Attachment 20-A. B. HRTPO FINANCIAL REPORT Attachment 20-B

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1 AGENDA ITEM #20: FOR YOUR INFORMATION A. TRANSPORTATION TECHNICAL ADVISORY COMMITTEE: SUMMARY MINUTES The summary minutes of the November 2, 2011 of the Transportation Technical Advisory Committee meeting are attached. B. HRTPO FINANCIAL REPORT Attachment 20-B C LONG RANGE TRANSPORTATION PLAN PUBLIC COMMENT PERIOD The Long-Range Transportation Plan (LRTP) serves as the blueprint for the region s transportation development and identifies all regionally significant transportation projects for the Hampton Roads metropolitan planning area over a 20-year period. The draft 2034 LRTP document is available on the HRTPO website for public review and comment. The public review period for draft 2034 LRTP document began on November 8, 2011 and will run through December 6, The HRTPO staff will provide the HRTPO Board with a presentation on the draft document, including public comments received during the December HRTPO Board meeting. The HRTPO Board approval of the final document is anticipated to occur on January 19, D GOVERNOR S TRANSPORTATION CONFERENCE The 2011 Governor s Transportation Conference, themed Virginia: Gateway to the World, is scheduled for December 7-9, 2011 at the Norfolk Waterside Marriott Hotel. Conference sessions on what transportation choices and opportunities the Commonwealth has to offer will be held by the Governor, Secretary of Transportation, Governor's transportation team, legislative leaders, and key modal stakeholders. For registration and program information, please visit: E AMPO ANNUAL CONFERENCE HIGHLIGHTS The 2011 Association for Metropolitan Planning Organizations (AMPO) Annual Conference took place in Dallas, TX from October 25-28, This event brings together policy board members, executive directors, technical staffs, federal and state employees, and consultants to share information on a variety of MPO issues. The 2011 Conference theme was Moving America s Metros. Topics of the conference included Bicycle and Pedestrian Planning, Developing Sustainable Communities, Innovative Financing, MPO Operations, Performance Measures, Tolling and Highway Finance, and Transit-Oriented Development. Ms. Camelia Ravanbakht, HRTPO Deputy Executive Director, served on a panel speaking to the topic of Emergency Response and Preparedness. This discussionbased session highlighted challenges and activities underway that address the issues of security planning for natural and man-made disasters. Hampton Roads Transportation Planning Organization Board Meeting November 17, 2011

2 F. FEDERAL PLANNING FINDING ON HRTPO FY TIP Attached is the joint FHWA/FTA planning finding for the HRTPO FY Transportation Improvement Program (TIP). FHWA and FTA must jointly find that the TIP is based on a continuing, cooperative, and comprehensive planning process. Planning findings for each of the metropolitan planning organizations (MPOs) in Virginia are required prior to FHWA/FTA approval of the Statewide Transportation Improvement Program (STIP). Attachment 20-F G. STATE BICYCLE POLICY PLAN PUBLISHED The Virginia Department of Transportation (VDOT) recently completed the 2011 State Bicycle Policy Plan identifying the agency s vision and goals for the future of bicycling in the Commonwealth. The plan ensures that bicyclists remain an integral component of Virginia s multimodal transportation system. The new plan institutes the needed framework for establishing and maintaining a transportation system that encourages bicycling by providing infrastructure accommodations for bicyclists of all ages and abilities. The plan also is intended to improve public health and safety by reducing traffic congestion and emissions contributing to air pollution. Strategies and opportunities have been identified in the plan to enhance the implemented Commonwealth Transportation Board s 2004 Policy for Integrating Bicycle and Pedestrian Accommodations, while addressing stakeholder concerns across the Commonwealth. The recommendations outlined in the policy will be used throughout Virginia to assist in the planning, design, construction, operation, and maintenance of bicycle accommodations. This plan is the first in a three-part series that VDOT has undertaken to establish the vision for the Commonwealth s Bicycle and Pedestrian Program. Future steps include the creation of a pedestrian policy plan and an implementation document for both plans. To view the finalized State Bicycle Policy Plan, visit: H. USDOT ANNOUNCEMENT OF FUNDS GRANTED TO TRANSIT PROVIDERS On October 17, 2011, the US Department of Transportation (USDOT) announced that transit providers across the nation will receive a share of $928.5 million in federal funds for more than 300 public transportation projects in urban, suburban, and rural areas, of which $640,000 will be granted to the Transportation District Commission of Hampton Roads (also known as Hampton Roads Transit) to purchase and install bus shelters. The funding, made available through the Federal Transit Administration s (FTA) FY 2011 Alternatives Analysis, Bus Livability, and State of Good Repair Programs, will go toward replacing or refurbishing aging buses, building or improving bus terminals, garages, and other transit facilities, installing bus-related equipment, and conducting studies to help communities select the best transit options to meet future transportation needs. The grant selection process was highly competitive, and FTA reviewed 839 project applications representing $4.9 billion in funding requests from transit providers across the country for the Fiscal Year 2011 discretionary grants. Hampton Roads Transportation Planning Organization Board Meeting November 17, 2011

