REQUEST FOR CONSULTANT QUALIFICATIONS GEOGRAPHIC INFORMATION SYSTEMS CONSULTANT MCAN/COM/RCQ/5A01007

Transcription

1 REQUEST FOR CONSULTANT QUALIFICATIONS GEOGRAPHIC INFORMATION SYSTEMS CONSULTANT MCAN/COM/RCQ/5A01007 MCA Namibia () requires the services of an individual Geographical Information Systems Consultant (hereinafter referred to as the Consultant ). This document provides a summary of the services required, application procedure, selection method, Terms of Reference (TOR), and the contractual terms offered for this assignment. Summary of Services: The Consultant will provide technical support to, which shall include, but not be limited to the capture, storage, and spatial display of GIS data from surveys and other data sources in order to enhance stakeholder understanding of Compact activities and results. Additional details concerning the services required are contained in the TOR. Location: Windhoek Anticipated Start Date: January 2010 Duration of Assignment: Approximately 45 months. Application Procedure and Selection Before applying, interested Consultants shall review the TOR (Attachment 2), which provides a detailed description of the assignment and the qualifications and experience required of the Consultant, and Contract Form (Attachment 3), setting out the proposed contractual arrangements. Interested Consultants shall send their Expression of Interest (EOI) in the standard format (Attachment 1) to be considered for the assignment. EOI shall include the date of availability, up-todate CV demonstrating that the Consultant fulfils the minimum requirements described in the TOR, contact details (address, telephone and fax numbers, address, website), at least three references that can comment on the Consultant s related work experience, and any other relevant information. The selection of the Consultant shall be carried out in accordance with the procedures set forth in Section 1.B.V Selection of Individual Consultants of the MCA Namibia Procurement Rules, published on the website EOI shall be submitted to: Victor Paereli, Procurement Manager Millennium Challenge Account Namibia vpaereli@mcanamibia.org Deadline for the submission of responses: 13h00 on 23 November 2010.

2 Attachment 1: Expression of Interest Forms [Location, Date] Mr. Johann Botha Director Procurement MCA Namibia EXPRESSION OF INTEREST: FORM 1 Dear Sir, RE: GEOGRAPHIC INFORMATION SYSTEMS CONSULTANT REF: MCAN/COM/RCQ/5A01007 I, the undersigned, offer to provide the consulting services for the abovementioned assignment in accordance with your Request for Expressions of Interest dated [Insert Date] and this Expression of Interest. I hereby submit my Expression of Interest, which will be open for acceptance for a period of 60 (sixty) days. I hereby declare that all the information and statements made in this Expression of Interest are true and accept that any misrepresentation contained in it may lead to my disqualification. My Expression of Interest is binding upon myself and subject to the modifications resulting from Contract negotiations, and I undertake, if my proposal is accepted, to initiate the consulting services related to the assignment not later than [insert the date on which you will be available to commence with the assignment]. I understand you are not bound to accept any proposal that you may receive. Yours sincerely, [Signature] Name and Title of Signatory Address of Consultant 2

3 Attachment 1: Expression of Interest Forms 1. Name [Insert full name] 2. Date of Birth [Insert birth date] EXPRESSION OF INTEREST: FORM 2 Curriculum Vitae (CV) 3. Nationality [Insert nationality] 4. Education [Indicate college/university and other specialized education, giving names of institutions, degrees obtained, and dates of obtainment]. 5. Membership in Professional Associations 6. Other Training [Indicate appropriate postgraduate and other training] 7. Countries of Work Experience [List countries where the consultant has worked in the last ten years] 8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing] Language Speaking Reading Writing 9. Employment Record [Starting with present position, list in reverse order every employment held by the consultant since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.] From: [year] To: [year] Employer: Position(s) held: 10. Work undertaken that best illustrates capability to handle the tasks assigned: [Among the assignments in which the consultant has been involved, indicate the following information for those assignments that best illustrate his/her capability to handle the tasks listed in the TOR] Name of assignment or project: Year Location: Client: Main project features: 3

4 Attachment 1: Expression of Interest Forms Position held: Activities performed: 11. References: [List at least three individual references with substantial knowledge of your work. Include each reference s name, title, phone and contact information. MCA Namibia reserves the right to contact other sources as well as to check references, in particular for performance on any relevant MCC-funded projects.] 12. Task assigned for this consultancy: Not Used 13. Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged. I, the undersigned, hereby declare that I agree to participate in the above-mentioned assignment. I further declare that I am able and willing to work for the period foreseen in the above referenced Request for Consultant's Qualifications. [Signature] [Date] 4

