Inventory of the California State Exposition and Fair Records. No online items

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1 No online items Archives staff California State Archives 1020 "O" Street Sacramento, California Phone: (916) Fax: (916) URL: California Secretary of State. All rights reserved. F3722, 69-4, 69-39,

2 Collection number: F3722 California State Archives Office of the Secretary of State Sacramento, California Processed by: Archives staff Encoded by: Brooke Dykman Dockter, Xiuzhi Zhou, and Sara Roberson 2005 California Secretary of State. All rights reserved. Descriptive Summary Title: California State Dates: Collection number: F3722, 69-4, 69-39, Creator: State Agricultural Society Creator: Board of Agriculture Creator: State Board of Agriculture Creator: Board of Directors of the State Agricultural Society Creator: Board of Directors of the California State Fair and Exposition Creator: California Exposition and Fair Executive Committee Creator: Department of Parks and Recreation, Division of Exposition and State Fair Creator: California Exposition and Fair Corporation Collection Size: 737 file folders and 900 items Repository: California State Archives Sacramento, California Abstract: This record group contains the records of various agencies and entities regarding their administration of the California State Fair and Exposition as well as other fairs and expositions in California. Physical location: California State Archives Languages: Languages represented in this collection: English Access Collection is open for research. Publication Rights For permission to reproduce or publish, please contact the California State Archives. Permission for reproduction or publication is given on behalf of the California State Archives as the owner of the physical items. The researcher assumes all responsibility for possible infringement which may arise from reproduction or publication of materials from the California State Archives collections. Preferred Citation [Identification of item], California State, [collection number]:[folder number], California State Archives, Office of the Secretary of State, Sacramento, California. Acquisition Information The California State Archives acquired the State as required by state law. Agency History In 1854 the Legislature created the California State Agricultural Society and authorized it to hold an exhibition of livestock, manufactures and productions (ch. 51). The 1863 Legislature added a Board of Agriculture to administer the affairs of the Society (ch. 49). The State Agricultural Society was declared to be a State institution in 1880, but it retained its independent status as a State board (ch. 60). F3722, 69-4, 69-39,

3 A major reorganization took place in 1929 when the Department of Finance took over all the powers and duties of the State Board of Agriculture and of the State Agricultural Society (ch. 853). A Division of Exhibits was also created. The Society continued to run the State fair, but a Board of Directors of the State Agricultural Society was established to manage its affairs, while the Board of Agriculture became an advisory body to the Department of Agriculture, all persuant to the 1929 act. A 1941 law changed the Division of Exhibits to the Division of Fairs and Exposition (ch. 943), and in 1953 the California State Agricultural Society became the California State Fair and Exposition (ch. 86). In 1963 the Legislature transferred the Division of Fairs and Exposition to the Department of Agriculture (ch. 1714), and then on to the Department of General Services in 1965 (ch. 809). Studies for a "new State fair" had begun in 1946, and in 1963 a new California exposition and fair was created and placed in the Department of Finance (ch. 1743). Upon its completion the new exposition would replace the old fair. The new exposition and fair was administered by the California Exposition and Fair Committee (hereafter referred to as CEFEC). CEFEC was a state institution composed of State elected and appointed officials, some of whom were also members of the Board. With the creation of the Department of General Services (Stats. 1963, ch. 1786), CEFEC was transferred to it, persuant to (Stats. 1963, ch. 1743). On July 31, 1964, CEFEC contracted with the California Exposition and Fair Corporation (hereafter referred to as CEFCO) to construct and operate the new exposition and fair on the new American River site. Upon CEFEC declaring the new exposition and fair operational on June 21, 1968, the Board of Directors, California State Fair and Exposition, was abolished, non-cefec members becoming such, all persuant to the 1963 act. The old fair and exposition, which had continued to operate during the period in which the new exposition and fair was being constructed, was terminated. Thus, records of the Board of Directors, California State Fair and Exposition, overlap those of CEFEC and CEFCO from 1964 to CEFCO continued in operation until its agreement with CEFEC was terminated Sept. 30, 1968, and CEFCO activities ceased Oct. 31, CEFEC began direct administration of the exposition and fair Nov. 1, 1968, and continued until its own abolition and replacement by the Division of Exposition and State Fair, Department of Parks and Recreation, Jan. 1, 1974 (Stats. 1973, ch. 1152). Scope and Content This record group contains the records of various agencies and entities regarding their administration of the California State Fair and Exposition as well as other fairs and expositions in California. The original order of the records has been maintained as much as possible, but some rearrangement has been necessitated by prior disarrangement. This record group contains administrative correspondence, meeting minutes, photographs, building drawings, promotional materials, financial files, etc. See the series descriptions for further details. Indexing Terms The following terms have been used to index the description of this collection in the library's online public access catalog. California State Fair and Exposition Records of the State Agricultural Society, and the California State Fair and Exposition, folder F3722:1-44 Series 1 Correspondence of the Secretary Physical Description: 45 file folders Arranged chronologically , 1880 (indexed ); arranged chronologically by name of sender Consists of letters received by the Secretary and memoranda and circulars relating to society activities. Subjects covered include district fairs, transportation of exhibits to the State Fair, requests for exhibit space, complaints and criticism of the State Fair, financial matters, requests for information and speakers. Also includes letters to Secretary J.A. Filcher from members of his family, , and copies of articles written by Filcher recalling his years of State service. F3722, 69-4, 69-39,

