3.0 Planning Process. 3.1 The Mitigation Advisory Committee

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Leslie Harrison
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1 3.0 Planning Process Beginning in 2003, the Commonwealth of Virginia encouraged its 21 planning districts to lead the development of local hazard mitigation plans. These plans, which are required by DMA2K, help local governments determine risks and vulnerabilities and identify projects to reduce these risks. The Richmond Regional and Crater PDCs both led the development of regional hazard mitigation plans for the jurisdictions within their respective regions. For the required 2011 updates, the PDCs and their participating jurisdictions decided it was in the best interest of the regions to conduct a joint planning process, resulting in the Richmond-Crater Multi-Regional Hazard Mitigation Plan. This combined effort was chosen to leverage the advantage of shared resources, and build on the success of similar multi-jurisdiction partnering agreements. The 2006 plans adopted by the Richmond and Crater jurisdictions were developed by the PDCs, under contract with the consulting firm, Dewberry. The plans included a HIRA and mitigation strategies. The MAC worked with the consultants throughout the planning process to ensure that potential stakeholders participated in the planning process including reviewing the draft and final versions of the plan. The Richmond Regional PDC contracted with Dewberry, on behalf of all the participating jurisdictions, to update the plan in The Mitigation Advisory Committee The PDCs convened a MAC comprised of representatives of the participating jurisdictions and non-governmental stakeholders. The MAC worked with the Dewberry team and provided input at key stages of the process, including reviewing the format and content of the previous plan and making decisions on what information to carry forward into the 2011 plan. Appendix E contains the record of changes that documents how each section in the 2006 plans were addressed in the 2011 plan. Efforts to involve city, county, and town departments and community organizations that might have a role in the implementation of the mitigation actions or policies included invitations to attend meetings and serve on the MAC, access to the project website where files could be accessed and shared among the committee, e- mail updates, strategy development workshops, and opportunities for input and comment on all draft deliverables. The PDCs would like to thank and acknowledge the persons who served on the MAC throughout the planning process and their representative departments and organizations. Table 3-1 lists contributing MAC members. 3-1

2 Richmond-Crater Multi-Regional Hazard Mitigation Plan Table 3-1. Mitigation Advisory Committee Members Name Jurisdiction/Organization Title James Dawson Appomattox River Water Authority Executive Director John Bragg Charles City County Planning Department Michelle Oblinsky Chesterfield County Deputy Coordinator of Emergency Management Beverley Brandt City of Colonial Heights Colonial Heights Fire and Emergency Medical Services (EMS) Manager Heather S. Hunnicutt Town of Claremont and Town of Dendron Clerk/Treasurer Ken Ryals City of Emporia Emergency Management Coordinator Benjamin Ruppert City of Hopewell Emergency Services Coordinator Doug Ford City of Petersburg Coordinator/Deputy Fire Chief Michael Briddell City of Petersburg Public Works Director Anthony McLean City of Richmond Emergency Management Coordinator Steve Drew City of Richmond Police Captain Will Smith City of Richmond Police Mark Bittner Crater PDC Director of Planning and Information Technology Jim McClure Crater PDC Director of Business Assistance Dennis Morris Crater PDC Executive Director Dennis E. Hale Dinwiddie County Director of Public Safety Earnest Greene Dominion Resources Services, Inc. External Affairs Manager Gary DuVal Goochland County County Engineer Bill MacKay Goochland County Fire and Rescue Chief Reggie Owens Greensville County Emergency Management Coordinator Drew C. Patterson Hanover County Senior Planner, Comprehensive Zoning Official Corey Beazley Hanover County Fire/EMS Lieutenant Anna M. McRay Henrico County Deputy Coordinator of Emergency Management Timothy Foster Henrico County Director, Department of Public Works David Gunn Henrico County Engineer II, Department of Public Works Juston Manville Henrico County Geographic Information System (GIS) Coordinator, Department of Public Works Arthur Petrini Henrico County Director, Department of Public Utilities 3-2