5 TERMS OF REFERENCE GEOGRAPHIC INFORMATION SYSTEMS CONSULTANT 1. Summary The Millennium Challenge Account Namibia s Monitoring and Evaluation (M&E) Plan calls for the undertaking of a number of surveys, as well as the gathering of data from secondary sources, for monitoring, evaluating and reporting purposes. In order to help communicate the data to different stakeholders, it is proposed that Geographic Information Systems (GIS) maps and related materials be included among the products prepared as part of M&E reporting. GIS maps have a strong visual appeal that could assist the communication of the findings of these studies by appealing to a wider audience. Generally, a GIS map allows data to be viewed, understood, questioned, interpreted, and visualized in ways that reveal relationships, patterns, and trends and may be more immediately understandable and user-friendly than traditional survey reports. Therefore, the objective of this TOR is to procure the services of a GIS consultant to during the remainder of the Compact technically support Millennium Challenge Account Namibia () with the capture, storage, and spatial display of GIS data from surveys and other data sources in order to enhance stakeholder understanding of Compact activities and results. The Consultant will work closely with and its stakeholders to advise on GIS matters and to determine and assess GIS needs relating to s M&E activities. The Consultant will report to the Director: M&E. 2. Background Information 2.1 The Millennium Challenge Corporation (MCC) The Millennium Challenge Corporation (MCC) was established in January 2004 as a United States government corporation to implement the Millennium Challenge Account (MCA). MCC s mission is to reduce poverty by supporting sustainable, transformative economic growth in developing countries, which create and maintain sound policy environments. MCC supports socially and economically sound innovative strategies and ensures accountability through measurable results. For additional information on MCC please visit Namibia s Millennium Challenge Compact The Millennium Challenge Account Namibia () Compact, providing grant funding for public investments in Education, Tourism and Agriculture, was signed on 28 July 2008 between the Republic of Namibia and Government of the United States of America, through MCC. The Compact will make available US$304.5 million for development in the target sectors, over and above current Government allocations and assistance from other development partners. 5

6 The Goal of the Compact is to reduce poverty through economic growth in the Education, Tourism and Agriculture sectors. To accomplish this Goal, the programme aims to achieve the following objectives: i) Increase the competence of the Namibian workforce (knowledge, skills, etc.); and ii) Increase the productivity of agricultural and non-agricultural enterprises in rural areas. The Compact aims to improve the quality of education and training for underserved populations, and attempts to capitalize on Namibia s comparative advantages to increase the incomes of poor Namibians, predominantly in the northern areas of the country. In Education, the programme seeks to bring the quality of the work force closer to the requirements of industry and the labour market at large. This is in line with the aspirations of Vision 2030 and the 3 rd National Development Plan s strategic objective for productive and competitive human resource and institutions, which informed the programming, content and activities of the Education and Training Sector Improvement Programme (ETSIP). The Education Project contributes to ETSIP. It aims to improve the competency and knowledge of young Namibians by supporting new and innovative methods of learning in addition to the traditional approaches, and improved physical infrastructure for learning and teaching in schools, Regional Study and Resource Centres and Community Based Skills Development Centres. The Tourism Project seeks to bring conservancies in high potential tourism areas into the mainstream of the tourism industry, increasing the financial and in-kind benefits to rural conservancy members. Internationally-acknowledged best practice models for community-based tourism and community-based natural resource management underpin the Tourism Project. This is the first time in MCC history that a country programme includes tourism, acknowledging the sector s tremendous poverty alleviating potential in conservancy areas. The Etosha National Park will serve as a model for increased participation by the adjacent conservancies. The Tourism Project will facilitate access to the Park for the conservancies around it through exclusive access concessions, to be awarded through the 2007 Concession Policy. The Agriculture Project comprises three main activities: livestock, land access and management, and indigenous natural products. The Livestock Activity seeks to improve the marketing opportunities for farmers north of the Veterinary Cordon Fence in order to bring them closer to the opportunities that farmers south of the Fence enjoy. The focus will be on improving veterinary services aimed at obtaining animal disease-free status for the Northern Communal Areas (NCAs) in order to gain access to international markets. The overall objective is to increase the farmers income derived from large-stock and small-stock farming in the NCA. The accompanying Land Access and Management Activity will improve rangeland management and provide more equitable and secure access to land in the NCA. The Communal Land Boards, traditional authorities and other key stakeholders, most notably the communities themselves, will be empowered to control and better manage the available resources. Increasing direct participation of the primary producers in the value addition of raw, natural products such as Marula, Kalahari Melon Seed, Hoodia, Devil s Claw and Ximenia is the key objective of the Indigenous Natural Products Activity. The value chain approach that the programme has adopted will ensure that the activities are responsive to the fast-changing market realities for natural products. At present, most of the revenue from selling products made of these valuable commodities is generated outside Namibia. The 6

7 programme will facilitate an increased participation by the primary producers in the processing, packaging and marketing of these products. Please visit for detailed Project Descriptions. 2.3 The Management Structure In terms of the Compact, is the accountable entity, responsible for the overall management of the Compact s implementation. is a legal entity within the National Planning Commission (Office of the President), comprised of a Board and a Programme Management Unit. The Board provides oversight and strategic guidance and is ultimately responsible for the programme s success. The Management Unit is responsible for the day-to-day implementation of the Compact, including programme management, financial management and reporting, and coordination of M&E. The programme is legally governed by the Compact and its supplemental agreements. For additional information please visit Consultancy-Specific Background M&E is essential for a results-based approach to programme management and s M&E Plan is an integral component of the Compact. The M&E Plan serves as a tool to plan and manage the process of monitoring, evaluating and reporting progress towards achieving Compact results. It is used in conjunction with other reporting and management tools such as work plans, procurement plans and financial plans. To monitor progress toward the achievement of the outcomes and impact expected from the programme, the Monitoring Component of the M&E Plan outlines how will track performance against indicators and targets (the expected result and the timeframe for achieving it) covering the programme s activities. Beyond monitoring, evaluations are important to provide analysis of the results. For this purpose, there is an Evaluation Component to the M&E plan that describes the evaluation concepts for each project and activity. To provide additional data to contribute to the Monitoring Component and to support the Evaluation Component, various surveys are planned as well Data Sourced from Surveys The following table outlines the various surveys planned to provide additional data to contribute to the monitoring component and to support the evaluation component. Project Sub- Activity Purpose Timing Tourism and Agriculture Conservancy Support (CS) and Indigenous Natural Products (INP) Contribute to measuring impact of activities on household income, organization revenue, and employment Measure income, offtake, adoption of CBRLM practices, for both monitoring and impact evaluation. Baseline in 2010/11, optional midterm survey round in 2012 and optional end- Compact survey round in 2014 Baseline in 2011 and optional end-compact survey round in 2014 Agriculture Community-based Rangeland & Livestock Management (CBRLM) 7