4 Records of the State Agricultural Society, and the California State Fair and Exposition, 1... Series 2 Minutes folder F3722:45-60 Series 2 Minutes Physical Description: 12 volumes and 4 file folders Incomplete after Minutes for 1858 and 1872 included in Transactions for those years. Relating primarily to operation on the State Fair, including such topics as events, entrants, premiums, concessions, and budget. Early years also concern agricultural conditions in California. Also includes minutes of the Board of Judges on State Premiums, The minutes of the first meeting of the State Agricultural Society, in San Francisco, June 3, 1854, are found in (Corporate Filing Division, Secretary of State) Incorporations, Vol. A, pp (For State Agricultural Society reports, addresses, and technical papers and reports on the State Fair, see annual or biennial published Transactions of the State Agricultural Society, ). folder F3722:61 Series 3 California State Fair Blue Book 1941 Physical Description: 1 volume Includes committee rosters Report of Accounting Office, and committee reports relating to attractions, buildings and grounds, concessions, horse show, horticulture and agriculture, junior division, livestock, machinery and manufactures, poultry, publicity, speed events, special events, and vocational and household arts. folder F3722:62 Series 4 Rosters of Board of Directors and Staff Arranged alphabetically. Includes biographical press releases relating to retirement of Acting Executive Supervisor Dave Lester, and committee rosters. folder F3722:63-64 Series 5 Correspondence of Exhibit Supervisor Physical Description: 2 file folders First file arranged alphabetically by name of correspondent, second file arranged chronologically. Records of Robert McClure, Exhibit Supervisor. Relating to wine exhibits and Wine Institute. folder F3722:65. Series 6 Publicity Department Records 1947 Consists of memoranda and conference summary on radio budget. F3722, 69-4, 69-39,

5 Records of the State Agricultural Society, and the California State Fair and Exposition, 1... Series 7 Press Books folder F3722:66-68 Series 7 Press Books Physical Description: 3 file folders Descriptions and schedules of events for State fairs. Includes press book on 1958 Maid of California contest. folder F3722:69-70 Series 8 Press Releases 1948 Physical Description: 2 file folders Topics include exhibits, events, entries, judging, concessions, and publications. folder F3722:71 Series 9 Events Schedules s For Governor's Hall and Picnic Area. folder F3722:72 Series 10 Promotional Advertising 1918 Physical Description: 1 item Consists of colored lithograph depicting horse race at California State Fair with caption reading, "Don't Let the Kaiser Through", on reverse side of ink blotter. folder F3722:73-83 Series 11 Horse Racing Records Physical Description: 8 volumes and 3 file folders Arranged by subject: includes Stake Book, 1895; Futurity Book, ; Speed Program, 1913, 1917; Occident and Stanford Stakes Entries, ; Harness Race Entries, ; Racing, ; Futurity Stakes, ; Minutes of Racing Committee, Dec. 9, 1965; Minutes of Quarter Horse Racing Advisory Committee, , and Report on the Quarter Horse Race Meet, folder F3722:84-86 Series 12 Horse Show Records Physical Description: 1 volume and 2 file folders Arranged by subject: (consists of entries and results of Horse Show and Draft and Light Horses, 1924;) Minutes of Horse Show Advisory Committee, Oct. 11, 1965; and correspondence relating to Horse Show, 1967 (copies of letters and memoranda sent, relating to participants and scheduling). F3722, 69-4, 69-39,

6 Records of the State Agricultural Society, and the California State Fair and Exposition, 1... Series 12 Horse Show Records folder F3722:87-94 Series 13 Correspondence Relating to Home Economics and Arts 1952 Physical Description: 8 file folders Arranged by subject, and chronologically thereunder. Letters received and copies of letters sent. Primarily by Grant Duggins, Exhibit Supervisor. Includes general correspondence, county winners, press releases, and purchase prize winners. folder F3722:95-97 Series 14 Commercial Exhibits Department Reports Physical Description: 3 file folders Consists of lists of exhibitors, spaces occupied, fees charged, and maps of buildings. folder F3722: Series 15 Financial Records Physical Description: 9 volumes and 4 file folders Arranged chronologically, and thereunder by subject. Consists of Cash Books (2 vols.); Cash and Accounts Book, ; Cash and Accounting, ; Control Ledger, ; Cash Receipts, ; Claims Payable Register, ; Approved Voucher Register, ; Accounts, ; revenue statements and concessions fees, and exhibitor awards, Includes payroll, purchases, purse and premium expenses paid, and entry dues received. Also consists of budget justification, ; and Paymaster Account Audit, folder F3722: Series 16 Newspaper Clippings Physical Description: 6 volumes and 16 file folders Scrapbooks of newspaper clippings 1921, 1929, , 6 vols., loose clippings, These consist of newspaper clippings from local California newspapers covering all aspects of the State Fair and County Fairs. folder F3722:133 Series 17 Master Layout 1947 Master layout of Stockton Blvd. fair site. Includes buildings, parking lots, grounds, race track, and surrounding local streets. Used as master for allocation of space. 30" 21". F3722, 69-4, 69-39,

7 Records of the State Agricultural Society, and the California State Fair and Exposition, 1... Series 18 Minutes folder Series 18 Minutes Physical Description: 24 file folders Arranged chronologically by year and then by district. Consists of minutes of the District Agricultural Associations and the County Fair Committee meetings. A copy of the minutes was sent to the State Fair from the county fairs. folder Series 19 Executive Orders Physical Description: 2 file folders The State Fair Executive Orders from the Department of Finance proclaimed the amount of state money sent to the county fairs for each year. A partial index covers the years and includes the amount designated for each agricultural district, the name of the district receiving the money, and the executive order number. folder Series 20 Exhibitor Files Physical Description: 3 file folders This series consists of frog jumping entries, tickets, and final winners for various years. folder Series 21 Correspondence 1951 A letter from E. G. Bernard, Assistant Attorney General to A. E. Snider, Chief of Fairs and Expositions containing an opinion by the Attorney General regarding whether the state could collect fees from district agricultural workers when improving the fair grounds. California Pacific International Exposition, May 29 - November 11, 1935 F3722, 69-4, 69-39,

