Hosted by the SLMBE Office

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Ruth Fox
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1 Hosted by the SLMBE Office

2 Women Presidents Educational Organization - DC Sandra Eberhard, Executive Director Washington Suburban Sanitary Commission - WSSC David Malone, Chief Procurement Officer Carlnetta Curry, Contracting Officer Representative Group Leader Brittany Gonzalez, Outreach Coordinator Tracey Edwards, Supplier Diversity Program Manager Leidi Reyes, SLMBE Support Manager FOR DISCUSSION PURPOSES ONLY

3 Carlnetta Curry Contracting Officer Representative Group Leader

4 PROCUREMENT ORG CHART SLMB E Contracting Officer Representatives Direct Reports Strategic Sourcing Strategic Sourcing Direct Reports Office of the CPO Direct Reports Procurement Services Direct Reports Operations & Administration

6 PROCUREMENT VALUE STREAM Forecasting -Procurement Planning -Demand Management -Resource Prioritization -Risk Mitigation Leverage Technology Strategic Sourcing -Commodity Profile -Benchmarking -Sourcing Strategy -Market Analysis Contract Repository Cost Optimization Process Improvement Spend Analytics In Take Process 47 Business Units eprocurement E-catalogs -Contract Compliance -Supplier Scorecard -CPE Tool -Realize Savings Measure SLMBE Goals Procurement Dashboard Cycle Time Reduction ORACLE Procure to Pay -Solicit requirements -Market test -Develop RFx, IFB, etc. -Negotiations -Contract award Solicitation

7 Strategic Sourcing Category Prioritization Savings Potential $ (000's) $1,200 $1,000 $800 $600 $400 Water Main Replacement Category Priority Matrix Wave 1 Wave 2 Wave 3 PCCP Chemicals Ductile Iron Pipe Fleet Street Paving Tank Rehabilitation IT Maintenance IT Consulting Emergency Plumbing Services MRO Engineering Consultation Services CCTV, & Trunk Sewer Inspection Valve Inspection Water Meters Construction Management Inspections Fleet Parts & Equipment Miscellaneous Industrial Supplies $200 Office Supplies Uniforms Travel & Expense $ Management Easy Hard Ease of Implementation Illustrative: Not Drawn To Scale Page 7

8 Brittany Gonzalez - Outreach Coordinator

9 The Washington Suburban Sanitary Commission (WSSC) Where Water Matters Service area/population 1.8 million residents in Montgomery and Prince George s Counties, Maryland Among the largest water and wastewater utilities in the nation Two water supply sources Potomac and Patuxent Rivers More than 5,500 miles of water pipes Nearly 5,400 miles of sewer pipeline Two (2) Water Filtration Plants; six (6) Wastewater Treatment Plants Three (3) Water Storage Reservoirs; 60 Water Storage Tanks 14 Water Pumping Stations; 41 Wastewater Pumping Stations Has always met or exceeded federal drinking water standards 9

10 The Washington Suburban Sanitary Commission (WSSC) Five (5) Maintenance Service Centers 170 MGD water production Our state-of-the-art laboratory performs 500,000 tests to ensure water safety and quality The Blue Plains Advanced Wastewater Treatment Plant, operated by DC Water, handles as much as an additional 169 MGD under a cost sharing agreement with the WSSC, treating on average approximately 65% of the Commission s wastewater annually Has always met or exceeded federal drinking water standards 10

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12 The SLMBE Program is one of our core strategies to achieving World-Class status at WSSC Helps our organization meet important business needs and facilitate good business Promotes job creation and stimulates the local economy by increasing the contracting opportunities for small and minority businesses located in Prince George s and Montgomery Counties Reinforces our leadership, not only in the water and wastewater industry, but in the wider community 12

Our Strategy Fiscally, to support the Commission in achieving its SLMBE objectives by offering trusted and convenient services to both our internal and external stakeholders through

13 Our Strategy Fiscally, to support the Commission in achieving its SLMBE objectives by offering trusted and convenient services to both our internal and external stakeholders through customized solutions that center around The Four Pillars of Excellence - Paving the Road to Supplier Diversity Supplier Advocacy Compliance Extensive Outreach Supplier Development 13