8 The objective of the CS/INP surveys is to measure key indicators related to the intended beneficiaries of the CS and INP sub-activities. The related evaluation will assess the impact of the two sub-activities on their intended beneficiaries in terms of income, employment, production, and other factors. The purpose of the CBRLM survey rounds and related evaluation is to estimate the impact of the CBRLM intervention on productivity, changes in behaviour of rangeland practices, value of livestock, and household income of the sub-activity s beneficiaries. A specific requirement has been made that survey consultants collect latitude and longitude data of all households that are chosen to participate in the surveys. The GIS consultant will be required to give further advice on the format of this and other spatial data to be collected as well as how to use the datasets generated to create maps based on survey data to effectively communicate the results of the MCA Programme to a variety of stakeholders Other Data Sources to be Reviewed In addition to the two surveys identified above, the GIS consultant is expected to review all the data sources that uses for M&E purposes in order to advise on the suitability of using GIS mapping to display results based on that data. The key data sources that is working with in the three targeted project areas are as follows: Agriculture Data on cattle sales and slaughter of livestock in the Northern Communal Areas (NCAs); Directorate of Veterinary Services (DVS) data on cattle inspections and inspection in the NCAs; Disbursement of funds for construction of State Veterinary Offices (SVOs) and related expenditures in the Northern Communal Areas (NCAs); data on cattle condition, off-take rate, land use plans, trainings conducted, adoption of new and improved production technologies and changes in household income over time; and Land tenure information, such as customary land rights mapping, communal land verification and registration information, leasehold areas allocated, and the extent of fencing on communal lands in the NCAs. Education Ministry of Education s Educational Management Information System (EMIS) data collected on indicators covering promotion rate of learners across the country; Ministry of Education s Directorate for National Examinations and Assessment (DNEA) data collected on indicators covering pass rate of learners across the country; and internal data generated on the disbursement and expenditure related to the execution of the education project and output level data covering the number of beneficiaries from the funded activities. Tourism Ministry of Environment and Tourism (MET) and Namibia Tourism Board (NTB) data on tourism arrivals, tourism related employment, income statistics from tourism and related activities, 8

9 national and regional tourist routes, and trends in tourist visits to Namibia s communal conservancies; MET data on road maintenance in Etosha National Park; internal data on expenditure on the tourism activity and related sub-activities; data on changes in household incomes for targeted beneficiaries of the Conservancy Support intervention; / NTB data on lodge occupancy rates, particularly joint venture lodges and campsites; and NTB information on the number of unique hits on their new website by geographic location. For more detailed information on the specific indicators and data sources, refer to the M&E Plan s indicator tables in Annex I. 3. Objectives The primary objective of this consultancy is to assist s M&E division to communicate and present updates on programme implementation and results of monitoring surveys and evaluation activities through the use and display of spatial data in maps and other reporting documents. A secondary objective of this consultancy is to establish a Geographic Information System (GIS) for the Compact, and to use the spatial data within this GIS to produce visuals that will help stakeholders better understand the actions and results of the programme as well as facilitate the participatory assessment of the interventions. Specific objectives, all in furtherance of information-sharing efforts, are as follows: to summarize and showcase different data types on maps, visually displaying information to reveal patterns and relationships that may not be apparent in tabular displays; to integrate data from multiple sources into a GIS database for the subsequent production of maps; to identify and implement relevant spatial analysis techniques that will help tell the story of the results of the Programme; to visually distinguish programme performance by geographical area; and to advise on all GIS-related matters. 4. Scope of Services (Tasks and Deliverables) The main tasks involved in this exercise are as follows: compilation of spatial data and development of a GIS database using a suitable GIS platform (e.g., ESRI ArcGIS); manipulation, analysis and presentation of GIS data in maps and other reporting tools that display programme activities and results in a spatial manner; performance of spatial analysis as needed to complement other M&E activities; and provision of technical assistance to on GIS-relevant matters. 4.1 Description of Tasks & Services Become thoroughly familiar with the Compact and the different data sources detailed in the M&E Plan s indicator tables; 9