8 Records of the State Agricultural Society, and the California State Fair and Exposition, 1... California Pacific International Exposition, May 29 - November 11, 1935 folder 69-4 Series 1 Exhibition Files 1935 Physical Description: 3 file folders Arranged alphabetically by participating counties and county coalitions. These files helped to manage the exhibitors at the Exposition. Includes the applications for a permit to exhibit at the Exposition. A small amount of correspondence between officials at the California-Pacific International Exposition, in particular Adolph Muehleisen, the Commissioner of the California State Building and Tom Hurley, Director of County Exhibits and the County Exhibitors. Maps and pictures of the counties of California are included from the World's Fair in Chicago, State agencies participated in exhibiting. Correspondence with Muehleisen, ephemera, and a map of state institutions located in California are included. Ephemera includes the exhibitors in the California State Building and rules and regulations regarding exhibitors and concessionaires from , a souvenir map of the entire exposition area, a few pictures of institutions located in California, a program for 1935, and 1935 hotel and restaurant guides for San Diego. folder 69-4 Series 2 Publicity Files 1935 The publicity file promoted the exposition through the release of pictures and press releases. Pictures of items at the California building, an interview with Adolph Muehleisen on the California State Building's significance and certain counties and agencies exhibiting at the building, and 1935 press releases describing exhibits in the California building are all included. folder 69-4 Series 3 Correspondence Correspondence between Adolph Muehleisen, the Commissioner of the California State Building, and Edward J. Neron, Deputy Director of the Department of Public Works includes correspondence between Briggs Floral Company and Adolph Sutro, Special Representative for the California State Building, about an unpaid bill. folder 69-4 Series 4 Financial File This file helped the Exposition keep track of spending and expenses includes expenditures made for salaries and maintenance and a tentative budget. Background Records for the New California State Exhibition and Fair folder F3722:134 Series 1 Historical Summaries of Cal Expo Describe events ( ) leading to CAL EXPO, and its formative years ( ). Includes a short history of the old State Fair, dated Oct. 16, F3722, 69-4, 69-39,

9 Background Records for the New California State Exhibition and Fair Series 2 Background Studies for a New State Fair folder F3722: Series 2 Background Studies for a New State Fair Physical Description: 46 file folders Produced by various State and private agencies. Concern purpose of fair, required facilities, site selection, economic impact. folder F3722:181 Series 3 Data File Relating to the Establishment of Cal Expo Copies. Includes correspondence between CEFEC and CEFCO members relating to property, financing, personnel, and lists of potential advisory committee members. California Exposition and Fair Executive Committee (CEFEC) Records folder F3722:182 Series 1 Legal and Organizational Records Arranged according to accompanying index. Includes membership lists and organizational information, subcommittee function descriptions and membership lists, programs, reports, agreements, and rules. folder F3722: Series 2 Minutes Physical Description: 9 file folders Includes agendas, notices of meetings, and memoranda from Executive Officer concerning meetings. Minutes concern legal and physical establishment of CEFCO, and general oversight of CEFCO activities. Includes minutes of Subcommittee on Junior Livestock, Feb. 20, 1967, relating to changing dates of 4-H and FFA programs from traditional State Fair time; minutes of Livestock Advisory Committee, 1966, Management Subcommitte , and Racing Committe 1969, 1970 California Exposition and Fair Corporation (CEFCO) Records F3722, 69-4, 69-39,

10 California Exposition and Fair Corporation (CEFCO) Records Series 1 Proposed Plans folder Series 1 Proposed Plans Physical Description: 18 file folders The proposed plans began in 1957 with the decision to build Cal Expo. The series contains minutes, reports, press releases, preliminary drawings, and correspondence. The State Fair Planning Committee files, , contain press releases, minutes, and a diagram of the proposed fair. The State Fair Ideas and Concepts Committee files include minutes, a preliminary program, and a sketch of the fair. The search and selection for an architect began in "Preliminary Plans and Concepts for the California Exposition" was completed in A report on the roadway access to Cal Expo was needed to study the expected influx of cars. The "Building and Area Statistical Report" was written in 1964 to show the square footage of various parts of the fair. In 1966, a report titled, "Governor's Committee to Review the California Exposition," which included the "Economic Impact of the New California Exposition and Fair" report developed by the Economics Research Associates (ERA) covered revenue bonds and recommendations. ERA wrote another reports called "An Implementation Program for the New California State Fair and Exposition." The contract between the corporation and the Executive Committee called for the design, construction, and operation of the fair by the Corporation. Progress was reported on the construction as various exhibits came together. The Advisory Committee files include minutes, plans for the 1968 fair and the proposed Sports Arena and Convention Center, plus plans for holding the World's Fair. Correspondence, , between Lou Roth, Director of Design and Construction, and various exhibit designers, includes a budget. folder Series 2 Financial Files Physical Description: 12 file folders The financial files kept track of the cost of the new fair at Cal Expo and the old fairgrounds. Included are revenue statements, admissions, the capital outlay budget for , the Corporation budget, contracts, legal services for the Corporation, an audit ordered by the Department of General Services from , a corporate audit performed by Peat, Marick, Mitchell and Company in 1967, insurance, and statements for 1965 and Also included are files relating to the financial problems and reorganization of the California Exposition in 1968, the weekly reports of the 1973 and 1975 fairs from concessionaires and commercial space, and a file of legislative analysis relating to the fairs and agriculture. folder Series 3 Minutes Physical Description: 8 file folders Arranged alphabetically and thereafter chronologically. The rosters and rules of various committees and the corporation are included in a folder. Minutes from the Executive Committee, ; the Board of Directors, ; Finance and Management Committee, ; the Horse Racing Committee, 1969; and the Labor Relations Board, 1963 are included in the series. F3722, 69-4, 69-39,