3 I. FHWA REQUEST FOR INFORMATION The Federal Highway Administration (FHWA) is requesting information from all sources regarding innovations that have the potential to transform the way FHWA does business by shortening project delivery, enhancing the safety of roadways, and protecting the environment. The purpose of this Request for Information (RFI) is to hear from state, local, and industry partners regarding ideas for accelerated deployment of proven processes or technologies that have the potential to provide efficiencies at all levels of the transportation system. This RFI is issued under the FHWA Every Day Counts Innovation Initiative. To submit questions or comments online, please visit: Comments and suggestions are due December 1, Hampton Roads Transportation Planning Organization Board Meeting November 17, 2011

4 Summary Minutes of the Hampton Roads Transportation Technical Advisory Committee (TTAC) Meeting November 2, 2011 The Hampton Roads Transportation Technical Advisory Committee (TTAC) Meeting was called to order at 9:38 a.m. in the Regional Boardroom, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance: TTAC Voting Members in Attendance: Earl Sorey (Chair, CH) Michael King (Vice-Chair, NN) Mark Shea (CH) Gary Walton (CH) Anne Ducey-Ortiz (GL) Keith Cannady (HA) John Yorks (Alternate, HA) Michael Stallings (IW) Edwin Wrightson (IW) Steven Hicks (JC) Jackie Kassel (NN) Tom Slaughter (NN) Robert Brown (NO) Jeff Raliski (NO) David Scott (NO) Richard Hartman (PO) TTAC Voting Members Absent: Emily Gibson (GL) Christopher Perez (GL) Lynn Allsbrook (HA) Peter Stephenson (IW) Ellen Cook (JC) Luke Vinciguerra (JC) Ellen Roberts (PQ) Susan Wilson (PO) Kevin Wyne (PQ) Sherry Earley (SU) Robert Lewis (SU) Scott Mills (SU) Robert Gey (VB) Phil Pullen (VB) Mark Schnaufer (VB) Reed Nester (WM) Tim Cross (YK) Steven Hennessee (DRPT) Karen Waterman (HRT) Stephen Rowan (Alternate, VDOT) Kevin Abt (VPA) Kevan Danker (WATA) Debbie Vest (PQ) Daniel Clayton (WM) Steve Martin (WM) J. Mark Carter (YK) Al Maddalena (YK) Jim Ponticello (VDOT) Eric Stringfield (VDOT) TTAC Nonvoting Members in Attendance: Wendy Vachet (Navy) Ivan Rucker (FHWA) TTAC Nonvoting Members Absent: Randy Brown (Army) Tony Cho (FTA) Clifford Burnette (VDOA) LtCmdr Chris O Neal (USCG) Summary TTAC Minutes November 2, Page 1