10 Identify and advise on suitable variables for which GIS datasets can be developed or obtained; Advise on what GIS software package and hardware will be required and provide different options based on cost and functionality and provide technical support to contractors to ensure that data are collected in the appropriate format; Present spatial analysis options and tools to staff, discuss which tools may be useful to communicate results to stakeholders, and complete defined spatial analysis tasks and present results in a visually appealing format; Through consultations with all stakeholders, determine and advise on the GIS data formats and systems which would be most compatible with existing systems in Namibia; Work closely with and MCC contracted Survey Consultants and Evaluators to advise on the GIS data formats needed for mapping purposes; Ensure that s GIS is updated with the latest information developed at field level, as well as useful spatial datasets from partners (National Association of Community-Based Natural Resource Management Support Organisations (NACSO), Government Ministries, Implementing Partners 1 ); Prepare metadata for relevant GIS datasets comprising the GIS data; Maintain all GIS datasets based on information provided by Implementing Partners and and MCC contracted Survey Consultants; Prepare maps based on GIS data in various formats (hard-copy with small to large format printing, digital and web-compatible) as well as assist the Manager IT and/or Manager: Public Outreach to put GIS maps on the website; and Develop and implement a user-friendly IT/web-based Decision Support Tool (DST) or GIS Viewing Tool which integrates all GIS data and results into a format that allows the overlaying and viewing of thematic layers by non-gis expert users within and Government. As follow up task, develop a plan with recommendations as to who should be responsible for the hosting, expansion and updating of the tool post-compact. The following general guidelines apply in carrying out the above tasks: The performance of the above tasks shall be organised in a series of work plans with a minimum duration of 6 months. The works plans shall be developed jointly with and approved by the Director: M&E. The work plans shall details the specific tasks to be performed during the respective period and the level of effort (number of days) approved for each tasks. As far as practicable, the work plans shall list the specific deliverables required from the Consultant during the respective period and the deadlines for the submission of these deliverables. Work closely with Survey Consultants, Evaluation Contractors and Implementing Partners to give input on the spatial data to be collected; Solicit input from M&E division and Project Directors and Managers on the possible analyses and maps to be produced to present results. 4.2 Timing of the Provision of Services 1 s Implementing Partners (IPs) include the Ministry of Education, the Namibia Training Authority, the Ministry of Environment and Tourism, the Namibian Tourism Board, the Ministry of Agriculture, Water and Forestry and the Ministry of Lands and Resettlement. 10

11 The services of the GIS Consultant will be required on an ongoing/rolling basis; however, from a preliminary assessment of the data that and its Implementing Partners expect to collect, the surveys have been identified as prime targets for a more time-bound exercise. The surveys will be conducted at different stages in the implementation of the Compact and their timing will dictate to a large extent when related GIS Consultant activities are to take place. As the table below illustrates, for CS/INP surveys, three rounds of GIS analysis and map production are expected in 2010/11, 2012 and For the CBRLM, two rounds are expected in 2010 and Pending the review of the other data sources as detailed in the M&E Plan, all data sources that are eligible for GIS mapping other than the CS/INP and CBRLM surveys will also require GIS services, and it is also possible that there will be a need for GIS analysis periodically to support M&E and Compact Implementation, and therefore additional support may be required as requested by. The timing of these services cannot be pre-established and will thus need to be determined on a rolling basis (refer to 4.1 above) to be agreed upon between and the Consultant. Target Activity Round 01 (2010/11) Round 02 (2012/13) Round 03 (2014) INP/CS survey X X X CBRLM survey X X Other Data Sources per periodic task orders/work plans 4.3 Tasks and Deliverables The specific tasks to be performed by the Consultant and the deliverables associated with each task are described in detail in the following sub-sections. Deliverables shall be considered draft upon initial submission by the Consultant. Drafts will be reviewed by and MCC and accepted or concerns raised/comments provided within 2 weeks of receipt. i) The Consultant shall appropriately address any concerns and provide final versions within 1 week of receiving the response. ii) All deliverables (reports, data sets, available electronic literature) will be submitted electronically in both PDF as well as editable format (reports in Microsoft Word, and data files used in reports in Microsoft Excel and GIS software format), as appropriate Task 1 Advisory GIS Services The Consultant shall perform the following tasks in the provision of advisory GIS services: Become thoroughly familiar with the Compact and the different data sources detailed in the M&E Plan s indicator tables; Identify and advise on suitable Compact-relevant variables for which GIS datasets can be developed or obtained; Through consultations with all stakeholders, determine which GIS data formats and systems which would be most compatible with existing systems in Namibia; Advise on what GIS software package and hardware will be required and provide different options based on cost and functionality and provide technical support to contractors to ensure that data are collected in the appropriate format; 11

