Request for Decision. Healthy Community Initiative Fund Applications. Relationship to the Strategic Plan / Health Impact Assessment.

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1 Presented To: City Council Request for Decision Healthy Community Initiative Fund Applications Presented: Tuesday, Jul 11, Report Date Wednesday, Jun 21, Type: Routine Management Reports Resolution THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report "Healthy Community Initiative Fund Applications", from the General Manager of Community Development, dated June 21, ; AND THAT any necessary by-laws be prepared. Relationship to the Strategic Plan / Health Impact Assessment This report refers to the Healthy Community Initiative Funds that support community-based projects which advance the City of Greater Sudbury's priorities as identified in the Strategic Plan in terms of promoting high quality of life. Report Summary By-law requires Council's approval for all eligible Healthy Community Initiative Capital fund requests exceeding $10,000, and Grant requests exceeding $1,000. The General Manager of Community Development is recommending that the eligible funding requests identified in Appendix A: Healthy Community Initiative Fund - Applications, be approved as contained in the report dated June 21,. Signed By Report Prepared By Lyne Côté Veilleux Co-ordinator of Community Initiatives & Quality Assurance Digitally Signed Jun 21, 17 Manager Review Rob Blackwell Manager of Community Initiatives and Performance Support Digitally Signed Jun 21, 17 Recommended by the Department Catherine Matheson General Manager of Community Development Digitally Signed Jun 21, 17 Financial Implications Apryl Lukezic Co-ordinator of Budgets Digitally Signed Jun 26, 17 Recommended by the C.A.O. Ed Archer Chief Administrative Officer Digitally Signed Jun 28, 17 Financial Implications The Healthy Community Initiative Fund is allocated within prescribed budgets. Approval of an HCI capital project includes approval of operating costs to be provided in the base budget in subsequent budget years for the operating department.

2 Background By-law , requires Council s approval for all Grant requests which meet Healthy Community Initiative (HCI) funding criteria and exceed $1,000 and all Capital requests which meet HCI funding criteria and exceed $10,000. Eligible applications for Grant requests of $1,000 or less, and eligible Capital requests of $10,000 or less may be approved by the General Manager of Community Development. HCI Fund Applications and Financial Summary Appendix A - Healthy Community Initiative Fund - Applications, lists HCI Fund requests by Ward as recommended by the General Manager for approval by Council. All projects listed in Appendix A have been evaluated against By-law and its related criteria and have also been verified to ensure sufficient funds are available within each Ward s funding allocation subject to the recommended approved projects and events/activities. Appendix B Healthy Community Initiative Fund Financials, provides a summary of HCI Fund allocation balances post-approvals as at July 11,. Appendix C Healthy Community Initiative Fund Application Outcomes, provides a list of HCI Fund applications that were approved by the General Manager, Community Development for the period of January 1, to June 21, and those applications that were denied since the last report to Council for the period of May 10, to June 21,. Next Steps Upon Council approval, the applicant will be notified by letter confirming funding as approved for the purpose of the request along with a Final Report form to be completed by the applicant and returned post-event/project completion. A grant recipient will be provided with a cheque (where applicable) for the approved amount, whereas a capital funded project will be managed by the City of Greater Sudbury, working closely with the applicant. Should an HCI fund request not be approved, the applicant will be notified of same. Resources Cited By-law Page 1 of 1

3 Appendix A - Healthy Community Initiative Fund Applications Healthy Community Initiative Fund Applications for Council Approval July 11, CAPITAL FUNDS Ward Recipient/Event/Project/Location Description Individual / Azilda Birch Tot-lot Playground Equipment / Azilda Donavan Elm West Community Action Network /Skateboard Park / Victory Park Valley East Lions Club / Children Playground Equipment / Hanmer The Clifford and Lily Fielding Foundation / Kivi Park Rink Building Roof Replacement / Kivi Park York K9 Club / Riverdale Dog Park / Riverdale Playground The funds would complete the playground area by adding a few more pieces/play structures geared for younger children and toddlers. To build a skateboard park at the most south-east area of Victory Park. Contributing partners include Northern Exotic Animals, Moose Lodge, St. Peter and Paul Serbian Orthodox Church as well as other supporters. There are on-going maintenance costs of approximately $2,500 The funds will go towards replacing outdated playground equipment with modern play structures for children as well as adding a bench and bicycle rack. Contributing partner includes the Valley East Lions Club with support of the Valley East Community Action Network. Opportunity to leverage funds to offset half the cost of replacing the roof. The infrastructure has been inspected and found to be in poorer condition than was previously identified in the CGS 2016 Building Condition Assessment. Contributing partner includes the Clifford & Lily Fielding Foundation and other community partners that support Kivi Park. The permanent dog park would provide a safe space for dog owners to bring their pet in a controlled environment and promotes socialization and outdoor recreation. The park would discourage vandalism in the area. The group is actively seeking other sources of funding. There are on-going maintenance costs of approximately $7,500 per year. Requested $15,000 $30,000 Recommended for Approval by the GM $0 (Not requested by community organization or not-for profit) Up to $30,000 (the full amount of the request is contingent on Council s denial of the Azilda Birch Tot-lot playground equipment project above) $45,000 $45,000 $24,500 $24,500 $47,000 $47,000 Page 1 of 2

