VANCOUVER POLICE DEPARTMENT

Transcription

1 VANCOUVER POLICE DEPARTMENT ADMINISTRATIVE REPORT REPORT DATE: April 13, 2010 BOARD MEETING: April 21, 2010 BOARD REPORT # 1023 Regular TO: FROM: SUBJECT: Vancouver Police Board Jim Chu, Chief Constable Amend RPM S (ii) (7) - Police Vehicles Involved in Motor Vehicle Accidents and S 5.2.5(2) - Damage to Department Vehicles PURPOSE: To amend Regulations and Procedures Manual (RPM) Section (ii) (7) - Police Vehicles Involved in Motor Vehicle Accidents and Section 5.2.5(2) - Damage to Department Vehicles. DISCUSSION: A review of the policy regarding damage to police vehicles discovered there was a delay in sending the City of Vancouver Legal Department Form LL8 (LL8) to the Fleet Manager, resulting in police vehicles not being repaired in a timely manner. The current procedure requires members to submit a LL8 to the Collision Investigation Unit (CIU). However, it has been advised that the CIU does not require an LL8 when police vehicles are damaged or involved in a motor vehicle accident. The current procedure is also haphazard and creates excessive delays in getting police vehicles repaired. A minor amendment to the RPM revising the proper routing procedure of the LL8 will eliminate unnecessary delays and expedite the repair process. Members will now submit the LL8 to the Fleet Kiosk Staff, with a copy to Risk Management. Additionally, the current procedure requires Supervisors attending collisions involving police vehicles to submit either a VPD 68 or complete a NCO Report Collision template in PRIME. The PRIME template is now the preferred method since it captures all pertinent information and when sent, it can be immediately accessed by CIU for their investigation. The PRIME template page can be accessed by a Supervisor using either the laptop or desktop versions of PRIME. A minor amendment to the RPM will refer Supervisors to complete only the PRIME template page. The proposed amendments to RPM Sections (ii)(7), (ii)(8)(b), and 5.2.5(2) and the PRIME NCO template report will ensure proper routing of the LL8 and timeliness of vehicle repairs.

2 CONCLUSION: I recommend that the proposed RPM amendments be approved. Author: Drazen Manojlovic Telephone: Date: April 13, 2010 Submitting Executive Member (signature): Date: This report has been prepared in consultation with the sections/divisions listed below, and they concur with its contents. Concurring: Chief Constable Chu Date: April 13, 2010 Date: Date: 2

3 CURRENT PROCEDURE 1.10 Motor Vehicle Incidents (MVI) (ii) Police Vehicle Involved in Motor Vehicle Accidents 1. Whenever a police vehicle is involved in any collision, it must be reported as soon as practicable regardless of the amount of damage or extent of injury (Section 5.2.5: Damage to Department Vehicles). 2. Any member(s) involved in a collision shall make all reasonable efforts to secure the collision scene (ensure the vehicles involved are not moved from their final resting place), giving consideration to safety, the extent of the damage/injuries and the circumstances surrounding the collision. 3. Member(s) who are not injured shall ensure portable radios and laptops are removed from the vehicle and returned to the Kiosk. 4. The Collision Investigation Squad will investigate motor vehicle accidents involving police vehicles. A Patrol Unit will be assigned if the Collision Investigation Squad is unavailable. 5. The involved member s Supervisor shall attend at the scene. In circumstances where the member's Supervisor is unavailable another field Supervisor shall attend. The attending Supervisor shall ensure all injured members portable radios and laptops are removed from the vehicle and returned to the Kiosk. 6. The investigating member shall submit the following reports: a. A MV6020 b. A Go report including a diagram. Submit diagram as an attachment 7. The member involved in the collision shall submit the following reports: a. City Hall Legal Department Form LL8. The original will be forwarded directly to the Collision Investigation Squad Supervisor one copy shall be submitted as an attachment to the GO Report b. VPD 68 to the Supervisor i/c Collision Investigation Squad outlining in detail; The circumstances of the collision The damage if any to the police vehicle The location of the police vehicle c. If a member is injured, members shall comply with the reporting requirements as specified in Section : Injuries d. If there is damage to clothing or equipment (non-automotive) members shall comply with the reporting requirements as specified in Section 5.2.1: Damage to Department or Private Property 8. The attending Supervisor shall: a. Report any injuries to the Duty Officer b. Submit a VPD 68 or complete a NCO Report - Collision template in PRIME containing a summary of the collision and a statement of the Supervisor's findings and recommendations directed to the Supervisor i/c Collision Investigation Squad 3