11 California Exposition and Fair Corporation (CEFCO) Records Series 4 Exhibitor's Files folder Series 4 Exhibitor's Files Physical Description: 14 file folders Exhibitor files kept track of the many exhibitors and concessionaires showing or exhibiting at the fair for various years. Memoranda, correspondence, photographs, and story outlines for the Exposition Center buildings are included. Also included is information about the new building exhibits, an aerospace exhibit, special events during the fair, items relating to the rodeo, and livestock and farm machinery. Includes a premium book and closing day ceremony plans for folder Series 5 Interim Activities Files Physical Description: 6 file folders Interim activities are events that occurred throughout the year before and after the State Fair. Memos, correspondence, reports, and budget analyses are included. The activities included horse shows, quarter horse meets, and educational programs. folder Series 6 Publicity Files Physical Description: 9 file folders This series promoted the State Fair and covered the publicity given to the fair and the development of Cal Expo. Includes press releases, news clippings, photographs, and some memoranda and correspondence. The series contains the history of the State Fair compiled by various officials of the State Fair, the bylaws of the Corporation, biographies of various committee and board members, and the minutes of the Public Relations Committee from folder Series 7 Ephemera Physical Description: 5 file folders The ephemera collection ranges from photographs, to letterhead of the 1930s and 1960s, to promotional items put out by the State Fair and other state fairs. CEFCO Board of Directors Records Series entries 1-6 arranged according to an index in series 1. F3722, 69-4, 69-39,

12 California Exposition and Fair Corporation (CEFCO) Records CEFCO Board of Directors Records folder F3722: Series 1 Legal and Organizational Records Physical Description: 2 file folders Arranged according to accompanying index. Includes enabling legislation, CEFEC Merit System Resolution, agreements, CEFCO Articles of Incorporation and By-laws, Board of Directors and staff rosters, job descriptions, organizational chart, and potential Advisory Committee members. folder F3722: Series 2 Minutes Physical Description: 9 file folders Includes agendas. Minutes concern organizing CEFCO and building and operating CAL EXPO. folder F3722:203 Series 3 Resolutions Includes a digest of resolutions for Resolutions primarily concern delegation of authority, approval of contracts, and creation of committees. folder F3722:204 Series 4 Minutes of Meeting Between Expo Personnel and State Agency Representatives 1965 The April 28, 1965 meeting concerned the potential State agency exhibitions in Exposition Center. folder F3722:205 Series 5 Outline of Pre-Opening Marketing Objectives and Functions 1965 Report by Robert Lyte, Director of Marketing Division. Describes marketing objectives and the marketing function in general as well as the specific categories of exhibitor sales and promotion, public relations and advertising and promotion. folder F3722:206 Series 6 Annual Reports to CEFEC Reports by Eugene Lemmon, General Manager of CEFCO. Includes transmittal correspondence. Consists of chronological reviews of CEFCO activities for each calendar year. Records of Committees of CEFCO Board of Directors F3722, 69-4, 69-39,

13 California Exposition and Fair Corporation (CEFCO) Records Records of Committees of CEFCO Board of Directors folder F3722:207 Series 1 Committees - General Membership lists and descriptions arranged alphabetically; Board and committee membership lists arranged chronologically; and related correspondence arranged chronologically. Includes CEFCO resolutions creating committees. folder F3722: Series 2 Minutes of Finance and Management Committee Physical Description: 10 file folders Relate primarily to Committee's role in managing the business of the Board of Directors during the intervals between Board meetings. Concerns the awarding of contracts, purchases, budget authorizations, personnel changes, etc. folder F3722: Series 3 Minutes of Project Management Group Physical Description: 5 file folders Includes minutes of predecessor, Architectural Screening Committee, 1965, and background information for meetings. Minutes concern design and construction of EXPO facilities and activities related to those purposes. folder F3722: Series 4 Reports and Memoranda of Project Management Group Physical Description: 5 file folders Arranged by subject. Progress reports and memoranda by Lou Roth, Director of Design Construction Division, on design and construction of CAL EXPO facilities. folder F3722:228 Series 5 Rosters, Minutes, and Reports of Project Management Group Committees Primarily of Design Committee, which reviewed design matters prior to submitting them to the Project Management Group for action. folder F3722:229 Series 6 Minutes of Exposition Center Advisory Committee Concerns design, construction, and exhibits for Exposition Center. F3722, 69-4, 69-39,

14 California Exposition and Fair Corporation (CEFCO) Records Records of Committees of CEFCO Board of Directors folder F3722:230 Series 7 Minutes of Horse Racing Committee Records are mainly from March - June 1968 and November Topics include events, contracts, and finances. For 1969, 1971 Racing Committee Minutes see CEFEC records, F3722:191. folder F3722:231 Series 8 Minutes of Horse Show Committee 1968 Minutes from March 15, 1968 meeting. Topics include program, facilities, and finances. folder F3722:232 Series 9 Minutes of Labor Relations Committee 1968 Concern CEFCO relations with labor organizations which might represent CEFCO employees. folder F3722:233 Series 10 Minutes of Public Relations Committee Records from Oct June Concern public relations policies and programs; primarily relating to publicity. folder F3722:234 Series 11 Minutes of Ride Committee 1968 Meeting held on May 13, 1968 to review requirements of Union Oil sponsorship of Recreation Park. General Records folder F3722: Series 1 Central Office Records Physical Description: 71 file folders Arranged alphabetically by subject. Incoming and outgoing correspondence, reports, and data. Relating to such subjects as audits, budget, list of major contracts, and major projects such as Minirail and Theme Pavilion. Includes records of legal counsel. General Manager's Records F3722, 69-4, 69-39,

