Committee Meeting Meeting

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Committee Meeting Meeting Meeting date: 24 th February, 2016 Meeting number: 2/2016 Commencement time: 7:30 p. m. Location: Wedderburn Lions Club Rooms, High Street, Wedderburn 1.

1 Committee Meeting Meeting Meeting date: 24 th February, 2016 Meeting number: 2/2016 Commencement time: 7:30 p. m. Location: Wedderburn Lions Club Rooms, High Street, Wedderburn 1. Welcome: Greg Deimos welcomed all attendees Attendees: G Deimos, G Maxwell, L Habner, A Hargreaves, Graham Nesbit, Cam Turnbull, Keith Lewis, L Randall, P Lee, R Vella, R Collins, T Martin, J Benaim, G Holt 2. Apologies Moved: G Maxwell, seconded: P Lee, That apologies from Frank Peiffer, Allan Holt, President Wedderburn Football Club, Christine Coombes, School Council President, Margaret Anne Wright, and Michelle Hargreaves be received. Carried 3. Minutes of the previous Committee Meeting 27 th January, 2016 Moved: L Randall, seconded: P Lee, That the minutes of the meeting held on 27 January 2016 as circularised be adopted as a true and correct record. Carried. 4. Actions arising from the previous minutes (defer to Action Sheet Item 10) 5. Correspondence in: a. Note from J. Holt with cheque for subscriptions for J., L., N. and W. Holt b. from Cr. G. Holt Issues for discussion c. Wedderburn Community Neighbourhood House tax invoice for Scoop & Scuttlebutt subscription, (as requested per telephone) 6. Correspondence out: a. L. Randall subscriptions receipt b. J. Holt subscriptions receipt c. LSC J. McLinden Events Board Duplicate Planning Permit Application and request for waiver of fee d. LSC B. McEwan Wedderburn Caravan Park Master Plan e. to some members re unpaid subs as at 5/02/16 f. J. McLinden Congratulations on appointment as CEO of the Rural City of Swan Hill g. Wedderburn Lions Club Support for their Application for a TAC funding grant h. LSC J. McLinden LSC Australia Day Awards i. LSC I. McLauchlan Slashing of lakebed of Skinner s Flat Reservoir j. LSC J. McLinden Support for the Wedderburn Streetscape Project k. LSC I. McLauchlan Rubbish bins within Jacka Park l. S. Smith Subscription receipt m. Request for a meeting sent to VicRoads. Moved: J Benaim, seconded: G Maxwell, That the inwards correspondence be received and the outwards correspondence be confirmed. Carried. 7. Finance Report Moved: R Vella, seconded: L Randall, That that Finance Report be received and that accounts presented be approved for payment. Carried

2 Moved: R Vella, Seconded: L Randall that the website console bill of $39 be paid. 8. Public Relations Report P Lee reported that the report on outcomes of the Progress Association Meeting was provided to local newspapers and community newsletters. Moved: P Lee, seconded: J Benaim, That the Public Relations Report be received. Carried 9. Councillor s Report Cr Holt reported that the Loddon Shire CEO has tendered his resignation, and that an acting CEO will be in place until a permanent CEO has been appointed. He thanked the WDA for its letter supporting the Wedderburn streetscape project. A number of objections to the planning permit have been received by Council, and the permit application will be considered at the March Council meeting. If there is an appeal against the decision by Council, the matter will be taken to VCAT, which will significantly delay the project. G Deimos asked whether Council could respond to the Wedderburn Facebook comments about the project and the fence around Jacka Park. Tammy Martin suggested that the designs could be made available for the community to see what is intended for the project. Cr Holt indicated that he has explained the reasons behind the removal of the fence to various community members, that Council will retain the large and small gates, the statue, and add the names of the soldiers who lost their lives in WW2 to the small gates, and will relocate a section of the fence to the RSL. Committee members agreed not to pursue the Facebook comments any further. Council has received funding for occasional day care to allow kindergarten children to remain after their kindergarten session in day care until 5.45pm. This will be a great benefit for working parents in Wedderburn. Water standpipe charges have been reduced from $5 to $2.20 per Kl, due to a subsidy provided to Council. Council resolved to write to Minister to seek reimbursement of the difference of fees from 1 December Cr Holt asked for advice from the WDA about major projects, as there is $50,000 available in the Council Community Planning fund. He suggested that projects such as finishing the streetscape (including township entrances), Donaldson Park master plan ($500000), caravan park improvements, Skinners Flat. He advised that he needs. L Randall suggested WDA should also take into account potential election undertakings when considering projects strategically. He also asked that Wedderburn should be ready for strategic funding of $ after the next financial year. The Business Case for the South West Loddon Pipeline project has been sent to the Minister. A meeting of the Steering Committee on 4 March should receive the business case, and Cr Holt undertook to share it with the WDA and VFF once it has been released. R Williams asked if Council will be able to clean out the silt in the dried reservoir behind the Caravan Park. Cr Holt has discussed the matter with Council staff, and investigations are under way to determine how it might be achieved. Moved: Geoff Maxwell, Seconded: P Lee That the Councillor s report be accepted. Carried 10. Action sheet (see Appendix A) 11. Other Business a. R. Vella Hamish & Andy mementos: The concrete imprints taken of Hamish and Andy will need to be permanently located in a prominent position, and could be considered as part of the streetscape improvement project. J Benaim suggested a Hollywood Boulevard style walk of fame, to display imprints of famous visitors to Wedderburn. Robyn asked for the WDA to consider ideas. Cr Holt suggested that the Jacka/Borella statue committee may need to think about the broader appearance of Jacka Park, and this may be part of it. The committee agreed that the matter be adjourned to the WDA working group and reported back to the next WDA meeting. b. R. Vella Wedderburn Pioneer Caravan Park: Robyn indicated that visitors to Wedderburn Caravan Park have been discouraged from staying there due to the condition of the facilities. That WDA write to Council expressing its concern about the standard of maintenance at the park and ask for a response. Moved: P Lee Seconded: L Randall c. R. Vella Rubbish dumping in the bush: Robyn asked community members to be vigilant about dumping in the bush. She will be writing an article for Scoop and Scuttlebutt. WDA will also write an article in its next newsletter. d. R. Vella Welcome flags for flag poles in town entrance: six flag poles at entrance to town, they are used for the Detector Jamboree, but not all year round. She suggested a joint project with WDA, Tourism, Council to develop a colourful entrance to the town using flags. The working group will investigate the matter and report back with ideas.