12 Present spatial analysis options and tools to staff and discuss which tools may be useful to communicate results to stakeholders; and Advise, as periodically requested, on other GIS-related matters. Task 1 Deliverables: Detailed Advisory Memos (and the procedure undertaken to reach the advisory opinion) on each of the above Task 2 Non-Survey-Specific GIS Services The Consultant shall provide the following GIS services on all variables (including variables from the surveys) found to be suitable for GIS datasets: Take the lead in implementing selected options presented in Advisory Memos; Compilation of spatial data and development of a GIS database using a suitable GIS platform (e.g., ESRI ArcGIS); Manipulation, analysis and presentation of GIS data in maps and other reporting tools that display programme activities and results in a spatial manner; Complete spatial analysis tasks and present results in a visually appealing format; Ensure that s GIS is updated with the latest information developed at field level, as well as useful spatial datasets from partners (e.g., NACSO, Government Ministries, IPs); Prepare metadata for relevant GIS datasets comprising the GIS data; Prepare maps based on GIS data in various formats (hard-copy with small to large format printing, digital and web-compatible) as well as assist the Manager IT and/or Manager: Public Outreach to put GIS maps on the website; and Develop and implement a user-friendly IT/web-based Decision Support Tool (DST) or GIS Viewing Tool which integrates all GIS data and results into a format that allows the overlaying and viewing of thematic layers by non-gis expert users within and Government. As follow up task, develop a plan with recommendations as to who should be responsible for the hosting, expansion and updating of the tool post-compact. Task 2 Deliverables: related electronic GIS database and shape files; electronic datasets; analysis results; maps; a functioning, user-friendly DST or GIS Viewing Tool and hosting/expansion/updating plan; and at least two workshops to present results with appropriate follow-up on feedback from workshop participants Task 3 Survey-Related GIS Services The Consultant shall provide the following GIS services: Work closely with and MCC contracted Survey Consultants and Evaluators to advise on the GIS data formats needed for mapping purposes (at each survey round); For each survey, create a detailed preliminary list of variables suitable for spatial analyses and GIS mapping based on variables and the survey instruments to be used for data collection (onceoff); Provide input to the survey instruments to guide GIS data collection (at each survey round); and Compile the data into a database. Task 3 Deliverables: an outline of the different GIS maps (with samples) and products that can expect for INP/CS and CBRLM surveys and from other data sources identified; a detailed 12

13 presentation of the different spatial analyses to be conducted; GIS data in shape-file format and GIS maps in various formats, hard-copies with small to large format printing, digital and web-compatible; meta data for relevant GIS data collected and used in analyses; an internal workshop for and MCC to present the maps and any other output from the GIS analyses, present and interpret the findings from the GIS exercise and explain the findings implications; planning and hosting a workshop (may be done jointlywith Survey and Evaluation consultants) to present the findings from GIS analyses to external stakeholders; a narrative report detailing the analyses done, data used, databases generated and the meta data files produced and the products generated for the different surveys. 5. Duration of the Assignment and Level of Effort One year, with the option to renew for additional one-year periods for a total of up to four years or the end of the Compact in September 2014, whichever comes first, depending on operational requirements and the Consultant s performance. The maximum anticipated level of effort 225 days over the duration of the assignment. 6. Qualifications & Experience Specific Skills Required The GIS expert is expected to have the following minimum competencies: Strong practical background in GIS and cartography; Knowledge of and experience in the use of the latest GIS software (e.g., ArcGIS 9, ERDAS Imagine, and others); Knowledge of and experience in using related software and systems (Illustrator, Google Earth, MS Access and My SQL databases); Good verbal / written communication skills; and Excellent analytical / problem solving skills. Qualifications & Experience University degree (minimum Bachelors Degree or equivalent) in Geographic Information Systems, computer science or other relevant field; Considerable progressively responsible relevant professional experience; Experience with online mapping technologies is preferable; Good interpersonal and general communication skills; Strong service orientation; Ability to work in a multi-cultural environment; Fluency in oral and written English. 7. Reporting Arrangements and Schedule of Payments The Consultant will report to the Director: M&E, who will be the immediate supervisor of the Consultant. The Director: M&E will be also responsible for determining, administering and monitoring the Consultant s specific tasks and deliverables. This consultancy will be carried out on a part-time basis. 13

14 The Consultant will receive a fixed daily fee, to be negotiated with. Payment will be based on submission to of timesheet-supported invoices signed off by Director: M&E upon completion and approval of deliverables. 14

15 Annex I: Indicator Tables from s M&E Plan 2 Goal Indicator Indicator Unit Baseline Baseline Source Baseline Year 2009/ / / / /14 End of Compact Poverty Rate % 27.9% Central Bureau of Statistics/ National Development Plan / % 20.0% Unemployment Rate % 36.7% Central Bureau of Statistics/ National Development Plan / % 33.6% Household Income $ N$ 43,520 Central Bureau of Statistics/ National Development Plan /2004 N$ 55,269 N$ 55,269 Education Project Indicator Definition Unit Level Classification Source Frequency Responsible Party Gender Disaggregation Vulnerability Disaggregation Notes Multiple Activities (National level) Promotion Rate of 5 th Grade learners Students - Entire Country The percentage of all learners in Grade 5 who were promoted and continued schooling in Grade 6 in the year the data is reported (i.e., the percentage of learners who were promoted from 5th in the school year prior to the one reported on, and then continued in the 6th grade in the year being reported on) % Objective Level EMIS database Annual MOE Yes Yes* *) If practicable Promotion Rate of 7 th Grade learners - Entire Country The percentage of all learners in Grade 7 who were promoted the previous year and continued schooling in Grade 8 in the year the data is reported (i.e., the percentage of students who were promoted from 7th in the school year prior to the one reported on, and then continued in 8th grade in the year being reported on) % Objective Level EMIS database Annual MOE Yes Yes* *) If practicable 2 To be revised on an ongoing (at most annual) basis. 15