14 WSSC 2010 Disparity Study Completed Study in December 2010 Presented to the Public in February 2011 MBE Program (SP MBE 11-01) Adopted on March 16, 2011 Effective Date, May 1, 2011 Appendix A and Good Faith Efforts Guide First released in WSSC Solicitations, July 2011 SLBE Program (SP SLBE 12-01) Adopted on July 20, 2011 Effective Date, August 26, 2011 Re-authorization of MBE Program Effective Date, July 1, 2012 Procurement Regulations Effective Date, August 1,

15 In The Know cont d Web-Based Compliance System Launched October 30, 2012 Kick-off for the 2015 Disparity Study April 2015 New Supplier Portal System Launched November Disparity Study Results: Public Meetings June 15, 2016 and June 16, 2016 Public Comments Period Opened: June 16, 2016 Closed: July 16, 2016 Online Publication of Final Disparity Study July 30,

16 In The Know cont d Upcoming Events: 12/7/ /9/2016: Maryland Association of Counties (MACo) Winter Conference 12/8/2016: Montgomery County Minority Businesses Legislative Breakfast Event 12/13/2016: SDDD Supplier Diversity Appreciation Night /13/2016: KOBE Bi-Monthly Networking Dinner 12/15/2016: The Committee For Montgomery County Annual Legislative Breakfast 12/16/2016: Appendix A Training 12/20/2016: Web-Based Compliance System Training Internal and External 16

17 Diversity just the way we do business! We encourage you to visit our website to view the new MBE Program (MBE SP 11-01) and the new SLBE Program (SLBE SP 12-01): 17

18 Tracey Edwards Supplier Diversity Program Manager

19 Designed to promote greater availability, capacity development, and contract participation by M/WBEs in WSSC contracts. WSSC Recognized MBE Certifying Agencies: Maryland Department of Transportation (MDOT) Prince George s County Supplier Diversity Development Division (SDDD) MBE s only as defined by WSSC D.C. Department of Small and Local Business Development (DSLBD) DBE Only (Socially Disadvantaged) Maryland/District of Columbia Minority Supplier Development Council (CRMSDC) Women s President Education Organization (WPEO) 19

20 Benefits of the M/WBE Program (SP 11-01): Subcontracting Requirements (Contract Specific subcontracting goal setting) Evaluation Point Preference Price Preference Sheltered Market Program Small Contract Rotation Mentor-Protégé Expanding Unbundling 20

21 In FY 2016 M/WBE firms were paid $114.8M or 20% of total contract payments vs. $134.4M and 25% in FY

22 M/WBE Total Contract Awards approximately $151M or 27% of Total Contract Awards vs. $187.9M and 28% in FY

23 Designed to encourage the utilization of small local firms located in Prince George s County and Montgomery County. The SLBE Program is a raceand-gender neutral program. WSSC approves all SLBE firms There are five (5) criteria that a firm MUST meet to be approved as an SLBE with the Commission. Some of the benefits of the New SLBE Program (SP 12-01): Subcontracting Requirements (Contract Specific subcontracting goal setting) Evaluation Point Preference Price Preference Sheltered Market Program Small Contract Rotation 23

24 SLBE Total Contract Payments were $31M (SLBE Total Contract Payments shown by Contracting Areas and Location) 24

25 Our SLBE Program Total Contract Awards were $44.7M, with the majority of those dollars in Construction services. 25

26 Diversity just the way we do business! 26

Purchasing Card (P-Card) Typically, used for purchases > $5,000 Various items and/or services Invitation For Bid (IFB) Typically, used for purchases > $25,000 For example, inventory items,

27 Purchasing Card (P-Card) Typically, used for purchases > $5,000 Various items and/or services Invitation For Bid (IFB) Typically, used for purchases > $25,000 For example, inventory items, construction and construction-related services Request For Proposal (RFP) Typically, used for purchases $25,000> For example, Professional Services/Specialized Services Note: Architecture and Engineering is a two-phase selection process Request For Quote (RFQ) Typically, used for purchases between $5,000 and $100,000 Various items/services Note: We also use Request For Information (RFI) and Request for Qualification (RFQu) 27

