Financial Review

Transcription

1 Mission Statement Campus Recreation promotes student success by prioritizing student learning and development through educationally purposeful activities, leadership opportunities, and employment. We are committed to offering healthy lifestyle choices through safe quality programming to the college campus and surrounding communities by emphasizing student learning beyond the classroom. Services Offered and Who Uses Them? Campus Recreation provides students, faculty/staff and members with a variety of options to stay Healthy, Active, and Engaged through: Informal Recreation, Fitness and Wellness, Club Sports, Intramural Sports, Eagle Share Bike Program and several Instructional Programs including Judo, Tae Kwan Do, and Learn to Skate. The Campus Rec office oversees and operates the Tuttle North Ice Arena as well as the SERC which features a state of the art Fitness Center, Group Exercise Studio, and a multiuse Field House. Budget Consultation Opportunities Campus Recreation offers several opportunities for input from the student body. We have several committees/boards where the majority of the members are students including; Club Sport Advisory Council (CSAC), Club Sport Executive Council, Intramural Recreation Advisory Council, Student Employment Committee (new for ) and Campus Recreation Advisory Board. All of which serve as opportunities for shared governance, while serving as sounding boards for establishing new programs, implementing policies, procedures and discussing budgets. Campus Recreation also participates in an open forum hosted by the Student Government in addition to a presentation to the Budget & Resource Committee where all meetings are open to the campus. The CSAC met on four occasions (11/10/15, 12/1/15, 1/27/16, and 2/9/16) where budgets were part of the discussions. In addition, the Campus Recreation Advisory Board met on November 17, 2015 and February 22, 2016 where discussions took place regarding the Campus Recreation budgets Financial Review Revenue Overview Campus Recreation has three accounts. We have two IFR accounts as well as a State Account. One IFR is where the revenue from the Student Recreation Fee (SRF) money is deposited, while the other IFR is where the revenues from Memberships Services, SERC rental and Ice Arena (REC) are deposited. The SRF of $75/yr. or $3.13/credit hour went into effect for There has not been a request for a fee increase since the fee was approved. The revenue projected for this year is higher than the previous year, however this is the first year where there is a 5% estimated uncollectible included as part of the overall revenue projection. 1

2 Revenue from the Membership Services desk are projected to be approximately the same as the previous year ($125,000). Rentals of SERC are projected to be 25% ($100,000) higher than previous year. We continue to work with community organizations for revenue opportunities that compliment the college and its mission. Ice Arena revenue are projected to be flat, even with a 10% ($12,000) decrease in revenue from our largest rental group. BSG contribution to Club Sports increased by $10,000 ($85,000), however there was a decrease of $30,000 over the past two years in Operations ($55,000). Expense Overview Minimum wage increases have impacted student employment costs and will continue to do so for the next several years. Since Dec. 31, 2013, there have been increases totaling $2.50 or 34% increase in minimum wage. In addition to the increases previously mentioned, there are proposed increases for the next four years of $1.00 per year, $0.75 in the fifth year and $0.50 six months later on July 1, 2021, totaling $15/hr. or a 54% increase from the current $9.75/hr. We continue to look for ways in which the department can become more efficient: adjusting hours and/or staffing levels, without compromising the level of service we provide to our patrons. Based on the data reviewed, it was determined that we could eliminate some evening Field House hours during times when classes are not in session. We decreased staffing levels during slower periods of time (7:45am Noon on the weekends) in the Fitness Center. We also had a Graduate Assistant leave a semester early for employment at Nazareth College. We chose not to fill this position, instead waiting to search the position in the upcoming year which resulted in savings of approximately $6,000. Our equipment is in its fourth year. This spring we are replacing the Life Fitness treadmills, several bikes and two Octane elliptical machines at a cost of approximately $80,000. We have already replaced approximately 30% of the cardio equipment. After the purchases this spring, we will have replaced approximately 55% of the cardio equipment. This is also the first year that the SRF IFR has been used to cover costs associated with equipment and other expenses (approximately $35,000) associated with the operation of the SERC, rather than charging these costs against the REC IFR account. This past year Campus Recreation was asked to take over the bike share program for the campus. The department made a strategic investment of purchasing 40 bikes with software to track the bike usage. The initial cost for purchase of the bikes, helmets, etc., was $30,000. The expense moving forward for preventative maintenance and repairs is estimated at $2,500/year. We had almost 200 students sign up to use the bikes. Campus Recreation replaced three pieces of cardio equipment for first three years in the SERC, giving the current pieces to KSSPE in order to assist upgrading equipment for the fitness center in Tuttle North that is used for academic classes and the Employee Fitness Program. Cost was approximately $21,000 per year. This arrangement was agreed upon for three years, however we will continue to assist the campus with distribution of SERC equipment to KSSPE, Athletics and possibly the MetroCenter rather than getting trade-in credits from the vendors. 2