3 e. G. Deimos Report GrainCorp Meeting 15-Feb-2016: GrainCorp was interested to investigate the possibility of the WDA leasing the land the silos are located on, and indicated that Avoca is doing a similar thing, for a nominal fee. It was identified that not all the land belongs to Graincorp, some is VicRail and private. The facilities could be used for tourism. There would be some conditions applied to a lease, such as insurance requirements, and rates payable on the property. Further enquiries will be made and reported back to future meetings when more information is received. Keith Lewis indicated that the golf club would like any publicity as a town attraction that can be done for the club. Would have syllabus material ready for the next meeting. Pat Lee can make contact with Keith to liaise about website, newsletter to members. Robyn Vella suggested Keith list the events on the Wedderburn website, which can be uploaded by community members. Keith Lewis VicRoads speed limit past cemetery and golf club is 100kmh. Golf club has contacted Vicroads and received no response. Would like to get the speed limit reduced past the golf course and cemetery, as it can be dangerous for funeral corteges and other vehicles accessing the road. G Deimos undertook to liaise with Keith for further information and to assist in supporting the push for a reduced speed limit. VFF Graham Nesbit raised the push for piped water into the district, and is seeking support from individuals and organisations in Wedderburn to make representations to local and state members. Graham provided a media statement about the matter to the committee. Action: That WDA write to state members supporting the push for a stock and domestic water supply into the region. Moved: J Benaim Seconded: A Hargreaves Carried Exercise equipment: WDA is considering buying three exercise items to install in a public place in Wedderburn, such as the walking track. The agenda item has not progressed since a funding application was not successful, and the committee was asked whether it wished to progress the matter. The committee considered it worth progressing, and suggested that a grants be first investigated. Cam Turnbull was doubtful that the football club would use the equipment and Tammy Martin indicated that the College used the old equipment regularly before it was removed. Cam Turnbull raised the matter of a new facility at Donaldson Park. The current building requires significant maintenance and after considering all options, the best option is considered to be to demolish the old building and build a new structure, which would accommodate the football, netball and hockey clubs. The football club is seeking support from the WDA for the project. Cr Holt, as president of the Donaldson Park committee of management, added that a feasibility study has been produced to support the project. The WDA indicated that it would support the concept, and would be interested to see the feasibility study. Cam Turnbull also mentioned the extension of the Grampians Wimmera Mallee pipeline currently under way. R Vella asked whether WDA could ask Council if there is heritage funding that could go towards painting facades of shopfronts in Wedderburn. J Benaim to investigate the availability of grants. 12. Next Meeting 23 March Meeting closed at 9.25pm