3 Planning Process Table 3-1. Mitigation Advisory Committee Members Name Jurisdiction/Organization Title Ralph J. Emerson Henrico County Director, Planning Department Rosemary Deemer Henrico County County Planner IV, Planning Department Tamra McKinney Henrico County Director, Public Relations and Media Services Chris Brackett New Kent County New Kent Fire-Rescue, Grants, Emergency Planning Tommy Hicks New Kent County Fire Chief Floyd Greene Powhatan County Emergency Management Coordinator/Department of Emergency Management Andy Aigner Prince George County Director of Fire, EMS and Emergency Management Ed Snyder Richard Bland College Emergency Management Jacqueline Stewart Richmond Regional PDC Director of Planning and Information Systems Kathy Robins Richmond Regional PDC Senior Emergency Management Planner, Urban Areas Security Initiative (UASI) Program Michelle Fults Richmond Regional PDC GIS Manager Alan Harrison South Central Wastewater Authority Assistant Executive Director Rosalyn Andrews Southside Area Chapter of the American Red Cross Executive Director Fred Davis Southside Electric Cooperative System Engineer John Edwards Surry County Assistant County Administrator Ervin H. Jones Surry County Eddie Vick Sussex County Public Safety Coordinator Anthony Callahan Town of Ashland Police Captain Nora Amos Town of Ashland Director of Planning and Community Development Hon. Yvonne Pierce Town of Dendron Kathleen M. Mayes Town of Waverly Town Clerk Amy Howard VDEM Hazard Mitigation Coordinator Bill Lawson VDEM Hazard Mitigation Coordinator C. Eugene Wills VDEM Region 1 Coordinator Eric Stringfield Virginia Department of Transportation (VDOT) Hampton Roads District Planner 3-3

4 Richmond-Crater Multi-Regional Hazard Mitigation Plan Table 3-1. Mitigation Advisory Committee Members Name Jurisdiction/Organization Title Ron Svejkovsky VDOT Planning Specialist Scott Bachman Virginia Department of Forestry (VDOF) J.E. Elmore Virginia State Police Sergeant Assistant Regional Forester Ray A. Newby Virginia State Police First Sergeant Invited Hon. George L. Edwards Town of Claremont Phil Wilson Columbia Gas of Virginia Manager, Construction Services John Herrin Police Department, CSX Transportation Special Agent Don Rodgers Donald E. Bradshaw Brendan Bowman Fire and Emergency Services, Defense Supply Center Richmond Directorate of Plans, Training, Mobilization and Security, Fort Lee Directorate of Plans, Training, Mobilization and Security, Fort Lee Mark Haley Hopewell Regional Wastewater Facility Director Hon. Arthur G. Elliott, Jr. Hon. Charles T. Mansfield Town of Jarratt Town of McKenney Program Manager Director of Plans, Training, Mobilization, Security and Emergency Services Plans and Operations Specialist Safety Officer J. C. Carter Norfolk Southern Corporation Yardmaster M. Dale Bradshaw Prince George Electric Cooperative Chief Executive Officer Hon. F. R. Jackson, Jr. Hon. Will M. Gwaltney, Jr. Hon. C. Winston Britt Town of Stony Creek Town of Surry Town of Wakefield Hon. Walter J. Mason Town of Waverly Jeffrey T. Merriman Verizon Communications Manager, Economic Development and Government Affairs Mark E. Riblett VDOT Assistant District Administrator, Richmond District Michael Wallace Virginia State University Police Chief Between March and June 2011, the MAC held five meetings (four meetings in-person and one via WebEx conference call) and supervised work on the area s mitigation 3-4