5 HRTPO Staff: Jessica Banks Sam Belfield Rob Case Brian Chenault Dwight Farmer Kathlene Grauberger Mike Kimbrel Keith Nichols Pavithra Parthasarathi Joe Paulus Benito Pérez Camelia Ravanbakht Stephanie Shealey Dale Stith Others Recorded Attending: Jamie Oliver (IW); Beth Klapper; Luke Vinciguerra (JC); Carl Tewksbury (Kimley-Horn); Julie Timm (Moffatt & Nichol); Debbie Messina (The Virginian-Pilot); Frank Azzalina (HRTI); Ron Hodges (HRT/Traffix); Ray Taylor (FHR); Mitzi Crystal, Jennifer DeBruhl, Todd Halacy, Sonya Hallums-Ponton, Stephany Hanshaw, Ray Hunt, Adam Jack, Carl Jackson, Darryll Lewis, Nakazi Ntlabati, Bryant Porter (VDOT); Chris Vaigneur (HRPDC Staff) Public Comment Period There was no public comment. Submitted Public Comments Chair Sorey noted there were no written public comments in the agenda packet. Introductions Mr. Hicks introduced Beth Klapper and Luke Vinciguerra of James City (JC) County who will aid in the transition of a new JC TTAC voting member as he will be leaving the County to pursue other opportunities. He stated he had enjoyed serving as a member of TTAC and noted the Committee s many accomplishments. Chair Sorey expressed his gratitude for Mr. Hicks service. Chair Sorey introduced Mr. Edwin Wrightson of Isle of Wight County as TTAC s newest voting member. Chair Sorey introduced Mr. Steven Rowan as VDOT s District Programming Director. Approval of Agenda Chair Sorey discussed several new meeting procedural details and stated it was TTAC s goal to finish its meeting by 11:00 a.m. each month in order to maintain the timetable of other meetings scheduled for the same day. Chair Sorey asked for additions or deletions to the TTAC Agenda. He noted there was a new business item to be added to the agenda. Mr. Schnaufer Moved to approve the agenda with the one amendment; seconded by Ms. Waterman. The Motion Carried. Summary TTAC Minutes November 2, Page 2

6 Summary Minutes Chair Sorey indicated the TTAC Summary Minutes of October 5, 2011 were included in the November TTAC Agenda. He asked for corrections or amendments to the minutes. Hearing none, Mr. Cross Moved to approve the minutes as written; seconded by Mr. Schnaufer. The Motion Carried. CTB Subcommittee on Maintenance Ms. DeBruhl reported that while the Commonwealth of Virginia spends approximately $1.4 billion per year to maintain its road system, it is unable to keep up with the growing costs of maintenance needs. During its July 20, 2011 meeting, the Commonwealth Transportation Board (CTB) identified the concern of the distribution of maintenance funds across systems and localities, and established a subcommittee, which consists of all CTB At-Large members, to: Evaluate the issues surrounding equalization of maintenance fund allocations Consider options which could be addressed administratively and legislatively Develop recommendations for the effective and equitable distribution of maintenance funds Present the recommendations to the CTB on or before December 31, 2011 The Subcommittee reviewed extensive programs and available data including code requirements, FY12 maintenance budgets, FY08-10 local expenditure data and available local performance data. It also reviewed prior studies and evaluations of local maintenance payments and information regarding devolution studies. To date, the Subcommittee has met four times and has reached a general consensus with the following recommendations: An analysis and comparison of needs across systems is desired before recommending legislative changes. Lack of available data on local system condition and performance limits further analysis. The most equitable approach to distribution of scarce maintenance funding may be a formula that incorporates a prioritized needs-based factor along with a commitment to maintain our statewide assets, regardless of maintenance responsibility. Reconvene the local government working group (in partnership with the Virginia Municipal League and Virginia First Cities Coalition) to advance the collection and analysis of system condition and performance data on the locally maintained system. Summary TTAC Minutes November 2, Page 3

