Leith Community Archers SCIO Scottish Charity No SC Annual Report and Financial Statements For the year ended 30 April 2016

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1 Leith Community Archers SCIO Scottish Charity No SC Annual Report and Financial Statements For the year ended 30 April

2 Trustees Annual Report for the year ended 30 April 2016 The trustees have pleasure in presenting their report together with the financial statements for the year ended 30 April Reference and Administrative Information Charity name: Leith Community Archers SCIO Charity no: SC Registered address: c/o 356/9 Easter Road Edinburgh EH6 8JP Current Trustees: Chairperson Vice - chairperson Joint treasurer Joint treasurer Secretary Health & Safety/ Child Protection Officer 2

3 Structure, Governance and Management Constitution Leith Community Archers (LCA) is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 22 April Appointment of trustees The management committee, which normally meets every 2 months, are the charity s trustees. Membership of the management committee is open to all regular attendees and members of the club. Trustees are elected at the annual general meeting. Objectives and Activities Charitable purposes The advancement of public participation in sport, the provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended. Activities The charity provides weekly archery session open to all members of the community from age 5 upwards. Achievements and Performance In the last year LCA has become fully registered with OSCR (Scottish Charity Regulator) as a SCIO (Scottish Charitable Incorporated Organisation) and has grown in many ways over the last year and we now have over 50 members registered. LCA has become more independent in our overall management and we are very grateful for the ongoing support that we have received from Inspiring Scotland via Bethany Christian Trust and the continuation of that invaluable guidance going forward. We have developed two groups, one looking at strategy to move the club forward and the second to work on fundraising initiatives. It really is the people that make LCA a success and we are grateful to the wide range of people that contribute to all the behind the scenes activities that keep LCA running. From new booking systems, weekly sign-in sheets, managing finances, our online Facebook and website presence, better storage and maintenance of equipment, ordering of new equipment, young people gaining volunteering credits with us, a whole batch of newly qualified archery instructors, lots of new people trying archery, great committed members who attend on a regular basis and even those lovely people who bring sweets and chocolate biscuits! All of this shows just how much passion and commitment is already here and that LCA has exactly what it needs to make the year ahead even better. 3

4 Financial review Our main sources of income this year have been the weekly session donations from our archers and continued support from Bethany Christian Trust. We would like to thank them for their support and for helping LCA through the process of becoming 'selfsufficient'. We have a steady income from weekly sessions however these currently not enough to cover weekly running expenses, therefore we will look at ways to increase membership and regular attendees. A fundraising group has been formed to apply for community grants to cover promotion of the club and equipment maintenance and purchase. LCA now have a treasurers bank account set up with Bank of Scotland with three signatories from the committee, and are managing our own finances including payment of hall rental and equipment purchases. Reserves policy The trustees policy is to retain 3 months worth of normal running costs in order to meet commitments and to cover any unexpected expenditure. Three months expenditure stands at 600 and reserves are slightly in excess of this at 792. The trustees believe that this is still in an acceptable range but will continue to monitor the position. Plans for future period The trustees intend to continue to develop the archery session to include community groups (eg scouts, mens' groups) and to increase membership to ensure the continued running of the group. Declaration The trustees declare that they have approved the trustees report above. Signed on behalf of the charity s trustees: Position: Treasurer Date: 19/12/16 4

5 Statement of Receipts and Payments for the year ended 30 April 2016 Receipts Unrestricted Restricted Donations Year ended 30/4/16 Grants 4 1, ,657 Fundraising Receipts from charitable activities: Membership fees Weekly session donations , ,639 Total receipts 3, ,534 Payments Cost of charitable activities 6 1, ,819 Purchase of equipment Total payments 2, ,742 Surplus/(Deficit) for the year

6 Statement of Balances - As at 30 April 2016 Unrestricted Restricted Total 2016 Opening cash at bank and in hand Surplus/(Deficit) for the year Closing cash at bank and in hand Bank and cash balances Current account Other assets - unrestricted Equipment (estimated value) 2,000 6

7 Notes to the accounts - for the year ended 30 April Basis of accounting These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended) 2. Nature and purpose of Unrestricted are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the club. Restricted may only be used for specific purposes. Restrictions arise when specified by the donor or when are raised for specific purposes. 3. Donations Donations received on an ad hoc basis from those attending archery sessions 4. Grants received Unrestricted Restricted Year ended 30/4/16 Bethany Christian Trust 1,657 1, Membership fees and weekly session donations Regular attendees of the archery group are asked to pay an annual subscription to aid the running of the group ( 5/adult; 3/child; 10/family). Those attending weekly sessions are asked to make a donation of 3/adult and 1/child to cover running costs (eg hall rental). 6. Cost of charitable activities Unrestricted Restricted Year ended 30/4/16 Sports Hall Rental 1,615 1,615 Insurance ,819 1,819 7