5 Planning Process plan. The MAC members coordinated and consulted with other entities and stakeholders to identify and delineate natural hazards within the local jurisdictions and to assess the risks and vulnerability of public and private buildings, facilities, utilities, communications, transportation systems, and other vulnerable infrastructure. In addition, the individual MAC members met with the consultant to review the plan and identify jurisdictional mitigation actions. In developing the mitigation plan, a majority of necessary communication occurred through telephone calls and s. The MAC and Dewberry chose this avenue, rather than meetings, to best accommodate budgets and schedules. A passwordprotected project website ( was established to facilitate the planning process. Table 3-2 documents formal meeting dates and their purposes. Date March 16, 2011 April 29, 2011 May 2 May 27, 2011 June 1, 2011 (WebEx conference) June 29, 2011 Table 3-2. Mitigation Advisory Committee Meetings Summary of Discussions Described planning process. Obtained commitment to the project and schedule. Validated list of hazards and rankings from previous plan. Discussed previous plan structure and content; decision was made to retain structure and general level of content. Discussed update process and role of MAC members. Presented results of the HIRA. Reviewed and modified goals from previous plan. Discussed process for updating previous mitigation actions and developing new actions. A public meeting followed the committee meeting. Held individual local jurisdiction meetings to discuss hazard mitigation strategies. Discussed regional and local actions. Reviewed previous plan maintenance procedures. Discussed public outreach. Discussed draft plan. Discussed adoption process. 3.2 Public Participation and Citizen Input An open public meeting was held on April 29, 2011, to allow the general public an opportunity to meet with the planning consultants and MAC members, ask questions, and provide comments and input on the draft mitigation plan. A press release was sent to newspapers throughout the region to promote the public meeting; one newspaper attended the meeting. In addition, the meeting was publicized on the Planning District Commissions websites and a variety of local jurisdiction websites. Appendix A lists the newspapers that advertised the meetings and includes screenshots of the website advertisements. The public was also invited to participate in an on-line survey. Chesterfield County distributed the survey link to its community emergency response team members; the Richmond Regional PDC publicized the survey via Facebook and Twitter. The survey, 3-5

6 Richmond-Crater Multi-Regional Hazard Mitigation Plan the results of the survey, and screenshots documenting how the survey was advertised are shown in Appendix A. The hazard mitigation plan also was discussed at several Richmond Regional and Crater District Commissions meetings, which are advertised and open to the public. A project-specific brochure describing the process and outcomes was developed for the jurisdictions to publicize the final plan. The draft plan was made available on the PDCs websites ( and Hard copies were made available for review at the offices of each participating jurisdiction. Neighboring jurisdictions were invited to review and provide input into the plan. These jurisdictions included: Virginia: Southside Planning District Commission, Commonwealth Regional Commission, Thomas Jefferson Planning District Commission, George Washington Regional Commission, Middle Peninsula Planning District Commission, and Hampton Roads Planning District Commission. North Carolina: Northampton County. The 2006 Crater Regional Hazard Mitigation Plan and the Richmond Regional Hazard Mitigation Plan were posted on the VDEM website at under Crater Planning District Commission and Richmond Regional Planning District Commission, respectively for public review and comment. In addition, a progress update on plan implementation was included in annual reporting by the PDCs. 3.3 Incorporation of Existing Plans and Studies The Richmond-Crater Multi-Regional Hazard Mitigation Plan update incorporates information from a number of other plans, studies, and reports. These documents include: 2010 Virginia State Hazard Mitigation Plan, VDEM. 3-6

7 Planning Process Landslide Incidence and Susceptibility in the Conterminous United States, U.S. Geological Survey (USGS). Risk Mapping, Assessment, and Planning (Risk MAP) Report, Chowan River Basin, Virginia, May 2011, FEMA. Gap Analysis Report, Central Virginia Capabilities Assessment, September 2010, Center for Naval Analysis Risk Baseline Analysis, Central Virginia Capabilities Assessment, June 2010, Digital Sandbox. Commonwealth of Virginia Emergency Operation Plan Information about these plans and studies is included in Sections 4.0, 5.0, and 6.0 and full reference information is provided in Section 9.0, References. 3-7

Central Virginia Emergency Management Alliance

Central Virginia Emergency Management Alliance Thursday, February 15, 2018 @ 0930 hours Richmond Planning District Commission 9211 Forest Hill Ave, Richmond, VA (Board Room) Meeting was called to order