15 California Exposition and Fair Corporation (CEFCO) Records General Manager's Records folder F3722: Series 1 General Correspondence Physical Description: 15 file folders Copies of letters and memoranda sent. Includes some attached letters received. Pertain to a wide variety of policy and facilitative matters, such as selection of personnel, design and construction of facilities, finances, public relations, and internal management. folder F3722: Series 2 General Correspondence Physical Description: 28 file folders Arranged alphabetically by subject. Letters received and copies of letters sent. Includes material on events, projects, contracts, facilities, job specifications. folder F3722:349 Series 3 Memoranda to Staff and Employees Directives and information concerning facilities, procedures, personnel, and schedules. folder F3722:350 Series 4 Intraoffice Memoranda On such subjects as changes in departmental responsibilities with opening of CAL EXPO, personnel, and EXPO operating hours. folder F3722: Series 5 Background Information 1968 Physical Description: 3 file folders Arranged by subject. Copies of correspondence, contracts, and other records dealing with such subjects as zoo tours, 1968 ride bids, Hanna-Barbera, and Haunted Shack. folder F3722: Series 6 Correspondence with Director of General Services, CEFEC, and CEFEC Executive Officer Physical Description: 3 file folders Arranged as follows: letters received (1 ff); letters received from and sent to Executive Officer (1 ff); letters received from and sent to Director of General Services and CEFEC officials (1 ff). Includes copies of letters sent by correspondent to third parties. On such topics as accounting procedures, facility and entertainment contracts, General Services grants, EXPO programs, and general management policies. F3722, 69-4, 69-39,

16 California Exposition and Fair Corporation (CEFCO) Records General Manager's Records folder F3722:357 Series 7 Correspondence with and of CEFCO Board of Directors Letters and memoranda received and copies of letters and memoranda sent. On topics such as exhibits, personnel, and membership in CEFCO. folder F3722:358 Series 8 Correspondence Relating to CEFCO Meetings Letters and memoranda received and copies of letters and memoranda sent. Concerning Board of Directors and Finance and Management Committee's meetings. folder F3722:359 Series 9 Correspondence Relating to General Manager's Speeches Includes lists of speeches given and planned. folder F3722:360 Series 10 Invitations and Acknowledgments Concerning meetings, banquets, and exhibitions. folder F3722: Series 11 Staff Correspondence Physical Description: 12 file folders Arranged by job title, and thereunder by year. Copies of letters sent by staff members and memoranda to General Manager by employees (primarily division directors). From Manager of Finance and Administration, Secretary-Treasurer, Business Services Supervisor, Marketing Division Director, Manager Exhibit Sales, Operations Division Director, and Design/Construction Division Director. Topics cover all aspects of CEFCO operations. folder F3722:373 Series 12 Budget Data Arranged by subject, such as budgets proposed, budgets approved, grants proposed and approved, and budget transfers. Also includes a budget history of CEFCO, Other budget material located in series entries 24, 38, and 42. F3722, 69-4, 69-39,

17 California Exposition and Fair Corporation (CEFCO) Records Records of the Financial Division Records of the Financial Division Fiscal functions of office of Manager of Finance and Administration succeeded by office of Secretary-Treasurer. See series entries. folder F3722:374 Series 1 Correspondence of Manager of Finance and Administration Copies of letters and memoranda sent by J. R. Wahl. Consists primarily of facilitative materials such as telephone call and credit card use procedures, travel expense approvals, and personnel matters. folder F3722:375 Series 2 Budget Information Primarily relating to budget. Includes related correspondence and budget justification. Other budget material located in series entries 24, 36, and 42. folder F3722: Series 3 Correspondence of the Secretary - Treasurer Physical Description: 4 file folders Copies of letters and memoranda sent by Robert L. Herman, including attached correspondence and memoranda (3 ff). Concerning such subjects as contract terms, budget items and preparation, purchases, reimbursement requests, and facilitative procedures for such subjects as toll calls and traveling expenses. Letters received (1 ff) relating to lost CEFCO equipment, a thank-you letter, dues to Western Fairs Association and an exhibit. folder F3722: Series 4 Records of the Secretary - Treasurer Physical Description: 34 file folders Arranged alphabetically by subject. Includes copies of letters and memoranda sent, letters and memoranda received, reports, contracts, and records of Robert L. Herman, Secretary-Treasurer. Subjects include gross revenue projections, preliminary bid tabulations, exhibit and service proposals, and grants from CEFEC. folder F3722: Series 5 Budget Records Physical Description: 4 file folders Arranged as follows: CEFCO budget detail, budget justification, supporting documents such as lists of budget transfers, and financial analysis report by CEFCO Secretary-Treasurer, Robert L. Herman. For other budget materials see series entries 24, 36, and 38. F3722, 69-4, 69-39,