4 c. If a member is injured, the Supervisor shall comply with the reporting requirements as specified in Section : Injuries. 9. The Supervisor i/c Collision Investigation Squad will gather all reports relating to the accident, review the file and classify the incident as one of the following: a. No blame b. Calculated risk in the operation of a police vehicle c. Intended Action d. Error in judgment on the part of the member This recommendation will be forwarded to the Inspector i/c Traffic Section for concurrence in accordance with the Collision Review Process. 4

5 CURRENT PROCEDURE 5.2 Damage, Loss, or Theft or Property Damage to Department Vehicles The member having custody shall report damage to police vehicles not resulting from a motor vehicle collision. (For damage resulting from a motor vehicle collision see Section (ii): Motor Vehicle Collisions-Vancouver Police Vehicles). 1. Members shall submit the following reports to their NCO: a. City Hall Legal Department Form LL8 b. A VPD 68 that includes a description of the damage, how the damage occurred and the shop number 2. The member's NCO shall: a. Forward the LL8 to the NCO i/c Collision Investigation Squad, and b. Forward the member's report with comments, and a copy of the LL8, to the Fleet Manager. 5

6 FOI: FOR PUBLIC RELEASE PROPOSED PROCEDURE 1.10 Motor Vehicle Incidents (MVI) (ii) Police Vehicle Involved in Motor Vehicle Accidents 1. Whenever a police vehicle is involved in any collision, it must be reported as soon as practicable regardless of the amount of damage or extent of injury (RPM Section 5.2.5: Damage To Department Vehicles). 2. Any member(s) involved in a collision shall make all reasonable efforts to secure the collision scene (ensure the vehicles involved are not moved from their final resting place), giving consideration to safety, the extent of the damage/injuries and the circumstances surrounding the collision. 3. Member(s) who are not injured shall ensure portable radios and laptops are removed from the vehicle and returned to the Kiosk. 4. The Collision Investigation Unit will investigate motor vehicle accidents involving police vehicles. A Patrol Unit will be assigned if the Collision Investigation Unit is unavailable. 5. The involved member s Supervisor shall attend at the scene. In circumstances where the member's Supervisor is unavailable another field Supervisor shall attend. The attending Supervisor shall ensure all injured members portable radios and laptops are removed from the vehicle and returned to the Kiosk. 6. The investigating member shall submit the following reports: a. A MV6020. b. A General Occurrence (GO) report including a diagram. The member shall submit the diagram as an attachment. 7. The member involved in the collision shall submit the following reports: a. City Hall Legal Department Form LL8. The original shall be forwarded directly to the Fleet Kiosk Staff. b. A copy of the Form LL8 shall be sent to Risk Management within 48 hours and submitted as an attachment in the GO report. c. A Police Statement (PS) page in the investigating member s GO report outlining: i. The circumstances of the collision; ii. The damage if any to the police vehicle; and, iii. The location of the police vehicle. d. If a member is injured, members shall comply with the reporting requirements as specified in RPM Section : Injuries. e. If there is damage to clothing or equipment (non-automotive) members shall comply with the reporting requirements as specified in RPM Section 5.2.1: Damage to Department or Private Property. 8. The attending Supervisor shall: a. Report any injuries to the Duty Officer. 6

7 b. Shall complete a NCO Report - Collision template in the member s GO report containing a summary of the collision and a statement of the Supervisor's findings and recommendations directed to the Supervisor i/c Collision Investigation Squad. c. If a member is injured, the Supervisor shall comply with the reporting requirements as specified in RPM Section : Injuries. 9. The Supervisor i/c Collision Investigation Unit will gather all reports relating to the accident, review the file and classify the incident as one of the following: a. No blame; b. Calculated risk in the operation of a police vehicle; c. Intended Action; or, d. Error in judgment on the part of the member. This recommendation will be forwarded to the Inspector i/c Traffic Section for concurrence in accordance with the Collision Review Process. 7

8 FOI: FOR PUBLIC RELEASE PROPOSED PROCEDURE 5.2 Damage, Loss, or Theft or Property Damage to Department Vehicles The member having custody shall report damage to police vehicles not resulting from a motor vehicle collision. (For damage resulting from a motor vehicle collision See Section (ii): Motor Vehicle Collisions-Vancouver Police Vehicles). 1. Members shall submit the following reports to their NCO: a. City Hall Legal Department Form LL8 b. A VPD 68 that includes a description of the damage, how the damage occurred and the shop number. 2. The member's NCO shall: a. Forward the LL8 to the Fleet Kiosk Staff prior to the end of their shift and a copy of the LL8 to Risk Management within 48 hours and, b. Forward the member's VPD 68 with comments to the Fleet Manager. - END - 8