3 Budget Summary The Special Events Recreation Center opened during the summer of The facility has a projected operating expense budget of approximately $800,000 per year. The major sources of funding are from the SRF and IFR accounts. There is no fee increase requested for The planned revenue for the SRF IFR is $537,600 (-$25,200 from previous year) and $435,000 (flat) for REC IFR. The enrollment projections are based on a conservative 5 year plan. We are hoping it will be better than projected. We have also decreased the estimated uncollectable to 3.5% from the previous year of 5%. Overhead costs for the SRF IFR (30%) are $161,300 and $69,600 (16%) for the REC IFR. Student employment costs will increase to $353,700 for A 12.6% increase due to the minimum wage increases. Reserve Funds Campus Recreation has two reserves. The REC IFR reserve will increase by an additional $65,000 during , totaling $130,000. Plans for this money is to build up the reserve in order to purchase a new Zamboni (75%) within the next 2 years. SUNY recommends that reserves should be at 10-15% of the operating budgeting, therefore our goal is to increase the general reserve to at least 10% over the next few years after purchasing the Zamboni. This reserve allows the department to manage unexpected expenses that may arise. The second IFR reserve is in the SRF. It is expected to have a cash balance at the end of of $280,000 dedicated for replacement of equipment in the SERC and covering the increase in costs for student employment. This past year we adjusted our replacement plan of equipment, replacing equipment at the end of year four, rather than year three. Due to the increased cost of student employment, the purchase of cardio equipment, and an expected increase in costs associated with the SERC being in its fifth year of operation, we anticipate a decrease of $30,000 in the reserve balance. Potential Budget Concerns One concern in Campus Recreation is the rising cost of student employment. With over 750 hours per week of student employment, it is easy to see the impacts minimum wage will have on our budget. The student government has decreased support to the Campus Recreation budget by $15,000 for the past 2 years. This upcoming year, the amount is a smaller decrease of $5,000. While we appreciate the smaller amount than in previous years, we have seen a $35,000 decline in the past three years. BSG has pledged an additional support for club sports of $15,000 for this upcoming year to support the growth of the program. 3