18 California Exposition and Fair Corporation (CEFCO) Records Records of the Financial Division folder F3722:418 Series 6 Records of Comptroller Letters and memoranda received, copies of letters and memoranda sent. Relating to budget allocations and contract procedures. Includes supporting materials such as projected expenditures, capital outlay. Records of the Design and Construction Division folder F3722: Series 1 General Office Records Physical Description: 39 file folders Arranged by subject, and chronologically thereunder. Letters and memoranda received, copies of letters and memoranda sent, reports, and service agreements. Topics include Fair Activities Complex, General Area Landscape, Exposition Center, and negotiations with Reclamation Board concerning moving levee. folder F3722:458 Series 2 Director's Correspondence 1968 Letters and memoranda received and copies of letters and memoranda sent, with related data. Records of Louis Roth, Director. Primarily concerning provision of specific facilities. folder F3722:459 Series 3 Building and Area Statistical Report 1966 Report dated January 1966 written by L. H. Roth, Director. With plot plan. Gives names of buildings or areas, square footage, lists of occupants, and fees charged them. folder F3722: Series 4 Correspondence and Information File of Construction Manager Physical Description: 4 file folders Records of Tom Lewandowski, Construction Manager. Consists of copies of letters and memoranda sent, letters and memoranda received, copies of letters sent to and received from third parties, copies of letters and memoranda received. Includes one folder of related data such as facilities layouts and job (site work) descriptions. Records deal with construction of various facilities. F3722, 69-4, 69-39,

19 California Exposition and Fair Corporation (CEFCO) Records Records of the Design and Construction Division folder F3722: Series 5 Construction Supervisor's Weekly Activity Reports Physical Description: 3 file folders Reports from July 1967 through June 1968 prepared by L. F. Stewart; consists of construction progress reports on EXPO facilities. Records of the Marketing Division folder F3722: Series 1 Director's Correspondence Physical Description: 9 file folders Copies of letters and memoranda sent (including some attached letters received), precedes letters and memoranda received (including some attached copies of letters and memoranda sent). By Robert Lyte, Director. Primarily concerned with publicizing CAL EXPO and enlisting exhibitors. folder F3722: Series 2 Director's Correspondence Physical Description: 2.5 cubic feet Arranged alphabetically by subject. Copies of letters and memoranda sent, letters and memoranda received, and copies of letters and memoranda received. Two separate files. Records of Robert Lyte, Director. On such topics as Economic Research Associates, Expo Group, Fair Activities Complex, and Concessions. folder F3722:585 Series 3 Marketing Division Progress Report 1967 Report prepared by Robert Lyte, Director. Relating to division projects such as Fiesta Island, Teen Island, and golf course. folder F3722:586 Series 4 Correspondence of Promotion and Advertising Manager Records of Burt Toppan. Mostly copies of letters sent, with some letters received. Primarily responses to requests for information, and thank-you letters for collaborators. folder F3722:587 Series 5 Publicity Brochures from Promotion/Advertising Department 1968 Sampled. F3722, 69-4, 69-39,

20 California Exposition and Fair Corporation (CEFCO) Records Records of the Marketing Division folder F3722:588 Series 6 Radio/Television Report of Promotion/Advertising, Public Relations Departments 1968 Relating to Pre-opening and July 1-Sept. 10, Includes list of stations contacted, slide and film presentation scripts, and descriptions of programs on EXPO done by stations. folder F3722:589 Series 7 Correspondence of Manager of Exhibit Sales 1966 Copy of letters sent and copies of intraoffice memoranda sent by other CEFCO personnel. File of Richard F. Tully, Manager of Exhibit Sales, primarily relating to sponsorship of Recreation Park. folder F3722:590 Series 8 News Releases of the California State Fair News Bureau releases of Calif. State Fair News Bureau, 1968 releases of CEFCO Public Relations Manager, Arthur Wood. Larry Gately, Chief. Concerns some policy decisions as to fair events and daily happenings. Ca. 1% sample. folder F3722:591 Series 9 State Fair Concessions Reports Primarily concerns revenues. Includes rules, map for concessions, and list of 1966 Fair concessionaires. folder F3722:592 Series 10 State Fair Commercial Exhibit Report and Information Includes 1965 revenue report, procedural information, and description of facilities. folder F3722:593 Series 11 Advertising Presentation for the California State Fair 1966 Sent to Lee Elam, Chief of Publicity, from the Ralph K. Clark Company. Includes breakdown of advertising allocations, suggested slogans for 1966 fair, abbreviated biographies of Clark Firm's staff, list of some accounts and references. Operations Division Records F3722, 69-4, 69-39,

21 California Exposition and Fair Corporation (CEFCO) Records Operations Division Records folder F3722: Series 1 Correspondence of Director Physical Description: 7 file folders Arranged alphabetically by subject, and chronologically thereunder. Letters received and copies of letters and memoranda sent, by Richard E. Walker, Director. Subjects include horse racing, horse show, and programming. folder F3722:601 Series 2 Security Section Report 1968 By Ronald M. Day, Security Supervisor. Includes Analysis Report to Operations Area Manager, 9/68: Rules and Regulations Manual; 1968 Operations, Copies of Procedures, and Photo Illustrations; Administration Organization Chart: Photo Illustrations; Operations Costs; and 1968 July, August, and September Police and Security Activities. Records of State Fair 1968 folder F3722:602 Series 1 Correspondence of Managing Director 1968 Copies of letters and memoranda sent by Harrison Cutler, Managing Director. Most composed for Harrison Cutler by Larry Gately, Program Coordinator. Includes copies of letters sent by Larry Gately. Relating to participation in events. folder F3722: Series 2 Correspondence of Program Coordinator 1968 Physical Description: 2 file folders Copies of letters and memoranda sent (25% sample) including those written for Harrison Cutler, Managing Director (1 ff), and originals and copies of letters and memoranda received (1 ff). Records of Larry Gately, Program Coordinator, including scheduling of performances, moving related equipment, and accomodating performers. folder F3722:605 Series 3 Correspondence of Assistant Program Coordinator 1968 Copies of letters and memoranda sent by Pete Compton. Relating to making preparations for events. F3722, 69-4, 69-39,