4 APPENDIX A Action Sheet (Agenda Item 10) To be Updated on 24 February 2016 Item # Action By Due date Comment 10/ TV Events Board Secretary 24/02/2016 WIP to local users for content to be sent out 10/ Events Board Secretary 23/03/2016 WIP Awaiting planning permit 10/ Town Entrance Signs Project meeting with VicRoads G. Deimos & F. Peiffer 23/03/2016 WIP Look at other options e.g. Engine Park property. Still need to meet with VicRoads & Shire. President met with school students who are keen to be involved in developing a sign, discussed town branding, and the process to be followed 10/ Discussion with Allan Stobaus LSC re Youth matters 11/ Planning Permit Application J. Benaim 24/02/2016 Youth draft strategy in progress to be followed up. Sub-committee will meet to discuss relevant material developed by Council. Secretary 23/03/2016 WIP Duplicate application for permit lodged 5/2/ / Account signatories President, V.P. & Treasurer 24/02/2016 Completed - Lodged 11/ Internet Banking Treasurer 24/02/2016 WIP Completed other than activation token to be collected by Treasurer on 22-Feb-2016 from Inglewood Branch 11/ Investigation of walking & cycling tracks. R. Vella 23/03/2016 WIP On 28 Feb two cycle tracks to be tested out first. R. Vella states item in Scoop and Scuttlebutt submitted 01/ Letter to LSC re rubbish bins in Jacka Park Robyn Vella advised that on Sunday 28 February, a group will investigate some cycle tracks - participants were sought through advertising in Scoop and Scuttlebutt, and Wedderburn Facebook page.

5 01/ Letter to local organisation re WDA Membership President 24/02/2016 to be sent by 5/02/ / Wine Tasting Event President 24/02/2016 WIP - Progress report Date set 3 rd 01/ Long Term Goals All 24/02/2016 WIP For discussion - On 27/1/16 Resolved to hold over to 24/02/16 01/ IDHS Letter re their Service Delivery Plan June Secretary 24/02/2016 J. Benaim has meeting with IDHS on 24/2/2016 and there will ask for a copy. Julie Benaim advised that IDHS will come to Wedderburn to discuss the draft plan with the community once it has been compiled. 01/ Exercise Equipment President 24/02/2016 WIP For discussion - On 27/1/16 Resolved to hold over to 24/02/16 02/ Events Grant J. Benaim 23/03/2016 LSC Grant to be applied for 02/ Loddon Progress Association Meeting 10/02/16 02/ Wine Tasting Event notice to Public Liability Insurance Broker President & Secretary 02/ Planning sub-group (All COM members welcome) 02/ Letter to B. McEwan Caravan Park Master Plan 02/ Scoop & Scuttlebutt subscription renewal 02/ Letter to Wedderburn Lions Club in support of their TAC grant application 02/ Letter to LSC supporting Streetscape as is and encouraging works without delay 02/ Letter to LSC seeking copy of criteria for Australia Day Awards 02/ Letter to LSC re slashing of Skinner s Flat Reservoir J Benaim reported this is in progress at 24/2/16. 24/02/2016 Report on meeting Secretary 23/03/2016 NYC G Deimos advised that 13 representatives (5 apologies) from within Loddon Shire attended the first meeting, which was beneficial, and the next meeting will be held in Dingee in May. Feedback from participants was that the meeting was successful, and they are looking forward to continuing meetings in future. 24/02/2016 Meeting held 10:00 a.m. 3-Feb-2016 Treasurer 24/02/2016 Completed

6 02/2016 Concrete imprints of the hands of Hamish & Andy to be considered for inclusion in the streetscape project 23 March /2016 Letter seeking meeting to discuss improvements that could be made to the caravan park in the short time 02/2016 Welcome flags at entrance to town centre 02/2016 Letter to GrainCorp seeking further information about leasing the silos site 02/2016 Letter to VicRoads supporting the proposal previously lodged to reduce the speed limit in Racecourse Road where it passes the golf course 02/2016 Letter of support for the pipeline to bring domestic and stock water into the region 02/2016 Investigate the availability of any grants to assist the purchase of outdoor exercise equipment 02/2016 Investigate the availability of any grants/funding to paint shop fronts along High Street President President President 23 March March 2016 Completed, meeting scheduled for 8:30am 16 March. Completed Completed Completed

7 Treasurer's Report for meeting on: 24-Feb-16 Bendigo Bank Term Deposit 1 as at: 29/12/2015 $30, Matures on: 29/06/2016 Bendigo Bank Term Deposit 2 as at: 2/12/2015 $19, Matures on: 2/06/2016 Sandhurst Trustees A/C as at: 4/01/2016 $ 5, Next dividend due: 1/04/2016 Includes transfer to Cheque account 21-Jan-2016 Cheque Book Balance as per statement: 23/01/2016 $ 2, Less Unpresented Cheques/Payments: Ourcommunity.com Grant subscription $ G. Deimos Ticket cardboard etc. $ Wedderburn Community Centre COM - Room hire $ Wedderburn Community Neighbourhood House - S& S Subs $ Plus receipts Membership Subs $ Cheque A/C Register Balance as at: 18/02/2016 $ 2, Cash On Hand as at: Accounts for payment:

WEDDERBURN DEVELOPMENT ASSOCIATION INC. No. A K

WEDDERBURN DEVELOPMENT ASSOCIATION INC. No. A K Minutes of the Committee Meeting held at 7:30 p.m. on Wednesday, the 25 th November, 2015, at the Lions Club Rooms, High Street Wedderburn. Present: Apologies: J. Benaim; G. Deimos; R. Vella; A. Hargreaves;