4 Budget Request Summary Program: Campus Recreation - SERC, Student Recreation Fee (A) Actual (B) Actual (C) Approved Budget (D) Projected Budget (E) Proposed Budget (F=E-C) Change from to (G=F/C) % Change from to Student Recreation Fee Rates a. Full-time - annual rate $ $ $ $ $ $ - $ - b. Part-time - per credit hour $ 3.13 $ 3.13 $ 3.13 $ 3.13 $ 3.13 $ - 0.0% c. Summer Session $ 3.13 $ 3.13 $ 3.13 $ 3.13 $ 3.13 $ (0.00) -0.2% d. Winter Session $ 3.13 $ 3.13 $ 3.13 $ 3.13 $ 3.13 $ - 0.0% 2. Revenues a. Student Recreation Fee Revenue 557, , , , ,100 (35,300) -6.0% b. Other Revenues 445, , , , , % c. State Allocation 275, , , , ,100 (17,200) -5.6% d. BSG Contribution 145, , , , ,000 20, % e. CWS Allocation 43,500 56,896 45,000 45,000 45, % f. Estimated Uncollectible (-5% 15/16, -3.5% 16/17) 0 0 (29,600) (29,600) (19,500) 10, % g. Total Revenues 1,467,189 1,448,505 1,479,100 1,460,600 1,456,700 (22,400) -1.51% 3. Expenditures a. Personnel Service Regular 368, , , , ,100 (16,200) -4.0% b. Temporary Service 19,635 26,408 20,000 21,800 24,500 4, % c. Student Temporary Service 292, , , , ,700 39, % d. Supplies & Expense 238, , , , ,300 41, % e. Equipment 14,329 95, ,000 86, ,000 30, % f. Fringe Benefits 61,735 62,259 68,800 64,300 72,300 3, % g. Admin & M&O Overheads to Admin & Finance - SERC 164, , , , ,300 (7,500) -4.4% h. Admin & M&O Overheads to Admin & Finance - IFR Other 70,127 64,522 69,600 73,300 69, % i. Total Expenditures 1,230,330 1,316,021 1,353,800 1,392,900 1,448,800 95, % 4. Surplus/(Deficit) (2e - 3h) 236, , ,300 67,700 7,900 (117,400) -93.7% 5. Transfers From(+) / To(-) Other Accounts (specify) a. To/From Program Reserves - SERC (85,000) (250,000) (125,000) 25,000 30, , % b. To/From Program Reserves - IFR Other 0 (37,226) 0 (65,000) 0 0 #DIV/0! c. To Campus Reserves for Division Budget Reductions #DIV/0! d. To Priority Needs - Staff Salary Pool Svgs - Prior Year 0 (1,277) 300 (12,100) (3,600) (3,900) % e. To Staff Salary Pool for Tempoary Positions #DIV/0! f. Overheads to Campus Reserves #DIV/0! g. Misc./Interdepartmental Revenue Transfers (124) (492) #DIV/0! g. Total Transfers (85,124) (288,995) (124,700) (52,100) 26, , % 6. Beginning Balance 49, ,860 32,300 44,400 60,000 27, % 7. Ending Balance (4+5+6) 200,860 44,349 32,900 60,000 94,300 61, % 8. Staff FTEs (IFR PSR) % 9. Overhead rates a. Fringe Benefits 55.48% 56.86% 55.88% 55.88% 56.22% 0.34% 0.6% b. Admin & M&O Overheads to Admin & Finance - SERC 30.00% 30.00% 30.00% 30.00% 30.00% 0.00% 0.0% c. Admin & M&O Overheads to Admin & Finance - C.REC 16.00% 16.00% 16.00% 16.00% 16.00% 0.00% 0.0% 10. State Budget Support a. Total Allocation 275, , , , ,100 (17,200) -5.6% b. Staff FTEs (0.50) -9.1% 11. Program Reserves - SERC a. Beginning Balance 0 85, , , ,000 (25,000) -7.5% b. Current Year Additions 85, , , (125,000) % c. Current Year Deductions (25,000) (30,000) (30,000) #DIV/0! d. Ending Balance 85, , , , ,000 (180,000) -39.1% 12. Program Reserves - IFR Other a. Beginning Balance 27,774 27,774 65,000 65, ,000 65, % b. Current Year Additions 0 37, , #DIV/0! c. Current Year Deductions #DIV/0! d. Ending Balance 27,774 65,000 65, , ,000 65, % 4

5 Five Year Fee Plan The Five Year Plan is for and to not have a fee increase request. However, due to the increase in minimum wage over the next several years, we will be asking for a $4 increase each year. Fiscal Year Fee Proposed Fee Increase to $ $75 $ $79 $ $83 $ $87 $ $91 $4 Additional Supporting Materials Throughout the year Campus Recreation continues to fulfill its mission of emphasizing student learning outside of the classroom. Through this mission the following achievements were made. 5