7 Ms. Ravanbakht asked for information regarding the survey that Ms. DeBruhl mentioned during her CTB briefing several weeks ago. Ms. DeBruhl replied there were two separate survey efforts; one in which a questionnaire was sent on behalf of the Secretary regarding devolution, and another to local governments. Mr. Hicks inquired as to where the most recent locality maintenance information would be located in order to compare one locality to another. Ms. DeBruhl replied that every two years VDOT is required to draft a report pertaining to the condition of the region s assets. The updated report is due for publication this Fall and the localities can work with the district office to obtain information pertaining to individual localities. Mr. Hicks asked whether the jurisdictions would be required to accept more responsibilities in maintaining the secondary routes. Ms. DeBruhl stated there is no VDOT recommendation on this particular issue. She explained the Devolution study was conducted by George Mason University at the request of the Secretary and it is just one option that is being discussed. Mr. Sorey indicated that if the cities and counties will have more responsibility for maintenance issues in the future, it should be noted that Hampton Roads is unique because of its many water crossings which should be considered in further discussions. Mr. Raliski asked for information regarding the timeline of the local government working group and any legislative proposal that may come from the discussions. Ms. DeBruhl replied the group plans to reconvene before the end of the 2011 calendar year; however, there will not be a legislative proposal for this year. The CTB Subcommittee was advised to reconvene the working group to reach a general consensus on a path forward and implement that by collecting data in a month exercise. Mr. Slaughter stated that in Ms. DeBruhl s briefing, she reported the cities normally spend approximately 30% - 40% more in maintenance dollars than provided by VDOT. He indicated Newport News spends more than that because once the locality identifies sufficient funds to satisfy requirements, it does not report the remaining monies to VDOT. Ms. DeBruhl asked all localities to submit actual dollars spent to VDOT. Ms. Ravanbakht asked if the topic of prioritizing maintenance dollars was discussed. Ms. DeBruhl replied prioritization had been discussed at higher levels; however, it was not mentioned in the Subcommittee meetings CMAQ/RSTP Project Selection Process: Recommended RSTP Projects and Allocations Mr. Kimbrel reported the TPS met on October 12, 2011 to review the results of the evaluations and ranking of project proposals submitted for the 2011 CMAQ/RSTP Project Selection Process and to recommend projects to receive allocations of funding under the Congestion Mitigation and Air Quality (CMAQ) Improvement Program and the Regional Surface Transportation Program (RSTP). The TPS took up the RSTP project proposals first and, due to time constraints, scheduled another TPS meeting for November 9, 2011 to take up the CMAQ project selection and allocation process. Summary TTAC Minutes November 2, Page 4

8 The only available RSTP funding for FY were the amounts reserved annually to cover potential shortfalls on current RSTP projects, so the primary focus during the October 12th meeting was the allocation of FY 2018 funds estimated to be available. The TPS began by addressing current RSTP projects in need of additional funding to close funding gaps. This included a request by Hampton Roads Transit (HRT) to shift funding between two projects to allow one of the projects to be completed in a single year. The details on that funding shift are as follows: Transfer $238,199 in FY 2013 RSTP funds from the Systemwide Bus Stop Sign Program (UPC# T9091) to the LRT Extension to Norfolk Naval Station and Virginia Beach Oceanfront Study project (UPC# T9093) Transfer $238,199 in FY 2012 RSTP funds from UPC# T9093 to UPC# T9091 Once all of the funding shortfalls on current RSTP projects were addressed, the TPS considered new projects to receive RSTP allocations and selected ten new projects to receive RSTP allocations. Mr. Kimbrel stated most of the new RSTP projects will be receiving funds from FY 2018 and therefore will not be included in the FY TIP. Mr. Lewis Moved to recommend approval of the new RSTP projects and the HRT funding shift; seconded by Mr. Cross. The Motion Carried. FY Transportation Improvement Program (TIP) Amendment: Newport News Ms. Kassel explained the City of Newport News is seeking to amend the Hampton Roads FY TIP to reallocate $378,600 in CMAQ funds (including state match) from the Citywide Wayfinding Sign Program - Phase I (UPC# 73235) to the Citywide Wayfinding Sign Program Phase III (UPC# 97719). Ms. Kassel Moved to amend the TIP to reallocate $378,600 in CMAQ funds; seconded by Mr. Cross. The Motion Carried. Panama Canal Expansion and Potential Impacts for Hampton Roads Mr. Abt explained the Panama Canal was built in 1914 and is a 50-mile long canal in which ships travel in order to shorten their route from the Atlantic to Pacific Ocean. The Canal runs through a series of locks that raise the ships 85 feet from sea level to Gatun Lake from one side to the other. It was transferred from U.S. Control to the Republic of Panama in December The Canal Authority recognized that ships were being constructed on a larger scale and in 2006 the citizens of Panama voted to expand the Canal. Currently, fifty percent of the ships that transit through the canal are pressing it at its limits. The new design would enlarge the locks, reduce the amount of water needed for each transit, and allow for 60% of the water to be recycled. When the expanded Canal opens in 2015, it will be able to accommodate vessels three times the current size. Summary TTAC Minutes November 2, Page 5