16 Percentage of learners who are new entrants in Grade 5 Percentage of students in Grade 5 who are there for the first time, i.e. new enrolments or learners who were promoted at the end of the previous year and continued school % Objective Level EMIS database Annual MOE Yes Percentage of learners who are new entrants in Grade 8 Percentage of students in Grade 8 who are there for the first time, i.e. new enrolments or learners who were promoted at the end of the previous year and continued school % Objective Level EMIS database Annual MOE Yes National Pass Rate of JSC learners (grade 10) - Math - Entire Country Percentage of learners achieving D or better in mathematics (entire country) % Objective Level DNEA Annual MOE Yes National Pass Rate of JSC learners (grade 10) - Science - Entire Country Percentage of learners achieving D or better in Physical and Life Science (entire country) % Objective Level DNEA Annual MOE Yes National Pass Rate of JSC learners (grade 10) - English - Entire Country Percentage of learners achieving D or better in English as a second language (entire country) % Objective Level DNEA Annual MOE Yes National Pass Rate of NSSC learners (grade 12) - Math - Entire Country Percentage of learners achieving D or better in Math (entire country) % Objective Level DNEA Annual MOE Yes National Pass Rate of NSSC learners (grade 12) - Science - Entire Country Percentage of learners achieving D or better in Physical and Life Science (entire country) % Objective Level DNEA Annual MOE Yes National Pass Rate of NSSC learners (grade 12) - English - Entire Country Percentage of learners achieving D or better in English as a second language (entire country) % Objective Level DNEA Annual MOE Yes Promotion Rate of 5 th Grade learners - 47 Schools The percentage of all learners in Grade 5 who were promoted and continued schooling in Grade 6 in the year the data is reported (i.e., the percentage of students who were promoted from 5th in the school year prior to the one reported on, and then continued in 6th grade in the year being reported on) 47 Schools % Objective Level EMIS database Annual MOE Yes Promotion Rate of 7 th Grade learners - 47 schools The percentage of all learners in Grade 7 who were promoted the previous year and continued schooling in Grade 8 in the year the data is reported (i.e., the percentage of students who were promoted from 7th in the school year prior to the one reported on, and then continued in 8th grade in the year being reported on) % Objective Level EMIS database Annual MOE Yes Yes* *) If practicable Percent of learners who are new entrants in Grade 5-47 schools Percent of learners in Grade 5 who are there for the first time; i.e. new enrolments or learners who were promoted at the end of the previous year and continued school % Objective Level EMIS database Annual MOE Yes 16

17 Percent of students who are new entrants in Grade 8-47 schools Percent of learners in Grade 8 who are there for the first time; i.e. new enrolments or learners who were promoted at the end of the previous year and continued school % Objective Level EMIS database Annual MOE Yes Pass Rate of JSC learners (grade 10) - Math - 47 Schools Percentage of learners achieving D or better in mathematics (at the 46 of the 47 schools that include 10th grade) % Objective Level DNEA Year 4, 5 MOE Pass Rate of JSC learners (grade 10) - Science - 47 Schools Percentage of learners achieving D or better in Physical and Life Science (at the 46 of the 47 schools that include 10th grade) % Objective Level DNEA Year 4, 5 MOE Pass Rate of JSC learners (grade 10) - English - 47 Schools Percentage of learners achieving D or better in English as a second language (at the 46 of the 47 schools that include 10th grade) % Objective Level DNEA Year 4, 5 MOE Pass Rate of NSSC learners (grade 12) - Math - 47 schools Percentage of learners achieving D or better in Math (at the 8 of the 47 schools that include 12th grade) % Objective Level DNEA Year 4, 5 MOE Pass Rate of NSSC learners (grade 12) - Science - 47 schools Percentage of learners achieving D or better in Physical and Life Science (at the 8 of the 47 schools that include 12th grade) % Objective Level DNEA Year 4, 5 MOE Pass Rate of NSSC learners (grade 12) - English - 47 schools Percentage of learners achieving D or better in English as a second language (at the 8 of the 47 schools that include 12th grade) % Objective Level DNEA Year 4, 5 MOE Teacher qualification - 47 schools % of teachers in the 47 schools who have a teacher qualification of Code 4, 5, or 6 for Professional Qualification in the Annual Education Census % Outcome Level EMIS database Year 4, 5 MOE Code 4 is defined as: completion of grade 12 and 3-4 years of tertiary education after Grade 12; Code 5 is defined as: post-graduate teacher diploma; Code 6 is defined as: post-graduate degree. % disbursed against construction, rehabilitation and equipment contracts for 47 schools The aggregate amount disbursed divided by all signed contracts for education facility works and/or equipping. Denominator = Value of signed contracts for educational facility works/equipping as defined above. Numerator = Amount of money disbursed on the signed contracts for education facility works/equipping. This is a proxy indicator for physical completion of education facility works. However, since the numerator includes industry standard advance payments and mobilization fees, it does not correlate perfectly with physical progress. % Process Cumulative 17