22 California Exposition and Fair Corporation (CEFCO) Records Records of State Fair 1968 folder F3722:606 Series 4 Correspondence of Special Events Coordinator 1968 Letters and memoranda received and copies of letters and memoranda sent. By Hank Renner. Relating to preparations for special events. folder F3722: Series 5 General Records of Special Events Department 1968 Physical Description: 10 file folders Arranged alphabetically by subject. Includes letters, memoranda, and brochures received, copies of letters and memoranda sent, and schedules of events. Subjects include admission policy, county days, and entertainment. Records of Staff Level Committees folder F3722: Series 1 Minutes of Various Staff Level Committees Physical Description: 4 file folders Arranged alphabetically. Consists of minutes of Joint Staff Meetings, 1965, 1967 (1 ff); Operations Staff Committee meetings, 1968 (1 ff); Program Meeting, Feb. 13, 1968 (1ff). Also includes correspondence relating to Planning Staff meeting, 1966 (1 ff). Committees composed of CEFCO General Manager, Division Directors and/or their immediate assistants. Records of non-cefco Committees folder F3722: Series 1 Minutes of Various Non-CEFCO Committees Physical Description: 9 file folders Arranged alphabetically. Consists of minutes of Junior Advisory Board, July 27, 1968 (1 ff); Livestock Education Conference, 1968 (1 ff); Administrative Committee, Program NEW, Aug. 22, 1968 (1 ff); and California State Public Works Board (those meetings concerning CAL EXPO), (2 ff). Also includes memo of meeting concerning Design Progress Review-Flood Control Areas, Jan. 4, 1968 (1 ff), correspondence relating to Union Oil-Blyth and Co.-CEFCO meeting, Feb. 7, 1968 (1 ff); correspondence and reports of Governor's factfinding committee investigating CAL EXPO, 1967 (1 ff); and agenda of Assembly Committee on Government Organization, Hearing Concerning the California Exposition and Fair, Sept. 24, 1968 (1 ff). Audiovisual and Photographic Materials of the California State Fair F3722, 69-4, 69-39,

23 Audiovisual and Photographic Materials of the California State Fair Series 1 Photographs folder F3722: Series 1 Photographs Physical Description: 909 photographs Includes State Fair Official Photographs, which depict county, international and commercial exhibits, local dignitaries and Governors Warren and Knight, fair buildings (interiors and exteriors), and events (entertainment, beauty contests, product demonstrations, etc.). Also included are a c panoramic view of the State Fair grounds on Stockton Blvd. and photographs of State Fair and Cal Expo personnel from folder F3722: Series 2 State Fair Motion Pictures 1967 Physical Description: 2 films Motion picture films of eighth horse race, Sacramento, November 18, 1967, and State Fair Consumer Survey (undated). folder See index for ID number Series 3 Drawings of the Old State Fair Site on Stockton Blvd Physical Description: 600 items Arranged alphabetically by building name. An index to drawings for the old state fair site located at Stockton Blvd. and Broadway in Sacramento is available at the California State Archives Research Room. This series contains drawings on paper and linen and blueprints of the state fair buildings such as the Agricultural Pavilion, Comfort Stations, Counties Buildings, Concession Stands, and the Women's Building. See index for identification numbers and locations. 1. Administration M /4/38 Physical Description: PL/1 MC5: /20/37 Physical Description: IL/8 MC5:1(2-9) D1-D /20/37 Physical Description: PL/5 F3722, 69-4, 69-39,

24 MC5:1(10-14) S1-S7, M1-M3, E1, E /20/37 2 MC5:1(15-26) A.D. 243 n.d. MC5:1(27) CO# /9/38 MC5:1(28) CO# /14/38 MC5:1(29) *1 of /20/38 MC5:1(30) CO# /22/38 MC5:1(31) F3722, 69-4, 69-39,

25 1 of /18/38 MC5:1(32) Elect CO# /16/38 MC5:1(33) CO# /18/38 MC5:1(34) A.D /27/38 MC5:1(35) CO# /16/38 MC5:1(36) A.D n.d. MC5:1(37) 1 of /2/38 MC5:1(38) F3722, 69-4, 69-39,

26 E /8/38 MC5:1(39) M /2/38 MC5:1(40) 1 of /5/42 Physical Description: PL/1 MC5:1(41) 2. Agricultural Pavilion 1, 4-10 none 2/18/18 Physical Description: IL/7 MC5:1(42-48) D1-D8 none 2/18/18 Physical Description: IL/8 MC5:2(1-8) S1-S6 none 1/24/18 Physical Description: PP, IL/8 MC5:2(9-16) M1-M5 none 2/18/18 F3722, 69-4, 69-39,

27 Physical Description: IP/5 MC5:1(49-53) E1-E5 none 3/20/18 Physical Description: IP/5 MC5:1(54-58) 3. Bleachers, Ramps, & Stairs Bleachers /9/38 Physical Description: IL/3 MC5:2(17-19) D /9/38 Physical Description: PL/1 MC5:2(20) S1-S /9/38 Physical Description: IL/4 MC5:2(21-24) Metal Work 1 of 1 none 7/21/38 MC5:2(25) Misc. Iron 1 of 1 none 5/26/38 F3722, 69-4, 69-39,