9 When the Panama Canal expansion is complete, it will be a critical advantage to the Commonwealth because it will give Virginia a much broader reach up and down the coast through rail and highway connections. Nevertheless, Mr. Abt indicated it will require more than canal expansion or state-of-the-art terminals; rail and road projects that will benefit the movement of goods are also needed. Mr. Abt stated the Virginia Port has grown considerably in recent years. A $500 million upgrade has been completed at Norfolk International Terminals (NIT) which is the largest terminal in the Port s portfolio; however, the APM terminal is the most impressive and automated terminal in North and South America. He noted the Port is currently constructing phase two of the 164 Median Rail Connector; a project supported by the HRTPO that will tie into the Heartland Rail Corridor. He indicated construction has also begun on Craney Island, a terminal that will allow the port to double its capacity. Mr. Abt concluded by stating key elements of the long range transportation plan for the Virginia Port include: Economic Vitality Opportunities Efficient Freight Movement Road and Rail linked to key corridors and systems of importance Mr. King asked for the percentage breakdown of freight that is transported by truck versus rail from the Virginia port. Mr. Abt replied 65% is transported by truck, 30% by rail, and 5% by barge. He noted the Port hopes to increase rail volume by 50 percent. Regional Safety Study General Crash Data and Trends Update 2011: Draft Report Mr. Nichols reported HRTPO staff completed the original Regional Safety Study in 2004, with updates to the General Crash Data and Trends report released in 2006, 2007, and The current report includes crash data through 2010 and contains information on crashes, injuries, and fatalities, and comparisons with other areas. Mr. Nichols stated the total annual traffic crashes in Hampton Roads declined in the year 2010 and has dramatically decreased in the past decade. Also included in the report is the Strategic Highway Safety Plan (SHSP) which is a statewide, coordinated safety plan that provides a comprehensive framework for reducing highway fatalities and serious injuries. The original SHSHP indentified the top measures to reduce injuries and fatalities in Virginia. VDOT is currently updating the Virginia SHSP with the assistance of various stakeholders and it will be published in early Mr. Nichols concluded stating approval of the final report is expected at the December TTAC and HRTPO Board meetings. Summary TTAC Minutes November 2, Page 6

10 Mr. Slaughter asked for the reasons behind the decrease in crashes in Hampton Roads. Mr. Nichols replied there were several small factors that have contributed to the decrease including engineering improvements, rumble strips, vehicle advances, and target enhancements to certain locations. US Route 58 Lane Reversal Alternatives for Evacuation Mr. Stephany Hanshaw, Regional Traffic Operations Manager, VDOT Eastern Region, explained that in 2011, the Engineering and Design Consultant firm, Atkins, prepared a draft analysis, requested by VDOT through a FEMA grant, of the merits of various alternative designs for the reversal of US Route 58 during evacuations. He indicated the project purpose of the draft analysis for the US Route 58 Lane Reversal Alternatives was to: Optimize the Route 58 Lane Reversal plan design to aid traffic evacuation from areas south and east of the I-64 High Rise Bridge. Leverage study efforts already concluded by the Hampton Roads Regional Catastrophic Planning Team (Dewberry and Atkins Consultants). Mr. Hanshaw explained there were five options that were evaluated in the study. All options with crossovers assumed reversal from Bowers Hill through the Suffolk Bypass and maintaining at least two lanes of traffic on the normal and reversed side of the segments through the I-64/I-264/I-664 Interchange. After all alternatives were assessed, the Route 168 crossover plus the I-264 crossover, was considered best overall with a time savings of 19 hours with 18.3 miles of lane reversal. Mr. Walton believed the study showed merit and asked if the addition of the I-264 crossover was crafted due to the results of the modeling. Mr. Hanshaw replied the I-264 crossover enhanced the ability to evacuate out of Norfolk and Portsmouth and brought a better balance throughout the region. Mr. Walton inquired as to when the localities would be engaged in the process. Mr. Hanshaw replied the localities will become involved once the study is past the conceptual design phase. Mr. Sorey stated Route 168 was controlled by the City of Chesapeake and certain policies would need to be discussed. He suggested VDOT contact the Mayor to provide a briefing of the study. Mr. Lewis commented that although the lane reversals will assist in moving vehicles out of the area, there will be other issues that will need to be addressed in Suffolk and into Isle of Wight County and Surry County such as signal re-timing. It will require a joint effort to maintain smooth traffic flow. Mr. Case stated the implementation of this plan will provide many improvements to the region s evacuation system. Summary TTAC Minutes November 2, Page 7

