GRAND RAPIDS COMMUNITY COLLEGE REGULAR BOARD OF TRUSTEES MEETING MONDAY, APRIL 21, 2014 BOARD CHAMBERS 4:15 p.m. ORDER OF BUSINESS

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1 GRAND RAPIDS COMMUNITY COLLEGE REGULAR BOARD OF TRUSTEES MEETING MONDAY, APRIL 21, 2014 BOARD CHAMBERS 4:15 p.m. ORDER OF BUSINESS I. GENERAL BUSINESS Call to Order Introduction of Guests Review and Approval of Agenda to include additions, deletions, or corrections. Open Comments Open comments in this section of the agenda are limited to comments specifically related to today s board agenda. Special Order of Business (New Business) Cook Hall Resolution Lisa Freiburger to present. 2 nd Reading of Board Policies Chairperson Bleke to present. 1 st Reading of Board Meeting Schedule Chairperson Bleke to present. 1 st Reading of Ends & Indicators of Success Donna Kragt to present. II. MONITORING REPORTS Report (s) Workforce Development Monitoring Report Fiona Hert & Nikki Banks will present. Finance Update None at this time. III. UPDATES Student Report None at this time. Foundation Update (Quarterly Report) none at this time. Board Chair Report Bert Bleke President s Update Steven C. Ender, Ed.D. Faculty Association Update Frederick vanhartesveldt IV. COMMUNITY CONNECTIONS Communications to the Board V. CONSENT ITEMS These items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommended that the following items be approved as presented: Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from March 17, 2014 Board Meeting Grants from March 1-31, 2014 VI. ACTION ITEMS M. Purchases over $100,000 N. Michigan New Jobs Training Program Founders Brewing Company L. Freiburger to present. O. Economic Development Participation L. Freiburger to present. 1

2 VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on any matter.) VIII. FINAL BOARD COMMENTS IX. ADJOURNMENT Next Meeting of the Board: Wednesday, May 14, 2014, Board Retreat, 226 Administration, 1 p.m. 4 p.m. Monday, May 19, 2014, Regular Meeting, Board Library, 4:15 p.m. 2

3 GENERAL BUSINESS A. Call to Order B. Introduction of Guests C. Review and Approval of Agenda to include additions, deletions, or corrections. D. Open Comments Open comments in this section of the agenda are limited to comments specifically related to today s board agenda. E. Special Order of Business (New Business) Cook Hall Resolution Lisa Freiburger to present. 2 nd Reading of Board Policies Chairperson Bleke to present. 1 st Reading of Board Meeting Schedule Chairperson Bleke to present. 1 st Reading of Ends & Indicators of Success Donna Kragt to present. 3

4 MONITORING REPORTS F. Report (s) Workforce Development Monitoring Report Fiona Hert & Nikki Banks will present. Finance Update None at this time. 4

5 UPDATES G. Student Report None at this time. H. Foundation Update None at this time. I. Board Chair Update J. President s Update Steven C. Ender, Ed.D. K. Faculty Association Update Frederick vanhartesveldt May 1 Day Exams & Last Thursday Night Classes May 2, 11:30 a.m. Employee Appreciation ATC Banquet Rooms May 2, 3:45-4:45 p.m. Dental Hygiene Pinning ATC Banquet Rooms May 2, 6 p.m. Commencement Ford Fieldhouse May 2014 Event Listing May 5 Restricted Start Dates Education and Nursing (14 week sessions) May 9, 7:30 p.m. Kent Philharmonia Orchestra Concert: Music of George Gershwin and Jazz Standards St. Cecilia Music Center Admission: Adults $8:00; Students/Seniors $4:00 May 12 Day and Night Classes Begin May 15 17, 2014 GRCC Players present: HAT PIN (musical) by Peter Rutherford & James Millar May 22, 1-2:30 p.m. Older Learners Brain Games Club LRC 122 Hosted by the Older Learners Center May 23, 11 a.m.-1 p.m. Fourth Friday Club LRC 132 Hosted by the Older Learners Club 5

6 L. Communications to the Board COMMUNITY CONNECTIONS 6

7 CONSENT ITEMS L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from March 17, 2014 Board Meeting $25,000 was received for the B2B Summer Learning Academy from the Douglas and Maria DeVos Foundation. Union High School (GRPS) students will participate in this college preparation program that will deliver a web-based, self-paced, mathematics learning system, as well as a web-based reading comprehension and fluency course as needed. Both components of the program will use adaptive questioning to determine knowledge levels and provide personalized instruction that includes interactive activities. Appointments PERSONNEL REPORT (Includes in-process transactions through ) NAME DEPARTMENT EMPLOYEE POSITION EFFECTIVE NOTES GROUP DATE Kyle Eaton Information Technology Meet and Confer Information Security Analyst 3/17/14 Current contingency employee Tess Alliston Library and Learning Commons ESP ESP, Circulation 4/7/14 New to College Kyle Lackscheide Residential Construction Faculty Assistant Professor 7/1/14 Current FT Temp Contract Meghan VanderMale Mathematics Faculty Assistant Professor 8/21/14 New to College Jonathan Larson Electronics Faculty Assistant Professor 8/21/14 Current FT Temp Contract Thomas Street Electronics Faculty Assistant Professor 8/21/14 Current FT Temp Contract Michael Merchant Mechanical Design Faculty Assistant Professor 8/21/14 Current adjunct Sara Workman Nursing Faculty Assistant Professor 8/21/14 Current adjunct Lani Cantu Nursing Faculty Assistant Professor 8/21/14 New to College Separations/Retirements NAME DEPARTMENT EMPLOYEE GROUP L Ontae Carter Academic Testing ESP Center POSITION Support Professional EFFECTIVE NOTES DATE 1/29/14 Resigned 7