4 GRANTS Ward Recipient/Event/Project Description Lively District Secondary School Alumni Association / School Reunion and Canada Day Event / Lively Walden Seniors & Pensioners Inc. / Hot Dog Machine / Walden Kin Club of Valley East / Canada Day Celebration / Valley East Individual / 1920 Paris Street Deck Build and Lakeside Clean Up / Sudbury Free community Canada Day event with activities for children and adults, including a decorated bicycle parade, poster display, robotics interactions and outdoor games, car show and live bands The funds would be used to purchase a hot dog machine to assist the club with fundraising and social events. The funds would be used towards a free BBQ/food and kids games during the 150 th Canada Day celebration. Request to have a deck built at 1920 Paris Street, property owned and operated by the Greater Sudbury Housing Corporation (GSHC) as well as to clean up adjacent property (not City owned). Requested $2,500 Recommended for Approval by the GM $1,500 ($1,000 was approved by GM June 5,. Seeking balance of the request postevent as an exception due to an administrative process issue) $1,800 $1,800 $5,000 $37,500 $0 ($1,000 was approved by GM June 5, and provided. Balance of request is not recommended as approval would be granted postevent) $0 (Tenant association not formally established. Responsibility for the project rests with the GSHC with Board of Directors approval. Adjacent property is privately owned) Page 2 of 2

5 Appendix B - Healthy Community Initiative Fund Financials Healthy Community Initiative Fund For the period ending June 21, Schedule Capital Capital Uncommitted Funds January Community Development GM Council Proposed Approval by Council End Balance After Resolution Ward 1 $ 134, $ - $ 100, $ 34, Ward 2 $ 92, $ - $ - $ 92, Ward 3 $ 102, $ 13, $ 10, $ 78, Ward 4 $ 42, $ - $ - $ 30, $ 12, Ward 5 $ 43, $ - $ 37, $ 5, Ward 6 $ 50, $ - $ - $ 45, $ 5, Ward 7 $ 85, $ - $ - $ 85, Ward 8 $ 131, $ - $ 5, $ 125, Ward 9 $ 79, $ - $ - $ 24, $ 55, Ward 10 $ 47, $ - $ - $ 47, $ Ward 11 $ 128, $ - $ 10, $ 118, Ward 12 $ 39, $ - $ 27, $ 12, Schedule Grants Grant Uncommitted Funds January Community Development GM Council Proposed Approval by Council End Balance After Resolution Ward 1 $ 12, $ 1, $ 1, $ 10, Ward 2 $ 12, $ 2, $ 1, $ 3, $ 6, Ward 3 $ 12, $ - $ 12, $ (0.00) Ward 4 $ 12, $ 1, $ 4, $ 6, Ward 5 $ 12, $ 1, $ 5, $ 6, Ward 6 $ 12, $ $ 3, $ 8, Ward 7 $ 12, $ - $ 4, $ 8, Ward 8 $ 12, $ - $ 3, $ 9, Ward 9 $ 12, $ 1, $ 4, $ 5, Ward 10 $ 12, $ 2, $ 1, $ 9, Ward 11 $ 12, $ $ 3, $ 8, Ward 12 $ 12, $ - $ 4, $ 7,786.53

6 Appendix C Healthy Community Initiative Fund Application Outcomes Healthy Community Initiative Fund Applications: Approved/Denied by the General Manager, Community Development Successful Applications Period: January 1, to June 21, Capital Ward 3 3 Group / Project Chelmsford Community Action Network / Replacement of Christmas decorations Vermillion Lake Neighbourhood Association / Basketball court equipment upgrades Approved $9, $4,130 Grants Ward Group / Project Approved 1 Societa Caruso Club / 45 th Italian Festival $1,000 2 Beaver Lake Sports & Cultural Club Inc. / Beaver Lake Winter Carnival $1,000 2 Lively District Secondary School Alumni Association / Canada Day event $1,000 4 Miners for Cancer / Charity baseball tournament $1,000 5 Kin Club of Valley East / Canada Day celebrations $1,000 6 Four Lakes Community Association / Canada Day celebration $500 9 Wanup Community Builders / Wanup Expo $900 9 Wahnapitae Youth Association / Wahnapitae Days children activities $1, N swakamok Native Friendship Centre / National Aboriginal Day event $ Laurentian Para-Nordic Ski Program / Cross-country ski equipment $1, Trinity United Church / Birthday Party for the homeless $ Canadian Cancer Society / 4 th Annual Mudmoiselle Run $950 Unsuccessful Applications Period*: May 10, to June 21, Ward Group / Project Reason for Denial Requested The race is a fundraiser for the Club Walden Mountain Bike Club / Annual 2 $500 to help keep the Club membership mountain bike tour fees low. The grant allocation for Ward 3 was Les Productions Café-musique de Rayside- fully expended there were no funds 3 $5,000 Balfour / Rayside Balfour Days available to accommodate the request. The project involves one class. St. Charles College, Grade 10 / 7 $1,000 Broader ward/community benefit Save the Bees garden project could not be demonstrated. *Note: Period of January 1, to May 9, was reported to Council at meeting of May 30,