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7 Academic Quality & Engagement Job placement in the field of Collegiate Recreation- two student employees obtained graduate assistantships at the College at Brockport, one obtained a professional position in Campus Recreation at Adelphi University and one Graduate Assistant obtained a professional position in Campus Recreation at Landers University. The Student Supervisor team had a mean GPA of students received a $375 scholarship award for professional development opportunities 2 students interned and 13 students completed practicums from the Departments of Recreation and Leisure and Sport Management 8 student supervisors attended/participated in a professional development opportunity based on their academic field of study. 98% of the student employees passed the First Aid/CPR/AED training on their first attempt There was 32,102 hours of student employment offered that provides student leadership opportunities which complement the academic experience 5 professional staff served as Mentors for the Leadership Development Program D. Flint taught a course during the fall in the Sport Management Curriculum J. Corsi-Miller taught a course in the fall/spring in the Recreation & Leisure Curriculum E. Ernst taught two classes in PRO during the spring semester The Director of Campus Recreation and a Graduate Assistant were elected for leadership roles as state directors for the National Intramural-Recreational Sports Association 2 students and one professional were certified in TRX Co-curricular Programming & Support Services Introduced the inaugural Global Rec Festival 880 Students participated in Club Sports. 3 rd Annual Club Sport Banquet was held Campus Recreation assisted with the Employee Wellness Zumba class and the Corporate Challenge A variety of Fitness and Wellness classes, certifications, sessions, and programs were hosted including; Pink Gloves Boxing, Les Mills BODYPUMP, NETA Yoga, AFAA Personal Training and Zumba instructor network SERC Events: 63 (up from 37) Academic/School Related Internal (26); External (37). Student Advisory Boards- Club Sport Advisory Council, Club Sport Executive Council, Intramural Recreation Advisory Council and Campus Recreation Advisory Board continued shared governance of these areas while serving as sounding boards for establishing new programs and implementing policies and procedures. 17 th Annual Campus Recreation Golf Tournament Homecoming 5K Run, Homecoming Food Drive, Go Red Day, Zumbathon, Bench Bash, Overnight Broomball Tournament, Halloween Dodgeball Tournament and Late Night with Ellsworth Admissions Open Houses, and Accepted Student Days 3 rd Annual Brock Thursday event, held the last Thursday of the spring semester 7

8 Program Participation Numbers (July 1, 2014 June 30, 2015) There were 459 personal training sessions There were 31 group exercise classes scheduled 1 st semester and 30 2 nd semester 195,287 students and members used SERC for Campus Recreation opportunities. 94% had ties to the college July 2015 June % SERC USAGE 10% Students and Families Faculty, Staff, Emeriti, Alum..etc 84% No Affiliation 6344 unique patrons used SERC for Campus Recreation programs. Report % (4,967) of the student body participated in at least one Campus Recreation sponsored program, event or activity, an increase from 78.5%. A Culture of Philanthropy & Alumni Connectedness Civic Engagement- Club Sports teams and student employees participated in 44 community service projects and raised $32,186 in fundraising and donation efforts 5 th Annual Brockport Campus Recreation Alumni get together was held at the NIRSA National Conference in Dallas, Texas Student Supervisors participated in Saturday of Service 11 th Annual Campus Recreation Banquet 16 th year assisting with the NY State Games for the Physically Challenged Learning Environment & Quality of Place Adult CPR/AED-64 students, 4 faculty/staff, 1 community member, CPR/AED for the professional rescuer-2 students, 1 faculty/staff, Adult First Aid-65 students, 3 faculty/staff, 1 community member, Responding to Emergencies-First Aid-6 students, 2 faculty/staff All (166) student employees were provided training in blood borne pathogen removal, fire safety, customer service, sexual harassment, and emergency procedures. 23 Mock Drills completed in various area Several students completed levels in the Leadership Certificate program: 1 Capstone, 1 President, 1 Gold and 3 Green Completed a Unit Review administered by the Office of Accountability and Assessment 8