8 Tracy Reed-Motta Dental Clinic ESP Support Professional Brenda Spratling Nursing Program ESP Support Professional Claudia Galvez Michigan Works Meet and Confer Employment Services Specialist Financial Transactions (March 1-31, 2014) 2/27/14 Resigned 3/1/14 Resigned 4/8/14 Separation 1. Purchases $10,000-$100,000 a. General Fund 1) Purchase order issued to provide Annual Maintenance Agreement for SIEM (Security Information and Event Management) software. Requestor: David Anderson Information Technology Expenditure: $13, Disposition: Recurring Purchase Supplier: AlienVault Campbell, CA No, single source. 2) Purchase order issued to provide maintenance agreement for UPS (uninterrupted power supply) units throughout campus. Requestor: Donovan Wallace Information Technology Expenditure: $19, Disposition: Recurring Purchase Supplier: Emerson Network Power Westerville, OH No, single source. b. Other Special Funds 1) Blanket purchase order issued to provide travel services for Costa Rica study abroad trip. Requestor: Mike Schavey Experiential Learning Expenditure: $10, ( ) Disposition: Recurring Purchase Supplier: Antor Travel Agency Rockford, MI Source of Funds: Designated Fund No, exempt. 2) Blanket purchase order issued to provide travel services for Germany study abroad trip. Requestor: Mike Schavey Experiential Learning Expenditure: $14, ( ) Disposition: Recurring Purchase Supplier: Dolphin Vacations Grand Rapids, MI 8

9 Source of Funds: Designated Fund No, exempt. 3) Purchase order issued for books and supplies for students certified under the Trade Adjustment Assistance (TAA) program authorized through the Federal Trade Act of 1974 and the TAA Reform Act of Employment Services contracts with ACSET (Area Community Services Employment & Training) to administer the program. Requestor: Patrick Coleman Tassell MTEC Expenditure: $16, ( ) Disposition: N/A Supplier: Follett Higher Education Group Chicago, IL Source of Funds: ACSET (Area Community Services Employment & Training) Grant No, single source. 4) Purchase order issued to provide 2013 Ford Transit Connect XLT Wagon for the Media Technologies Department. Requestor: Klaas Kwant Media Technologies Expenditure: $24, ( ) Disposition: Replacement Purchase Supplier: Gorno Ford Woodhaven, MI Source of Funds: HETA (Higher Education Television Association) Grant No, MiDEAL consortium. 5) Blanket purchase order issued to provide training, materials and prep for the Deconstruction Program. Requestor: Julie Parks Workforce Development Expenditure: $42, ( ) Disposition: New Purchase Supplier: Steven Ray Safety Training East Grand Rapids, MI Source of Funds: Designated Fund No, single source. ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed 9

10 Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc. 10

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20 M. Purchasing Items over $100,000 a. General Fund No purchases for March b. Other Special Funds ACTION ITEMS 1) Request permission to issue purchase order for multi-media equipment required to update technology in (17) classrooms. Requestor: Mark Vogel Media Technologies Expenditure: $149, ( ) Disposition: Replacement Purchase Supplier: Innovative Communications Saginaw, MI Source of Funds: Plant Fund Yes, RFQ # , previously reported. 2) Request permission to issue purchase order for (7) Amatrol Mechatronics training stations systems (for the integration of pneumatics, hydraulics and compute controls in a manufacturing environment). Requestor: Jeff Danner Workforce Development Expenditure: $271, ( ) Disposition: New Purchase Supplier: Applied Technology Systems, LLC Franklin, MI Source of Funds: TAACCCT Michigan Coalition for Advanced Manufacturing Grant No, single source.. 3) Request permission to issue purchase order change notices for Construction Management services, A/E services and various goods/services as required for the Cook Academic Hall renovation, to a not to exceed amount as detailed below. Maximum increase of $2,176,977.20, from $13,479, to $15,656, Requestor: Thomas Smith - Facilities Expenditure: $2,176,977.20/$15,656, NTE ( ) Disposition: Suppliers: Source of Funds: Construction Purchase Christman Construction SHW Group Various Vendors Plant Fund/2012 Bonds Yes, RFP # B & , previously reported. 4) Request permission to issue purchase orders for Construction Management services and A/E services required for the Main Building (Phase II) renovation. 20

21 (FOR REPORTING PURPOSES ONLY, PREVIOUSLY APPROVED - FINAL BP7 SUBCONTRACTOR SELECTIONS). Requestor: Thomas Smith - Facilities Expenditure: $7,083, NTE ( ) Disposition: Construction Purchase Suppliers: Pioneer Construction Integrated Design Solutions Source of Funds: Plant Fund/2012 Bonds Yes, RFP # B & , previously reported. WC # Work Category Subcontractor Amount 22 Demolition Pitsch Companies $186, Concrete VanLaan Concrete $61, Masonry & Concrete RAM Construction Serv. $265, Structural Steel Specialty Metal Fab. $177, General Trades Pioneer Construction $207, Roofing Modern Roofing $263, Metal Studs Bouma Corp. $199, Flooring Ritsema Associates $123, Painting Eckhoff & Devries $98, HVAC & Plumbing Northwest Kent $2,159, Electrical VanHaren Electric $369, Fire Alarm EPS $149, Sitework Connan $59, $4,321, ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc. N. MNJTP Founders Brewing Company L. Freiburger to present. O. Economic Development Participation L. Freiburger to present. 21