Potter Club and Alumni Association; Records ua

Transcription

1 and Alumni ; Records ua This finding aid was produced using ArchivesSpace on March 06, English M.E. Grenander Department of Special Collections & Archives

2 and Alumni ; Records ua Table of Contents Summary Information... 3 Biographical History... 3 Scope and Contents... 4 Arrangement of the Collection... 4 Administrative Information... 5 Controlled Access Headings... 5 Collection Inventory Page 2 -

3 and Alumni ; Records ua Summary Information Repository: Creator: Title: ID: M.E. Grenander Department of Special Collections & Archives The Records ua Date [inclusive]: ca Physical Description: Physical Location: Language of the Material: Language of the Material: Abstract: Preferred Citation 1.62 cubic ft. The materials are located onsite in the department. English English The Records includes documents and objects related to the finances, activities, and history of the Club and subsequent Alumni. Materials related to the include financial settlements, photographs, correspondence, and meeting minutes. Materials related to the Alumni include Alumni addresses, memorabilia, and a newsletter. Objects in this collection include mugs, a blanket, stamp, letter opener, compact makeup, and ledger books. Identification of specific item, series, box, folder, The Records, M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as Records). ^ Return to Table of Contents Biographical History The, founded in 1931, began when thirteen undergraduates and alumni proposed to form a club in order to promote close friendships in a non-fraternal organization. They called it the - Page 3-

4 and Alumni ; Records ua "State Union." Prior to the formation of the, the only men's social group was the Kappa Delta Rho fraternity. The president of the college, Abram R. Brubacher, approved of another men's social club, but he did not like the name "State Union." Therefore, Brubacher suggested that the Club adopt the name of Potter in memory of a student killed in France during World War I. The Potter Club Alumni, Inc., was incorporated on February 17, Headquartered in Albany, the Alumni facilitated communication between past and present members of the, provided educational and financial assistance to members through awards and scholarships, and promoted the interests of the University and its alumni, in general. ^ Return to Table of Contents Scope and Contents The Records consist of club papers, correspondence, and financial and membership information creating an incomplete record of the club's origin and activities from the 1930's through, approximately, Most of the documents come from and deal with the 1960's, including several versions of the club's constitution, evaluations, correspondence, minutes of the Board of Directors, alumni directories, and financial information. Much of the correspondence and minutes of club meetings address housing issues and behavioral standards for club members. The evaluations address the club's concerns over its adherence to the ideals represented by Potter. Also included in the series are a petition, dated May 26, 1931, for recognition of the State Union which became the, a list of twelve charter members of the club, and several editions of the Potter Post, the club's newspaper. The Alumni, Inc., records contain correspondence, minutes, and financial information documenting the incorporation of the on February 17, 1948, and some of its activities until about The bulk of the collection was created in the 1960s. Included are the Certificate of Incorporation, Constitution of the, minutes of the Board of Directors, and several issues of the Alumni Newsletter. ^ Return to Table of Contents Arrangement of the Collection Arranged alphabetically. ^ Return to Table of Contents - Page 4-

5 and Alumni ; Records ua Administrative Information Publication Statement M.E. Grenander Department of Special Collections & Archives Revision Description Finding Aid compiled by Sara Rohfeld Revisions and additions by Marla Krauss Reprocessed and revised by Justin Holzer Encoded in EAD by Sara Rohfeld, Justin Holzer September Processing Information Processed in by Justin Holzer. Access Access to this collection is unrestricted. Copyright The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives. Acquisition Information The Records were originally donated to the University Libraries in Additional deposits were made by Don Kissel in 1992, and Paul Ward and Robert Umholtz in 1996 ^ Return to Table of Contents Controlled Access Headings Class reunions State University of New York at Albany--History Universities and colleges--alumni and alumnae--united States Universities and colleges--alumni and alumnae--united States--Periodicals - Page 5-

6 and Alumni ; Records ua Universities and colleges--alumni and alumnae--united States--Societies, etc.--administration Universities and colleges--alumni and alumnae--united States--Societies, etc.--handbooks, manuals, etc. Correspondence Financial Records Ephemera Publications UAlbany Student Groups State University of New York at Albany Collection Inventory Title/Description Addresses - Members of Alumni Constitution of Alumni, Inc. Correspondence Date [inclusive]: Correspondence - Tax Status and Investments Date [inclusive]: 1950 Date [inclusive]: 1962 Financial Statements, Final and Interim Reports, Proposed Budget Date [inclusive]: Housing Gift of Kisel '67 - Page 6- Instances Folder 1 Folder 2 Folder 3 Folder 4 Folder 5 Folder 8

7 and Alumni ; Records ua Ledger - Alumni Date [inclusive]: 1949 Annual Meeting - Alumni Date [inclusive]: 1967 June 10 Board of Directors- Alumni Assoc: Minutes, Meetings, Correspondence, resolutions, trading accounts Date [inclusive]: Date [inclusive]: 1970 Alumni Newsletter Date [inclusive]: Prospects and Correspondence-Purchasing House for Date [inclusive]: Potter,, and Potter Family Photograph Date [inclusive]: 1934 Reunion - With Two Photographs Date [inclusive]: 2008 Date [inclusive]: th Anniversary Date [inclusive]: 2006 Folder 10 Folder 11 Folder 12 Folder 13 Folder 14 Folder 15 Folder 16 Folder 17 - Page 7-

8 Evaluation Committee Date [inclusive]: 1963 Financial Settlement Date [inclusive]: ca Financial Settlement Date [inclusive]: and Alumni ; Records ua Folder 1 Folder 2 Folder 3 Supreme Court of The State of New York Appellate Division Date [inclusive]: 1963 Correspondence Date [inclusive]: Quantity and Price Chart House Date [inclusive]: 1964 New Contracts Folder 4 Folder 5 Folder 6 Folder 7 Folder 8 - Page 8-

9 and Alumni ; Records ua Duties of Stewards, House Manager Waiters and Rules of House Board Meeting Minutes Date [inclusive]: 1963 Materials-Board Meeting Date [inclusive]: Blanket Ledger Book Date [inclusive]: ca Ledger Book Date [inclusive]: Letter Opener, Stamp, Box, Compact Makeup, Bag Three Potter Mugs Oversized 1 Oversized 2 Oversized 3 Oversized 4 Oversized 5 Folder 9 Folder 10 Folder 11 - Page 9-

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