28 MC5:2(26) Reinforcing steel 1 of 1 none n.d. MC5:2(27) Rampstairs 1, 2, S /11/37 Physical Description: IL/3 MC5:2(28-30) Elevation 1 of 1 none 6/18/37 MC5:2(31) Reinforced steel 1 of 1 none n.d. MC5:2(32) 4. Comfort Stations 1 of /10/41 Physical Description: PL/1 MC5:2(33) E /12/41 MC5:2(34) F3722, 69-4, 69-39,

29 5. Concession Stands Soft Drink Stand Sheet Metal 1 of 1 none 7/21/39 Physical Description: IP/1 ODC2:14(1) Misc. Steel 1 of 1 none 7/19/39 Physical Description: IP/1 ODC2:14(2) 1-Req. 1 of /10/39 MC5:2(35) Plot Plan 1 of /15/39 MC5:2(36) Bottleneck Booth Misc. Steel Work 1 of 1 none 7/11/39 Physical Description: PL/1 ODC2:14(3) Sheet metal 1 of 1 none 7/12/39 F3722, 69-4, 69-39,

30 ODC2:14(4) Bottleneck Stand A 1 of 1, S /10/39 Physical Description: PL/2 MC5:2(37-38) Educ. Bldg. 1 of /13/39 Physical Description: PL/1 MC5:2(39) Misc. Iron Work 1 of 1 none 7/19/39 ODC2:14(5) Concession Stand North 1 of 1 none 6/6/40 Physical Description: PL/1 MC5:2(40) P1, E /12/39 MC5:2(41) Misc. Iron Work 1 of 1 none 5/27/40 Physical Description: B/1 ODC2:14(6) F3722, 69-4, 69-39,

31 Concession Stand South 1 of 1 none 5/28/40 Physical Description: PL/1 MC5:2(42) Outdoor Sign S /14/40 MC5:2(43) Screened Restaurant 1, /15/39 Physical Description: PL/2 MC5:2(44-45) 1 of 1 none 7/18/39 ODC2:14(7) Check Stand (Revised) 1 of /21/39 MC5:2(46) 1 of /14/39 Physical Description: PL/1 MC5:2(47) Cigar, Candy, Snowcone 1 of /10/39 Physical Description: PL/1 MC5:2(48) F3722, 69-4, 69-39,

32 Soft Drink Stand 1 of /10/39 Physical Description: PL/1 MC5:2(49) Hot Dog Stand 1 of /10/39 Physical Description: PL/1 MC5:2(50) Watermelon Stand 1 of /10/39 Physical Description: PL/1 MC5:2(51) Small Restaurant 1 of /11/39 Physical Description: PL/1 MC5:2(52) 6. Counties Building Air Conditioning H1, H2, E1 3450SC 5/11/54 Physical Description: PP/3 MC5:2(53-55) 7. Dairy Exhibits Building & Barns CO#5 1 of 1 none 8/3/38 F3722, 69-4, 69-39,

33 ODC2:14(8) CO#6 1 of /2/38 ODC2:14(9) Plumbing CO#3 1 of /31/38 ODC2:14(10) Plumbing CO#2 1 of /23/38 ODC2:14(11) Plumbing CO#4 1 of /14/38 ODC2:14(12) 1-4, D1, D2 S1, S2, ME1249 2/7/38 Physical Description: IL/9 MC5:2(56-64) S /7/38 MC5:1(59) F3722, 69-4, 69-39,

34 1st Floor Plan none none n.d. MC5:2(65) Dairy Building 1-3, M1, 1MA none 6/17/11 Physical Description: IL/5 MC5:2(66-70) Detail Sheets 1-5 none 6/17/11 Physical Description: PP/5 MC5:1(60-64) Dairy Barn 2, 3, M1 none 6/14/11 Physical Description: IL/3 MC5:3(1-3) 8. Floriculture Building Floral Work Room 1 of /23/41 ODC2:14(13) Hall Flower's Office 1 of 1 none 7/31/41 ODC2:14(14) Bending Diag. Steel 1, 2 none 4/15/41 F3722, 69-4, 69-39,

35 Physical Description: PP/2 ODC2:14(15-16) Floriculture 1, /11/41 Physical Description: IL/2 MC5:3(4-5) D1, S /11/41 Physical Description: PP/2 MC5:3(6-7) E1, Rev E /10/41, 5/9/41 Physical Description: IL/2 MC5:3(8-9) Fair Grds. Service Agree 1 of 1 none 6/26/41 MC5:3(10) 9. 4-H & FAA Buildings Dining & Kit. Unit 1 of /3/40 Physical Description: PL/1 MC5:3(11) Concession Stand 1 of /3/40 Physical Description: PL/1 F3722, 69-4, 69-39,

36 MC5:3(12) Admin. Bldg. Lettering 1 of /22/39 ODC2:14(17) Flag Poles AD1, AD /39 Physical Description: PP/2 MC5:3(13-14) Admin. Bldg. 1 of /10/39 MC5:3(15) Plaque-Dedication 1 of /1/39 MC5:3(17) Plot Plan 1A 428 4/4/39 MC5:3(17) Admin. Bldgs. D1, S1-S3, ME1, ME /4/39 Physical Description: IL/6 MC5:3(18-23) F3722, 69-4, 69-39,

37 Judging Rings 1 of 1, S1, ME /10/39 Physical Description: IL/3 MC5:3(24-26) Goat Barn 1 of /1/40 MC5:3(27) S /1/40 MC5:1(65) Poultry Exhibit /4/39 MC5: 3(28) Sheep & Swine Exh. 1 of /4/39 MC5: 3(29) Cattle Exh. 1, /4/39 Physical Description: IL/2 MC5:3(30-31) Poultry Bldgs. S /4/39 MC5:3(32) F3722, 69-4, 69-39,