18 Value of signed contracts for construction, rehabilitation and equipment for 47 schools Value of signed contracts, in US Dollars, for educational facility construction or rehabilitation and/or equipping (e.g. information technology, desks and chairs, electricity and lighting, water systems, girl s latrines, etc.). If the value of the contract changes, the amount of the change (either + or -) should be reported in the quarter that the change occurred. Cost sharing by others (e.g., co financing by other donors or government) should not be included. US$ mil Process Cumulative Value disbursed against construction, rehabilitation and equipment contracts for 47 schools Actual value disbursed against the contracts for construction, rehabilitation and equipment for 47 schools US$ mil Process Cumulative % disbursed against design/supervisory contracts for 47 schools The amount disbursed against signed contracts for Design/ services % Process Cumulative Value of signed contracts for design/supervisory services for 47 schools The value of all contracts that have signed with contractors for design/supervisory services US$ mil Process Cumulative Value disbursed against design/supervisory contracts for 47 schools Actual value disbursed against the contracts for construction, rehabilitation and equipment for 47 schools US$ mil Process Cumulative Educational facilities constructed, rehabilitated, equipped in the 47 schools sub-activity Number of unique educational facilities constructed, rehabilitated, and / or equipped according to standards stipulated in MCA contracts signed with implementers. # Output Cumulative Firm Reports Annually Firm Number of students (any level) participating in the 47 schools subactivity Cumulative number of unique students enrolled or participating in educational programs in the 47 schools. # Output Cumulative EMIS database Annually MOE Yes Yes* *) If practicable Vocational Training Average income of people employed, or ranges of incomes, and disaggregated by sector Average income of vocational training programme graduates per sector N$ Outcome level M&E Survey Bi-annual Yes Yes Targets TBD pending baseline survey. No. of trainees who secure 6 months of income during the 12 months' period after course completion for Vocational Education graduates (disaggregated by COSDEC, VTC, private provider, and other) Income has been secured (formal, informal and self-employment) for at least 6 months during the 1st year after course completion. # trainees Objective Level M&E Survey Bi-annual Yes Yes Targets TBD pending baseline survey. 18

19 Total net enrolment (disaggregated by COSDEC, VTC, private service provider) Net number of unique students (headcount) who enroll in one or more courses in the academic year # Outcome Level NTA Annual NTA Yes Yes Number of COSDEC, VTC and NTA staff trained in admin/management Number of COSDEC, VTC and NTA staff who participate in management and/or administrative training # Output Cumulative Yes COSDEC Consultant / TA contract signed COSDEC Consultant / TA contract signed Date Process Level Once, when Compliance rate for National Training Fund Levy % of firms paying the annual levy out of total firms participating % Outcome Level Collecting Agency Year 3, 4, 5 NTA Targets TBD pending more detailed structure of the fund. Value of Vocational Training Grants Awarded through the Grant Facility Amount of grant agreements signed with training services providers using grant facility US$ Output incremental NTA Targets may be adjusted pending more detailed information on and development of the grant facility. Value of Vocational Training Grants Awarded through the NTF Levy and Facility Amount of grant agreements signed with training services providers using NTF Levy US$ Output incremental NTA Number of Vocational Trainees assisted through the Grant Facility Number of Vocational Trainees assisted through the Grant Facility # trainees Output incremental NTA Yes Yes Targets may be adjusted pending more detailed information on and development of the grant facility. Number of Vocational Trainees assisted through the NTF levy Number of Vocational Trainees assisted through the NTF Training Fund Levy # trainees Output incremental NTA Yes Yes NTF Levy collection system operational Date Process Level NTA Once, when NTA Contract signed for NTA Advisor Date Process Level Once Total number of COSDECS Number of COSDECs fully and operational # of COSDECs Output Cumulative Firm Reports Firm 19

20 % disbursed against construction, rehabilitation and equipment contracts for COSDECs The aggregate amount disbursed divided by all signed contracts for education facility works and/or equipping. Denominator = Value of signed contracts for educational facility works/equipping as defined above. Numerator = Amount of money disbursed on the signed contracts for education facility works/equipping. This is a proxy indicator for physical completion of education facility works. However, since the numerator includes industry standard advance payments and mobilization fees, it does not correlate perfectly with physical progress. % Process Cumulative Value of signed contracts for construction, rehabilitation and equipment for COSDECs Value of signed contracts, in US Dollars, for educational facility construction or rehabilitation and/or equipping (e.g. information technology, desks and chairs, electricity and lighting, water systems, girl s latrines, etc.). If the value of the contract changes, the amount of the change (either + or -) should be reported in the quarter that the change occurred. Cost sharing by others (e.g., co financing by other donors or government) should not be included. US$ mil Process Cumulative Value disbursed against construction, rehabilitation and equipment contracts for COSDECs Actual value disbursed against the contracts for construction, rehabilitation and equipment for COSDECs US$ mil Process Cumulative % disbursed against design/supervisory contracts for COSDECs The amount disbursed against signed contracts for Design/ services % Process Cumulative Value of signed contracts for design/supervisory services for COSDECs The value of all contracts that have signed with contractors for design/supervisory services US$ mil Process Cumulative Value disbursed against design/supervisory contracts for COSDECs Actual value disbursed against the contracts for construction, rehabilitation and equipment for COSDECs US$ mil Process Cumulative Number of beneficiaries from the vocational training sub-activity who have training. The total number of students who complete vocational training and graduate with formal certifications awarded through the vocational training sub-activity Cumulative NTA Annually NTA Yes Yes Textbooks 20