28 Request For Information (RFI) Typically, used when obtaining information about an upcoming solicitation Request For Qualification (RFQu) Typically, used when prequalifying vendors/suppliers for an upcoming solicitation Useful Information for Understanding Abstracts in the WSSC Supplier Portal Negotiation Number The number behind it means the number of addendums that have been added (373,3 means Solicitation 373 has three addendums) Negotiation Type Auction - Is a IFB or a RFQ (Bids and Quotes) RFQ - Is a RFP or Multi-Bid (Proposals) 19

30 Inserted as Appendix A in WSSC Solicitations as the SLMBE Office s official notification regarding the Contract specific MBE, SLBE and/or SLMBE Program participation on the eligible Project/Contract. The document that describes the Contract-specific MBE, SLBE and/or SLMBE subcontracting participation Goal or Requirement, price preference, evaluation point preference (or applicable SLMBE inclusive statement) based on the eligible Project/Contract. There are eight (8) different Appendix A s 3 0

31 Describes the applicable SLMBE Office Program and certified- MBE and/or WSSC-approved SLBE for the Contract-specific subcontracting Goal/Requirement or preference. All bidders/respondents/proposers, regardless of MBE or SLBE status are required to address the MBE/SLBE/SLMBE subcontracting requirement. All MBE and SLBE firms bidding on WSSC-funded Contracts/Projects and/or proffered as subcontractors/subconsultants must be certified as a MBE and/or approved SLBE in the Commission s SLMBE Program at the time of bid and/or proposal submission. Only applies if Bidder is seeking to take advantage of SLMBE Program preferences and/or satisfy MBE/SLBE subcontracting requirement. 3 1

32 Includes information on possible subcontractor or subconsultant opportunities (trades) relevant to the eligible Project/Contract. Contains all SLMBE forms (i.e., good faith efforts affidavit, subcontract certification, WSSC non-discrimination declaration, MBE/SLBE unavailability and summary of contacts). Provides critical information: Subcontracting and supplier compliance reporting requirements Good Faith Efforts criteria and new evaluation point system 3 2

33 WSSC Supplier Portal System Web-based tool for suppliers and bidders interested in receiving announcements of bidding opportunities. ALL vendors seeking to do business with WSSC must be registered in the WSSC Supplier Portal System. Be sure to occasionally update your profile It s FREE Register TODAY! Replaced Centralized Bidder Registration (CBR) System, November 2015) 3 3

Web-Based Compliance System: WSSC s has launched a new Web-based Compliance reporting and monitoring system called the PRISM Compliance Management System (PRISM ).

34 Web-Based Compliance System: WSSC s has launched a new Web-based Compliance reporting and monitoring system called the PRISM Compliance Management System (PRISM ). This new system has replaced SymTrac, effective October 30, All WSSC vendors are strongly encourage to attend training For a complete schedule and to register for a training session, please visit: 3 4

35 THE SLMBE OFFICE: Call, Click, or the SLMBE Office with your questions and concerns. Ph: Get on our list TODAY! 3 5

36 Thank You! Diversity just the way we do business! 3 6

37 Leidi Reyes Supplier Diversity Program Manager

38 The WSSC Supplier Portal: Replaced the Centralized Bidder Registration (CBR) System Since November 2015, the Supplier Portal has provided a central point of communication with the supplier community: Distribution of Solicitations Communicate Solicitation Transactions

39 All suppliers and prospective suppliers are required to registered in the Supplier Primes and Subcontractors

40 The WSSC Supplier Portal: Registration does not expire Multiple User Accounts Allows for all solicitations to be downloaded (username and password required) Registration is Free

Register in the Supplier Portal by visiting the following link: https://www.wsscwater.

41 Register in the Supplier Portal by visiting the following link: m/supplier Copy of W9 form required for registration approval If MBE/WBE/SLBE certificate/certification letter required for approval

42 Supplier Portal Term Products and Services Code Abstract Negotiation Auction RFI RFQ WSSC Business Term NAICS Codes Briefer Solicitation IFB/RFQ RFI/RFQu RFP/MS IFB

SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE PROGRAM PERFORMANCE RESULTS REPORT

SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE PROGRAM PERFORMANCE RESULTS REPORT FY 2016 Small, Local and Minority Business Enterprise Program Performance Results Report FY 2016: July 1, 2015 June 30,