11 2034 Long-Range Transportation Plan: Status Report Ms. Parthasarathi reported the Long-Range Transportation Plan (LRTP) serves as the blueprint for the region s transportation development and identifies all regionally significant transportation projects for the Hampton Roads metropolitan planning area over a 20-year period. The development of the financially-constrained 2034 LRTP over the last four years has been based on a collaborative process involving many regional stakeholders and the public to identify, prioritize, and seek transportation funding for needed investments. Ms. Parthasarathi provided a timeline of major tasks associated with the 2034 LRTP as follows: Fiscally-constrained list of projects and studies approved in June 2011 Conformity analysis conducted in Summer 2011 Documentation of 2034 LRTP prepared in Summer/Fall 2011 Public review to be conducted in Fall 2011 Adoption of 2034 LRTP anticipated in January 2012 The air quality conformity analysis results were approved by the HRTPO Board in September 2011 with the results forwarded to the FHWA/FTA. A joint FHWA/FTA conformity finding is expected sometime in November Public outreach of the 2034 draft LRTP includes: Electronic availability of the 2034 LRTP documentation on November 8, 2011 Distribution of printed 2034 LRTP report to regional libraries for public access and review Fall/Winter 2011 School Outreach public meetings on 2034 LRTP documentation Ms. Parthasarathi concluded stating approval of the final 2034 LRTP report is expected at the January 2012 HRTPO Board meeting. Correspondence of Interest Chair Sorey indicated there were two items in the Correspondence of Interest section of the agenda packet. TTAC Action Items: Three-Month Tentative Schedule Chair Sorey reviewed the three month schedule with TTAC members. For Your Information Chair Sorey highlighted the items in the For Your Information section of the agenda packet. Summary TTAC Minutes November 2, Page 8

12 Old/New Business Ms. Ravanbakht provided highlights of the 2011 Association for Metropolitan Planning Organization (AMPO) Annual Conference held in Dallas, TX from October 25-28, Ms. Vachet expressed her gratitude to the HRTPO for continuing the military needs study. She stated a survey will be distributed to military personnel shortly. The survey information will then be released to the localities and the HRTPO in order to utilize the data. She noted she would appreciate it if the subject could be placed on the November or December HRTPO Board Agenda. Mr. Danker asked whether public transit was included in the military personnel survey. Ms. Vachet replied affirmatively. Adjournment With no further business to come before the Hampton Roads Transportation Technical Advisory Committee, the meeting adjourned at 11:18 a.m. Summary TTAC Minutes November 2, Page 9

13 HRTPO FISCAL YEAR /31/2011 STATEMENT OF REVENUES AND EXPENDITURES REVENUES Annual Budget Current Month YTD VDOT-PL SEC 112 FEDERAL 2,165, , ,776 VDOT-PL SEC 112 STATE 279,318 63,097 63,097 VDOT-PL SEC 112 LOCAL 279,317 63,097 63,097 VDOT-PL SEC 112 SUBSIDY 23, HRT MATCH 26,729 5,800 5,800 WAT MATCH 20, STATE PASS-THROUGH 46,728 5,801 5,801 FEDERAL PASS-THROUGH 373,831 46,401 46,401 VDRPT 5303 FEDERAL 131,223 1,987 1,987 VDRPT 5303 STATE 16, VDRPT 5303 LOCAL 16,403 Total Revenue 3,379, , ,379 EXPENSES PERSONNEL 1,318, , ,298 CONTRACTUAL 20, SPECIAL CONTRACTS 876,664 10,000 10,270 OFFICE SERVICES 146,881 3,510 31,865 PASS THROUGH EXPENDITURES 467,289 58,001 58,001 INDIRECT COSTS 550,000 34, ,162 Total Expenses 3,379, , ,596 AGENCY BALANCE - 409,968 (210,217) Attachment 20-B

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