21 Learner-Textbook Ratio of 1 to 1 - disaggregated by Science, Maths and English Percentage of schools that have a Learner - Textbook Ratio of 1 to 1 for Science, Math and English books for all grades % Outcome Level For baseline, data will be provided through the Textbook Baseline Survey commissioned in Sept 2009; from 2010/11 EMIS will report on textbook coverage Years 1-5 for Yr 1; MOE/EMIS for Yr2-5 Learner-Textbook Ratio of 1 to 2 - disaggregated by Science, Maths and English Percentage of schools that have a Learner - Textbook Ratio of 1 to 2 for Science, maths and English books for all grades % Outcome Level Years 1-5 Number of textbooks delivered Number of textbooks funded by delivered to schools # of textbooks Output Level Year 1, 4, 5 Number of teachers and managers trained in textbook management, utilization and storage Total number of teachers and managers who have received textbook management, utilisation and storage training from the MOE regional inspectors # trained Output incremental MOE MOE Yes Yes Textbook management/utilisation training report received from Contractor. Date Process Date MOE Once when Textbook storage plan complete Training materials and training plan for textbook usage and storage training is and ready for use Date Process Date MOE/ Once when First textbook procurement contract signed Date Process Date Once when Textbook baseline study Date Process Date Once when Regional Study and Resource Centres Number of library loans of books and learning and study materials from assisted RSRCs Number of books and materials library loans per year in assisted libraries # of library loans Outcome Level MOE, starting when construction MOE 21

22 Number of visits to assisted RSRCs Number of visits per year to assisted RSRCs # of visits Outcome incremental MOE, starting once construction MOE Yes This indicator includes gross number of visits, and is not for net unique number of visitors (i.e., a person who visits a library more than once may be counted twice) Number of RSRCs & open for visitors Number of RSRCs open for visitors # of RSRCs Outcome Cumulative MOE/ Annually MOE % disbursed against construction, rehabilitation and equipment contracts for RSRCs The aggregate amount disbursed divided by all signed contracts for education facility works and/or equipping. Denominator = Value of signed contracts for educational facility works/equipping as defined above. Numerator = Amount of money disbursed on the signed contracts for education facility works/equipping. This is a proxy indicator for physical completion of education facility works. However, since the numerator includes industry standard advance payments and mobilization fees, it does not correlate perfectly with physical progress. % Process Cumulative Value of signed contracts for construction, rehabilitation and equipment for RSRCs Value of signed contracts, in US Dollars, for educational facility construction or rehabilitation and/or equipping (e.g. information technology, desks and chairs, electricity and lighting, water systems, girl s latrines, etc.). If the value of the contract changes, the amount of the change (either + or -) should be reported in the quarter that the change occurred. Cost sharing by others (e.g., co financing by other donors or government) should not be included. US$ mil Process Cumulative Value disbursed against construction, rehabilitation and equipment contracts for RSRCs Actual value disbursed against the contracts for construction, rehabilitation and equipment for RSRCs US$ mil Process Cumulative % disbursed against design/supervisory contracts for RSRCs The amount disbursed against signed contracts for Design/ services % Process Cumulative Value of signed contracts for design/supervisory services for RSRCs The value of all contracts that has signed with contractors for design/supervisory services US$ mil Process Cumulative Value disbursed against design/supervisory contracts for RSRCs Actual value disbursed against the contracts for construction, rehabilitation and equipment for RSRCs US$ mil Process Cumulative Tertiary Finance and HAMU 22

23 Indicators, baselines, and targets for the Tertiary Finance and HAMU activities will be determined in the September 2010 M&E Plan revision. Tourism Project Indicator Definition Unit Level Classification Source Frequency Responsible Party Gender Disaggregation Vulnerability Disaggregation Notes Multiple Activities Number of leisure tourist arrivals Total number of leisure tourist arrivals recorded per annum # of arrivals Objective Level NTB, communication to CT, May 2009 Annually in Year 3, 4, 5 NTB Targets are based on a 7.8% annual increase over the next several years, as estimated in the NTB business plan. The number of leisure tourists is determined based on the following percentages of total arrivals: 50% RSA; 30% Angola; 70% other Africa; 70% Europe; 90% other countries. Reporting on this indicator will be disaggregated by place of origin. Jobs created through tourism Number of direct jobs created in the last 12 months within the tourism industry by companies involved in travel and tourism activities, such as hospitality, lodging, food service, equipment rental, guiding, sport hunting, airlines, etc., as defined by NTB # Objective Level NTB Annually in Year 3, 4, 5 NTB Yes Yes Targets are based on an estimated 7% - 9% annual increase as per NTB business plan. Outstanding Issues: indicator is TBD as we don't know the number of new jobs in 2008 (previous figure of 20K was total jobs - new and existing); and we need to determine if these figures exclude government agencies / supplier company employments? Levy Income Total bed levies collected N$ Objective Level NTB bed-levy data Annually in Year 3, 4, 5 NTB 7% increase - The higher increase in years 1 & 2 only is due to expansion of existing levy to other categories, anticipated price increases and fluctuation of the currency. However, from year 3, the levy income will increase at 7% as per NTB business plan Etosha National Park Etosha National Park Gross Revenue Annual total gross revenue generated by ENP, including gate receipts and concession fees N$ Outcome Level MET Annually in Year 3, 4, 5 MET Numbers of visitors to Etosha National Park Annual number of visitors to Etosha National Park # of visitors Outcome Level ENP park entry records in Year 3, 4, 5 MET Ratio of junior staff to senior staff assigned to western area of park Ratio of junior staff to senior staff assigned to the western area of the park # junior staff/ # senior staff Outcome Level MET Annually in Year 3, 4, 5 MET 23