transitional activities such as Regional Planning. The Central California Workforce Collaborative, which comprises the eight local workforce development areas and Boards, will be contracting for a consultant to provide a one day facilitation on beginning the planning and logistics of regional planning. Ultimately, the CCWC will also consult for assistance and facilitation through the development of the required regional plan. The Central Valley Region participated in a full day facilitated regional planning process two weeks ago and will begin the process with bi-weekly webex, conference calls, and when possible, in person meetings. Financing: Workforce Innovation and Opportunity Act 58

59 Agenda Item 8.5 Consent Action Information To: From: Madera County Workforce Investment Corporation Elaine Craig, Executive Director Date: February 23, 2017 Subject: Facilities Update Information: Madera Unified School District (MUSD) presented the proposed facility relocation for their programs to the school board at their regularly scheduled meeting on March 22, Their Board approved the concept and the ability to hire an architect to provide a schematic and costs associated with the move. Their Board meets on Tuesday, April 26, 2016 to decide on the relocation based on the submitted costs from the architect and their staff. The MUSD Board approved the Adult School relocation at their May 24, 2016 meeting. MUSD will be requesting bids for construction of ten classrooms for the Adult School in the new building. Bids will be received through June 13, 2016 with the intent to request an award at the MUSD Board Meeting on June 14, Bids that were ultimately received were well over budget. MUSD has since reduced the number of classrooms and construction materials have been changed to reduce costs. The owner of the property will be accomplishing the tenant improvements to further reduce costs. A contractor has since been selected by the owner and MUSD with a meeting scheduled for Monday, September 19 th to determine costs and timelines. MUSD has since been in the building and has begun construction. MCWIC staff have also been working on preparing a project plan in preparation for the possible relocation of facilities. This plan will include costs, timeframes, procurement of services, partner agency location/relocation, etc. Current leaseholder for the 441 E. Yosemite facility has also been contacted regarding the potential move and is not only very understanding, but very flexible and willing work with us in regards to the timeline of the move. A Special meeting of the MCWIC Board of Directors was held on June 14, 2016 to approve the lease and relocation of the Job Center. We were hoping to relocate in August/September timeframe but it is now currently January It will depend on the construction progress and completion. We have since signed a lease with the owner but with language that until we have moved into the facility and all issues specific to ADA compliance and completion of those items is complete we will be unable to pay rent. As of this date, the projected move in is January We have the partners to fully occupy our side of the building but still have the concern about timing of their occupancy and our need to pay for them pending sub-leases and payments and have budgeted accordingly. Current partners that will occupy the building, and pay for costs, are DSS, EDD, DoR, MAS. We are working with Madera Community College Center, Housing Authority and SER (Older Worker Program), and CVOC to have a representative in the building and pay for infrastructure costs. All mandated 59

60 partners are required in accordance with the WIOA to contribute towards the cost, either through operational and/or delivery of career services, of the one stop whether they are colocated or not. **The One Stop was closed the week of January 16, 2017 for the physical move to the new location and we opened for business on Monday, January 23, 2017 with Madera Adult School colocated. Department of Rehabilitation and Department of Social Services have also began providing services in the new facility. DSS s lease has since been signed to begin paying for costs as of March 1, The last of the required ADA issues are being taken care of in order for the State Form G to be signed off by the architect and for EDD to enter into a sublease and have staff physically collocated as well. We are hoping in the next month we can finalize with EDD on both the lease and staff presence and services. We have also met with Madera Community College Center and CVOC regarding either colocation and/or a level of services and representation in the One Stop. Financing: Workforce Innovation and Opportunity Act 60

61 Agenda Item 8.6 Consent Action Information To: From: Madera County Workforce Investment Corporation Elaine Craig, Executive Director Date: February 23, 2017 Subject: Form 700 Due April 1, 2017 Information: The Form 700, Statement of Economic Interests and required by the Fair Political Practices Commission of any persons who sit on a Board that provides oversight to any agency receiving public funds must be completed annually by April 1 of each year. The form is required if you are incoming member as well as every year thereafter. Staff would be happy to provide an orientation and information and assistance if there are any questions or concerns about the completion of this form. The form needs to be provided to Nicki Martin. Financing: Workforce Innovation and Opportunity Act 61

62 AGENDA ITEM